2018-19 Budget Overview

Presentation to the Bethlehem Central School District Board of Education

Wednesday, March 7, 2018

HIGHLIGHT: OPERATIONS & MAINTENANCE and ATHLETICS

DISTRICTGOALS

TONIGHT’STOPICS

3

• Recap of prior meetings

• Updated estimates that reduce baseline expenditures

• Operations & Maintenance

• Athletics

• Future Meetings

SUMMARY BUDGETED REVENUES

Budget2017-18

Budget2018-19

School Taxes $64,267,000 $64,267,000PILOT Payments 3,282,000 3,295,000State Aid 28,110,000 27,687,000Other Revenue 1,464,000 1,837,000TOTAL $97,123,000 $97,086,000

4

5SUMMARY EXPENDITURES BY AREA

2017-18 Budget 2018-19 BaselineAdministrative $3,107,309 $3,168,979

Instructional Programs 31,771,807 32,856,640

SESS 13,155,590 13,540,070

Transportation 6,399,091 6,227,553

Operations & Maintenance 5,440,248 5,403,711

Technology 2,444,686 2,471,804

Athletics 744,869 772,952

Fringe Benefits 22,399,600 24,028,200

Debt Service 11,659,800 11,936,091

Total $97,123,000 $100,406,000

BASELINE BUDGET AS OF 2/8/18

• Revise initial estimates: health insurance, BOCES’ rates, state aid

• Consider reductions/additions in coming weeks of specific departmental areas

• Tax Levy: increase to what extent?

• Use of fund balance: if ultimately needed

• Potential salary savings on staff retirements

6

Revenues $97,086,000

Expenditures (100,406,000)

Preliminary Gap ($3,320,000)

SAVINGS FROM STAFF

RETIREMENTS

Approved retirements for the end of this school year:

15 teachers, 1 guidance counselor, and 1 occupational therapist

Salary differential with new hires starting at entry level pay scale: $840,000

May have 1-2 additional retirements: each retirement saves approximately $49,000 in salary

7

SAVINGS FROM UPDATED HEALTH

INSURANCE ESTIMATES

Blended rate increase estimated at 6.1% in baseline. Dropping to 5.8%.

Updated retiree health insurance costs. Reduced trend by 9%.

Combined reduction to baseline: $400,000

8

Health Insurance ExpenseBaseline Budget $13,370,000Revised Baseline 12,970,000Reduction ($400,000)

TRANSPORTATION BUDGET OVERVIEW2017-18 2018-19

Salaries $5,377,066 $5,360,322

Equipment 40,000 40,000Fuel 373,920 225,000Bus Parts/Supplies 241,500 210,000Insurance 122,400 122,400Other Operating Costs 168,825 168,852Garage Building 75,380 100,978Total $6,339,091 $6,227,553Decrease ($171,538)

9

TRANSPORTATION SALARY & POSITION INFORMATIONPosition (Employee #s are not FTEs, but # of positions.)

# of Emp. 2017-18

# of Emp. 2018-19

Drivers 92.0 $2,982,500 92.0 $2,965,850

Bus Attendants 32.0 669,252 32.0 647,364Mechanics 7.0 460,436 7.0 452,641Supervisors, Office/Clerical 5.0 306,050 5.0 317,713Dispatcher/Trainer 3.0 157,028 3.0 160,954Substitutes 272,500 245,000Extra Hours/Overtime 451,300 483,800Other (Health Insur. Buyouts) 78,000 87,000Total $5,377,066 $5,360,322

10

TRANSPORTATION SUBSTITUTES & EXTRA WORK2014-15 2015-16 2016-17 2017-18 2018-19

Substitutes – Actual/Est. 245,322 225,212 221,459 228,000 235,000Substitutes – Budget 305,000 315,000 265,000 272,500 245,000Positive Variance 59,678 89,788 43,541 44,500 10,000

Extra Hours/OT – Actual/Est. 342,051 348,849 427,851(1) 425,000 453,800(2)

Extra Hours/OT – Budget 424,400 430,500 452,000 451,300 483,800Positive Variance 82,349 81,651 24,149 26,300 30,000(2)

11

(1) - Increases in actual: OT incurred covering medical leaves, $30,000; weather delays, $20,000; Training, Extra Trips, $29,000.

