It is anotesProceedingsRecordTranscriptSummaryreport

Every word is recorded(used in parliament or law courts

Only Decisions are recorded

They remind participants of what happened at the last meetingThey inform people who were not at the

meeting / about the result of the meetingThey provide a basis of decision for the

next meetingThey provide a permanent record of the

meeting results.

Ensure that all of the essential elements are noted Type of meeting Name of Organization Date and Time Venue

Prepare an outline based on the agenda ahead of time.

Sample outline:Agenda: Search for Ms. SSG 2015

date:Venue:time:committees:

program:lights n sound:

Prepare a list of attendees and check the names as people enter the room, or pass around an attendance sheet for every one to sign as the meeting starts.

To be sure about who said what, make a map of the seating arrangement, and make sure to ask for introductions of unfamiliar people.

Do not record every single word. Concentrate on getting the gist of the discussion and taking enough notes to summarize it later. Think in terms of issues discussed, major points raised and decision taken.

Use whatever recording method is comfortable for you.

If you are an active participant in the meeting, be prepared!

Do not wait too long to type up the minutes.

Do not be intimidated by the prospect of writing a minutes.

The name of the organization/committee Type of meeting that is being held The date, time, and venue of the meeting The name of the Presiding Officer and

Secretary

Ensure that all of the essential elements are noted Type of meeting Name of Organization Date and Time Venue

Notation of the reading and previous minutes and how it was approved

(whether it was approved as read or approved as corrected)

List of attendees and those absent All of the major motions (except

those withdrawn) and points of orders or appeals, whether sustained or lost and all major decisions

Motions and resolutions need to be taken verbatim and should be read back during the meeting to make sure they have been accurately recorded

Committee & office reports-pertinent information

Adjournment

Use full names not nick names

Do not be embarrassed to ask officers to restates a motion if you do not understand

State whether or not the motion was carried- the number of votes is not necessary unless it is required by your by-laws

Record what is done not said.Summarize important discussions if knowing why a decisions was reached is necessary to understand the decision.