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Burundi, Kenya, Rwanda, Tanzania, and Uganda

Implementation Support Missions for

Lake Victoria Environmental Management Project (LVEMP) II

(APL-1: P100406 & APL-2: P118316)

Sep 30 – Oct 11, 2013

Aide Memoire

In accordance with the mission announcement letter dated September 16, 2013, a World Bank team1

carried out an implementation support mission for the Lake Victoria Environmental Management Project

(LVEMP) II, in Bujumbura (Sept 30 – Oct 1), Entebbe (Oct 3 – 4) and Kisumu (Oct 7 – 11). The mission

worked with counterparts from the Lake Victoria Basin Commission (LVBC) and National Project

Coordination Teams (NPCTs) from Kenya, Tanzania, Burundi, Uganda, and Rwanda (KE, TZ, BI, UG &

RW).

The mission would like to thank all key counterparts in LVBC and the respective Governments for

welcoming the mission and for the constructive discussions. The mission would also like to thank the

several governments and other stakeholders, including members of numerous communities within the

Basin who made themselves available to discuss activities under or related to the project. (See Annex A

for persons met).

BACKGROUND &MISSION OBJECTIVES

A restructuring of LVEMP II2 was approved by the Bank Board on 25 June 2012, which included a 2-

year no-cost extension of the project (subject to acceptable implementation performance), as well as a

number of simplifications to the activities, including allowing for implementation of community-based

activities through co-management (i.e. activities to be agreed with communities, but project to retain

management of funds and procurement), as well as the existing community-driven development (CDD)

approach. The project passed to the new Bank task team leaders at the start of November 2012.

The main objective of this mission was to follow up on specific activities following on from the

comprehensive progress review earlier in the year. In addition to a general review of progress against the

agreed actions from the last mission, this will specifically include:

i) Robust planning and acceleration of implementation in Burundi

ii) Detailed technical discussions on regional studies and monitoring activities under LVBC

1The Bank mission team consisted of Stephen Ling (Natural Resources Management Specialist, TTL), Nagaraja Rao

Harshadeep (Sr. Environmental Specialist, Co-TTL), Jane Kibbassa (Environment safeguards specialist & TZ

country co-TTL), Berina Uwimbabazi (UG country co-TTL), Prasad Modak (Pollution and Sanitation Specialist),

Constance Nekessa-Ouma (Social development specialist), Howard Centary (Procurement specialist for UG), Bella

Diallo, Edwin Mugoche (FM specialists for BI, & UG respectively), and was supported by Clarette Rwagatore,

Belinda Mutesi, Harriet Kiwanuk, Shamis Musingo, and Jayne Angela Kwengwere in BI, RW, UG, KE and

Washington DC respectively. 2LVEMP II involves 4 components – (1) Strengthening institutional capacity for managing shared water and

fisheries resources, (2) Point-source pollution control and prevention, (3) Watershed management & (4) Project

coordination and management. It was designed as an Adjustable programmatic loan. APL-1, which became

Effective in 2009, includes the three riparian countries (UG, KE & TZ), and APL-2 added the two remaining

countries in the basin (RW & BI) at the start of 2012.

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iii) Discussions on work planning and rapid re-start of implementation given the lifting of the

disbursement freeze in Uganda

iv) Any outstanding procurement issues (including provision of water hyacinth removal

equipment in Kenya)

v) In-depth review of all point-source pollution activities and timetables for implementation. This

will include a knowledge exchange event in Kisumu, Kenya, during October 9-11 on

sanitation and cleaner production activities, to which responsible technical officers from each

of the project countries are expected to be sent.

PRIMARY FINDINGS

Overall project status

Implementation progress since the last mission has been solid. All project teams have prepared work

plans, which have been reviewed by and discussed with the Bank. Amongst the APL-1 countries spending

during the first quarter of FY14 was around $3.5m as compared to a little over $10 (not including

Uganda) for the whole of FY13. This represents a steady increase in the pace of implementation.

However, further improvement is needed, particularly on the larger procurement items. Of the APL-1

teams, only Tanzania was close to meeting its Q1 FY14 budget target. The freeze on disbursement was

successfully lifted in Uganda, but as this only came towards the end of Q1, activities and spending are

still in the process of being restored to significant levels.

For all APL-1 project teams, the schedule for completing implementation is increasingly tight, and

constant diligence is needed. It is particularly important that each of the APL-1 teams:

Finalize an extensive a robust contingency plan of activities that can be rapidly implemented in

the event that some more complex cannot be completed in the time remaining. This contingency

budgets should be equal to at least 20-30% of the total remaining project budget, and identify

deadlines for the decisions to switch funding to alternative activities.

Ensure that correct procurement processes are followed (if in doubt, discuss directly with the

relevant Bank procurement specialist before completion!) in order to avoid lengthy discussions

and/or having to re-start stages in the process. Recently, a couple of major procurement processes

have been held up due to the fact that tenders were not advertised on UNDB on-line as required.

More care needs to be taken that basic steps for compliance with Bank procurement procedures

are met.

Project teams should share consultant outputs in a timely manner, including at the draft stage so

that the Bank team can review and ensure that work is on-track, so that any required corrections

can be made early and without delays.

At present, quarterly reports are being passed to LVBC, which collates information into a single

report and forwards to the Bank (except for Rwanda, which produces its own reports). In future,

to speed up the flow of information to the Bank, it is requested that each project team should

provide quarterly information, at least related to expenditures and progress against agreed outputs

directly to the Bank. This will provide for faster monitoring and adaptive management of the

project in its final stages.

Implementation progress is also being made in APL-2 countries. Burundi has completed planning for a

first phase of watershed (co-management) subprojects, and Rwanda is scaling up its pilot activities to

several additional districts. TORs for key studies have been or are being completed in both countries.

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The mission featured a particular focus and 2-day workshop in Kisumu on pollution issues. More detailed

notes on the discussions in each of the main areas are provided in annex D, but a brief summary of

conclusions is as follows:

Cleaner production: As indicated in the last mission Aide Memoire, impressive progress has

been made under cleaner production activities, already meeting the end-of-project targets that

were set for the APL-1 countries. Instead of resting its laurels, this component should aim to

maintain and build upon its momentum. Results from the work thus far should be collated to start

to provide a basin-wide picture of industrial pollution loadings, progress on pollution reduction

achieved through the project, and what can be achieved for further investments. A range of

knowledge products aimed at the public and practitioners were discussed, as were options for

moving beyond the current site-based, voluntary approach to more systematic and industry-wide

programs. CP activities to date have been funded almost exclusively from Regional funds, but

LVBC has very little scope to increase financing beyond that already planned for activities in

Rwanda and Burundi. Recognizing the value of the program, the NPCTs in TZ and UG have

already allocated significant amounts from their national project budgets to support ongoing CP

activities. KE has thus far committed only a modest amount, but following discussions during the

mission has promised to report back on whether this allocation can be expanded to allow a

significant program of CP activities to continue in all three APL-1 countries.

