a g e n d a - commute.org to supervisory committee 3. acceptance of funding agreement between smcta...

A G E N D A Board of Directors Meeting

Silicon Valley Community Foundation 1300 S. El Camino Real, Room 107, San Mateo

Thursday, November 15, 2018 8:00 a.m. – 9:30 a.m.

CALL TO ORDER

Roll Call 8:00 a.m.

PUBLIC COMMENT -Informational PRESENTATIONS

i. Hovercraft as a Bay Area Commute Alternative, Felix Sargent/Simeon Jewell – HOVR California CONSENT AGENDA -Action 8:25 a.m.

A. Approval of September 20, 2018 Meeting Minutes B. Acceptance of Financial Statements: September 2018 C. Acceptance of Funding Agreement and Budget Adjustment for Carpool 2.0 Incentive Program REGULAR AGENDA

1. Chair’s Report -Oral Report 8:30 a.m. 2. Election of Chair and Vice Chair -Action 8:40 a.m. 3. Agency Conflict of Interest Code Update -Action 8:50 a.m. 4. Accept Audited Financial Statements FY2017-2018 -Action 9:00 a.m. 5. Commuter Programs Report -Oral Report 9:10 a.m. 6. Shuttle Program Report -Oral Report 9:20 a.m. 7. Executive Director’s Report -Oral Report 9:25 a.m.

CORRESPONDENCE, NEWS & UPDATES -Informational

ADJOURN -Action 9:30 a.m. Accessibility for Individuals with Disabilities Upon request, Commute.org will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and a preferred alternative format or auxiliary aid or service at least two days before the meeting. Requests should be mailed to the agency Secretary at Commute.org, 400 Oyster Point Blvd, Suite 409, South San Francisco, CA 94080; or emailed to [email protected]; or by phone at 650-588-8170. Availability of Public Records All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 400 Oyster Point Blvd, Suite 409, South San Francisco, CA 94080, at the same time that the public records are distributed or made available to the legislative body.

M I N U T E S

COMMUTE.ORG

BOARD OF DIRECTORS Silicon Valley Community Foundation

1300 S. El Camino Real, Room 114 September 20, 2018

ROLL CALL

Board Members Present: Jeffrey Gee, City of Redwood City Davina Hurt, City of Belmont Clifford Lentz, City of Brisbane Emily Beach, City of Burlingame Glenn Sylvester, City of Daly City Carlos Romero, City of East Palo Alto Sam Hindi, City of Foster City

Shawn Christianson, Town of Hillsborough Gina Papan, City of Millbrae

Sue Digre, City of Pacifica Rico Medina, City of San Bruno Eric Rodriquez, City of San Mateo David Canepa, San Mateo County

Supervisory Committee Members Present: John Hoang, C/CAG

Guests: Drew Seamus Murphy, SamTrans Christy Wegener, SamTrans Staff in Attendance: John Ford, Executive Director

Kim Comstock, Commuter Programs Manager Mary Thomasmeyer, Commuter Programs Representative Richard Fontela, Shuttle Programs Coordinator Maria Timofeyeva, Shuttle Program Administrator Gina Javier, Employer Programs Representative Cary Tipton, Employer Programs Representative Betsy Juarez, Administrative Assistant Parin Patel, AmeriCorps Fellow Joan Cassman, Agency Attorney

The September 20, 2018 meeting of the Commute.org Board of Directors was called to order at 8:08 a.m. by Board Chair, Jeffrey Gee.

CONSENT AGENDA

1. Minutes: June 21, 2018 2. Appointment to Supervisory Committee 3. Acceptance of Funding Agreement between SMCTA and Commute.org for FY 2018-2019

It was moved by Ms. Shawn Christianson, seconded by Mr. Sam Hindi, and unanimously passed to approve items one, two and three on the consent agenda.

1. MEASURE W & SAMTRANS BUSINESS PLAN

Mr. Seamus Murphy, Chief Communications Officer at SamTrans/Caltrain/SMCTA, presented on Measure W. The measure will be on the November 6, 2018 ballot and requires a 2/3 vote to pass. Measure W would raise approximately $2.4 billion over 30 years through a ½ cent sales tax to fund a variety of transportation projects and programs across San Mateo County. The plan includes five investment categories that include public transit, highway and interchange improvements, local road improvements and pothole repairs, regional transit connections, and projects benefiting bicyclist and pedestrians. Ms. Christy Wegner, Director of Planning at SamTrans, informed the Board that the San Mateo County Transit District staff has completed a strategic planning document titled the SamTrans Business Plan, which identifies immediate, near-term and long-term actions that affirm the District’s position as mobility leaders and ensure the organization meets current and future transportation needs. Within the three core principles, the Plan identifies 16 initiatives that are in various stages of implementation or planning.

