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Burundi, Kenya, Rwanda, Tanzania, and Uganda
Implementation Support Missions for
Lake Victoria Environmental Management Project (LVEMP) II
(APL-1: P100406 & APL-2: P118316)
Sep 30 – Oct 11, 2013
Aide Memoire
In accordance with the mission announcement letter dated September 16, 2013, a World Bank team1
carried out an implementation support mission for the Lake Victoria Environmental Management Project
(LVEMP) II, in Bujumbura (Sept 30 – Oct 1), Entebbe (Oct 3 – 4) and Kisumu (Oct 7 – 11). The mission
worked with counterparts from the Lake Victoria Basin Commission (LVBC) and National Project
Coordination Teams (NPCTs) from Kenya, Tanzania, Burundi, Uganda, and Rwanda (KE, TZ, BI, UG &
RW).
The mission would like to thank all key counterparts in LVBC and the respective Governments for
welcoming the mission and for the constructive discussions. The mission would also like to thank the
several governments and other stakeholders, including members of numerous communities within the
Basin who made themselves available to discuss activities under or related to the project. (See Annex A
for persons met).
BACKGROUND &MISSION OBJECTIVES
A restructuring of LVEMP II2 was approved by the Bank Board on 25 June 2012, which included a 2-
year no-cost extension of the project (subject to acceptable implementation performance), as well as a
number of simplifications to the activities, including allowing for implementation of community-based
activities through co-management (i.e. activities to be agreed with communities, but project to retain
management of funds and procurement), as well as the existing community-driven development (CDD)
approach. The project passed to the new Bank task team leaders at the start of November 2012.
The main objective of this mission was to follow up on specific activities following on from the
comprehensive progress review earlier in the year. In addition to a general review of progress against the
agreed actions from the last mission, this will specifically include:
i) Robust planning and acceleration of implementation in Burundi
ii) Detailed technical discussions on regional studies and monitoring activities under LVBC
1The Bank mission team consisted of Stephen Ling (Natural Resources Management Specialist, TTL), Nagaraja Rao
Harshadeep (Sr. Environmental Specialist, Co-TTL), Jane Kibbassa (Environment safeguards specialist & TZ
country co-TTL), Berina Uwimbabazi (UG country co-TTL), Prasad Modak (Pollution and Sanitation Specialist),
Constance Nekessa-Ouma (Social development specialist), Howard Centary (Procurement specialist for UG), Bella
Diallo, Edwin Mugoche (FM specialists for BI, & UG respectively), and was supported by Clarette Rwagatore,
Belinda Mutesi, Harriet Kiwanuk, Shamis Musingo, and Jayne Angela Kwengwere in BI, RW, UG, KE and
Washington DC respectively. 2LVEMP II involves 4 components – (1) Strengthening institutional capacity for managing shared water and
fisheries resources, (2) Point-source pollution control and prevention, (3) Watershed management & (4) Project
coordination and management. It was designed as an Adjustable programmatic loan. APL-1, which became
Effective in 2009, includes the three riparian countries (UG, KE & TZ), and APL-2 added the two remaining
countries in the basin (RW & BI) at the start of 2012.
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iii) Discussions on work planning and rapid re-start of implementation given the lifting of the
disbursement freeze in Uganda
iv) Any outstanding procurement issues (including provision of water hyacinth removal
equipment in Kenya)
v) In-depth review of all point-source pollution activities and timetables for implementation. This
will include a knowledge exchange event in Kisumu, Kenya, during October 9-11 on
sanitation and cleaner production activities, to which responsible technical officers from each
of the project countries are expected to be sent.
PRIMARY FINDINGS
Overall project status
Implementation progress since the last mission has been solid. All project teams have prepared work
plans, which have been reviewed by and discussed with the Bank. Amongst the APL-1 countries spending
during the first quarter of FY14 was around $3.5m as compared to a little over $10 (not including
Uganda) for the whole of FY13. This represents a steady increase in the pace of implementation.
However, further improvement is needed, particularly on the larger procurement items. Of the APL-1
teams, only Tanzania was close to meeting its Q1 FY14 budget target. The freeze on disbursement was
successfully lifted in Uganda, but as this only came towards the end of Q1, activities and spending are
still in the process of being restored to significant levels.
For all APL-1 project teams, the schedule for completing implementation is increasingly tight, and
constant diligence is needed. It is particularly important that each of the APL-1 teams:
Finalize an extensive a robust contingency plan of activities that can be rapidly implemented in
the event that some more complex cannot be completed in the time remaining. This contingency
budgets should be equal to at least 20-30% of the total remaining project budget, and identify
deadlines for the decisions to switch funding to alternative activities.
Ensure that correct procurement processes are followed (if in doubt, discuss directly with the
relevant Bank procurement specialist before completion!) in order to avoid lengthy discussions
and/or having to re-start stages in the process. Recently, a couple of major procurement processes
have been held up due to the fact that tenders were not advertised on UNDB on-line as required.
More care needs to be taken that basic steps for compliance with Bank procurement procedures
are met.
Project teams should share consultant outputs in a timely manner, including at the draft stage so
that the Bank team can review and ensure that work is on-track, so that any required corrections
can be made early and without delays.
At present, quarterly reports are being passed to LVBC, which collates information into a single
report and forwards to the Bank (except for Rwanda, which produces its own reports). In future,
to speed up the flow of information to the Bank, it is requested that each project team should
provide quarterly information, at least related to expenditures and progress against agreed outputs
directly to the Bank. This will provide for faster monitoring and adaptive management of the
project in its final stages.
Implementation progress is also being made in APL-2 countries. Burundi has completed planning for a
first phase of watershed (co-management) subprojects, and Rwanda is scaling up its pilot activities to
several additional districts. TORs for key studies have been or are being completed in both countries.
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The mission featured a particular focus and 2-day workshop in Kisumu on pollution issues. More detailed
notes on the discussions in each of the main areas are provided in annex D, but a brief summary of
conclusions is as follows:
Cleaner production: As indicated in the last mission Aide Memoire, impressive progress has
been made under cleaner production activities, already meeting the end-of-project targets that
were set for the APL-1 countries. Instead of resting its laurels, this component should aim to
maintain and build upon its momentum. Results from the work thus far should be collated to start
to provide a basin-wide picture of industrial pollution loadings, progress on pollution reduction
achieved through the project, and what can be achieved for further investments. A range of
knowledge products aimed at the public and practitioners were discussed, as were options for
moving beyond the current site-based, voluntary approach to more systematic and industry-wide
programs. CP activities to date have been funded almost exclusively from Regional funds, but
LVBC has very little scope to increase financing beyond that already planned for activities in
Rwanda and Burundi. Recognizing the value of the program, the NPCTs in TZ and UG have
already allocated significant amounts from their national project budgets to support ongoing CP
activities. KE has thus far committed only a modest amount, but following discussions during the
mission has promised to report back on whether this allocation can be expanded to allow a
significant program of CP activities to continue in all three APL-1 countries.