Water quality monitoring: It is evident that a significant amount of water quality data is being or

has been collected around the basin, but at present this is not being collated in any fashion and

there amounts to less than the sum of its parts. It is critical that this data is compiled as soon as

possible, and interpreted through a systematic, basin-wide framework. It is proposed that this

should be the focus of a specific workshop during Q3 of FY14, which would begin the work of

developing simple spatial data visualizations, as well as establishing the use of a simple basin

water quality model as a logical framework for linking elements of water quality and pollution

information (sources, transport, impacts, etc).

Sanitation: Proposed sanitation investments were reviewed in each country, with a particular

emphasis on APL-1 countries, to assess progress and feasibility of completion within the

remainder of the project. The results of this exercise are presented in a table in annex E, which

color-codes each investment as follows:

o RED – not feasible; should be dropped and replaced with faster implementing activities.

o ORANGE – feasible, but schedule is tight; key decision point(s) is identified at which

stage a decision should be made to proceed for replace the activity.

o GREEN – feasible and should be completed relatively comfortably.

The Bank team will continue to provide close implementation support to LVEMP across a range of

technical areas. To avoid excessive logistical and administrative burden, the Bank team will restrict itself

to only two formal implementation support missions per year, of which each country should be included

in at least one. During the remainder of the year, a variety of specialized technical visits will take place, as

well as ongoing interactions through country-based co-TTLs in UG and TZ, as well as short visits by the

DC-based co-TTLs to the other project teams in the course of their general travel schedules. The next

formal LVEMP mission will focus on watershed management and safeguards issues, and is expected to

take place around the start of Q3. Ahead of that, however, focused technical visits are expected to take

place in relation to fisheries, water hyacinth, and for a Lake Basin Monitoring workshop.

Finally, the last (SEK 25m) tranche of SIDA funds for Regional LVEMP activities have just been

received by the Bank. The Bank team will therefore begin the preparation of a minor restructuring to

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reflect the final SIDA grant amount (in USD), but will need confirmation on the final allocations of funds

to CDD sub-grants in each of the APL-1 countries in order to complete this process.

Regional Overview (LVBC-related)

LVBC has made some progress on project activities, but overall implementation of regional activities is

slow and needs immediate attention given the remaining time of the project.

In particular, the mission noted that critical issues for LVBC to focus on in the remaining period include:

Improve and monitor the operational impact of policy-related activities conducted under the

project

Complete ongoing procurement (esp. navigation investments) in coordination with national teams

Fill critical positions (e.g. procurement specialist, communication specialist) at the earliest as this

is significantly impeding performance

Strengthen the technical capacity of LVBC through in-sourcing specialists/young professionals

Undertake proactive coordination across NPCTs when issues arise, e.g. ensuring national

contributions to fill gaps regional financing for CP and fisheries work

Develop improved information and communication products to monitor, document, and

communicate with stakeholders

Improve provision of outputs to allow timely comment and input from the World Bank (e.g. on

Draft Consultant Outputs, cleaner production manuals, etc.)

Overall, a strong focus on delivering outstanding outputs within the remaining time-frame of the project is

needed. A table of discussed and agreed end-of-project outputs from the Regional component of the

project is included under annex B. The section below indicates the status and issues related to regional

activities:

Water Hyacinth

The key issues here are related to improve the system for monitoring water hyacinth and improving the

policy and operational capacity to manage water hyacinth, with what appears to be a changing nature of

the infestation (with more mature hyacinth on which biological controls are less effective). There are

some action plans developed but are still lacking the scale of financing required for implementation.

There is a need for a clearer strategy and linkage of actions to it. Currently, there are some national

activities (e.g. work of Beach Management Units, periodic clearance at some hotspots within the lake).

There is a need to address issues such as the monitoring and response (e.g. harvester) systems for large

hyacinth masses, management of weeds upstream in the river/wetland systems, and enabling policies for

improving private-sector contribution to managing hyacinth (given that these are designated noxious

weeds that cannot be used for beneficial uses) and piloting activities within the current framework. The

Bank team hyacinth expert will continue to provide support to LVBC and the countries in this regard.

Next steps discussed include:

Setup online hyacinth monitoring system (with the help of earth observation). The World Bank

will assist with some of this effort through the help of the European Space Agency and NASA for

online earth observation products.

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Regional workshop on Water Hyacinth Management – to discuss technical and policy options for

long-term management learning from global and regional good practice and to establish

partnerships and solicit financing.

A Policy Note (with policy/legal specialist input) and Long-term Detailed Plan on Water

Hyacinth Management

Navigation Aids

This long-standing activity to improve navigation safety is now progressing in terms of procurement. The

mission discussed problems with LVBC procurement in this regard, exacerbated by the fact that the

LVBC procurement specialist was let go without replacement yet. Now, a part of the process needs to be

redone given that a UNDB advertisement was not placed as required and advised by the Bank. In

addition, mission discussions at LVBC and country-level have indicated an urgent need for enhanced

discussions with the appropriate agencies in each country to facilitate implementation and handover.

Next steps discussed include:

Placing the UNDB advertisement, extend bidding (confirm and document with existing bidders

the extension in bid validity), and complete evaluation at the earliest.

Regional workshop with countries on Navigational Aids, focusing on final locations, site

screening (including on environmental/social safeguard aspects – such as ensuring land is still

available for land-based equipment), developing an MOU to facilitate handover (to own,

maintain, and manage the assets), participation of the countries during installation and training.

The mission also recommended exploring a longer-term plan to improve navigation safety

(integrating evolving national activities), including the possibility of adding additional equipment

to the buoys that currently only house lights.

Hydrographic Surveys

The mission noted that the procurement on the hydrographic surveys was underway and needed to be

completed at the earliest.

Next steps discussed include:

Determining activities for improving the use of the hydrographic surveys (e.g. improving public-

domain access online, use for simulation trainings)

Improving the participation of countries during the hydrographic survey consultancy to improve

learning

Oil Spill management

The mission was informed that the consultancy and equipment (for training) contracts were expected to

be signed shortly.

Next steps discussed include:

Ensuring that the right personnel were selected for training (including those that can provide such

training to others later)

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Improving links with national-level activities – e.g. for financing additional spill-management

needs (e.g. skimmers, booms, containers) and additional training (using the people now trained as

trainers and by borrowing the equipment procured from LVBC).

Develop a concept note for longer-term management (e.g. system for inspection and tracking of

hazardous cargoes, developing a coordinated regional operational system for emergency response

for spills, etc.)

