Work Smart by Microsoft ITGet started: Microsoft Word 2010Customization note: This document contains guidance and/or step-by-step installation instructions that can be reused, customized, or deleted entirely if they do not apply to your organization’s environment or installation scenarios. The text marked by yellow highlighting indicates either customization guidance or organization-specific variables. All of the highlighted text in this document should either be deleted or replaced prior to distribution.

Use this guide to learn about some of the features that are available in Microsoft Word 2010.

Topics in this guide include:

For more information

Adding SmartArtInserting a screenshot

Applying text effects

Formatting pasted content by using Paste Live Preview

Translating a document

Searching for content

Using the navigation pane

Coauthoring a document

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Coauthoring a documentIn Word 2010, multiple authors can edit a document at the same time. Changes and authors are highlighted so you know what change was made where and by whom.

NOTES:

Coauthoring features require Microsoft SharePoint Server 2010 or Microsoft OneDrive. Your changes are available to other people when you save your document. Other people get your

changes when they save their document. You must be service-enabled, which means that you must have rights to SharePoint Server 2010

or OneDrive. Presence information requires Microsoft Lync 2010 communications software.To see who else is editing a document:

Click the Users icon at the bottom of the document window.

To see what areas of a document have changed: On the Review tab, in the Tracking group, click Show Markup.

To restrict other people from making changes:1. Select the text that you want to restrict.2. On the Review tab, in the Protect group, click Block Authors.

The section is now marked as blocked.

Using the navigation pane

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You can use the navigation pane in Word 2010 to browse through a structural view of a document, rearrange the document, and see who is coauthoring the document.

To display the navigation pane:

Click the View tab, and in the Show group, select the Navigation Pane check box.

To browse through a structural view of your document:

In the navigation pane:

Click the Browse the headings in your document tab to see a list of headings and subheadings.

Click the arrow next to a heading to expand or collapse the view. Click the Next Heading or Previous Heading arrows to move to the next section in

the document.

To rearrange your document:

In the navigation pane: Drag the heading up or down. A horizontal bar indicates the drop

location.-Or-

Right-click a heading to display a list of options such as promoting or demoting the heading level.

To browse through pages in your document:

In the Navigation Pane, click the Browse the pages in your document tab to see a thumbnail view of your document pages.

NOTE: When a document is shared with other users, an icon appears in the navigation pane to indicate that another user is working in that area of the document.

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Searching for contentYou can search for content by object type, including graphics, tables, charts, equations, footnotes, endnotes, and comments. You can also search for specific text in a document.

To search for content by object type:

Click the magnifying glass next to the search box to display options such as searching for graphics, tables, or equations in your document.

To search for specific text:

1. In the navigation pane, in the search box, type the text that you want to search for.Word 2010 highlights matches in the navigation pane and in your document pages.

2. Click the Next Search Result and Previous Search Result arrows to see the occurrences of the search term.

NOTE: You can also use the Find command, in the Editing group of the Home tab, to access the navigation pane and search feature.

Translating a documentWord 2010 translation tools include side-by-side translation of an entire

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document, on-demand translation of specific text, and the Mini Translator.

To set the default language for translation tools:

1. Click the Review tab, click Translate in the Language group, and then click Choose Your Translation Language.

2. In the Translation Language Options dialog box, set your preferred language, and then click OK.

To translate your entire document:

On the Review tab, click Translate in the Language group, and then click Translate Document to display a side-by-side machine translation from Microsoft Translator.

NOTE: Text for translation is sent over the Internet in unencrypted HTML format to a machine translation provider.

To translate specific text in your document:

1. Select the text that you want to translate.2. On the Review tab, click Translate in the Language group, and then click Translate

Selected Text. Translation results appear in the Research task pane.

To use the Mini Translator:

1. On the Review tab, click Translate in the Language group, and then click Mini Translator to turn the feature on.NOTE: You can turn the feature off by clicking Mini Translator again.

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2. Point to a word, or select a phrase and point to it. The Mini Translator toolbar appears and displays the translation results.

Formatting pasted content by using Paste Live PreviewYou can save time by using the Clipboard to reuse content. Paste Live Preview provides context-sensitive formatting options that you can preview to decide how you want pasted content to look in a Word 2010 document.

To use Paste Live Preview:

1. On the Home tab, in the Clipboard group, click Paste, or use Ctrl+V, to paste information into your document.

2. When the paste option control appears, click it to display the Paste Options mini toolbar.

3. Point to each option to see a live preview of how the information that you pasted will be formatted, and then click to select the option of your choice.

The options that are available in Paste Live Preview depend on the content that you are pasting. For example, if you are working with a table in Word 2010, paste options may include Nest Table, Merge Table, and Insert as New Row.

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The following table shows some of the more common paste options.

Paste option icon Description

Keep source formatting

Use destination style

Paste as picture

Paste as text only

Link and keep source formatting

Link and merge formatting

Use Ink

TIP: Paste options are also available on the shortcut menu when you use right-click to paste information into your document.

Applying text effectsIn Word 2010, you can use text formatting features such as shadow, glow, or reflection to highlight text, add emphasis, or improve the user interface.

To apply text effects:

1. Select the text to which you want to apply an effect.

2. On the Home tab, in the Font group, click the Text Effects button .3. In the list, select one of the preconfigured effects, or use the options at the

bottom of the gallery (Reflection, Glow, and so on) to define your own effect.

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Inserting a screenshotIn Word 2010, you can use the Screenshot command to capture a picture of your screen and paste it directly into your document. After you insert the screenshot, you can adjust it to look more like your document.

To insert a screenshot:

1. On the Insert tab, in the Illustrations group, click Screenshot, and then: Click one of the icons under Available Screen Shots to insert a screenshot of any of the

other windows that you have open (browser window, other documents, and so on).-Or-

Click Screen Clipping, and then drag to select and capture a portion of the window that you want to add to your document.

2. Double-click the inserted screenshot.3. Under Picture Tools, on the Format tab, select from the options in the Adjust group.

The following table provides more information about a few of the Adjust group options in Picture Tools.

Icon Description

Click Corrections to adjust the brightness, contrast, or sharpness of the picture.

Click Color to adjust the color of the picture; for example, to make a chart the same color scheme as your document.

Click Remove Background to remove background from your screenshot; for example, if you want to keep the chart but do not want to include the words that originally wrapped around the chart.

Adding SmartArt

9 | Get started: Microsoft Word 2010

In Word 2010, you can use SmartArt graphics to create diagrams and to transform bullet-point text into visuals.

To add SmartArt to your document:

1. On the Insert tab, in the Illustrations group, click SmartArt.

2. In the Choose a SmartArt Graphic dialog box, select the type of SmartArt that you want to insert in your document, and then click OK.

3. Use the text pane to add text to your SmartArt.

4. Use the commands on the Design tab to change the layout or style of your

SmartArt.

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For more informationGetting Started with Office 2010http://office.microsoft.com/en-us/support/getting-started-with-office-2010-FX101822272. aspx

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This guide is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. © 2014 Microsoft Corporation. All rights reserved.