World Meteorological OrganizationWorking together in weather, climate and water

Country Profile Database (CPDB) Project

WMO; DRA www.wmo.int

WMO

Rob MastersFirst Meeting of the EC Working Group on

Capacity Development – Side meeting 12 December 2011, 10h00-12h30

WMO

Congress and EC Mandate:

• Congress 15 - urged the Secretary-General to take immediate action to operationalize such a database and gather there all of the information collected by individual WMO Programmes/ Departments. The WMO Country Profile Database would optimize the number of questionnaires sent to the Members.

• EC LX, LXI and LXII – monitored the development and advised accordingly

• EC WG on Capacity Building – reviewed progress

WMO Country Profile Database

Congress 16• Enhancing the Country Profile Database may provide some of the

tools needed to better determine Members needs and progress.

• To strategically mobilize resources under the CDS, it would be helpful to establish a compliance database and systematic monitoring of performance of NMHS to be used in better understanding and addressing existing gaps. – Updated guidelines are also necessary when applied as a dynamic tool

in affording a clear sense of direction and progress. – Such information would lead to the establishment of reference points,

a baseline situation and to the development of Metrics to show progress.

– It is noted that Country Profile Database could be useful to develop such tools.

Country Profile Database High-Level Goals

• Follow the status and development needs of Members

• Improve planning, implementation and monitoring of WMO related projects and activities

• Promote synergies between Members, the secretariat, cooperating partners, funding agencies and other stakeholders

WMO Databases are Independent

* Selection of the more than 36 independent operational databases in the WMO Secretariat

• Finance • Budget

• Lists of contacts/focal points

• Volume A

• Pub 47

• GTS performance information

OBS

• Lists of contacts/focal points

• GDPFS

• DRR capacity survey data

• WMO-No. 9 vol. D

• Pub 47

WDS

• Lists of contacts/focal points

• Operators of satellite receiving systems

• Manufacturers of satellite receiving equipment

• Satellite systems and user requirements information

Space

• Lists of contacts/focal points

• TRAMAN

• FELMAN

• Members training needs and requirements

• ETR Training Library Services

ETR

• IPA Contacts

• WMO Pub 5

CER

• METEOTERM

LSP

• NMHS status information

SPC

• Country information for RA II & RA V

• VCP Projects

DRA

• Payroll• HR

Enterprise Resource Planning (ERP)

Current WMO Information Acquisition

Regional Associations

TechnicalCommissions

Members

WMO Programmatic and Scientific

databases

WMO Acquisition Lead

(e.g. S & T Programmes)

Methods of information acquisition

Surveying &

Regular Reporting

Members, Regional Associations and Technical Commissions asked to complete multiple surveys often with similar questions

Principles for Development of the Country Profile Database

• Single authoritative datasets (e.g. Country names)• Leverage of Existing Processes:

– Drawing from existing processes and data bases– Long-term: reduce number of ad hoc databases

• Compatible with WMO Technical Architecture• Low Cost:

– Efficient WMO knowledge management saves money– Off-the-shelf products

• Data Ownership– Members maintain information about their own country– Departments manage their data bases

• Common WMO survey and regular reporting tools• Accessibility (e.g. web based)• Phased approach

– Can Add capabilities over time

WMO IT Systems Landscape

Collaborative Workspace(s)

Various Apps and Databases

Ora

cle E

BS su

ite

Surveys

ED

MS

(Docu

mentu

m)

Pub4

7

Volu

me A

E-M

ail

Porta

l

Volu

me C

Fello

wsh

ip

Pub 5

Inte

rnet / In

tranet

Network access managementSystem Management

Security ServicesTelecommunications and Networks Services

Technical infrastructure

Country Profile Database Application Views

PUB 5 & Strategic PUB 5 &

Strategic

VCP Informatio

n

VCP Informatio

n

WMO Project InformationWMO Project Information

WMO Monitoring

and Evaluation

WMO Monitoring

and Evaluation

Application Views

Collaborative Workspace(s)

Various Apps and Databases

Ora

cle E

BS su

ite

Surveys

ED

MS

(Docu

mentu

m)

Pub4

7

Volu

me A

E-M

ail

Porta

l

Volu

me C

Fello

wsh

ip

Pub 5

Inte

rnet / In

tranet

WMO

Country Profile Database information structure:

Country Profile DatabaseInformation Categories

Info

rma

tio

n &

Da

ta o

n M

em

be

rs

Country Profile Database Task Team

Su

b T

ask

Tea

ms

Country Profile Database Development Methodology

Development through utilizing areas of ownership & expertise

Publication 5

Lead: CER

WMO Questionnaire:

“Role and Operation of

NMHS”

Lead: SPD

Surveys and Regular

Reporting

Lead: WMO Programme

offices

Etc…Monitoring and

Evaluation

WIS Operational Statistics

Lead: WIS

Integration and Consistency of Information and Data

Independent Fully integratedand standardized

Current status Phase I Phase II

Toward fully integrated and standardized information and data management

Phase III ……..