Fisheries (with LVFO facilitation)

Initial transfer of funds has been made and work has finally started on the LVFO Regional review of

fisheries policies, and updating of the Fisheries Management Plan. As described in the last Aide Memoire,

the first output should constitute an inception report that clarifies (i) the key issues to be addressed, and

(ii) the modality, budget and timetable for completing this work. This needs to be provided as a matter of

urgency to demonstrate that LVFO have the capacity to develop a suitable end-product. LVFO also need

to take seriously their responsibilities to fully and properly account for expenditure in line with project

procedures. Financial reporting from LVFO has not been sufficient to date, and weaknesses must be

addressed for them to continue to benefit from project funds.

A first FY14 visit of the Bank team’s fisheries expert is anticipated by the end of the year to support

LVFO to move ahead with this work, and to also assess the issue of funding for additional critical

fisheries activities during the remainder of the project. As LVBC funding is currently constrained, a very

clear case will have to be made for additional inputs, and discussions held to see what could be provided

through the national project components. In Uganda, cage fisheries with Lake Victor appear to be

becoming increasingly common, and it may also be appropriate to discuss potential environmental

implications of that industry and how it should be addressed within Regional fisheries management

structures.

At the national level, the establishment of Fisheries Levies Trust Funds is at different stages of progress,

and status and issues in relation to that would also benefit from review.

Basin Monitoring & Water Resources Information System

The mission discussed the importance of this activity given that there was currently no integrated Lake

Victoria system to monitor, access, visualize, and use even basic data on lake basin health and

water/natural resources. The mission also discussed the need to ensure that the outputs of this activity

(and the significant Consultancy to support it) were going to be useful with actual organized spatial and

non-spatial data and visualization tools for the Lake and Lake Basin and not just the development of a

software framework for countries to add data if possible. There is a need to go beyond summarizing

previous reports to establish a robust system with historical data collated for useful indicators useful to

support decisions and mechanisms for updating this information in place.

Beyond the useful completion of the WRIS Consultancy, the next steps discussed include:

Set up a regional working group to integrate available data (e.g. on water quality monitoring,

building on the LVEMP-I work). The mission also requested the countries and LVBC to work

with other partners such as the Nile Basin Initiative offices in this regard.

Improve the monitoring network and associated water quality laboratories and harmonized

protocols (e.g. for sampling, testing/analysis, QA/QC systems/ certification, reporting, access).

Explore procurement of demonstrative automatic water quality monitoring stations in LVB

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countries with an online access portal. Finalize approach and phasing in monitoring of aerial

deposition.

Development of public-domain knowledge products (e.g. a portal/App for monitoring and

visualizing Basin health monitoring information, including from satellite earth observation data

products.

Development of a simple Lake Victoria basin modeling system to support decisions on pollution/

water quality and erosion management.

The mission also agreed to provide World Bank technical assistance in regard to these activities.

A regional technical workshop was proposed by early 2014 to collate existing water quality data

and develop visualizations and simple analysis.

Special Policy and Technical Studies

Water Resources: The Water Resources Assessment Consultancy (the development of a Plan was

deferred to the proposed APL3 based on financing constraints) appears to have collated

significant spatial data in the creation of basin Atlases that should be useful to set up a basic GIS

system for Lake Victoria Basin and also feed into the WRIS.

Harmonization of Effluent Standards: The mission discussed the need to move to actually

facilitate the national adoption/refinement and implementation of the regional Effluent Standards

that have been adopted at regional ministerial level.

Sustainable Land Management Guidelines: The mission re-iterated the need to initiate the use of

regionally-agreed SLM guidelines and strategy, starting with LVEMP activities. The mission

also noted the need to immediately start working on identifying the scale of the erosion issues

through erosion analysis/mapping in the Lake Victoria basin to design future interventions. The

mission also discussed the need to develop an SLM scaling-up strategy, create useful interactive

toolkits, document case studies, and undertake improved knowledge exchange events such as

workshops and a possible study tour (e.g. to Ethiopia that has undertaken impressive recent work

on watershed management at scale).

Water Release and Abstraction Policy and Tools: The policy is being legally reviewed by the

countries for follow-up in terms of monitoring of resources and abstractions, and the

development/use of a real-time modeling system to aid decision support on Lake management.

The mission noted that this critical, albeit sensitive, process seemed stalled with no country action

for many months or meaningful follow-up from LVBC.

Lake Victoria Environmental Fund

The mission discussed that this was another activity that was showing no sign of progress. The work so

far had identified three options of where LVEF could be housed – in an existing EAC agency, a new EAC

agency, or as a Public-Private Partnership. The mission noted the need for improved clarity on what

kinds of activities the funds would be needed to support, as well as why contributors (especially from the

private sector) would wish to contribute to such a fund. The mission noted that it would be useful to

explore global and regional experiences in setting up such funds in order to make progress.

Documentation/Communication

The mission discussed the need to drastically improve the quality of documentation and the public access

to information using modern ICT tools.

The next steps discussed include:

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Procuring a consultant to support web portal upgrading for the LVBC and the NCPCs.

Improving public domain content development (for all staff and proposed young professionals)

The World Bank also offered to help on developing a possible mobile App to improve access

using innovative technologies.

Human Resources and Capacity-Building

The mission and LVBC Executive Secretary agreed on the need to significantly improve LVBC technical

capacity to move beyond the current focus on contract management and process to develop a proactive,

enthusiastic, and skilled modern regional technical and policy helpdesk to facilitate work in countries on

the LVB and move towards the long-term realization of LVBC’s extensive mandate. The mission also

noted that the absence of critical expertise (e.g. procurement, communications) was significantly

impacting project management. Permission has now been granted by the Council of Ministers to augment

staffing.

The next steps discussed include:

Ensure adequate specializations in LVBC team working on the LVEM Program. In particular,

recruit a procurement and communications officer. The existing team has been extended for

FY14, but there is a need to evolve a system to adequately assess performance and re-evaluate the

skill needs in the final year of the project.

The mission also discussed the need to recruit the first batch of Lake Victoria Basin Young

Professionals in early 2014 to provide short-term support for project activities. The Bank team

will also facilitated discussions with the Eastern Nile Technical Regional Office in Addis Ababa

that has been running a very successful Internship/Young Professionals program.

Strengthen the technical capacity of LVBC through in-sourcing specialists/young professionals in

areas such as GIS/Remote Sensing, modeling, web GIS development, environmental law/policy,

sustainable land management, and fund development.

The mission stressed the need for LVBC to share expertise even within the organization. For

some skills such as GIS, there would be a need to get additional outside expertise as one-off

training programs to LVBC staff without a suitable background in this regard will not be useful.

Cleaner Production

The Cleaner production activities have demonstrated impressive performance but need to be sustained

and scaled-up for the remaining project period. The mission reiterated that there was no country

entitlement for the CP funds and that this was intended to be a regional resource to provide support to

APL1 countries and initial support to APL2 countries.