Ms. Shawn Christianson, Town of Hillsborough, inquired on whether the funds collected through Measure W could be siphoned off from San Mateo County or used for other purposes other than its intended use. Mr. Murphy confirmed that there are constitutional protections in place that have been approved by voters that prevent local funding from being used for other purposes. Mr. Cliff Lentz, City of Brisbane, inquired about the Way2Go Pass being made available to students. Ms. Wegner stated that the Youth Mobility Plan addresses the mobility needs of youth in San Mateo County. SamTrans is collaboratively working with the San Mateo Community College District to initiate a pilot student pass.

Ms. Davina Hurt, City of Belmont, inquired on challenges faced beyond funding. Ms. Wegner stated that it is essential to explore opportunities that implement transit signal priority, such as bus-only lanes on major corridors, to increase speed and reliability on bus routes. Additionally, there is a regional labor shortage on drivers. Although autonomous vehicles may be a solution for this problem, autonomous technology “has a long way to go”.

2. REPORT OUT OF CLOSED SESSION FROM JUNE 21, 2018

Ms. Cassman, Commute.org’s Legal Counsel, reported that no action was taken during the closed sessions that convened on June 20, 2018 to discuss a public employee’s performance evaluation of the Executive Director.

3. CHAIR’S REPORT Chair Gee presented an oral report to the Board. Chair Gee announced to the Board that there are openings on the Finance Committee for two additional members effective January 2019. Committee Chair Bob Grassilli and Committee Member Sue Digre will be leaving the committee after their city council terms expire. In addition, Mr. Gee stated that he will be leaving the Board after his city council term expires. The current Vice Chair, Cliff Lentz, will serve the remainder of Mr. Gee’s term as Chair which expires November 2019. Any current board members interested in serving as Vice Chair through November 2019 should contact Chair Gee or Mr. Ford in advance of the November 15, 2018 board meeting. Chair Gee informed the Board that the Salesforce Transit Center in Downtown San Francisco is now open. The focus has now shifted to the Caltrain Downtown Extension (DTX) project, which will extend the Caltrain commuter rail from its current terminus at Fourth and King streets to the new transit center.

4. ASSEMBLY BILL NO.1912 – JPA PENSION LIABILITIES

Mr. Ford reported to the Board that Assembly Bill. No 1912 has been passed by both the Assembly and Senate in the State of California. The bill was enrolled and presented to the governor on September 11, 2018. Under the bill, member agencies of a Joint Powers Authority (JPA) that participates as a contracting agency in the California Public Employees’ Retirement System (CalPERS), or any other public employee retirement system for the purpose of administration of retirement benefits, would be required to be jointly and severally liable for the retirement obligation of the JPA, among other provisions. Ms. Cassman clarified that member agencies of a JPA must mutually agree as to the apportionment of the agency’s retirement obligations among themselves in an equitable manner, provided that the agreement equals 100% of the retirement liability of the agency. If the members agencies are unable to mutually agree, the PERS board shall apportion the retirement liability of the agency to each member agency. Ms. Emily Beach advised the Board to agree to the apportionment of the agency’s retirement obligation in advance, rather than wait until the agency dissipates to decide. The board recommended that the Executive Director and Board Chair compose a task force to address the issue in 2019.

5. JPA MEMBERSHIP UPDATE

Mr. Ford stated that there are currently 18 members in the Peninsula Traffic Congestion Relief Alliance JPA. The only towns/cities in the county that are not currently members are Menlo Park, Woodside, and Portola Valley. Menlo Park and Portola Valley have submitted letters to the agency expressing interest in joining the JPA. The Town of Woodside has indicated that it might also be interested in joining but that it would be deciding until after the new council is seated in 2019. To add new member(s) to the JPA, a majority of the existing members must pass resolutions in support of an amendment to the JPA. It is possible to include the Town of Woodside on the list of potential new members on the amendment and they would only become a member if their council approved membership.

Due to the uncertainty of additional changes that may need to be made to the JPA agreement due to AB 1912, staff has held off on working with legal counsel on the JPA amendment. Once drafted, the amendment along with a template resolution will be provided to each of the members for consideration.