Water quality monitoring: It is evident that a significant amount of water quality data is being or
has been collected around the basin, but at present this is not being collated in any fashion and
there amounts to less than the sum of its parts. It is critical that this data is compiled as soon as
possible, and interpreted through a systematic, basin-wide framework. It is proposed that this
should be the focus of a specific workshop during Q3 of FY14, which would begin the work of
developing simple spatial data visualizations, as well as establishing the use of a simple basin
water quality model as a logical framework for linking elements of water quality and pollution
information (sources, transport, impacts, etc).
Sanitation: Proposed sanitation investments were reviewed in each country, with a particular
emphasis on APL-1 countries, to assess progress and feasibility of completion within the
remainder of the project. The results of this exercise are presented in a table in annex E, which
color-codes each investment as follows:
o RED – not feasible; should be dropped and replaced with faster implementing activities.
o ORANGE – feasible, but schedule is tight; key decision point(s) is identified at which
stage a decision should be made to proceed for replace the activity.
o GREEN – feasible and should be completed relatively comfortably.
The Bank team will continue to provide close implementation support to LVEMP across a range of
technical areas. To avoid excessive logistical and administrative burden, the Bank team will restrict itself
to only two formal implementation support missions per year, of which each country should be included
in at least one. During the remainder of the year, a variety of specialized technical visits will take place, as
well as ongoing interactions through country-based co-TTLs in UG and TZ, as well as short visits by the
DC-based co-TTLs to the other project teams in the course of their general travel schedules. The next
formal LVEMP mission will focus on watershed management and safeguards issues, and is expected to
take place around the start of Q3. Ahead of that, however, focused technical visits are expected to take
place in relation to fisheries, water hyacinth, and for a Lake Basin Monitoring workshop.
Finally, the last (SEK 25m) tranche of SIDA funds for Regional LVEMP activities have just been
received by the Bank. The Bank team will therefore begin the preparation of a minor restructuring to
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reflect the final SIDA grant amount (in USD), but will need confirmation on the final allocations of funds
to CDD sub-grants in each of the APL-1 countries in order to complete this process.
Regional Overview (LVBC-related)
LVBC has made some progress on project activities, but overall implementation of regional activities is
slow and needs immediate attention given the remaining time of the project.
In particular, the mission noted that critical issues for LVBC to focus on in the remaining period include:
Improve and monitor the operational impact of policy-related activities conducted under the
project
Complete ongoing procurement (esp. navigation investments) in coordination with national teams
Fill critical positions (e.g. procurement specialist, communication specialist) at the earliest as this
is significantly impeding performance
Strengthen the technical capacity of LVBC through in-sourcing specialists/young professionals
Undertake proactive coordination across NPCTs when issues arise, e.g. ensuring national
contributions to fill gaps regional financing for CP and fisheries work
Develop improved information and communication products to monitor, document, and
communicate with stakeholders
Improve provision of outputs to allow timely comment and input from the World Bank (e.g. on
Draft Consultant Outputs, cleaner production manuals, etc.)
Overall, a strong focus on delivering outstanding outputs within the remaining time-frame of the project is
needed. A table of discussed and agreed end-of-project outputs from the Regional component of the
project is included under annex B. The section below indicates the status and issues related to regional
activities:
Water Hyacinth
The key issues here are related to improve the system for monitoring water hyacinth and improving the
policy and operational capacity to manage water hyacinth, with what appears to be a changing nature of
the infestation (with more mature hyacinth on which biological controls are less effective). There are
some action plans developed but are still lacking the scale of financing required for implementation.
There is a need for a clearer strategy and linkage of actions to it. Currently, there are some national
activities (e.g. work of Beach Management Units, periodic clearance at some hotspots within the lake).
There is a need to address issues such as the monitoring and response (e.g. harvester) systems for large
hyacinth masses, management of weeds upstream in the river/wetland systems, and enabling policies for
improving private-sector contribution to managing hyacinth (given that these are designated noxious
weeds that cannot be used for beneficial uses) and piloting activities within the current framework. The
Bank team hyacinth expert will continue to provide support to LVBC and the countries in this regard.
Next steps discussed include:
Setup online hyacinth monitoring system (with the help of earth observation). The World Bank
will assist with some of this effort through the help of the European Space Agency and NASA for
online earth observation products.
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Regional workshop on Water Hyacinth Management – to discuss technical and policy options for
long-term management learning from global and regional good practice and to establish
partnerships and solicit financing.
A Policy Note (with policy/legal specialist input) and Long-term Detailed Plan on Water
Hyacinth Management
Navigation Aids
This long-standing activity to improve navigation safety is now progressing in terms of procurement. The
mission discussed problems with LVBC procurement in this regard, exacerbated by the fact that the
LVBC procurement specialist was let go without replacement yet. Now, a part of the process needs to be
redone given that a UNDB advertisement was not placed as required and advised by the Bank. In
addition, mission discussions at LVBC and country-level have indicated an urgent need for enhanced
discussions with the appropriate agencies in each country to facilitate implementation and handover.
Next steps discussed include:
Placing the UNDB advertisement, extend bidding (confirm and document with existing bidders
the extension in bid validity), and complete evaluation at the earliest.
Regional workshop with countries on Navigational Aids, focusing on final locations, site
screening (including on environmental/social safeguard aspects – such as ensuring land is still
available for land-based equipment), developing an MOU to facilitate handover (to own,
maintain, and manage the assets), participation of the countries during installation and training.
The mission also recommended exploring a longer-term plan to improve navigation safety
(integrating evolving national activities), including the possibility of adding additional equipment
to the buoys that currently only house lights.
Hydrographic Surveys
The mission noted that the procurement on the hydrographic surveys was underway and needed to be
completed at the earliest.
Next steps discussed include:
Determining activities for improving the use of the hydrographic surveys (e.g. improving public-
domain access online, use for simulation trainings)
Improving the participation of countries during the hydrographic survey consultancy to improve
learning
Oil Spill management
The mission was informed that the consultancy and equipment (for training) contracts were expected to
be signed shortly.
Next steps discussed include:
Ensuring that the right personnel were selected for training (including those that can provide such
training to others later)
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Improving links with national-level activities – e.g. for financing additional spill-management
needs (e.g. skimmers, booms, containers) and additional training (using the people now trained as
trainers and by borrowing the equipment procured from LVBC).
Develop a concept note for longer-term management (e.g. system for inspection and tracking of
hazardous cargoes, developing a coordinated regional operational system for emergency response
for spills, etc.)