Impressive performance (good housekeeping, resource efficiency, cleaner production)

Need to document, scale-up, build capacity in centers with basic equipment (e.g. for testing),

improve manuals, web presence

Initial support for Rwanda and Burundi – additional capacity building, possibly in form of

workshop using UNIDO materials

Regional funds now complemented by country funds (The mission noted that Kenya needs to

scale-up compared to Tanzania and Uganda in terms of providing national funds for cleaner

production and the Kenya National LVEMP unit and KCPC were to discuss and finalize)

Mapping and estimating industrial pollution loads; benchmarking

Pilots in small-scale fish processing (e.g. at landing sites)

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Budget

LVBC’s 2013-2015 work plan and budget have been accepted, but may need to be revised once the final amount of

remaining funding is confirmed. Transfer of the final tranche of SEK 25m from SIDA to the World Bank is due

shortly, at which point the exchange rate will be known. There is also a disagreement of roughly $0.5m between the

current estimates of disbursement to date, expenditure to date and the available project account balance. This needs

to be resolved to clarify the exact amount of funds LVBC has available over the remainder of the project.

It will also be necessary to re-visit the FY15 budget, when actual FY14 expenditures become clearer.

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Country Updates

Burundi

General progress:

Despite remaining concerns about the low disbursement rate of the project, the Burundi NPCT have made

strong recent progress in creating the foundation for more accelerating implementation:

All NPCT staff are now hired. A number of steering committee meeting have been held, and

project sensitization and awareness activities have been conducted with local authorities in areas

targeted for project interventions. The Bank team has also engaged a senior local consultant in

Bujumbura to provide a more routine point of contact and technical support to the NPCT.

Plans are being finalized for two pilot watershed management projects to be implemented as co-

management activities, and similar planning is also underway for a co-management activity to

restore a vegetative buffer zone around Lake Rweru. The plans have been developed with and

will be implemented through the relevant DPAEs (Provincial Departments of Agriculture and

Livestock). The NPCT presented plans for the pilot watershed rehabilitation project in the Waga

river catchment (a tributary of the Ruvironza), which would include progressive terracing with

use of agroforestry trees (especially Grevillea), and riverbank protection through planting of a 5m

phragmites buffer, as well as energy efficiency activities through improved charcoal production

and stoves. The plans and associated budget were detailed and appeared robust. Some details of

the community consultation process involved in their development, of safeguards issues

(especially any restrictions on use of riverbanks), and of monitoring measures, should be

included, and then the revised plans sent to the World Bank team for technical review.

Preparatory activities for cleaner production interventions have also been underway. Industries

within the Lake Victoria Basin (which are predominantly coffee washing stations) have been

mapped, and effluent sampled in around 90 locations to allow for an initial mapping of pollution

loading. Training of trainers on resource efficiency and cleaner production has begun, and a

cleaner production audit has been started in one tea factory. Results of the industry and pollution

mapping should be collated and presented alongside similar reporting for the other basin

countries.

TORs:

Progress has also been made on preparation of TORs for a number of key studies:

A TOR has been developed for consultant support to the Burundi Geographic Institute (IGEBU)

to assist them to better define their needs in relation to the project objectives to strengthen

hydromet and water quality monitoring systems. The TOR is currently being reviewed by a Bank

hydromet specialist.

It was agreed during the mission that the scope of the draft TOR for a fisheries stock assessment

and monitoring in Lake Rweru was too broad, and that the initial stage of the work should focus

on an assessment of the situation and needs, taking into account the institutional environment and

the approaches that have been followed elsewhere, including on the Rwandan side of the Lake

and in Lake Tanganyika in Burundi. A revised draft has been sent to the NPCT for finalization by

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end of November. The Bank team can also assist with distributing the TOR to suitable consultants

at the time of advertising.

The mission discussed that recruitment of local NGOs would be to support the preparation,

implementation and monitoring of CDD subprojects. Comments have been sent on the TOR

based on this discussion and the NPCT should work with the Bank’s local consultant to complete

the TOR by end of November, taking into account the coordination of the CDD activities with the

co-management rehabilitation activities and existing CDD models in Burundi, particularly the

engagement of agents de proximité under PRODEMA.

A separate TOR was discussed to provide technical support for analytical diagnostics,

information products and monitoring for watershed and wetland rehabilitation programs overall.

By the end of the project, this contract would be expected to provide a national erosion and point-

source pollution map indicating the scale of basin management needs, interactive watershed

management tools and guidelines, a National Watershed Management Strategy, a National

Wetlands Management Strategy, and a monitoring system for basin management activities. A

draft TOR was developed by the Bank team, based on that provided to the Rwanda NPCT. The

Burundi NPCT should review and finalize this by end of November. They are recommended to

also communicate with the Rwanda NPCT, to explore the extent to which the two TORs can

follow similar approaches.

Two sanitation TORs were also discussed during the workshop in Kisumu for design and

supervision of construction of public latrines in Gitega, and for assessment of sanitation needs in

Kirungo. Both TORs has been finalized and cleared.

Workplan:

The NPCT have begun to draft a workplan for FY14 (unlike the other LVEMP countries, Burundi’s FY in

Jan-Dec). The draft workplan was quickly reviewed and discussed during the mission. It was indicated to

the NPCT that:

The budget for CDD grants should be a single line, not subdivided according to the budget for

different types of activities as CDDs are demand-driven. The work plan can, however, indicate

the expected composition of CDD activities.

More detail should be provided on the make-up and targeting of training activities (the NPCT is

also awaiting additional information on a proposed study tour to Ethiopia).

Due to the distance from one province to another, from one site to another, the state of the up-

country roads and to the weather prevailing in some areas, the plan to purchase 2 motorcycles for

the 2 field environment officers should be replaced by the purchase of two (2) 4X4 pickups.

NPCT should re-consider if it is really necessary to hire drivers for field environment officers.

The budget should be updated once the TORs and pilot co-management project plans mentioned

above are finalized.

The revised budget should be provided for Bank review by mid December.

Financial Management:

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Overall FM risk remains Moderate. The main challenge is to accelerate the pace of project

implementation, whilst maintaining timely and robust FM controls. Attention needs to be given to the

timely production of IFRs and inclusion of recommendations from comments on previous IFRs as well as

those of the external auditor. The internal controls manual should be translated into French and sent to

bank for review, and a guide to financial management of subprojects should be finalized, using

PRODEMA as a guide.

Rwanda

The mission did not formally include Rwanda, but some informal discussions were held with the Rwanda

NPCT around the time of the mission. Rwanda will be included in the next in-depth mission, probably

early in the new year.

The Rwanda NPCT produced a useful annual report for 2012-13 which mostly reflects progress in pilot

watershed and wetland rehabilitation activities, and in development of TORs for sanitation-related

studies. In the existing field sites, tree planting has begun, 240ha of terraces are 40% complete (with work

being overseen by the LWH team), and IPM training has recently begun covering a range of crops. MoUs

have been prepared for 7 new co-management subprojects for rehabilitation of Nyabarongo catchment.

For new co-management subprojects, the NPCT will initially disburse only 20% of the budget to the

District, to ensure sufficient funds remain in the main project account.