(2) - Costs will be higher next year (DOT trainer mandate, additional billed summer work), but can reduce estimate by $30,000.

CONSIDERATIONBUS REPLACEMENT

PROPOSAL

12

• Proposed purchase:• 6 large buses• 6 small buses• 3 Chevy Suburbans

• Cost not to exceed $1,190,000

• Voter approval needed to purchase

TECHNOLOGY BUDGET OVERVIEW

2017-18 2018-19Salaries $717,040 $724,320Equipment 602,483 445,233Software 86,955 166,728Materials & Supplies 75,000 67,000Purchased Services 198,200 285,223BOCES 765,008 783,300Total $2,444,686 $2,471,804Increase $27,118 13

OPERATIONS AND MAINTENANCE2018-19 BUDGETDEVELOPMENT

14

Gregg NolteDirector of Facilities &

Operations

O & M BUDGET OVERVIEW2017-18 2018-19

Salaries $3,326,148 $3,290,461Equipment/Vehicles 231,900 200,900Utility Costs 936,000 948,000Contracted Services 391,500 351,500Special Projects 107,000 134,000Custodial/Maintenance Supplies 367,300 373,100BOCES 80,400 100,000Total $5,440,248 $5,397,961Decrease ($42,287)

15

O & M SALARY AND POSITION INFORMATION

Position FTE 2017-18 2018-19

Custodians 39 $1,884,876 $1,918,031Maintenance 15 846,094 782,581Supervisors & Admin. Support 4 359,628 354,298Substitutes/Misc. 158,800 158,800Overtime 75,000 75,000Total 58 $3,326,148 $3,290,461

16

O & M EQUIPMENT AND VEHICLES

Description AmountDumpTruckw/plow(1-Ton)– Replaces#545 $49,000Bobcatw/brush,snowblower,2buckets– WinterSidewalkMaintenance 48,000UtilityVehiclew/saltspreader(diesel)– Multi-seasonVehicle 25,000Glenmont&EagleRiderFloorMachines($12,000each)– Replaceswalkbehindunits 24,000Aerator(slicing&coring)– Replacingoldunit 10,000Variouscustodialequipment(floorscrubbers,burnishers,vacuums) 18,500Variousgroundsequipment(carts,blowers,spreaders,attachmentsforVentracunit) 26,4002018-19Total $200,900

17

O & M SPECIAL PROJECTSProject Description AmountHSD222&D224AdditionalFurniture $27,000HSGymB- Sand,Fix&RefinishFloor,approx.13,000sf 31,000HSMainOfficeConferenceRoom– Table/Chairs 5,000Glenmont:MainOfficeFurniture&LibraryCarpet 13,600Elsmere:NewClockSystem&7cafeteriatables 24,500Hamagrael:ReplaceLibrary&Classroom(2)Carpet,Sand/Refinishgymfloor 13,100Slingerlands:LibraryFurniture,LibraryCarpet,tilereplacementinELCCommonArea 19,800Eagle:projectsareminor,andcoveredinsupplieslineitem N/AMS:projectsarelargerinscope,andcoveredwithinupcomingbondwork N/A2018-19Total $134,000

18

• Replaces 18-year old unit

• New unit will be in sound deadening room with general storage above

• $100,000 in budget (as transfer to capital fund)

19

CAPITAL OUTLAY

Transportation Air Compressor

Replacement & Sound Deadening

Room

Minimum temp

Air conditioning

Survey showed classrooms are cold in winter; Raised

temp 1° districtwide, which has helped

In offices, MS/HS LMC, internal classrooms, and classrooms requiring a

conditioned environment as a medical

accommodation

CLASSROOM TEMPERATURE ASSESSMENTA district-wide assessment was conducted because personal comfort is important for students and staff

Winter cold Hot, humid daysO&M logged classroom

temperatures during “hot” days this past

Summer/Fall

HS, MS, Eagle, Elsmere were hottest

82-88º

78-85º

SED requires a minimum classroom temperature of 65°;

however, no specified max

CLASSROOM TEMPERATURE

OPTIONS

21

What we CAN do now:• Use energy management system to “pre-cool”

rooms with potentially cooler night air• Use energy system to minimize outside air

exchanges (limits the amount of hot air coming in)

Other Options:

• Provide 24” industrial, pedestal-mounted, quiet design fans

• 83 2nd floor rooms x $600/fan=$49,800

• Install 2 ceiling mounted fans in each classroom • 83 2nd floor rooms x $1,600/set=$132,000

Bottom line: Short of installing central air, which is prohibitively expensive, there are limited alternatives, providing only modest relief. Recommendation: start with a smaller scope

pilot project using a combination of pedestal & ceiling fans. Monitor impact/effectiveness, expand if deemed beneficial.