Fisheries (with LVFO facilitation)
Initial transfer of funds has been made and work has finally started on the LVFO Regional review of
fisheries policies, and updating of the Fisheries Management Plan. As described in the last Aide Memoire,
the first output should constitute an inception report that clarifies (i) the key issues to be addressed, and
(ii) the modality, budget and timetable for completing this work. This needs to be provided as a matter of
urgency to demonstrate that LVFO have the capacity to develop a suitable end-product. LVFO also need
to take seriously their responsibilities to fully and properly account for expenditure in line with project
procedures. Financial reporting from LVFO has not been sufficient to date, and weaknesses must be
addressed for them to continue to benefit from project funds.
A first FY14 visit of the Bank team’s fisheries expert is anticipated by the end of the year to support
LVFO to move ahead with this work, and to also assess the issue of funding for additional critical
fisheries activities during the remainder of the project. As LVBC funding is currently constrained, a very
clear case will have to be made for additional inputs, and discussions held to see what could be provided
through the national project components. In Uganda, cage fisheries with Lake Victor appear to be
becoming increasingly common, and it may also be appropriate to discuss potential environmental
implications of that industry and how it should be addressed within Regional fisheries management
structures.
At the national level, the establishment of Fisheries Levies Trust Funds is at different stages of progress,
and status and issues in relation to that would also benefit from review.
Basin Monitoring & Water Resources Information System
The mission discussed the importance of this activity given that there was currently no integrated Lake
Victoria system to monitor, access, visualize, and use even basic data on lake basin health and
water/natural resources. The mission also discussed the need to ensure that the outputs of this activity
(and the significant Consultancy to support it) were going to be useful with actual organized spatial and
non-spatial data and visualization tools for the Lake and Lake Basin and not just the development of a
software framework for countries to add data if possible. There is a need to go beyond summarizing
previous reports to establish a robust system with historical data collated for useful indicators useful to
support decisions and mechanisms for updating this information in place.
Beyond the useful completion of the WRIS Consultancy, the next steps discussed include:
Set up a regional working group to integrate available data (e.g. on water quality monitoring,
building on the LVEMP-I work). The mission also requested the countries and LVBC to work
with other partners such as the Nile Basin Initiative offices in this regard.
Improve the monitoring network and associated water quality laboratories and harmonized
protocols (e.g. for sampling, testing/analysis, QA/QC systems/ certification, reporting, access).
Explore procurement of demonstrative automatic water quality monitoring stations in LVB
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countries with an online access portal. Finalize approach and phasing in monitoring of aerial
deposition.
Development of public-domain knowledge products (e.g. a portal/App for monitoring and
visualizing Basin health monitoring information, including from satellite earth observation data
products.
Development of a simple Lake Victoria basin modeling system to support decisions on pollution/
water quality and erosion management.
The mission also agreed to provide World Bank technical assistance in regard to these activities.
A regional technical workshop was proposed by early 2014 to collate existing water quality data
and develop visualizations and simple analysis.
Special Policy and Technical Studies
Water Resources: The Water Resources Assessment Consultancy (the development of a Plan was
deferred to the proposed APL3 based on financing constraints) appears to have collated
significant spatial data in the creation of basin Atlases that should be useful to set up a basic GIS
system for Lake Victoria Basin and also feed into the WRIS.
Harmonization of Effluent Standards: The mission discussed the need to move to actually
facilitate the national adoption/refinement and implementation of the regional Effluent Standards
that have been adopted at regional ministerial level.
Sustainable Land Management Guidelines: The mission re-iterated the need to initiate the use of
regionally-agreed SLM guidelines and strategy, starting with LVEMP activities. The mission
also noted the need to immediately start working on identifying the scale of the erosion issues
through erosion analysis/mapping in the Lake Victoria basin to design future interventions. The
mission also discussed the need to develop an SLM scaling-up strategy, create useful interactive
toolkits, document case studies, and undertake improved knowledge exchange events such as
workshops and a possible study tour (e.g. to Ethiopia that has undertaken impressive recent work
on watershed management at scale).
Water Release and Abstraction Policy and Tools: The policy is being legally reviewed by the
countries for follow-up in terms of monitoring of resources and abstractions, and the
development/use of a real-time modeling system to aid decision support on Lake management.
The mission noted that this critical, albeit sensitive, process seemed stalled with no country action
for many months or meaningful follow-up from LVBC.
Lake Victoria Environmental Fund
The mission discussed that this was another activity that was showing no sign of progress. The work so
far had identified three options of where LVEF could be housed – in an existing EAC agency, a new EAC
agency, or as a Public-Private Partnership. The mission noted the need for improved clarity on what
kinds of activities the funds would be needed to support, as well as why contributors (especially from the
private sector) would wish to contribute to such a fund. The mission noted that it would be useful to
explore global and regional experiences in setting up such funds in order to make progress.
Documentation/Communication
The mission discussed the need to drastically improve the quality of documentation and the public access
to information using modern ICT tools.
The next steps discussed include:
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Procuring a consultant to support web portal upgrading for the LVBC and the NCPCs.
Improving public domain content development (for all staff and proposed young professionals)
The World Bank also offered to help on developing a possible mobile App to improve access
using innovative technologies.
Human Resources and Capacity-Building
The mission and LVBC Executive Secretary agreed on the need to significantly improve LVBC technical
capacity to move beyond the current focus on contract management and process to develop a proactive,
enthusiastic, and skilled modern regional technical and policy helpdesk to facilitate work in countries on
the LVB and move towards the long-term realization of LVBC’s extensive mandate. The mission also
noted that the absence of critical expertise (e.g. procurement, communications) was significantly
impacting project management. Permission has now been granted by the Council of Ministers to augment
staffing.
The next steps discussed include:
Ensure adequate specializations in LVBC team working on the LVEM Program. In particular,
recruit a procurement and communications officer. The existing team has been extended for
FY14, but there is a need to evolve a system to adequately assess performance and re-evaluate the
skill needs in the final year of the project.
The mission also discussed the need to recruit the first batch of Lake Victoria Basin Young
Professionals in early 2014 to provide short-term support for project activities. The Bank team
will also facilitated discussions with the Eastern Nile Technical Regional Office in Addis Ababa
that has been running a very successful Internship/Young Professionals program.
Strengthen the technical capacity of LVBC through in-sourcing specialists/young professionals in
areas such as GIS/Remote Sensing, modeling, web GIS development, environmental law/policy,
sustainable land management, and fund development.
The mission stressed the need for LVBC to share expertise even within the organization. For
some skills such as GIS, there would be a need to get additional outside expertise as one-off
training programs to LVBC staff without a suitable background in this regard will not be useful.
Cleaner Production
The Cleaner production activities have demonstrated impressive performance but need to be sustained
and scaled-up for the remaining project period. The mission reiterated that there was no country
entitlement for the CP funds and that this was intended to be a regional resource to provide support to
APL1 countries and initial support to APL2 countries.