The 2013-14 budget has been reviewed and found acceptable by the Bank, but there is a need to finalize

the TOR on technical services, so that that can be properly incorporated. A workshop to do so was

scheduled for late October, and the final TOR is expected to be provided to the Bank by mid-November.

The Bank’s hydromet specialist also recently visited Rwanda and his input should help to inform the

investments to support hydromet systems under the project (including how this is addressed in the

technical services TOR).

The recruitment process for the procurement officer needs to be re-started after the previously selected

candidate backed out and the others on the shortlist were not found fully qualified. The NPCT were

advised that they could pro-actively search for suitable candidates – i.e. ask other agencies and teams if

they know of someone, particularly if there are projects that have closed recently that have former staff

looking for work.

Uganda

LVEMP II Uganda has not been operational since November 2012, following a detailed financial

management review by the Bank and a forensic audit by Government of Uganda (GoU) that identified

and confirmed financial irregularities and ineligible expenditures. A number of remedial interventions

have since been undertaken to address the identified irregularities including refunding for the confirmed

ineligible expenditures. A number of critical actions are underway and the Bank team will continue to

closely monitor to ensure full compliance. Based on the agreed remedial implementation action plan and

actions taken to date, the Bank in consultation with GoU lifted the freeze on disbursements and utilization

of project funds on September 17, 2013. Project implementation is therefore just being restarted and

therefore the mission focused on discussing realistic and efficient work planning with the NPCT given the

limited project time left.

13

Component 1: Strengthening institutional capacity for managing shared water and fisheries resources

This component comprises mainly of regional activities with input from countries. These include the

harmonization of legal-regulatory policies and standards, and establishment of the Fish Levy Trust Fund.

The mission was briefed of some of the achievements to date and what is planned during the remaining

project time. The mission noted that with the limited project time there is need for realistic planning and

increased focus on the quick low hanging fruits based on progress to date as well as required

implementation time for the different individual activities.

The mission reviewed the proposed activities and plans and recommended a focus on developing an

integrated knowledge base on the Lake ecosystem, collating and synthesizing the various types of water

quality data that have already been collected (including by DWRM, NAFIRRI, and under cleaner

production and sanitation activities), and combining to the extent possible with the regional water

resources information system. Analysis and presentation of the data should attempt to provide a picture of

status and trends for different pollutants and their effects on ecology, characterize specific issues related

to heavy metals and agrichemicals, and demonstrate impacts of project activities on water quality. There

is a need to improve documentation and dissemination of monitoring and research conducted so far

including developing regular knowledge products on different subjects related to the Lake Basin. These

efforts will help improve the visibility of the project as well as the reputation given the recent negative

publicity due to slow progress and governance irregularities. Annex C contains a list of agreed outputs for

Uganda by the end of the project, including knowledge products. Ensuring that information is made

readily accessible to the public is also a key concern.

The mission was informed that establishment of the Fish Levy Trust Fund has been delayed because the

sector is yet to agree with the Ministry of Finance on the governance arrangements required for setting up

the fund. The Ministry of Finance remains skeptical of returning all export levy earnings to the sector,

which would represent an increase in fisheries management investment of at least an order of magnitude.

Given the limited project time left and the lengthy processing time required for establishing such funds at

national level, the mission recommended that the project team develop a brief note outlining the key

objectives for the fund, steps for its establishment and requirements to overcome any obstacles. This

briefing note will be submitted to the Bank by end of December 2013.

Component 2: Point source pollution control and prevention

The mission was informed that the feasibility and design study for sewage treatment works (including

engineered wetlands) in Gaba (in Kampala) and Kirinya (in Jinja) was completed however due to the

freeze on disbursements, payments to the consultant were not made and as a result the work stalled. With

disbursements resuming this is going to be picked up quickly and urgently to fast track this activity. The

mission reviewed the progress and proposed activity plans and expressed concerns over the possible

completion of construction before project end in June 2015. Based on this, the mission recommended that

the team focus on Kirinya which has limited social safeguard challenges – i.e. no resettlement required.

The mission noted that in the limited time left and given the resettlement challenges related to the Gaba

site, it will not be possible to complete construction works for Gaba, and therefore recommended that

design consultancies be completed for both sites, but that deliverables for Kirinya be separated and fast-

tracked to allow works to proceed as soon as possible for that site, including the surrounding storm water

drainage rehabilitation. The mission was also informed that the contracting of consultants to prepare

ESIAs and RAPs is in advance stages with contract signing expected by end of October 2013 and

completion by end March 2014. The mission requested the project team to submit all related procurement

14

documentation for the ESIA and RAP to the Bank for review (to avoid any issues that might result in

delays, even though this is a post review contract).

The mission also recommended that in place of construction of the Gaba facility, the team develop

alternative activities that could be undertaken, such as establishment of improved sanitation facilities,

which are much needed in Gaba, purchase of sewerage exhausters or other equipment, and/or

improvements to drainage that can be made without significant new works.

The mission also reviewed the progress under the cleaner production subcomponent, and noted that 158

out of 607 industries have been mapped and profiled, 73 have been trained and 15 more to be trained, 23

industry assessments have been completed, 9 are ongoing and 20 more to be done, 5 (of 12) sector

manuals have been developed and pollution hot spots mapped. The mission whilst noting the good

progress made to date, commended the team and encouraged them to improve documentation and

dissemination of the achievements made and thereby increase the visibility and need for cleaner

production in the basin’s development. The mission commended the NPCT for providing additional funds

from the national budget for additional cleaner production activities and recommended that an MoU be

drafted to facilitate the transfer of funds to the national Cleaner Production center as is done for other

implementing institutions or agree on specific activities to be undertaken that Government through the

Ministry of Water and Environment would directly pay for. The NPCT and Cleaner Production Team will

review the options and inform the Bank of the agreed modality prior to implementation of agreed

activities. The mission also urged that contingency plans be made including even more ambitious targets

for cleaner production activities in the event that funds cannot be absorbed elsewhere before the end of

the project.

The mission noted the progress in upgrading the water quality analysis laboratories, with significant

progress made in the procurement of equipment for payment stalled also as a result of the disbursement

freeze, but will now be fast tracked with the availability of funds.

Component 3: Watershed management

The mission was informed that 66 sub-projects have been reviewed and approved by the NTAC, of which

around a third are larger Strategic Interventions including several wetland restoration and reforestation as

well as SLM activities. As elsewhere, this component was greatly affected by the disbursement freeze

which came at a point when communities had been fully mobilized and getting ready for implementation.

This has created some frustration on the communities’ part and there is clearly a need for building

confidence and remobilizing the communities. Again, the mission expressed concern over the possibility

of completing all planned activities within the remaining project time, but also noting and appreciating the

challenge of managing expectations. Various options were discussion and it was agreed that the NPCT

would work closely with the participating districts and communities to assess readiness and additional

capacity needs that will be required to fast track this component, based on this finalize the agreed

activities, related budgets and locations. This will then be consolidated into a concept note that will

provide clarity and guidance for the implementation of this component, including the extent, locations,

key activities, schedule, budget, and district and community implementation readiness for both CDD and

SI subprojects.