6. RESOLUTION SUPPORTING MEASURE W Mr. Ford presented a Resolution supporting Measure W, which is the San Mateo County Transit District sales tax measure. It be will on the November 6, 2018 ballot and requires a 2/3 vote to pass. Measure W would impose a one-half cent sales tax on all qualified retail transactions in San Mateo County, both in the incorporated and unincorporated areas, for a period of 30 years, beginning on July 1, 2019. The San Mateo County Transit District (“District”) has the authority to impose a qualified special tax for specified purposes, subject to approval by two-thirds of those voting on the tax measure. The proceeds from this measure would be used to pay for transportation-related improvement projects throughout the County, as specified in the District’s Congestion Relief Plan. The complete Congestion Relief Plan, with a detailed description of the proposed projects and examples of such projects, can be found in the full text of the measure. Mr. Rico Medina inquired on the last time the Board took a resolution action in support of a ballot measure. Mr. Ford stated that no action has been taken in support of a ballot measure since his time with Commute.org. It was moved by Mr. Cliff Lentz and seconded by Mr. Glenn Sylvester to approve the Board’s support on Measure W. The resolution was approved on a roll call vote: 13 ayes, 0 nays, 0 abstentions, and 5 absent PASSED AND ADOPTED THIS 20th day of September 2018, by the following vote:

Ayes: City of Belmont City of Brisbane City of Burlingame City of Daly City City of East Palo Alto City of Foster City Town of Hillsborough City of Millbrae City of Pacifica City of Redwood City City of San Bruno City of San Mateo County of San Mateo

Nays: None Absent: Town of Atherton Town of Colma City of Half Moon Bay City of San Carlos City of South San Francisco

7. RESOLUTION OPPOSING PROPOSITION 6

Mr. Ford presented a Resolution opposing Proposition 6, which would repeal Senate Bill 1 (SB1), for Board consideration. SB1 is also known as the “Road Repair and Accountability Act of 2017”.

SB1 is funded by the newly established Road Maintenance and Rehabilitation Account (RMRA) and is intended to provide additional revenue to local jurisdictions address basic road maintenance, rehabilitation, and critical safety needs on both the state highways, local streets, and road system. RMRA sources of fund include increases to the per gallon, fuel excise taxes, diesel fuel taxes and vehicle registration fees; and it also provides for inflationary adjustments to tax rates in future years. California’s Secretary of State announced on June 25, 2018 that the statewide initiative to repeal SBI had qualified for the November 2018 ballot as Proposition 6. Voters will now determine the fate of more than $5 billion in annual funding to repair and upgrade the State’s transportation infrastructure. It was moved by Mr. Carlos Romero and seconded by Mr. David Canepa to approve the Board’s opposition on Proposition 6. The resolution was approved on a roll call vote: 12 ayes, 0 nays, 1 abstention, and 5 absent PASSED AND ADOPTED THIS 20th day of September 2018, by the following vote: Ayes: City of Belmont City of Brisbane City of Burlingame City of Daly City City of East Palo Alto City of Foster City City of Millbrae City of Pacifica City of Redwood City City of San Bruno City of San Mateo County of San Mateo

Nays: None Absent: Town of Atherton Town of Colma City of Half Moon Bay City of San Carlos City of South San Francisco

Abstentions: Town of Hillsborough

8. SHUTTLE PROGRAM REPORT

Mr. Ford presented a report on Commute.org’s shuttle operations and activities since the previous report in April.

Mr. Ford reported on final ridership statistics from FY 2017/2018. The report showed that the annual ridership in FY 2017/2018 decreased 1.3% to 596,140 from the previous fiscal year, which saw 603,732 annual riders. Although some routes experienced a decrease in ridership of up to 38%, other routes experienced an increase in ridership of up to 60%. Additionally, Mr. Ford reported an increase in August ridership compared to the same month of the previous year. Mr. Ford notified the Board that there continues to be an ongoing service issue with the shuttle partner contractor due to a staffing shortage of drivers. Several Commute.org shuttle routes have been impacted and continue to have DNOs (Do Not Operate trips). Staff is continuing to work on resolving the issue. Mr. Gee clarified that the driver shortage is an ongoing issue that is impacting multiple transit agencies across the region.

9. EXECUTIVE DIRECTOR’S REPORT Mr. Ford announced to the Board that four new staff members have joined Commute.org: - Parin Patel, AmeriCorps Fellow - Cary Tipton, Employer Programs Representative - Maria Timofeyeva, Shuttle Programs Administrator - Mary Thomasmeyer, Commuter Programs Representative

Mr. Ford gave recognition to Commute.org’s Employer Programs Representative, Gina Javier, on her upcoming retirement. He thanked her for her dedication and 10 years of service to Commute.org. In turn, Ms. Javier expressed her gratitude for the opportunity to serve the community though the efforts of the agency. Mr. Ford informed the Board that the winner of the ZiZZO EuroMini folding bicycle for the Summer Promotion Bike Giveaway was Wendy L. from San Carlos.

10. ADJOURNMENT

The meeting was adjourned at 9:42 a.m. by Chair Gee.