Impressive performance (good housekeeping, resource efficiency, cleaner production)
Need to document, scale-up, build capacity in centers with basic equipment (e.g. for testing),
improve manuals, web presence
Initial support for Rwanda and Burundi – additional capacity building, possibly in form of
workshop using UNIDO materials
Regional funds now complemented by country funds (The mission noted that Kenya needs to
scale-up compared to Tanzania and Uganda in terms of providing national funds for cleaner
production and the Kenya National LVEMP unit and KCPC were to discuss and finalize)
Mapping and estimating industrial pollution loads; benchmarking
Pilots in small-scale fish processing (e.g. at landing sites)
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Budget
LVBC’s 2013-2015 work plan and budget have been accepted, but may need to be revised once the final amount of
remaining funding is confirmed. Transfer of the final tranche of SEK 25m from SIDA to the World Bank is due
shortly, at which point the exchange rate will be known. There is also a disagreement of roughly $0.5m between the
current estimates of disbursement to date, expenditure to date and the available project account balance. This needs
to be resolved to clarify the exact amount of funds LVBC has available over the remainder of the project.
It will also be necessary to re-visit the FY15 budget, when actual FY14 expenditures become clearer.
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Country Updates
Burundi
General progress:
Despite remaining concerns about the low disbursement rate of the project, the Burundi NPCT have made
strong recent progress in creating the foundation for more accelerating implementation:
All NPCT staff are now hired. A number of steering committee meeting have been held, and
project sensitization and awareness activities have been conducted with local authorities in areas
targeted for project interventions. The Bank team has also engaged a senior local consultant in
Bujumbura to provide a more routine point of contact and technical support to the NPCT.
Plans are being finalized for two pilot watershed management projects to be implemented as co-
management activities, and similar planning is also underway for a co-management activity to
restore a vegetative buffer zone around Lake Rweru. The plans have been developed with and
will be implemented through the relevant DPAEs (Provincial Departments of Agriculture and
Livestock). The NPCT presented plans for the pilot watershed rehabilitation project in the Waga
river catchment (a tributary of the Ruvironza), which would include progressive terracing with
use of agroforestry trees (especially Grevillea), and riverbank protection through planting of a 5m
phragmites buffer, as well as energy efficiency activities through improved charcoal production
and stoves. The plans and associated budget were detailed and appeared robust. Some details of
the community consultation process involved in their development, of safeguards issues
(especially any restrictions on use of riverbanks), and of monitoring measures, should be
included, and then the revised plans sent to the World Bank team for technical review.
Preparatory activities for cleaner production interventions have also been underway. Industries
within the Lake Victoria Basin (which are predominantly coffee washing stations) have been
mapped, and effluent sampled in around 90 locations to allow for an initial mapping of pollution
loading. Training of trainers on resource efficiency and cleaner production has begun, and a
cleaner production audit has been started in one tea factory. Results of the industry and pollution
mapping should be collated and presented alongside similar reporting for the other basin
countries.
TORs:
Progress has also been made on preparation of TORs for a number of key studies:
A TOR has been developed for consultant support to the Burundi Geographic Institute (IGEBU)
to assist them to better define their needs in relation to the project objectives to strengthen
hydromet and water quality monitoring systems. The TOR is currently being reviewed by a Bank
hydromet specialist.
It was agreed during the mission that the scope of the draft TOR for a fisheries stock assessment
and monitoring in Lake Rweru was too broad, and that the initial stage of the work should focus
on an assessment of the situation and needs, taking into account the institutional environment and
the approaches that have been followed elsewhere, including on the Rwandan side of the Lake
and in Lake Tanganyika in Burundi. A revised draft has been sent to the NPCT for finalization by
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end of November. The Bank team can also assist with distributing the TOR to suitable consultants
at the time of advertising.
The mission discussed that recruitment of local NGOs would be to support the preparation,
implementation and monitoring of CDD subprojects. Comments have been sent on the TOR
based on this discussion and the NPCT should work with the Bank’s local consultant to complete
the TOR by end of November, taking into account the coordination of the CDD activities with the
co-management rehabilitation activities and existing CDD models in Burundi, particularly the
engagement of agents de proximité under PRODEMA.
A separate TOR was discussed to provide technical support for analytical diagnostics,
information products and monitoring for watershed and wetland rehabilitation programs overall.
By the end of the project, this contract would be expected to provide a national erosion and point-
source pollution map indicating the scale of basin management needs, interactive watershed
management tools and guidelines, a National Watershed Management Strategy, a National
Wetlands Management Strategy, and a monitoring system for basin management activities. A
draft TOR was developed by the Bank team, based on that provided to the Rwanda NPCT. The
Burundi NPCT should review and finalize this by end of November. They are recommended to
also communicate with the Rwanda NPCT, to explore the extent to which the two TORs can
follow similar approaches.
Two sanitation TORs were also discussed during the workshop in Kisumu for design and
supervision of construction of public latrines in Gitega, and for assessment of sanitation needs in
Kirungo. Both TORs has been finalized and cleared.
Workplan:
The NPCT have begun to draft a workplan for FY14 (unlike the other LVEMP countries, Burundi’s FY in
Jan-Dec). The draft workplan was quickly reviewed and discussed during the mission. It was indicated to
the NPCT that:
The budget for CDD grants should be a single line, not subdivided according to the budget for
different types of activities as CDDs are demand-driven. The work plan can, however, indicate
the expected composition of CDD activities.
More detail should be provided on the make-up and targeting of training activities (the NPCT is
also awaiting additional information on a proposed study tour to Ethiopia).
Due to the distance from one province to another, from one site to another, the state of the up-
country roads and to the weather prevailing in some areas, the plan to purchase 2 motorcycles for
the 2 field environment officers should be replaced by the purchase of two (2) 4X4 pickups.
NPCT should re-consider if it is really necessary to hire drivers for field environment officers.
The budget should be updated once the TORs and pilot co-management project plans mentioned
above are finalized.
The revised budget should be provided for Bank review by mid December.
Financial Management:
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Overall FM risk remains Moderate. The main challenge is to accelerate the pace of project
implementation, whilst maintaining timely and robust FM controls. Attention needs to be given to the
timely production of IFRs and inclusion of recommendations from comments on previous IFRs as well as
those of the external auditor. The internal controls manual should be translated into French and sent to
bank for review, and a guide to financial management of subprojects should be finalized, using
PRODEMA as a guide.
Rwanda
The mission did not formally include Rwanda, but some informal discussions were held with the Rwanda
NPCT around the time of the mission. Rwanda will be included in the next in-depth mission, probably
early in the new year.
The Rwanda NPCT produced a useful annual report for 2012-13 which mostly reflects progress in pilot
watershed and wetland rehabilitation activities, and in development of TORs for sanitation-related
studies. In the existing field sites, tree planting has begun, 240ha of terraces are 40% complete (with work
being overseen by the LWH team), and IPM training has recently begun covering a range of crops. MoUs
have been prepared for 7 new co-management subprojects for rehabilitation of Nyabarongo catchment.
For new co-management subprojects, the NPCT will initially disburse only 20% of the budget to the
District, to ensure sufficient funds remain in the main project account.