Site Plan approval from town hoped for in spring of this year.

Fall 2018• Construction start desired

late spring 2018• 2-3 mos. build time

• National Grid utility upgrade must also occur

Commercial operations date, by 11/30/2018.

ANTICIPATED TIMELINE - PPA

Summer 2018Spring 2018

ATHLETICS2018-19 BUDGETDEVELOPMENT

23

Len KiesAthletic Director

24

Each school year Bethlehem Central School District is represented by …

80Interscholastic Athletic Teams

30Varsity Teams

22JV Teams

4 Freshman

Teams22

Modified Teams

2 Unified Teams

25

ATHLETICS BUDGET OVERVIEW

2017-18 2018-19Coaches /Chaperones/Trainer $480,919 $511,252

Equipment 12,500 5,000

Program Expenditures 176,000 173,400

BOCES (software) 0 2,600

Supplies, Uniforms, Post-season games, Conferences 75,450 80,700

Total $744,869 $772,952

Increase $28,083

Lifeguard fees

$62,000

Entry fees

$22,500 $5,000 $2,500

PROGRAM EXPENDITURESWhat program expenditures include…

Ice rental fees

Officials fees

Policecoverage$21,100

Equipmentreconditioning

$6,140

27

ATHLETICS PROGRAMS AND PARTICIPATION

15 girls programs 15 boys programs (3 co-ed)

102 coaches plus 6 program assistant coaches

3 volunteer coaches

80 teamsFall: 33Winter: 24Spring: 23

1,931 student-athletes in grades 7-12 (Based on 2016-2017)Note: This is total team participation (some students play more than one sport)

28

ATHLETICS BUDGET ADDITIONS

Baseball Field Rentals – Spring, 2019

• As a result of bond project work, both baseball fields located at HS will be offline for spring 2019

✓ Drainage✓ Backstops✓ Dugouts

• Varsity, Junior Varsity, Freshman levels affected

• Field rentals will include Elm Park & Bellizzi Field

Cost: $ 6,000

BUDGET DEVELOPMENT AS OF 3/7/18Expenditures Revenue Gap

Baseline as of 2/8/18 $100,406,000 $97,086,000 $3,320,000Athletics 6,000Salary Savings, Retirements (840,000)Updated health insurance (400,000)Reduce Transp. OT estimate (30,000)Adj. Baseline as of 3/7/18 $99,142,000 $97,086,000 $2,056,000

29Tax Levy: TBD – each 1% of tax levy generates $640,000

BOCES estimates

Instructional/SESS areas: net program reductions

Areas still to be reviewed: Projections for 2017-18, Fund Balance

State budget impacts? ESY?

BOARD OF EDUCATIONELECTION

Lynne Lenhardt

Charmaine Wijeyesinghe

Terms for incoming board members will expire June 30, 2021

On May 15, voters in the Bethlehem Central School District will elect two

members of the Board of Education. Nominating petitions are

available from the District Clerk, Brittany Barrett. All petitions are due by April 16

at 5 p.m.30

Ms. Lenhardt is retiring after serving our community for 30 years (since 1988). She is currently the vice-president.

Thank you to Lynne and Charmaine, for their devoted service!!

Dr. Wijeyesinghe is not seeking re-election. She has served on the board for nine years (since 2009).

FUTURE MEETINGSBUDGET

DEVELOPMENT

All meetings begin at 7 p.m. unless otherwise noted.

March 21: Instructional Staffing & Programming, Special Ed and Student Services

April 10 (Tues.): Discussion, Decisions, and Adoption.

May 1 (Tues.): Meet the BOE Candidates Night, HS Cafeteria, 6:30 p.m.

May 2: Public Hearing on Proposed Budget

May 15: Budget Vote, 7 a.m. to 9 p.m. at the high school

31