Respectfully submitted, Betsy Juarez INTERIM CLERK OF THE BOARD

Board of Directors Consent Agenda Item #B DATE: November 15, 2018 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Financial Statements for FY2018-2019 Q1 INTRODUCTION Presenting to the board a copy of the Q1 year-to-date financial statements. The summary page is compiled by agency staff based on the financial reports provided to the agency by the City of San Carlos’ finance department which serves as the agency’s fiscal agent. The financial reports are compiled using Cash basis reporting. ACTION Acceptance of financial reports for Q1 of FY2018-2019.

Commute.orgFY 2018/2019 Q1 YTD BUDGET REPORT

FY 2018/2019 FY 2018/2019 FY 2018/2019Approved Budget Q1 Actuals % of Budget

Fund Balance at Beginning of Year 823,626$ 823,626$ -

REVENUEC/CAG AB 434 (TFCA) 600,000$ -$ 0.0%C/CAG Congestion Relief 510,000$ -$ 0.0%C/CAG Carpool 2.0 -$ -$ 0.0%Shuttle Revenue - Consortium 849,300$ 384,987$ 45.3%Shuttle Revenue - Grants 1,542,400$ -$ 0.0%Shuttle Revenue - Admin/Marketing Fees 90,200$ -$ 0.0%MTC Regional Rideshare Funding -$ -$ 0.0%SMCTA Measure A ACR Funding 470,000$ -$ 0.0%Interest/Earnings -$ -$ 0.0%Misc. Revenue 6,000$ -$ 0.0%

Total Revenue 4,067,900$ 384,987$ 9.5%

Total Sources of Funds 4,891,526$ 1,208,613$ 24.7%

EXPENDITURESSalaries/Benefits/Medicare** 921,800$ 132,203$ 14.3%CalPERS Employer Contributions 77,577$ 11,460$ 14.8%CalPERS UAL Contributions 31,000$ 29,983$ 96.7%Office Lease 75,000$ 23,801$ 31.7%Mileage/Transit Reimburse 6,000$ 337$ 5.6%Equipment Lease & Maint. 10,000$ 2,457$ 24.6%Professional Services 110,000$ 9,785$ 8.9%Advertising 100,000$ 28,559$ 28.6%Office Supplies 10,000$ 452$ 4.5%Fiscal Agent 120,000$ 27,225$ 22.7%Memberships & Pubs 7,500$ 1,802$ 24.0%Program Promotions 24,000$ -$ 0.0%Meetings & Events 16,000$ 2,110$ 13.2%Education & Training 8,000$ -$ 0.0%Board Meeting Expense 1,200$ 29$ 2.4%Incentive/Subsidies 60,000$ 3,507$ 5.8%Countywide TDM Software Platform 80,000$ 40,000$ 50.0%Shuttle Services 2,336,700$ 178,422$ 7.6%Shuttle Contingency*** 20,000$ -$ 0.0%Legal Services 36,000$ 190$ 0.5%Telephone 7,200$ 897$ 12.5%Bank Fees 2,500$ -$ 0.0%IT Services/Support 50,000$ 11,364$ 22.7%Printing Services 25,000$ 601$ 2.4%Postage 16,000$ 233$ 1.5%General Insurance 13,000$ 1,293$ 9.9%Vehicle Lease/Service 1,500$ 767$ 51.1%OPEB Liability/Contribution 14,800$ -$ 0.0%

Total Expenditures 4,180,777$ 507,477$ 12.1%

Fund Balance at End of Year 710,749$ 701,136$ 98.6%

Net Inc (Dec) in Fund Balance (112,877)$ (122,490)$ -


Board of Directors (11/15/2018)

Board of Directors Consent Agenda Item #C DATE: November 15, 2018 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Funding Agreement with C/CAG for Carpool 2.0 / Budget Adjustment INTRODUCTION Presenting to the board a copy of the fully executed funding agreement with C/CAG for the Carpool 2.0 Incentive program. The two agencies are partnering on a new incentive program focused on carpools to or from San Mateo County. Incentive is available to commuters and college students who carpool and use an approved app to log their trips in Commute.org’s STAR platform. The funding agreement is for up to $375,000 through the end of 2019. Up to 10% of the funds will be used for program marketing. The Commute.org budget for FY2018-2019 needs to be adjusted to reflect the new funds and projected expenditures. Only $175,000 of the funds will be included in the budget revision for the current fiscal year with the balance carrying over to next fiscal year. Expenses have also been increased by $175,000 ($150,000 for incentives and $25,000 for advertising). ACTION Acceptance of funding agreement and budget revisions.