The 2013-14 budget has been reviewed and found acceptable by the Bank, but there is a need to finalize
the TOR on technical services, so that that can be properly incorporated. A workshop to do so was
scheduled for late October, and the final TOR is expected to be provided to the Bank by mid-November.
The Bank’s hydromet specialist also recently visited Rwanda and his input should help to inform the
investments to support hydromet systems under the project (including how this is addressed in the
technical services TOR).
The recruitment process for the procurement officer needs to be re-started after the previously selected
candidate backed out and the others on the shortlist were not found fully qualified. The NPCT were
advised that they could pro-actively search for suitable candidates – i.e. ask other agencies and teams if
they know of someone, particularly if there are projects that have closed recently that have former staff
looking for work.
Uganda
LVEMP II Uganda has not been operational since November 2012, following a detailed financial
management review by the Bank and a forensic audit by Government of Uganda (GoU) that identified
and confirmed financial irregularities and ineligible expenditures. A number of remedial interventions
have since been undertaken to address the identified irregularities including refunding for the confirmed
ineligible expenditures. A number of critical actions are underway and the Bank team will continue to
closely monitor to ensure full compliance. Based on the agreed remedial implementation action plan and
actions taken to date, the Bank in consultation with GoU lifted the freeze on disbursements and utilization
of project funds on September 17, 2013. Project implementation is therefore just being restarted and
therefore the mission focused on discussing realistic and efficient work planning with the NPCT given the
limited project time left.
13
Component 1: Strengthening institutional capacity for managing shared water and fisheries resources
This component comprises mainly of regional activities with input from countries. These include the
harmonization of legal-regulatory policies and standards, and establishment of the Fish Levy Trust Fund.
The mission was briefed of some of the achievements to date and what is planned during the remaining
project time. The mission noted that with the limited project time there is need for realistic planning and
increased focus on the quick low hanging fruits based on progress to date as well as required
implementation time for the different individual activities.
The mission reviewed the proposed activities and plans and recommended a focus on developing an
integrated knowledge base on the Lake ecosystem, collating and synthesizing the various types of water
quality data that have already been collected (including by DWRM, NAFIRRI, and under cleaner
production and sanitation activities), and combining to the extent possible with the regional water
resources information system. Analysis and presentation of the data should attempt to provide a picture of
status and trends for different pollutants and their effects on ecology, characterize specific issues related
to heavy metals and agrichemicals, and demonstrate impacts of project activities on water quality. There
is a need to improve documentation and dissemination of monitoring and research conducted so far
including developing regular knowledge products on different subjects related to the Lake Basin. These
efforts will help improve the visibility of the project as well as the reputation given the recent negative
publicity due to slow progress and governance irregularities. Annex C contains a list of agreed outputs for
Uganda by the end of the project, including knowledge products. Ensuring that information is made
readily accessible to the public is also a key concern.
The mission was informed that establishment of the Fish Levy Trust Fund has been delayed because the
sector is yet to agree with the Ministry of Finance on the governance arrangements required for setting up
the fund. The Ministry of Finance remains skeptical of returning all export levy earnings to the sector,
which would represent an increase in fisheries management investment of at least an order of magnitude.
Given the limited project time left and the lengthy processing time required for establishing such funds at
national level, the mission recommended that the project team develop a brief note outlining the key
objectives for the fund, steps for its establishment and requirements to overcome any obstacles. This
briefing note will be submitted to the Bank by end of December 2013.
Component 2: Point source pollution control and prevention
The mission was informed that the feasibility and design study for sewage treatment works (including
engineered wetlands) in Gaba (in Kampala) and Kirinya (in Jinja) was completed however due to the
freeze on disbursements, payments to the consultant were not made and as a result the work stalled. With
disbursements resuming this is going to be picked up quickly and urgently to fast track this activity. The
mission reviewed the progress and proposed activity plans and expressed concerns over the possible
completion of construction before project end in June 2015. Based on this, the mission recommended that
the team focus on Kirinya which has limited social safeguard challenges – i.e. no resettlement required.
The mission noted that in the limited time left and given the resettlement challenges related to the Gaba
site, it will not be possible to complete construction works for Gaba, and therefore recommended that
design consultancies be completed for both sites, but that deliverables for Kirinya be separated and fast-
tracked to allow works to proceed as soon as possible for that site, including the surrounding storm water
drainage rehabilitation. The mission was also informed that the contracting of consultants to prepare
ESIAs and RAPs is in advance stages with contract signing expected by end of October 2013 and
completion by end March 2014. The mission requested the project team to submit all related procurement
14
documentation for the ESIA and RAP to the Bank for review (to avoid any issues that might result in
delays, even though this is a post review contract).
The mission also recommended that in place of construction of the Gaba facility, the team develop
alternative activities that could be undertaken, such as establishment of improved sanitation facilities,
which are much needed in Gaba, purchase of sewerage exhausters or other equipment, and/or
improvements to drainage that can be made without significant new works.
The mission also reviewed the progress under the cleaner production subcomponent, and noted that 158
out of 607 industries have been mapped and profiled, 73 have been trained and 15 more to be trained, 23
industry assessments have been completed, 9 are ongoing and 20 more to be done, 5 (of 12) sector
manuals have been developed and pollution hot spots mapped. The mission whilst noting the good
progress made to date, commended the team and encouraged them to improve documentation and
dissemination of the achievements made and thereby increase the visibility and need for cleaner
production in the basin’s development. The mission commended the NPCT for providing additional funds
from the national budget for additional cleaner production activities and recommended that an MoU be
drafted to facilitate the transfer of funds to the national Cleaner Production center as is done for other
implementing institutions or agree on specific activities to be undertaken that Government through the
Ministry of Water and Environment would directly pay for. The NPCT and Cleaner Production Team will
review the options and inform the Bank of the agreed modality prior to implementation of agreed
activities. The mission also urged that contingency plans be made including even more ambitious targets
for cleaner production activities in the event that funds cannot be absorbed elsewhere before the end of
the project.
The mission noted the progress in upgrading the water quality analysis laboratories, with significant
progress made in the procurement of equipment for payment stalled also as a result of the disbursement
freeze, but will now be fast tracked with the availability of funds.
Component 3: Watershed management
The mission was informed that 66 sub-projects have been reviewed and approved by the NTAC, of which
around a third are larger Strategic Interventions including several wetland restoration and reforestation as
well as SLM activities. As elsewhere, this component was greatly affected by the disbursement freeze
which came at a point when communities had been fully mobilized and getting ready for implementation.
This has created some frustration on the communities’ part and there is clearly a need for building
confidence and remobilizing the communities. Again, the mission expressed concern over the possibility
of completing all planned activities within the remaining project time, but also noting and appreciating the
challenge of managing expectations. Various options were discussion and it was agreed that the NPCT
would work closely with the participating districts and communities to assess readiness and additional
capacity needs that will be required to fast track this component, based on this finalize the agreed
activities, related budgets and locations. This will then be consolidated into a concept note that will
provide clarity and guidance for the implementation of this component, including the extent, locations,
key activities, schedule, budget, and district and community implementation readiness for both CDD and
SI subprojects.
