actionplan template march 2014

8/17/2019 ActionPlan Template March 2014

http://slidepdf.com/reader/full/actionplan-template-march-2014 1/21

Using this workbook

You may wish to print these notes, so that you can read them as you work through this workboo

Add or delete rows under each BPCLE Framework element as you require.

This workbook incorporates three spreadsheets to assist you with developin your action plan !or implemen

#$% Action plan & oals#'% Action plan & detail

#(% Action plan & calendar view

The startin point !or developin your action plan is the set of suggested goals and tasks, enerated by

ratins o! the items in the si) maps o! the tool. *ou can download the list o! suested oals and tasks as Copened usin -icros!ot E)cel. n that !ormat/ you can easily copy oals and task !rom the BPCLEtool report

template.

The purpose o! this action plan is to map out in reater detail what tasks will need to be completed to produ

(1) Action plan – goals

0se this spreadsheet to list the main oals BPCLEtool has suested in respect o! each element o! the BPCLeach suested oal and its priority rankin !rom the C+, !ile you downloaded !rom BPCLEtool into the rele

To !ind out which element#s% the suested oals are associated with/ click on the 1Find 2ut 3hy1 button inPlan1 report in BPCLEtool.

+ome oals may be relevant to all #or more than one% o! the Framework elements and these may be listedthis spreadsheet.

4emember" the action plan oals suested by BPCLEtool are 5ust that & suestions. *ou can amend themyour own oals as you wish. These suestions are 5ust ideas to et you started on the process/ showin wyou have problems and helpin you to !rame your oals in appropriate lanuae.

() Action plan – detail

0se this spreadsheet to identi!y the tasks your health service will need to complete over the suested impl$'&$6 months #until the end o! '7$8%. This spreadsheet also allows you to determine how much time a tas

and which sta!! resources will work on the task.

!"#$% This spreadsheet has cells shaded in reen and red. *ou are able to enter in!ormation into any cells i

red shaded cells contain formulae that automatically calculate &alues based on information youshaded cells. 't is recommended you do !"# enter &alues directly into the red shaded cells, unle

the automatically calculated &alues.

+tart by copyin the !ollowin in!ormation !rom the 1Action plan 9 oals1 spreadsheet !or each oal in turn"#i% The BPCLE Framework element title

#ii% The 1title1 o! the oal

For each oal identi!y the main #or 1headline1% tasks required to achieve the desired outcome. *ou can useBPCLEtool/ or you can nominate your own tasks based on the particular circumstances o! your oranisation.

task into a separate row in olumn . *ou can choose the appropriate level o! detail !or your task list/ btasks should re!lect the sub9divisions on your timeline/ which are days and weeks in this case #not minutes



:ote that public holidays have been !actored into the calculation o! the !inish date.

3hen you have listed all the relevant tasks !or a iven oal work your way throuh each task in turn/ by en#i% :otional start date ;Column <=.

#ii% The likely e!!ort required/ in person days ;Column E=.

#iii% The amount o! sta!! time likely to be available to work on the task/ in FTE ;Column F=. :ote that $.7 FTeach task/ but this should be chaned to re!lect your circumstances. For e)ample/ i! !our sta!! are each avail#> 7.$ FTE each% to work on a task/ this will ive a total o! 7.? FTE available !or that task.

!ote% *ou may enter the start date in Column < in any !ormat you would like #e.. '7 @uly '7$?/ '7$?/appear in the !ormat ****--<< in the cell. This allows the !unction in Column to calculate the !inish da

enter a year in your date/ the proram will assume you mean '7$?.

2nce you have entered values into Columns <&F !or a iven task/ you will note that the Elapsed time (workdate ;Column = and total elapsed days ;Column = & which are the red shaded cells & calculate automatical

2nce you have a !inish date calculated !or a task/ you will be in a position to assin start dates !or other tas

on that task. #his is why it is recommended that you complete the entry for one task at a time.

For each task/ it is also recommended that you identi!y one person who takes overall responsibility !or the tpersonnel that will be involved ;Column =. The second9last column ;Column L= allows you to identi!y the o!rom the task/ once completed. The !inal coloumn ;Column -= is a place to record any notes relatin to that

<ependin on the circumstances o! your health service/ you may decide to complete the columns relatin t= before you complete the columns relatin to start date and FTE ;Columns < and F=. That is/ i! a particul

by particular individuals/ the start date and FTE may be dependent on those individualsD availability. n thissta!! !irst and then complete the other details !or that task. 2n the other hand/ i! a particular task must betime!rame/ you would complete Columns <&F !irst. This may in!luence which sta!! are identi!ied to be involvavailability%/ or may necessitate review o! workload !or identi!ied sta!! to allow them to contribute in the req

:ote that three tasks are already entered into the task list/ namely"

#i% Commence implementation & notionally set !or $8 Feb '7$'.#ii% Review in-house resources & which is the !irst task aainst the ob5ective used as an e)ample on the Actispreadsheet #notionally set to commence on 8 -arch '7$'%.#iii% Completion o activities #at the bottom o! the table% & notionally set !or (7 @une '7$(.

