2015-11-13 data for administrative professionals

ADDING ADMINISTRATIVE VALUE WITH DATA & ANALYTICS November 13, 2015

Presenter

Presentation Notes

VAST POTENTIAL FOR VALUE CURRENT STATE Under-utilized body of well-educated employees (Associates or better) Networked institutional knowledge about how business is done Largely ignored in the endeavor to solve business pain. asked to operate only on a reactive, task-level basis. � FUTURE STATE thinking creatively and tactically about their work creating and aligning professional goals in support of organizational strategy increase value as contributors toward organizational productivity. ADMIN BENEFITS Job satisfaction Career growth opportunities EXECUTIVE BENEFITS increased personal productivity talent retention> business continuity maximize value of talent investment

VALUE PROPOSITION Facility with data and analysis and a commitment to mastery of emerging technologies can help Administrative Professionals to move from reactive task-doers to proactive business contributors by delivering…

INSIGHTS SUBSTANTIATION RESULTS

Presenter

Presentation Notes

INSIGHTS Support executive initiatives & success, grow your business acumen & identify opportunities to add value SUBSTANTIATION Substantiate your own business recommendations & requests arising from those insights RESULTS Map your way to results that create growth, eliminate waste, build teams and support system-level objectives

BEST PRACTICES 1. Design Processes to Embed Data

2. Leverage Existing Technologies for

Maximum Value, e.g. SharePoint

Presenter

Presentation Notes

EXAMPLE: Purchasing Process @ Mattel Line Item Information in Purchase Orders (vs. Lump Sum POs) Milestones, Costs, Due Dates, Vendor Information, Production Category…

INSIGHTS

Embedding data allows you to develop insight into the work you do every day: • Deliver Information On Demand • Derive Decision-Making Tools • Make Recommendations to Improve Business Processes

Presenter

Presentation Notes

INFO ON DEMAND CAREER RESULT: Promotion to Brand Coordinator DERIVE DECISION MAKING TOOLS Compare vendor costs Accurately forecast budgets Keep budgets flat: know where costs can be cut CAREER RESULTS Screen Credit as Production Finance Manager 8 Month Remote Work Contract

Embedding time use data in my daily task list… • Workload Data

• Time Use Analysis

…allowed me to build a successful proposal for redistribution of work.

SUBSTANTIATION

May-June 2011 Membership Drive: Weekly Leadership Calls Around Base Metrics

RESULTS

RESULTS

27% Increase In 2 Months FINAL START GROWTH

BEST PRACTICES 1. Design Processes to Embed Data

2. Leverage Existing Technologies for

Maximum Value, e.g. SharePoint

RESULTS Develop Tools That Eliminate Waste

Presenter

Presentation Notes

ESTIMATED TIME SAVINGS Admin: 4 – 6 hours quarterly Director: 2 – 3 hours quarterly

Centralize and Automate Data Collection & Delivery IPOC Team Site • Collect Data

RESULTS

A NOTE ON USER TRAINING & SUPPORT S3 Nurse Manager: • # of Unit Beds Doubled

• Unstaffed @ ANM Position

• A BOTTOM RANKED UNIT

FOR JUNE - AUGUST

RESULTS

Presenter

Presentation Notes

SUPPORT: Redistributed the workload by: Introducing printed audit tool Created GN Station access to Survey

06/30/15 07/31/15 08/31/15 09/30/15 10/31/15 11/30/15 12/31/1506/15/15 07/01/15 08/01/15 09/01/15 10/01/15 11/01/15 12/01/15

Doctor Present on Rounds* 75% 95% 91%Nurse Present on Rounds* 75% 95% 91%Discharge Date Discussed 0% 0% 29% 95% 93%My Plan Given to PT 0% 0% 26% 65% 65%TARGET: 75% 75% 75% 75% 75% 75%

0

0.2

0.4

0.6

0.8

1

1.2

S3 *New Metrics Effective 8/20/15

RESULTS

Centralize and Automate Data Collection & Delivery IPOC Team Site • Collect Data • Automate Analysis • EST TIME SAVINGS:

4 – 6 HOURS / MONTH

RESULTS

Centralize and Automate Data Collection & Delivery IPOC Team Site • Collect Data • Automate Analysis • Deliver Everything

In One Place

RESULTS

Deliver Business Intelligence Data in Support of Organizational Goals http://www.lynda.com/SharePoint-tutorials/Creating-Business-Intelligence-Center/65720/68962-4.html

RESULTS

http://www.lynda.com/SharePoint-tutorials/Creating-Business-Intelligence-Center/65720/68962-4.html














TIME FOR Q & A

2015-11-13 data for administrative professionals

Documents