The mission whilst noting the extensive work required to fast track this component, recommended that the
NPCT explore all possibilities for bolstering implementation capacity, including hiring NGOs, seeking
synergies with existing CDD project, and engaging junior professionals. The approach to capacity
strengthening should be part of the note mentioned above. Also, as part of the review process, the various
15
sub-project proposals should be screened for any likely environmental and social impacts so that the
needs for any further environmental assessment are clarified prior to implementation.
Component 4: Project coordination and management
The mission reviewed the work plan and budget, pending payments and key procurement contracts still to
be finalized, and in light of the limited remaining project time, encouraged the NPCT to be more realistic
in their planning focusing to the need to produce tangible outputs to effectively utilize project funds
whilst improving the projects visibility and relevance. The NPCT agreed to update the work plan,
including more clarity on end-of-project outputs and responsibilities for delivery, based on discussions
held during the mission and in consultation with the relevant heads of implementing departments and
institutions. The revised budget should also include a contingency plan consisting of rapid expenditures
that can be effected in the event that other activities are not able to be completed. This could include
scale-up of cleaner production activities and/or SIs, as well as additional sanitation and solid waste
investments (particularly equipment).
Whilst the project has now been fully mainstreamed into the focal point Ministry of Water &
Environment (MWE) as recommended during project restructuring, it was agreed that key additional
experts would be hired to facilitate project implementation and these include the NPC, Project
Accountant, Internal Auditor and M&E Officer. Following the FM review, all these staff are being
replaced and the mission recommended that the recruitment process be fast tracked to avoid any further
delays. The mission also recommended that the Ministry hire junior professionals to provide cross support
to all components and ensure that Government staff supporting the project have adequate time within
their routine activities in order to fast track all project activities.
The mission also emphasized the need for Good M&E, regular monitoring and reporting of outputs, and
proactive management on the NPCTs part to ensure improved and efficient project implementation.
FM & Procurement
Government have made very good progress on addressing FM and institutional issues raised in the in-
depth Financial Review at the end of FY2012, which allowed the disbursement freeze to the lifted – see
appendix. However, further action and ongoing vigilance are still required. It is recommended that
fiduciary training be undertaken prior to the onset of key activities such as under component 3 where
communities and districts are involved in direct project implementation. The NPCT also requested
additional training. The mission agreed to ensure this is done and requested that the NPCT include this in
the planned activities.
Assurances were given by the Permanent Secretary (PS) of MWE that despite the challenges faced by
LVEMP II Uganda over the recent months, the project remains a priority for Government and all efforts
will continue to be made to ensure that project implementation is fast tracked. He mentioned that the
available human resources remain challenge, to which the mission responded that hiring a number of
junior professionals would help mitigate this, a recommendation he embraced. The PS also reiterated that
the remaining activities under the fiduciary management action plan would be completed imminently,
including the refund of ineligible expenditures in line with the refund schedule agreed with the Bank. And
requested that the Bank continue to provide additional support including regular and close monitoring to
ensure that the past mistakes are not repeated.
16
Key pending procurement contracts were reviewed and some dropped in light of the limited time left. The
procurement plan will be revised in line with the work plan and submitted to the Bank for review and
clearance by end of December 2013.
Kenya
Although Kenya wasn’t a focal country for this mission, brief discussions were held with the Kenya
NPCT to address outstanding issues, particularly on the project budget, where a large number of minor
clarifications were provided to questions raised on the draft.
The NPCT informed the mission that establishment of the Fisheries Levy Trust Fund in Kenya is linked
to the fisheries bill, which is expected to be approved soon. The tender for a water hyacinth mechanical
harvester has been advertised. Five tenders had been received by the start of October, with the opening of
the bidding documents due on 23rd
October.
Feasibility studies for the sanitation investments and consultations on those have been completed.
Additional land is only required for the Bomet works, which has already been provided by the country
government. Plans have been made for construction of bio-toilets, but these need to be augmented with
arrangements to support community organization for sustainable management.
Six NGOs have been selected to support the Sub-county teams with monitoring and evaluation of
community-based subprojects, including to check on community participation and accountability and to
identify bottlenecks and problem subproject. Basic spatial and tracking data for the subprojects still needs
to be collated and provided to LVBC, and attention is still needed to the issue of ensuring that sub-county
support teams have sufficient financial resources for fieldwork.
The 2-year budget to the end of the project is in acceptable shape overall, but the budget for sanitation
works should be re-visited based on the final designs, and the contingency plans for quick expenditures
need to be expanded. At present the contingency is only around 6% of non-CDD expenditures. It should
be at least 3 times that, and deadlines should also be identified for the latest dates by which decisions to
implement contingency expenditures can take place. As for all APL-1 countries, the final budget
allocation for CDD grants will need to be fixed within the next few weeks, and therefore expansion of
CDDs (as opposed to co-management interventions) cannot be used in the contingency plan. There was
also an inconsistency in the budget for CDD grants (i.e. the amounts spent and projected were not
consistent with the total allocation over the course of the project), which needs to be addressed.
Tanzania
Component 1: Strengthening institutional capacity for managing shared water and fisheries resources
The NPCT has participated in a variety of regionally-managed activities, including the 2012 fisheries
frame survey. They have carried out a number of additional monitoring activities related to lake-wide
programs, including water quality & hydrological monitoring, environmental monitoring, monitoring of
fish stocks in satellite lakes. Water hyacinth hotspot surveys in Mwanza, Kagera and Mara regions
showed an increase from July to November of 292ha – 360ha. This data is yet to be consolidated at the
regional level under the basin-wide monitoring systems. A national action plan for implementation of the
17
regional Water Hyacinth Surveillance and Management Strategy was prepared, and have submitted
national proposals for the Fisheries Levy Trust Fund (FLTF – these includes a study, business plan and
legal proposal) to MoW and ML&FD. In addition, a consultant for the design of water quality lab
upgrades and supplier for laboratory equipment have been selected and are in the final stages for
submission of final designs and delivery of the equipment respectively. Additionally, they intend to
establish a groundwater monitoring system in the basin as part of hydrogeological monitoring. They also
intend to sponsor a few staff involved in the implementation of the project in the basin for Masters Degree
studies.
Component 2: Point source pollution control and prevention
The NPCT has identified sites for construction of a number of public toilets, but the main sanitation
investments under the project involve three pieces of infrastructure:
Bukoba sludge treatment facility (budgeted at roughly $1.2m), for which designs, ESIA and RAP
have been completed. There are a few farms that need compensation from Bukoba Water and
Sanitation Authority and the Municipality. The project considers to update the design to
accommodate for a population projection to 2030 (as opposed to the current projections of 2020)
and procure exhausters. The project needs to prepare necessary specifications and associated
documents for Bank review.