*ou may chane the details !or all o! these entries/ as appropriate !or your health service.

You may add additional rows to the table as you reuire, but it is recommended that you add thotask of the table (Completion of activities), to ensure the new tasks are included in the calendar

() Action plan – calendar &iewThis spreadsheet provides a diarammatic representation o! your action plan aainst an $69month calendar.

:ote that the task name you enter in Column C on the Action plan – detail spreadsheet appears on the vertiadvisable to keep the task names shortG%.

*ou can chane the implementation window to more or less than the suested $6 months/ 5ust by chanin

!or the !inal task #Completion o activities% in the table on the Action plan – detail spreadsheet.



*-$ /ramework 'mplementation – 0oal2ealth ser&ice name3

$lement 0oal

!o. #itle !o.

All na

$ An oranisational culture that values learnin '

' Best practice clinical practice

( A positive learnin environment

Enter oals !rom the list suested by BPCLEtool under the relevant !ramew

it to the top section o! the table/ or you can list the oal under each relevant

An e)ample o! a oal suested by BPCLEtool is already entered in the table

<onDt enter any in!ormation in the cells in the table that are shaded rey.



? An e!!ective health service9education provider relationship

8 E!!ective communication processes

H Appropriate resources and !acilities



-riority#itle

ih

rk element. ! a oal applies to more than one element/ you can either add

element.

#in red%/ to illustrate how to enter the in!ormation.

The oranisation has an evidence based clinical learnin environmentand delivers evidence based clinical care



BPCLE Framework Implementation – Action Plan Detail[Health service name]

Goal ask list !tart "ate

Commence implementation 2014/07/01

Audit evidence review processes 2014/07/01

2014/07/30

Enter task here

Enter task here

Enter task here

Bein by copyin oals & one at a time & !rom the 1Action plan & oals1 spreadsheet. Paste each oal into Column B. Then enterdevelop your own list o! tasks !or each oal. Enter one task per row. Enter all the tasks !or each oal be!ore you copy another o

3hen you have added all the tasks !or each oal/ bein enterin in!ormation into Columns </ E and F. Columns / and will au

An e)ample o! two tasks suested by BPCLEtool !or this oal is already entered in the table #in red%/ to illustrate how to enter th

its place.

'4-"5#A!#% 6" !"# 6$$#$ the 7ommence implementation7 and 7ompletion of acti&ities7 tasks from the table.

BPCLE Frameworkelement

1 An organisationalculture that valueslearning

he organisation has an evidence !ased clinical learningenviron"ent and delivers evidence !ased clinical care

#urve$ clinical sta% a!out theirunderstanding o& evidence and howto o!tain it



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asks into Column C !rom the list suested by BPCLEtool orl !rom the 1Action plan & oals1 spreadsheet.

omatically be !illed in !or you.

e in!ormation. *ou can delete the e)ample or paste other te)t in

"a#sre$%ire"

FEavaila&le

time'work "a#s(

Finish"ate

totalelapsed

da$s

)esponsi&le sta*mem&er



Page +

+ther personnel involve" E,pecte" o%tp%ts -otes



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1(0 0 30)-ec)++ 0

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1(0 0 30)-ec)++ 0

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1 1(0 1 30)-ec)15 1



.o""ence i"ple"entation

Audit evidence review processes

#urve$ clinical sta% a!out their understanding o& evidence and how to o!tain it

Enter task here

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Enter task here

Enter task here

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Enter task here

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.o"pletion o& activities



Pu!lic holida$s 2014 2015

2014/01/27 Australia -a$

2014/03/10 a!our -a$

2014/04/1' ood rida$

2014/04/21 Easter onda$

2014/04/25 A,A. -a$

2014/06/0+ ueens irthda$

2014/11/04 el!ourne .up -a$

2014/12/25 .hrist"as -a$

2014/12/26 o8ing -a$

2015/01/01 ,ew 9ears -a$

2015/01/26 Australia -a$ :da$ in lieu;

2015/03/0+ a!our -a$

2015/04/03 ood rida$

2015/04/06 Easter onda$

2015/04/25 A,A. -a$

2015/06/0' ueens irthda$

2015/11/03 el!ourne .up -a$

2015/12/25 .hrist"as -a$

2015/12/2' o8ing -a$


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BPCLE Framework Implementation – Action Plan

Date'.ortni/htl# increments(


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actionplan template march 2014

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