The mission whilst noting the extensive work required to fast track this component, recommended that the

NPCT explore all possibilities for bolstering implementation capacity, including hiring NGOs, seeking

synergies with existing CDD project, and engaging junior professionals. The approach to capacity

strengthening should be part of the note mentioned above. Also, as part of the review process, the various

15

sub-project proposals should be screened for any likely environmental and social impacts so that the

needs for any further environmental assessment are clarified prior to implementation.

Component 4: Project coordination and management

The mission reviewed the work plan and budget, pending payments and key procurement contracts still to

be finalized, and in light of the limited remaining project time, encouraged the NPCT to be more realistic

in their planning focusing to the need to produce tangible outputs to effectively utilize project funds

whilst improving the projects visibility and relevance. The NPCT agreed to update the work plan,

including more clarity on end-of-project outputs and responsibilities for delivery, based on discussions

held during the mission and in consultation with the relevant heads of implementing departments and

institutions. The revised budget should also include a contingency plan consisting of rapid expenditures

that can be effected in the event that other activities are not able to be completed. This could include

scale-up of cleaner production activities and/or SIs, as well as additional sanitation and solid waste

investments (particularly equipment).

Whilst the project has now been fully mainstreamed into the focal point Ministry of Water &

Environment (MWE) as recommended during project restructuring, it was agreed that key additional

experts would be hired to facilitate project implementation and these include the NPC, Project

Accountant, Internal Auditor and M&E Officer. Following the FM review, all these staff are being

replaced and the mission recommended that the recruitment process be fast tracked to avoid any further

delays. The mission also recommended that the Ministry hire junior professionals to provide cross support

to all components and ensure that Government staff supporting the project have adequate time within

their routine activities in order to fast track all project activities.

The mission also emphasized the need for Good M&E, regular monitoring and reporting of outputs, and

proactive management on the NPCTs part to ensure improved and efficient project implementation.

FM & Procurement

Government have made very good progress on addressing FM and institutional issues raised in the in-

depth Financial Review at the end of FY2012, which allowed the disbursement freeze to the lifted – see

appendix. However, further action and ongoing vigilance are still required. It is recommended that

fiduciary training be undertaken prior to the onset of key activities such as under component 3 where

communities and districts are involved in direct project implementation. The NPCT also requested

additional training. The mission agreed to ensure this is done and requested that the NPCT include this in

the planned activities.

Assurances were given by the Permanent Secretary (PS) of MWE that despite the challenges faced by

LVEMP II Uganda over the recent months, the project remains a priority for Government and all efforts

will continue to be made to ensure that project implementation is fast tracked. He mentioned that the

available human resources remain challenge, to which the mission responded that hiring a number of

junior professionals would help mitigate this, a recommendation he embraced. The PS also reiterated that

the remaining activities under the fiduciary management action plan would be completed imminently,

including the refund of ineligible expenditures in line with the refund schedule agreed with the Bank. And

requested that the Bank continue to provide additional support including regular and close monitoring to

ensure that the past mistakes are not repeated.

16

Key pending procurement contracts were reviewed and some dropped in light of the limited time left. The

procurement plan will be revised in line with the work plan and submitted to the Bank for review and

clearance by end of December 2013.

Kenya

Although Kenya wasn’t a focal country for this mission, brief discussions were held with the Kenya

NPCT to address outstanding issues, particularly on the project budget, where a large number of minor

clarifications were provided to questions raised on the draft.

The NPCT informed the mission that establishment of the Fisheries Levy Trust Fund in Kenya is linked

to the fisheries bill, which is expected to be approved soon. The tender for a water hyacinth mechanical

harvester has been advertised. Five tenders had been received by the start of October, with the opening of

the bidding documents due on 23rd

October.

Feasibility studies for the sanitation investments and consultations on those have been completed.

Additional land is only required for the Bomet works, which has already been provided by the country

government. Plans have been made for construction of bio-toilets, but these need to be augmented with

arrangements to support community organization for sustainable management.

Six NGOs have been selected to support the Sub-county teams with monitoring and evaluation of

community-based subprojects, including to check on community participation and accountability and to

identify bottlenecks and problem subproject. Basic spatial and tracking data for the subprojects still needs

to be collated and provided to LVBC, and attention is still needed to the issue of ensuring that sub-county

support teams have sufficient financial resources for fieldwork.

The 2-year budget to the end of the project is in acceptable shape overall, but the budget for sanitation

works should be re-visited based on the final designs, and the contingency plans for quick expenditures

need to be expanded. At present the contingency is only around 6% of non-CDD expenditures. It should

be at least 3 times that, and deadlines should also be identified for the latest dates by which decisions to

implement contingency expenditures can take place. As for all APL-1 countries, the final budget

allocation for CDD grants will need to be fixed within the next few weeks, and therefore expansion of

CDDs (as opposed to co-management interventions) cannot be used in the contingency plan. There was

also an inconsistency in the budget for CDD grants (i.e. the amounts spent and projected were not

consistent with the total allocation over the course of the project), which needs to be addressed.

Tanzania

Component 1: Strengthening institutional capacity for managing shared water and fisheries resources

The NPCT has participated in a variety of regionally-managed activities, including the 2012 fisheries

frame survey. They have carried out a number of additional monitoring activities related to lake-wide

programs, including water quality & hydrological monitoring, environmental monitoring, monitoring of

fish stocks in satellite lakes. Water hyacinth hotspot surveys in Mwanza, Kagera and Mara regions

showed an increase from July to November of 292ha – 360ha. This data is yet to be consolidated at the

regional level under the basin-wide monitoring systems. A national action plan for implementation of the

17

regional Water Hyacinth Surveillance and Management Strategy was prepared, and have submitted

national proposals for the Fisheries Levy Trust Fund (FLTF – these includes a study, business plan and

legal proposal) to MoW and ML&FD. In addition, a consultant for the design of water quality lab

upgrades and supplier for laboratory equipment have been selected and are in the final stages for

submission of final designs and delivery of the equipment respectively. Additionally, they intend to

establish a groundwater monitoring system in the basin as part of hydrogeological monitoring. They also

intend to sponsor a few staff involved in the implementation of the project in the basin for Masters Degree

studies.

Component 2: Point source pollution control and prevention

The NPCT has identified sites for construction of a number of public toilets, but the main sanitation

investments under the project involve three pieces of infrastructure:

Bukoba sludge treatment facility (budgeted at roughly $1.2m), for which designs, ESIA and RAP

have been completed. There are a few farms that need compensation from Bukoba Water and

Sanitation Authority and the Municipality. The project considers to update the design to

accommodate for a population projection to 2030 (as opposed to the current projections of 2020)

and procure exhausters. The project needs to prepare necessary specifications and associated

documents for Bank review.