Detailed designs for Bukoba sewerage system – a contract has been signed between MoW and the
Consultant (Lahmeyer Consultants –Germany). The consultant is currently mobilizing for the
work.
Simplified sewerage systems for Igogo & Mabatini areas of Mwanza ($1.5m) – the design, ESIA
and RAP have been finalized. Works contract is subject to compensation of PAPs by Mwanza
Urban Water and Sanitation Authority (MWAUWASA). As negotiations continue with
MWAUWASA and in the interest of time, the project has proposed to carry out the pending
improvement of house connections to the existing sewerage system and procurement of
exhausters. The mission recommends that the project submits to the Bank all relevant
documentation for review.
Engineered wetland in Mwanza ($0.5m) – a design has been completed, but an alternate site now
being considered as water quality analysis suggests it is not really needed at the initial site. The
project should prepare a design, ESIA and preliminary RAP for the alternative site.
Design and construction of public toilets, including landing sites– final designs for 10 toilets each
for Mwanza, Bukoba and Musoma are expected by October 30, 2013. The project should
consider increasing the number of toilets including a few demonstrations for eco-toilets.
Further to this, the projects intend to design a sanitary landfill for Mwanza City and procure garbage
vehicle for Magu town.
Under the cleaner production sub-component, 62 industries (cf. a target of 78) have been trained, with
take up of improved processes by 20 thus far. An awards ceremony held late June 2013 generated good
publicity, which needs to be strengthened and complemented with other innovative and effective
disclosure strategies. The mission noted that the project has included cleaner production activities in this
FY’s workplan and budget. It is recommended that the project should consult and agree with Cleaner
Production Center on appropriate modalities to collaborate to implement the planned activities.
Component 3: Watershed management
18
A total of 176 CDDs have been approved and are at different stages of implementation. 19 CDD sub
projects have been finalized, and an evaluation of 12 have been finalized. Environmental screening for 35
subprojects has been approved by NEMC, with another 89 in final stage of review. In addition, 22 co-
management initiatives (CMIs) have been approved by the NPSC and MoU for 19 CMIs have been
signed. At technical level most communities implementing CDDs subprojects need frequent supervision
and sensitization to increase their understanding on technical issues related to their projects and for
overall achievement of the project objective and sustainability.
Component 4: Project coordination and management
The Tanzania team has been working well in scaling-up and facilitating project activities and has made
Tanzania one of the strongest performers under the project. However, as part mainstreaming there has
been substantive changes to the project team recently. In the remaining project period, there is a need
provide necessary support to the new team in order to maintain momentum and to improve the focus on
tangible outcomes. The mission recommends that the team allows flexibility for hiring short term
consultancy services particularly on procurement, communication and M & E to support as required.
As for Uganda and Kenya, comments on the draft 2013-2015 budget for Tanzania highlighted the need to
develop a robust contingency plan to include several million USD worth of rapid-implementation
activities.
19
Progress against Agreed Actions for LVEMP-II APLs 1&2 from last mission
Type Agreed Activity Date Party
Responsible
Status
Overall
Develop work plans for
immediate scale-up of
project implementation,
including watershed
activities, national-level
support to cleaner
production activities, etc.
Work plans should link
activities to project results,
and include end-of-project
output targets, progress to
date, spending to date,
FY14 targets & budget,
FY15 targets & budget for
each sub-component /
activity area
Drafts by end of
June (mostly
achieved),
discussion with WB
by end of July
All NPCTs and
LVBC (2-yr plans
for APL-1 units)
Budgets (covering FY14
& 15 for the APL-1
teams) have been
developed and discussed
with all teams.
Inventory HHs affected by
enforcement of riparian
buffers and other habitat
restoration CMIs; and
documentation of social
impacts, including rapid
social surveys, monitor
inclusion in CDDs (may
require expansion of
CDDs in some areas), and
ensure grievance redress
mechanism established
July 31, 2013 for
existing activities,
and ongoing for
new wetland
rehabilitation
NPCTs in all
countries.
Some preparatory
activities (including
preparation of field data
collection tools) have
been carried out, but data
is not yet available.
Intensive safeguards
review mission End of 2013 WB and all NPCTs
Not yet due – may be
moved to early 2014.
Detailed timelines for
sanitation investments Aug 31, 2013 UG & TZ NPCTs
See annex E
Provide spatial metadata
on watershed
management activities
Aug30, 2013 and
ongoing thereafter
All relevant
NPCTs
Not yet provided.
Complete TORs &
timelines for recruitment
of service providers for
CDD scale-up
July 31, 2013 All relevant
NPCTs
Recruited in KE, and in
final stages in TZ. UG
evaluating approach now
that implementation has
just restarted.
BI team have drafted a
TOR, and are working on
revisions following Bank
comments.
Amend Administration
Agreement with SIDA to
extend TF closing date
Aug 30, 2013 WB & SIDA
Completed
Process 2nd
restructuring
to:
Revise the SIDA GA
in line with the
End 2013 WB with input
from APL-1 units
Work will begin
shortly on this.
20
amount of the final
tranche
Remove
inconsistencies in the
SIDA & GEF GAs
tables of eligible
expenditures
Revise the allocations
for APL-1 subproject
grants, if necessary
Amend the date of the
audit requirement for
LVBC
Use latest Results
Framework for reporting Ongoing
All NPCTs &
LVBC
Project teams have
undertaken to do so
going forward.
Develop water hyacinth
action plans End 2013
NPCTs at national
level, LVBC to
consolidate at
regional level
Simple plans are
available for APL-1
countries. WB will
provide consultant
support to strengthen
and consolidate these.
LVBC
Assemble available
knowledge base on the
Lake Victoria Basin
(including previous studies
done under the LVEMP –
including LVEMP-I,
annotated bibliographies,
GIS and other datasets,
maps, etc.)
July 15, 2013
NPCTs in all
countries (can also
engage academics
for more complex
reviews of
technical
knowledge)
Some work has been
done to increase access
to documentation via
LVBC’s website.
Bibliographies are not
yet prepared.
Improved documentation
and coordination with
NPCTs on cleaner
production activities
July10, 2013 RW & BI NPCTs
Discussions are
ongoing (see above)
but significant progress
has been made in terms
of commitments to
support CP activities
by APL-1 countries.
Share (& disclose as
appropriate) project
reports and documents
through document
repository with
appropriate tagging
system
WB to provide list
of expected
documents July 30,
2013
LVBC to complete
list and share Sept
15, 2013
WB, and LVBC
with inputs from
NPCTs
On-line platform is now
accessible and its
development will
continue to be followed.
Initial inputs on data
sources for table of basin
indicators
July 15, 2013
LVBC on basis of
information from
NPCTs
Not yet done.
Workshop is planned
for early 2014.