Commute.orgFY 2018/2019 BUDGET ADJUSTMENT


Fund Balance at Beginning of Year 823,626$ 823,626$ -

REVENUEC/CAG AB 434 (TFCA) 600,000$ -$ 0.0%C/CAG Congestion Relief 510,000$ -$ 0.0%C/CAG Carpool 2.0 175,000$ -$ 0.0%Shuttle Revenue - Consortium 849,300$ 384,987$ 45.3%Shuttle Revenue - Grants 1,542,400$ -$ 0.0%Shuttle Revenue - Admin/Marketing Fees 90,200$ -$ 0.0%MTC Regional Rideshare Funding -$ -$ 0.0%SMCTA Measure A ACR Funding 470,000$ -$ 0.0%Interest/Earnings -$ -$ 0.0%Misc. Revenue 6,000$ -$ 0.0%

Total Revenue 4,242,900$ 384,987$ 9.1%

Total Sources of Funds 5,066,526$ 1,208,613$ 23.9%

EXPENDITURESSalaries/Benefits/Medicare** 921,800$ 132,203$ 14.3%CalPERS Employer Contributions 77,577$ 11,460$ 14.8%CalPERS UAL Contributions 31,000$ 29,983$ 96.7%Office Lease 75,000$ 23,801$ 31.7%Mileage/Transit Reimburse 6,000$ 337$ 5.6%Equipment Lease & Maint. 10,000$ 2,457$ 24.6%Professional Services 110,000$ 9,785$ 8.9%Advertising 125,000$ 28,559$ 22.8%Office Supplies 10,000$ 452$ 4.5%Fiscal Agent 120,000$ 27,225$ 22.7%Memberships & Pubs 7,500$ 1,802$ 24.0%Program Promotions 24,000$ -$ 0.0%Meetings & Events 16,000$ 2,110$ 13.2%Education & Training 8,000$ -$ 0.0%Board Meeting Expense 1,200$ 29$ 2.4%Incentive/Subsidies 210,000$ 3,507$ 1.7%Countywide TDM Software Platform 80,000$ 40,000$ 50.0%Shuttle Services 2,336,700$ 178,422$ 7.6%Shuttle Contingency*** 20,000$ -$ 0.0%Legal Services 36,000$ 190$ 0.5%Telephone 7,200$ 897$ 12.5%Bank Fees 2,500$ -$ 0.0%IT Services/Support 50,000$ 11,364$ 22.7%Printing Services 25,000$ 601$ 2.4%Postage 16,000$ 233$ 1.5%General Insurance 13,000$ 1,293$ 9.9%Vehicle Lease/Service 1,500$ 767$ 51.1%OPEB Liability/Contribution 14,800$ -$ 0.0%

Total Expenditures 4,355,777$ 507,477$ 11.7%

Fund Balance at End of Year 710,749$ 701,136$ 98.6%

Net Inc (Dec) in Fund Balance (112,877)$ (122,490)$ -


Board of Directors (11/15/2018)

Board of Directors Agenda Item #1 DATE: November 15, 2018 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Board Chair’s Report ________________________________________________________________________ INTRODUCTION Board Chair Jeff Gee will present an oral report to the board. Chair Gee’s report includes the following:

1. Openings on the Finance Committee for two board members effective January 2019. Committee Chair Bob Grassilli and Committee Member Sue Digre will be leaving the committee after their city council terms expire. Please contact Executive Director if you have interest in serving on this committee (approximately 5 meetings each year).

2. Recap of results on the transportation measures from the November 6, 2018 election (Proposition 6 and Measure W).

3. Update on Caltrain electrification project and other railroad projects.

Board of Directors Agenda Item #2 DATE: November 15, 2018 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Election of Board Chair and Vice Chair ________________________________________________________________________ INTRODUCTION The agency elects a Chair and Vice Chair every two years; however, since Board Chair Gee is leaving the board at the conclusion of his current city council term, it is necessary to conduct an election for a board chair to serve the remainder of the term (thru November 2019). The Chair presides at all meetings of the Board and exercises and performs such other duties and powers as may, from time to time, be assigned by the Board. The Vice Chair shall perform the duties of the Chair in the absence or incapacity of the Chair. The Vice Chair shall also perform such other duties as may, from time to time, be assigned by the Board. The Executive Director has received notification from the current Vice Chair, Mr. Cliff Lentz, of his interest in serving as Board Chair for the remainder of the current term. The Executive Director has received notification from Ms. Emily Beach of her interest in serving as the Vice Chair for the remainder of the current term if Mr. Lentz is elected to the position of Board Chair. ACTIONS Chair Gee requests:

1. Nomination(s) for the office of Chair and the election of a Chair.

2. Nomination(s) for the office of Vice Chair and the election of a Vice Chair.

Board Meeting Agenda Item #3 DATE: November 15, 2018 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Agency Conflict of Interest Code Update ________________________________________________________________________ INTRODUCTION State law requires local government agencies, including Commute.org, to adopt a Conflict of Interest Code, which the agency must review biennially to determine if it is accurate or, alternatively, must be amended. The agency’s Conflict of Interest Code was originally adopted in September 2000. It was last updated in October 2010.