Detailed designs for Bukoba sewerage system – a contract has been signed between MoW and the

Consultant (Lahmeyer Consultants –Germany). The consultant is currently mobilizing for the

work.

Simplified sewerage systems for Igogo & Mabatini areas of Mwanza ($1.5m) – the design, ESIA

and RAP have been finalized. Works contract is subject to compensation of PAPs by Mwanza

Urban Water and Sanitation Authority (MWAUWASA). As negotiations continue with

MWAUWASA and in the interest of time, the project has proposed to carry out the pending

improvement of house connections to the existing sewerage system and procurement of

exhausters. The mission recommends that the project submits to the Bank all relevant

documentation for review.

Engineered wetland in Mwanza ($0.5m) – a design has been completed, but an alternate site now

being considered as water quality analysis suggests it is not really needed at the initial site. The

project should prepare a design, ESIA and preliminary RAP for the alternative site.

Design and construction of public toilets, including landing sites– final designs for 10 toilets each

for Mwanza, Bukoba and Musoma are expected by October 30, 2013. The project should

consider increasing the number of toilets including a few demonstrations for eco-toilets.

Further to this, the projects intend to design a sanitary landfill for Mwanza City and procure garbage

vehicle for Magu town.

Under the cleaner production sub-component, 62 industries (cf. a target of 78) have been trained, with

take up of improved processes by 20 thus far. An awards ceremony held late June 2013 generated good

publicity, which needs to be strengthened and complemented with other innovative and effective

disclosure strategies. The mission noted that the project has included cleaner production activities in this

FY’s workplan and budget. It is recommended that the project should consult and agree with Cleaner

Production Center on appropriate modalities to collaborate to implement the planned activities.

Component 3: Watershed management

18

A total of 176 CDDs have been approved and are at different stages of implementation. 19 CDD sub

projects have been finalized, and an evaluation of 12 have been finalized. Environmental screening for 35

subprojects has been approved by NEMC, with another 89 in final stage of review. In addition, 22 co-

management initiatives (CMIs) have been approved by the NPSC and MoU for 19 CMIs have been

signed. At technical level most communities implementing CDDs subprojects need frequent supervision

and sensitization to increase their understanding on technical issues related to their projects and for

overall achievement of the project objective and sustainability.

Component 4: Project coordination and management

The Tanzania team has been working well in scaling-up and facilitating project activities and has made

Tanzania one of the strongest performers under the project. However, as part mainstreaming there has

been substantive changes to the project team recently. In the remaining project period, there is a need

provide necessary support to the new team in order to maintain momentum and to improve the focus on

tangible outcomes. The mission recommends that the team allows flexibility for hiring short term

consultancy services particularly on procurement, communication and M & E to support as required.

As for Uganda and Kenya, comments on the draft 2013-2015 budget for Tanzania highlighted the need to

develop a robust contingency plan to include several million USD worth of rapid-implementation

activities.

19

Progress against Agreed Actions for LVEMP-II APLs 1&2 from last mission

Type Agreed Activity Date Party

Responsible

Status

Overall

Develop work plans for

immediate scale-up of

project implementation,

including watershed

activities, national-level

support to cleaner

production activities, etc.

Work plans should link

activities to project results,

and include end-of-project

output targets, progress to

date, spending to date,

FY14 targets & budget,

FY15 targets & budget for

each sub-component /

activity area

Drafts by end of

June (mostly

achieved),

discussion with WB

by end of July

All NPCTs and

LVBC (2-yr plans

for APL-1 units)

Budgets (covering FY14

& 15 for the APL-1

teams) have been

developed and discussed

with all teams.

Inventory HHs affected by

enforcement of riparian

buffers and other habitat

restoration CMIs; and

documentation of social

impacts, including rapid

social surveys, monitor

inclusion in CDDs (may

require expansion of

CDDs in some areas), and

ensure grievance redress

mechanism established

July 31, 2013 for

existing activities,

and ongoing for

new wetland

rehabilitation

NPCTs in all

countries.

Some preparatory

activities (including

preparation of field data

collection tools) have

been carried out, but data

is not yet available.

Intensive safeguards

review mission End of 2013 WB and all NPCTs

Not yet due – may be

moved to early 2014.

Detailed timelines for

sanitation investments Aug 31, 2013 UG & TZ NPCTs

See annex E

Provide spatial metadata

on watershed

management activities

Aug30, 2013 and

ongoing thereafter

All relevant

NPCTs

Not yet provided.

Complete TORs &

timelines for recruitment

of service providers for

CDD scale-up

July 31, 2013 All relevant

NPCTs

Recruited in KE, and in

final stages in TZ. UG

evaluating approach now

that implementation has

just restarted.

BI team have drafted a

TOR, and are working on

revisions following Bank

comments.

Amend Administration

Agreement with SIDA to

extend TF closing date

Aug 30, 2013 WB & SIDA

Completed

Process 2nd

restructuring

to:

Revise the SIDA GA

in line with the

End 2013 WB with input

from APL-1 units

Work will begin

shortly on this.

20

amount of the final

tranche

Remove

inconsistencies in the

SIDA & GEF GAs

tables of eligible

expenditures

Revise the allocations

for APL-1 subproject

grants, if necessary

Amend the date of the

audit requirement for

LVBC

Use latest Results

Framework for reporting Ongoing

All NPCTs &

LVBC

Project teams have

undertaken to do so

going forward.

Develop water hyacinth

action plans End 2013

NPCTs at national

level, LVBC to

consolidate at

regional level

Simple plans are

available for APL-1

countries. WB will

provide consultant

support to strengthen

and consolidate these.

LVBC

Assemble available

knowledge base on the

Lake Victoria Basin

(including previous studies

done under the LVEMP –

including LVEMP-I,

annotated bibliographies,

GIS and other datasets,

maps, etc.)

July 15, 2013

NPCTs in all

countries (can also

engage academics

for more complex

reviews of

technical

knowledge)

Some work has been

done to increase access

to documentation via

LVBC’s website.

Bibliographies are not

yet prepared.

Improved documentation

and coordination with

NPCTs on cleaner

production activities

July10, 2013 RW & BI NPCTs

Discussions are

ongoing (see above)

but significant progress

has been made in terms

of commitments to

support CP activities

by APL-1 countries.

Share (& disclose as

appropriate) project

reports and documents

through document

repository with

appropriate tagging

system

WB to provide list

of expected

documents July 30,

2013

LVBC to complete

list and share Sept

15, 2013

WB, and LVBC

with inputs from

NPCTs

On-line platform is now

accessible and its

development will

continue to be followed.

Initial inputs on data

sources for table of basin

indicators

July 15, 2013

LVBC on basis of

information from

NPCTs

Not yet done.

Workshop is planned

for early 2014.