Questions?

Final Thoughts…

‘A firm's IQ is determined by the degree to which its IT infrastructure connects, shares and structures information. Isolated applications and data, no matter how impressive, can produce idiot savants but not highly functional corporate behavior.’ Steve H. Haeckel  U.S. author

Thank You

Background

Mandate and High-Level Goals

Sample Preliminary Statistics Regarding the Legal or Administrative Basis of NMHS

* Four Members did not respond to the question

** Seven Members did not respond to the question

* **

WMO

Congress and EC Mandate:

• Congress 15 - urged the Secretary-General to take immediate action to operationalize such a database and gather there all of the information collected by individual WMO Programmes/ Departments. The WMO Country Profile Database would optimize the number of questionnaires sent to the Members.

• EC LX, LXI and LXII – monitored the development and advised accordingly

• EC WG on Capacity Building – reviewed progress

WMO Country Profile Database

PUB 5 Data and Information are Key to Development of the CDB

Uses of Consistent Nomenclatures

include:• Common dropdown box for ease of data entry

• Common Lists for export to other applications (e.g.

web applications).

• Common search terms for organizations, entities,

key terms, etc.

• Common categories for information for each country

Country ProfileDatabase

PUB 5 Data & Information

• Country name, • Organization name,• Legal/Administrative

Basis of Operation• Parent agency• PR names• TC & RA (names

and sub-working groups, expert teams etc)

• Etc…

Consistent Nomenclatures

PUB 5 Data and Information are Key to Development of the CDB

Country ProfileDatabase

Example of possible Linkages to other WMO applications

Example application dropdown box

PUB 5 Data & Information

• Country name, • Organization name,• Legal/Administrative

Basis of Operation• Parent agency• PR names• TC & RA (names

and sub-working groups, expert teams etc)

• Etc…

Project Status

CDB Budget Movements (2008-2011)

Expenditures for the period 2008 - 2011 Amount

Software 16,751 -

Consultant (part time over 4 years) 138,671 -

Secondment (Spain – part time) In Kind

Total Expenditures 155,423 -

All values in CHF

• Congress XV Allotment from surplus: 150,000 CHF

Regional Associations

WMO Secretariat

Example of Acquiring Information Through Regular Reporting

CDB Project/Activities Information Section By Country

Technical Commissions

OBS PWS

DRR AEM

CDB Project information pages

AGM

LDC

RA I RA II

RA IV RA V

RA III

RA VI

CBS CIMO

CAS CAeM

CHy

CAgM

CCl JCOMM

Etc...

ETR

Project Name Scope StartDate

End date

Partners Link to further information

MARINEMET Development of products and services to improve meteorological services for maritime safety and fisheries management in 5 NW African Countries

Nov 2008 Dec 2011 AEMET, WMO/DRA/RAFWMO/WDS/MAP

Link

METAGRI Improve the contribution of meteorology to achieve the goal of self sufficiency and food security in 11 NW African Countries.

Jul 2009? Dec 2011 AEMET, WMO/DRA/RAFWMO/WDS

Link

CLIBER Development of 13 NMHSs in the American Region

2007? Dec 2013 AEMETWMO/DRA/RAM

Link

CDB Projected Costing Amount requested: 1,000,000 CHF

(2012-2015)

Cost Description Activities

60,000 Member feedback• Three stakeholder workshops for development of data

requirements and feedback (2 days each)

In kind WMO Department staff

costDatabase development

• Incorporation of WMO project information, national capacity survey information, lists of donors and contributing entities

• Incorporation of WMO Key Performance data and WIS operational Statistics

• Incorporation of WMO Key Performance data and WIS operational Statistics

600,000 Consultant costs• Project Management• System design • Procedures and protocols

100,000 Consultant costs

• WMO survey landscape review (review of all ongoing and single use surveys issued by WMO departments)

• Development of a systematic WMO surveying policy document• Survey development, support & monitoring

140,000 • IT development support & Helpdesk

100,000 • Ongoing software licensing cost (25,000/YR)

1,000,000 TotalAll values in CHF

CDB Projected Costing Amount requested: 1,000,000 CHF

(2012-2015)

Cost Description Activities

60,000 Member feedback• Three stakeholder workshops for development of data

requirements and feedback (2 days each)