BACKGROUND

As required by State law, the Code designates positions within the agency which may make or participate in the making of governmental decisions and establishes disclosure categories for officials and employees assigned to those positions whose personal financial interests could foreseeably be affected materially by the decisions made by those holding the designated positions. The updated Code adds the Commuter Programs Manager to the list of positions required to comply with the code. It also allows for hires into “New Positions” to be included in the mandatory reporting requirements. Aditionally, the San Carlos Financial Services Manager was added under the section identifying Officials Who Manage Public Investments.

San Mateo County serves as the code-reviewing body for Commute.org. Accordingly, revisions must be submitted to the County for approval by the Board of Supervisors.

ACTIONS

Chair Gee requests discussion and/or approval of the following:

1. Board Chair requests approval of the attached resolution approving amendment of the Conflict of Interest Code,

2. Board Chair asks the Board to direct and authorize the Secretary of the agency to transmit the amended code to the San Mateo County Clerk’s Office and to take any other steps necessary for enactment and implementation of the amended code.

Commute.org Page 1 of 4 14998568.2

CONFLICT OF INTEREST CODE

PENINSULA TRAFFIC CONGESTION RELIEF ALLIANCE

Adopted on the 6th day of September 2000 by Resolution 2000-2

Amended on the 21st day of October 2010

by Resolution 2010-02

Amended on the 15th day of November 2018 by Resolution 2018-___


The Political Reform Act, Government Code Sections 81000 et seq., requires state and

local government agencies to adopt and promulgate Conflict of Interest Codes. The California

Fair Political Practices Commission has adopted a regulation, Section 18730 of Title 2 of the

California Code of Regulations, which contains the terms of a standard Conflict of Interest Code.

It can be incorporated by reference and may be amended by the Fair Political Practices

Commission after public notice and hearings to conform to amendments in the Political Reform

Act. Therefore, the terms of Section 18730 of Title 2 of California Code of Regulations and any

amendments to it duly adopted by the Fair Political Practices Commission are hereby

incorporated by reference and, along with the attached Appendix in which members and

employees are designated and disclosure categories are set forth, constitute the Conflict of

Interest Code of the Peninsula Traffic Congestion Relief Alliance (Commute.org).

Individuals holding designated positions shall file statements of economic interests with

Commute.org, which will make the statements available for public inspection and reproduction.

(Cal. Gov't Code Section 81008). Upon receipt of the statements of all designated officials and

employees, Commute.org shall make and retain a copy and forward the original of these

statements to the County of San Mateo Clerk of the Board of Supervisors, which shall be the

filing officer.


APPENDIX A: DESIGNATED POSITIONS

Designated Positions Disclosure Categories Supervisory Committee Member 1, 2, 3, 4 Attorney 1, 2, 3, 4 Commuter Programs Manager 5, 6, 7 Shuttle Programs Manager 5, 6, 7 Employer Programs Manager 5, 6, 7 Consultants/New Positions *

*Consultants/New Positions are included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the Code subject to the following limitation: The Executive Director may determine in writing that a particular consultant, although a "designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The Executive Director’s determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code. Officials Who Manage Public Investments The following positions are NOT covered by the conflict of interest code because they must file under Government Code Section 87200 and, therefore, are listed for informational purposes only: Governing Board Member Executive Director San Carlos Financial Services Manager An individual holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe their position has been categorized incorrectly. The Fair Political Practices Commission makes the determination whether a position is covered by Section 87200.


APPENDIX B: DISCLOSURE CATEGORIES Category 1. A designated official or employee assigned to Category 1 is required to disclose

investments. Category 2. A designated official or employee assigned to Category 2 is required to disclose

interests in real property. Category 3. A designated official or employee assigned to Category 3 is required to disclose

sources of income. Category 4. A designated official or employee assigned to Category 4 is required to disclose

any business entity in which the designated employee is a director, officer, partner, trustee, employee or holds any position of management.

Category 5. A designated official or employee assigned to Category 5 is required to disclose

any interests in real property located within Commute.org’s jurisdiction or within two miles of the boundaries of the jurisdiction.


any income from, or investments or business positions in, business entities or other sources that provide services, supplies, materials, machinery or equipment of the type utilized by or contracted for by Commute.org.


any income from, or investments or business positions in, business entities or other sources with offices or other facilities located in Commute.org’s jurisdiction or within two miles of the boundaries of the jurisdiction.