Identify key target groups

and agendas (including

policy agendas) for

communications

End Sept 2013 LVBC, with input

from NPCTs

Not yet done. WB will

provide some support on

external relations.

Develop information

products as discussed –

particularly summary

LVBC

In early progress – see

notes above.

21

briefs

Revise TOR for State of

Basin Report to elaborate

basin monitoring

indicators and templates

End Sept 2013 LVBC

Not yet done.

Develop approach for

linking economic analysis

to State of Basin and

monitoring

End Sept 2013 LVBC

Not yet done.

Inception reports for

fisheries activities –

including work plan, and

clarifying key agenda

End Sept 2013 LVBC

Not yet done, but work is

now starting.

Provide table to track

stages of adoption of key

policy documents

End Aug 2013 LVBC

Not yet provided.

Kenya

Enhance water hyacinth

monitoring and control

programs and extend to

cover main tributaries, in

line with recommendations

by the water hyacinth

specialist

Control in tributaries

by end of September,

2013 – before the

rains that will swell

the rivers and bring

the plants into the

lake.

Lake shore

monitoring by end of

October, 2013

Repeat at same time

in 2014

KE NPCT

To be assessed during

technical visit by water

hyacinth consultant.

Prepare simple ESMF for

mechanical removal of

water hyacinth

End Oct 2013 KE NPCT

TOR is being developed.

Procure ESIA studies for

sanitation investments

(and complete other

actions in accordance with

table on p18)

End Sept 2013 KE NPCT

Procurement of EISAs

has commenced.

Identify and provide

timeline to address specific

capacity needs related to

watershed activities

End Aug 2013 KE NPCT

4 service providers have

been engaged. Status to

be reviewed more closely

during next main

mission.

Tanzania All the overall issues as

listed above for all NPCTs As indicated above TZ NPCT

See above.

Uganda

Resolve issues related to

the Action Plan to resolve

fiduciary issues and evolve

alternative financial funds

flow approaches and

associated capacity-

building acceptable to the

Bank

Immediate UG MWE

Freeze was lifted on

September 17.

Burundi

Initiate procurement

(EOIs, TORs) for:

1. Technical Support

Consultancy

1-3: August 31,

2013

4: September 16,

2013

BI NPCT,

incorporating

suggestions from

WB team

Sanitation TORs have

been completed and

approved. Others are in

various stages of

22

2. Sanitation

3. Hydromet

4. NGO Support

development

Forward to WB KfW

TORs for Gitega

sanitation work

August 12, 2013 BI NPCT

KfW documents

received.

Rwanda

Initiate procurement for

critical consultancies

(esp. Technical Support

Consultancy)

June 10, 2013

RW NPCT,

incorporating

suggestions from

WB team

TOR for technical

support still being

finalized in consultation

with project partners.

Procurement has started

for other key

consultancies.

Complete TORs for design

of Kicukiro & Gasabo

sewerage system, and for

sanitationmasterplans

End June 2013

RW NPCT,

following input

from WB team

Done.

Complete recruitment of

environment officers in

RW

End July 2013 RW NPCT

In final stages of

procurement process.

Next Steps

The following table summarizes specific actions agreed between the Bank and project teams (in addition

to the specific FM and procurement actions contained within Annex6).

Agreed Actions for LVEMP-II APLs 1&2

Type Agreed Activity Date Party Responsible

Overall

Clarity on budget contingency for APL-1 countries Dec 15 APL-1 NPCTs

Clarity on final allocation to CDD grants for APL-1

countries Dec 15 APL-1 NPCTs

Inventory HHs affected by enforcement of riparian

buffers and other habitat restoration CMIs; and

documentation of social impacts

Jan 31 NPCTs in all countries.

Watershed rehabilitation and safeguards review mission April 2014 WB and all NPCTs

Provide spatial metadata on watershed management

activities Dec 31 All relevant NPCTs

Finalize CP work program and outputs and provide

consolidated map of industries and pollution loads Jan 31 KCPC

Share suggested format for quarterly updates Dec 31 WB

Prepare 2nd

restructuring paper to:

Revise the SIDA GA in line with the amount of

the final tranche

Remove inconsistencies in the SIDA & GEF GAs

tables of eligible expenditures

Revise the allocations for APL-1 subproject

grants, if necessary

Amend the date of the audit requirement for

LVBC

End 2013 WB with input from

APL-1 units

23

Use latest Results Framework for reporting

Verify for

FY14 Q1

reports

All NPCTs & LVBC

Water hyacinth technical visit Early 2014 APL-1 NPCTs

LVBC

Annotated bibliographies (with links to locations) of

key areas of Lake Basin technical literature Jan 31 LVBC

Confirm funds available and finalize budget Dec 31 LVBC

Workshop to develop:

Initial inputs on data sources for table of basin

indicators

TOR for State of Basin Report to elaborate basin

monitoring indicators and templates (and related

economic analysis)

Dec 31

Feb 2014

WB provides outline

Workshop held

EXT consultant to strengthen communications strategy,

including identifying key target groups and agendas Feb 2014 WB

Clarify what can be provided in terms of remote

sensing water hyacinth tracking system Jan 31 WB

Re-tender for navigation aids, with UNDB on-line, and

engage national teams on maintenance issues Immediate LVBC

Fisheries technical visit Dec 31 LVFO & WB

consultant

Inception reports for fisheries activities – including

work plan, and clarifying key agenda Jan 31 LVFO

Provide table to track stages of adoption of key policy

documents Dec 31 LVBC

Ensure WRIS consultant is populating information

system with data Dec 15 LVBC

Kenya

Prepare simple ESMF for mechanical removal of water

hyacinth End 2013 KE NPCT

Confirm allocation to national CP activities Dec 15 KE NPC

Tanzania

Submit relevant documentation from

MWAUWASA for the proposed house connections

to the existing sewerage system, and confirm

decision on whether to drop certain sanitation

investments.

Jan 31 TZ NPCT

Uganda Briefing note for FLTF Jan 31 UG NPCT

Implementation review report for subprojects Dec 31 UG NPCT

Burundi

Complete TORs:

1. Technical Support Consultancy

2. Hydromet

3. NGO Support

End Dec BI NPCT

Finalize FY14 budget Dec 15 BI NPCT

Internal controls manual translated and guide for

FM of CDD grants End Dec BI NPCT

Rwanda Initiate procurement for Technical Support

Consultancy End Dec RW NPCT

24

In accordance with the Bank’s access to information policy and in discussion with the Counterparts, it

was agreed that this aide memoire would be publicly disclosed, but not the detailed annexes, which

remain deliberative.

List of Annexes

A. List of Persons Met

B. Agreed end-of-project outputs at Regional level

C. Agreed end-of-project outputs for Uganda

D. Notes and areas of additional work on cleaner production, lake basin monitoring and sanitation

E. Schedules for sanitation investments

F. FM supervision report for BI

Appendix (separate document): Action Plan to Implement LVEMP II Audit Recommendations