In kind WMO Department staff

costDatabase development

• Incorporation of WMO project information, national capacity survey information, lists of donors and contributing entities

• Incorporation of WMO Key Performance data and WIS operational Statistics

• Incorporation of WMO Key Performance data and WIS operational Statistics

600,000 Consultant costs• Project Management• System design • Procedures and protocols

100,000 Consultant costs

• WMO survey landscape review (review of all ongoing and single use surveys issued by WMO departments)

• Development of a systematic WMO surveying policy document• Survey development, support & monitoring

140,000 • IT development support & Helpdesk

100,000 • Ongoing software licensing cost (25,000/YR)

1,000,000 Total All values in CHF

CDB Projected Costing Ongoing Costs

(after 2016-2020)

Cost Description Activities

In kind WMO Department staff

costDatabase development

• Maintenance of WMO project information, national capacity survey information, lists of donors and contributing entities

• Maintenance of WMO Key Performance data and WIS operational Statistics

• Maintenance of WMO Key Performance data and WIS operational Statistics

20,000 • IT development support & Helpdesk

100,000 • Ongoing software licensing cost (25,000/YR)

120,000 Total Ongoing (assuming no further improvements sought)

All values in CHF

OutlineWMO

• High-level Goals

• Current WMO Databases and Survey Applications

• Approach

• CDB Project Methodology, Actions and Proposed Phases

• Proposed Project Future

• WMO Electronic Survey Capacity

Current WMO Databases and Survey Applications

Mechanism for WMO/CDB Information Acquisition

Regional Associations

TechnicalCommissions

Members

WMO Information, storage and

retrieval

WMO Acquisition Lead

Methods of information acquisition

Standardized &

Coordinated

Electronic Surveying

&Regular Reporting

WMO Integrated

Information, storage and

retrieval

Information flow

Common Issues

WMO Surveys• Many surveys sent to members

• Surveys are often ask similar questions

• Data from surveys is normally on paper, independent and not easily compared with other surveys

WMO Databases• Data and information is independent and not easily shared

Overarching• No common mechanism for acquiring, storing and reporting

of data and information

• No mechanism to ‘mine’ data in existing data bases

• Principles• WMO IT Systems Landscape• Country Profile Database Views• Country Profile Database Information Categories

Approach

CDB Project Methodology, Actions and Proposed Phases

County Profile Database Project Phases

PhaseInformation Categories

Method of acquisition

Information Acquisition (Lead) Information to be included

Begin

Date

Completion

Date

1 Geopolitical / Organizational

WMO regular report

CER • PUB 5 database, information and Contacts, (e.g. Permanent Representatives, NMHS directors, etc)

May 2010 June 2011(Dec 2010)

1 Strategic WMO Surveys SPO WMO Questionnaire “NMHS role and operation” -- capacity/status information that is directly related to the strategic positioning of the NMHS

Oct 2010 Sept 2011

2 Programmatic / Scientific & Technical

Surveys, regular reporting

WMO Programme offices

•Current and ongoing project information•National capacities and requirements surveys.

TBD TBD

2 Capacity Building

Surveys, Ongoing project information

DRA •Training, modernization project information•Lists of donors and contributing entities

TBD TBD

3 Monitoring and Evaluation

Data entrySurveys

SPO Key Performance Indicators (KPI) TBD TBD

3 Monitoring and Evaluation

Data entrySurveys

OBS WIS operational statistics TBD TBD

Proposed Project Future

PhaseInformation Categories

Method of acquisition

Information Acquisition (Lead) Information to be included

Begin

Date

Completion

Date

1 Geopolitical / Organizational

WMO regular report

CER • PUB 5 database, information and Contacts, (e.g. Permanent Representatives, NMHS directors, etc)

May 2010 June 2011(Dec 2010)

1 Strategic WMO Surveys SPO WMO Questionnaire “NMHS role and operation” -- capacity/status information that is directly related to the strategic positioning of the NMHS

Oct 2010 Sept 2011

2 Programmatic / Scientific & Technical

Surveys, regular reporting

WMO Programme offices

•Current and ongoing project information•National capacities and requirements surveys.

TBD TBD

2 Capacity Building

Surveys, Ongoing project information

DRA •Training, modernization project information•Lists of donors and contributing entities

TBD TBD

3 Monitoring and Evaluation

Data entrySurveys

SPO Key Performance Indicators (KPI) TBD TBD

3 Monitoring and Evaluation

Data entrySurveys

OBS WIS operational statistics TBD TBD

2 Years: 2012 - 2013

2 Years: 2014 - 2015

Proposed Project Future

WMO Electronic Survey Capacity