14998556.1

RESOLUTION NO. 2018-___

APPROVING AMENDMENT OF CONFLICT OF INTEREST CODE

WHEREAS, the Political Reform Act of 1974, Government Code Section 83700 et seq.

requires that the Peninsula Traffic Congestion Relief Alliance (Commute.org) adopt a Conflict of

Interest Code (“Code”), review it every even-numbered year, and revise it if necessary; and

WHEREAS, Commute.org adopted a Code pursuant to Resolution No. 2000-2 and

amended the Code pursuant to Resolution No. 2010-02; and

WHEREAS, the Executive Director and Attorney have reviewed the current Code,

including the Appendix to the Code listing the officers and employees who must disclose their

economic interests on an annual basis, and have determined that the Appendix should be updated

to reflect the current complement of employees and their potential economic interests, and that

additional non-substantive amendments are advisable at this time; and

WHEREAS, the Executive Director has recommended adopting the amendments as

reflected in the attached Code.

NOW THEREFORE, BE IT RESOLVED, that the Governing Board of the Peninsula

Traffic Congestion Relief Alliance hereby amends and adopts the revised Conflict of Interest

Code; and

BE IT FURTHER RESOLVED that the Secretary of Commute.org is directed to

transmit the revised Conflict of Interest Code to the San Mateo County Clerk’s Office and is

authorized to take any other actions necessary to give effect to this resolution.

14998556.1

PASSED AND ADOPTED THIS 15th day of November 2018, by the following vote:

AYES:

NOES:

ABSENT:

Signed:_________________________________ Chair, Governing Board

Attest:__________________________________ Secretary of Commute.org

Board of Directors Agenda Item #4 DATE: November 15, 2018 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Audited Financial Reports: FY2017-2018 INTRODUCTION Presenting to the Board for acceptance the audited financial statements for the fiscal year ended June 30, 2018 as prepared for Commute.org by Maze & Associates. BACKGROUND Copies of Commute.org’s audited financial statements for the fiscal year ended June 30, 2018 will be distributed to board members at the meeting and have been posted online for review. The Finance Committee reviewed the documents at their meeting on October 22, 2018 and voted unanimously to recommend acceptance with the following comment: The Statement of Revenues and Expenditures and Changes in Fund Balance (page 10) excludes $333,355 in Shuttle Grants Pass-Through revenue that was received in September 2018 – beyond the 60-day period in which payments can be included in a fiscal year’s statement of revenue. Similarly, $30,500 in Shuttle Grants Pass-Through revenue from the prior fiscal year was included in this reporting year because it was received in October 2017 which meant it could not be included in the prior year. Had the funds been received within the respective 60-day windows, the Net Change in Fund Balance for FY2017-2018 would have been $111,785 rather than ($191,070). Counsel recommends that the board formally accept the document. The document is available for inspection by the public at the Commute.org office and will be posted on the agency’s website as well. ACTION Chair Gee requests discussion and/or acceptance of the Alliance’s Basic Financial Statements for the fiscal year ended June 30, 2018.

Board of Directors Agenda Item #5 DATE: November 15, 2018 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Commuter Programs Report _____________________________________________________________________ INTRODUCTION Staff presentation to the board highlighting activities of the commuter programs team. BACKGROUND Kim Comstock, Commuter Programs Manager, will present a report on recent and upcoming activities including:

1. Summer Bicycle Challenge & Try Transit promotion 2. National Rideshare Week promotion 3. STAR platform enhancements and updated app 4. Carpool 2.0 Incentive program

Board of Directors Agenda Item #6 DATE: November 15, 2018 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Shuttle Program Report ________________________________________________________________________ INTRODUCTION Mr. Ford will provide a summary of agency activities and updates on Commute.org’s shuttle program since the last Board meeting including the following: The report will include:

1. Ridership and Service statistics for Q1 FY18/19 2. Partnership with Genentech in South San Francisco 3. Update on vendor staffing issues 4. Impact of labor market on future shuttle services

Shuttle Name Shuttle TypeQuarterly Ridership Prior Year

Avg. Monthly

Year over Year

Operating Cost/ Passenger

Boardings/ service-hour

SOV Trips Eliminated

San Carlos Commuter Commuter 1,762 1,920 587 -8.23% $15.98 4.59 565Bayshore Brisbane Caltrain Commuter 3,506 3,718 1,169 -5.70% $8.39 8.74 3,093

Utah Grand SSF Ferry Commuter 3,612 3,394 1,204 6.42% $7.49 9.80 3,178Utah Grand SSF BART Commuter 7,925 7,949 2,642 -0.30% $7.45 9.85 7,003Oyster Point SSF Ferry Commuter 3,516 2,971 1,172 18.34% $7.43 9.88 3,138

North Foster City Commuter 8,773 12,269 2,924 -28.49% $7.00 10.73 7,858Campus Drive Caltrain Commuter/ Community 4,469 3,387 1,490 31.95% $6.18 11.88 3,869Norfolk Caltrain Shuttle Commuter/ Community 4,143 3,862 1,381 7.28% $6.04 12.14 3,461