Identify key target groups
and agendas (including
policy agendas) for
communications
End Sept 2013 LVBC, with input
from NPCTs
Not yet done. WB will
provide some support on
external relations.
Develop information
products as discussed –
particularly summary
LVBC
In early progress – see
notes above.
21
briefs
Revise TOR for State of
Basin Report to elaborate
basin monitoring
indicators and templates
End Sept 2013 LVBC
Not yet done.
Develop approach for
linking economic analysis
to State of Basin and
monitoring
End Sept 2013 LVBC
Not yet done.
Inception reports for
fisheries activities –
including work plan, and
clarifying key agenda
End Sept 2013 LVBC
Not yet done, but work is
now starting.
Provide table to track
stages of adoption of key
policy documents
End Aug 2013 LVBC
Not yet provided.
Kenya
Enhance water hyacinth
monitoring and control
programs and extend to
cover main tributaries, in
line with recommendations
by the water hyacinth
specialist
Control in tributaries
by end of September,
2013 – before the
rains that will swell
the rivers and bring
the plants into the
lake.
Lake shore
monitoring by end of
October, 2013
Repeat at same time
in 2014
KE NPCT
To be assessed during
technical visit by water
hyacinth consultant.
Prepare simple ESMF for
mechanical removal of
water hyacinth
End Oct 2013 KE NPCT
TOR is being developed.
Procure ESIA studies for
sanitation investments
(and complete other
actions in accordance with
table on p18)
End Sept 2013 KE NPCT
Procurement of EISAs
has commenced.
Identify and provide
timeline to address specific
capacity needs related to
watershed activities
End Aug 2013 KE NPCT
4 service providers have
been engaged. Status to
be reviewed more closely
during next main
mission.
Tanzania All the overall issues as
listed above for all NPCTs As indicated above TZ NPCT
See above.
Uganda
Resolve issues related to
the Action Plan to resolve
fiduciary issues and evolve
alternative financial funds
flow approaches and
associated capacity-
building acceptable to the
Bank
Immediate UG MWE
Freeze was lifted on
September 17.
Burundi
Initiate procurement
(EOIs, TORs) for:
1. Technical Support
Consultancy
1-3: August 31,
2013
4: September 16,
2013
BI NPCT,
incorporating
suggestions from
WB team
Sanitation TORs have
been completed and
approved. Others are in
various stages of
22
2. Sanitation
3. Hydromet
4. NGO Support
development
Forward to WB KfW
TORs for Gitega
sanitation work
August 12, 2013 BI NPCT
KfW documents
received.
Rwanda
Initiate procurement for
critical consultancies
(esp. Technical Support
Consultancy)
June 10, 2013
RW NPCT,
incorporating
suggestions from
WB team
TOR for technical
support still being
finalized in consultation
with project partners.
Procurement has started
for other key
consultancies.
Complete TORs for design
of Kicukiro & Gasabo
sewerage system, and for
sanitationmasterplans
End June 2013
RW NPCT,
following input
from WB team
Done.
Complete recruitment of
environment officers in
RW
End July 2013 RW NPCT
In final stages of
procurement process.
Next Steps
The following table summarizes specific actions agreed between the Bank and project teams (in addition
to the specific FM and procurement actions contained within Annex6).
Agreed Actions for LVEMP-II APLs 1&2
Type Agreed Activity Date Party Responsible
Overall
Clarity on budget contingency for APL-1 countries Dec 15 APL-1 NPCTs
Clarity on final allocation to CDD grants for APL-1
countries Dec 15 APL-1 NPCTs
Inventory HHs affected by enforcement of riparian
buffers and other habitat restoration CMIs; and
documentation of social impacts
Jan 31 NPCTs in all countries.
Watershed rehabilitation and safeguards review mission April 2014 WB and all NPCTs
Provide spatial metadata on watershed management
activities Dec 31 All relevant NPCTs
Finalize CP work program and outputs and provide
consolidated map of industries and pollution loads Jan 31 KCPC
Share suggested format for quarterly updates Dec 31 WB
Prepare 2nd
restructuring paper to:
Revise the SIDA GA in line with the amount of
the final tranche
Remove inconsistencies in the SIDA & GEF GAs
tables of eligible expenditures
Revise the allocations for APL-1 subproject
grants, if necessary
Amend the date of the audit requirement for
LVBC
End 2013 WB with input from
APL-1 units
23
Use latest Results Framework for reporting
Verify for
FY14 Q1
reports
All NPCTs & LVBC
Water hyacinth technical visit Early 2014 APL-1 NPCTs
LVBC
Annotated bibliographies (with links to locations) of
key areas of Lake Basin technical literature Jan 31 LVBC
Confirm funds available and finalize budget Dec 31 LVBC
Workshop to develop:
Initial inputs on data sources for table of basin
indicators
TOR for State of Basin Report to elaborate basin
monitoring indicators and templates (and related
economic analysis)
Dec 31
Feb 2014
WB provides outline
Workshop held
EXT consultant to strengthen communications strategy,
including identifying key target groups and agendas Feb 2014 WB
Clarify what can be provided in terms of remote
sensing water hyacinth tracking system Jan 31 WB
Re-tender for navigation aids, with UNDB on-line, and
engage national teams on maintenance issues Immediate LVBC
Fisheries technical visit Dec 31 LVFO & WB
consultant
Inception reports for fisheries activities – including
work plan, and clarifying key agenda Jan 31 LVFO
Provide table to track stages of adoption of key policy
documents Dec 31 LVBC
Ensure WRIS consultant is populating information
system with data Dec 15 LVBC
Kenya
Prepare simple ESMF for mechanical removal of water
hyacinth End 2013 KE NPCT
Confirm allocation to national CP activities Dec 15 KE NPC
Tanzania
Submit relevant documentation from
MWAUWASA for the proposed house connections
to the existing sewerage system, and confirm
decision on whether to drop certain sanitation
investments.
Jan 31 TZ NPCT
Uganda Briefing note for FLTF Jan 31 UG NPCT
Implementation review report for subprojects Dec 31 UG NPCT
Burundi
Complete TORs:
1. Technical Support Consultancy
2. Hydromet
3. NGO Support
End Dec BI NPCT
Finalize FY14 budget Dec 15 BI NPCT
Internal controls manual translated and guide for
FM of CDD grants End Dec BI NPCT
Rwanda Initiate procurement for Technical Support
Consultancy End Dec RW NPCT
24
In accordance with the Bank’s access to information policy and in discussion with the Counterparts, it
was agreed that this aide memoire would be publicly disclosed, but not the detailed annexes, which
remain deliberative.
List of Annexes
A. List of Persons Met
B. Agreed end-of-project outputs at Regional level
C. Agreed end-of-project outputs for Uganda
D. Notes and areas of additional work on cleaner production, lake basin monitoring and sanitation
E. Schedules for sanitation investments
F. FM supervision report for BI
Appendix (separate document): Action Plan to Implement LVEMP II Audit Recommendations