Burlingame North Commuter/ Community 5,057 5,415 1,686 -6.61% $5.82 12.61 4,054Lincoln Centre Caltrain Commuter 5,810 8,532 1,937 -31.90% $5.62 13.37 5,180

One Tower Place Commuter 6,081 4,778 2,027 27.27% $4.98 14.74 5,388Mariners Island Commuter 6,582 6,563 2,194 0.29% $4.79 15.67 5,982

Oyster Point SSF Caltrain Commuter 7,770 7,481 2,590 3.86% $4.74 15.83 6,888Utah Grand SSF Caltrain Commuter 7,442 4,094 2,481 81.78% $4.64 15.80 6,497Oyster Point SSF BART Commuter 14,482 13,294 4,827 8.94% $4.15 18.08 13,411

Burlingame Bayside Commuter 12,904 14,997 4,301 -13.96% $3.78 19.85 11,770Redwood City Bayshore Tech Commuter 7,862 8,122 2,621 -3.20% $3.77 19.49 7,069Crocker Park BART/Caltrain Commuter 21,112 22,409 7,037 -5.79% $3.47 22.62 20,072

Redwood City Seaport Centre Commuter 9,632 7,805 3,211 23.41% $3.13 24.02 8,750Redwood City Mid Point Commuter 8,725 7,977 2,908 9.38% $3.04 24.10 7,981

Totals 151,165 150,937 50,388 0.15% $4.95 294 135,207

Shuttle Name Shuttle TypeAnnual

Ridership Prior YearAvg.

MonthlyYear over

YearOperating Cost/

PassengerBoardings/

service-hourSOV Trips Eliminated

San Carlos Commuter Commuter 6,375 9,202 531 -30.72% $17.85 4.05 1,758Utah Grand SSF Ferry Commuter 13,566 11,549 1,131 17.46% $7.93 9.12 11,809Oyster Point SSF Ferry Commuter 13,635 12,879 1,136 5.87% $7.33 9.88 11,995

Bayshore Brisbane Caltrain Commuter 14,142 14,564 1,179 -2.90% $7.28 9.93 12,399Utah Grand SSF BART Commuter 33,703 31,072 2,809 8.47% $7.13 10.23 29,742

Campus Drive Commuter/ Community 16,455 15,582 1,371 5.60% $6.79 10.66 14,143North Foster City Commuter 37,232 57,742 3,103 -35.52% $6.42 11.55 33,655Norfolk Caltrain Commuter/ Community 17,108 12,446 1,426 37.46% $5.87 12.33 15,092

Burlingame North Commuter/ Community 21,987 21,060 1,832 4.40% $5.61 12.90 17,941One Tower Place Commuter 21,483 14,223 1,790 51.04% $5.60 12.92 18,321

Utah Grand SSF Caltrain Commuter 25,148 14,282 2,096 76.08% $5.46 13.25 21,543Lincoln Centre Commuter 24,512 29,973 2,043 -18.22% $5.15 14.39 21,982Mariners Island Commuter 25,219 27,379 2,102 -7.89% $5.15 14.39 22,719

Redwood City Bayshore Tech Commuter 26,665 32,791 2,222 -18.68% $4.52 16.01 23,402Oyster Point SSF Caltrain Commuter 34,295 26,828 2,858 27.83% $4.23 17.50 30,943Oyster Point SSF BART Commuter 55,223 53,957 4,602 2.35% $4.13 17.96 51,302

Crocker Park BART/Caltrain Commuter 86,826 92,513 7,236 -6.15% $4.01 19.36 81,639Burlingame Bayside Commuter 53,851 54,285 4,488 -0.80% $3.60 20.56 49,487

Redwood City Seaport Centre Commuter 35,618 32,366 2,968 10.05% $3.35 22.14 32,266Redwood City Mid Point Commuter 33,325 31,580 2,777 5.53% $3.23 22.56 30,301

Totals 596,368 596,273 49,697 0.02% $5.06 282 532,439

Q1 FY 18/19 Performance Metrics

Previous 12 Months Performance Metrics

Board of Directors Agenda Item #7 DATE: November 15, 2018 TO: Commute.org Board of Directors FR: John Ford, Executive Director SUBJ: Executive Director’s Report ________________________________________________________________________ INTRODUCTION Chair Gee advises that Mr. Ford will provide a summary of agency activities and updates on programs since the last board meeting including the following: 1. San Mateo Rail Corridor TMA – management role 2. Employer Programs Manager recruitment update

a g e n d a - commute.org to supervisory committee 3. acceptance of funding agreement between smcta...

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