word ch11

Chapter 11

Enhancing an Online Form and Using Macros

Microsoft

Word 2013

• Unprotect a document

• Specify macro settings

• Convert a table to text

• Insert and edit a field

• Create a character style

• Apply and modify fill effects

• Change a shape

Enhancing an Online Form and Using Macros 2

Objectives

• Remove a background from a graphic

• Apply an artistic effect to a graphic

• Insert and format a text box

• Group objects

• Record and execute a macro

• Customize the Quick Access Toolbar

• Edit a macro’s VBA code


Objectives


Project – Online Form Revised

• Save a document as a macro-enabled template

• Modify the text and form content controls

• Enhance the form’s visual appeal

• Create macros to automate tasks in the form


Roadmap

• Open the desired template• Open the Backstage view, tap or click the Save As tab

to display the Save As gallery, navigate to the desired save location, and display the Save As dialog box

• Type the desired file name in the File name text box to change the file name

• Tap or click the ‘Save as type’ arrow to display the list of available file types and then tap or click ‘Word Macro-Enabled Template’ in the list to change the file type

• Tap or click the Save button to save the file using the entered file name as a macro-enabled template


Saving a Macro-Enabled Template


Saving a Macro-Enabled Template

• Tap or click the Restrict Editing button (DEVELOPER tab | Protect group) to display the Restrict Editing task pane

• Tap or click the Stop Protection button in the Restrict Editing task pane to unprotect the form

• Tap or click the Close button in the Restrict Editing task pane to close the task pane


Unprotecting a Document


Unprotecting a Document

• Tap or click the Macro Security button (DEVELOPER tab | Code group) to display the Trust Center dialog box

• Make the desired changes to the macro settings

• Tap or click the OK button to close the dialog box


Specifying Macro Settings in Word


Specifying Macro Settings in Word

• Position the insertion point somewhere in the table• Tap or click the ‘Convert to Text’ button (TABLE TOOLS

LAYOUT tab | Data group) to display the Convert Table To Text dialog box

• Tap or click Paragraph marks, which will place a paragraph mark at the location of each new column in the table

• Tap or click the OK button to convert the table to text, separating each column with the specified character

• Tap or click anywhere to remove the selection from the text


Converting a Table to Text


Converting a Table to Text

• With the insertion point positioned at the location for the date and time, tap or click the ‘Explore Quick Parts’ button (INSERT tab | Text group) to display the Explore Quick Parts menu

• Tap or click Field on the Quick Parts menu to display the Field dialog box

• Scroll through the Field names list, and then tap or click Date

• Tap or click the desired date format in the Date formats list

• Tap or click the OK button to insert the current date and time at the location of the insertion point


Inserting a Date Field


Inserting a Date Field

• Press and hold or right-click the field to display a shortcut menu

• Tap or click Edit Field on the shortcut menu to display the Field dialog box

• Make the desired changes in the Field dialog box

• Tap or click the OK button to insert the edited field at the location of the insertion point


Editing a Field


Editing a Field

• Position the insertion point in the text containing the style you wish to modify

• Tap or click the Styles Dialog Box Launcher (HOME tab | Styles group) to display the Styles task pane

• Tap or click the style to modify in the Styles task pane, and then tap or click the style’s arrow to display the menu

• Tap or click Modify on the menu to display the Modify Style dialog box

• Make the desired style changes

• Tap or click the OK button to close the dialog box. Close the Styles task pane


Modifying a Style

Using the Styles Task Pane


Modifying a Style

Using the Styles Task Pane

• Tap or click the Styles Dialog Box Launcher (HOME tab | Styles group) to display the Styles task pane

• Tap or click the Manage Styles button in the Styles task pane to display the Manage Styles dialog box

• Tap or click the New Style button to display the Create New Style from Formatting dialog box

• Type the desired style name in the Name text box• Tap or click the Style type arrow and then tap or click

Character so that the new style does not contain any paragraph formats

• Make the desired changes to the style• Tap or click the OK button in each open dialog box to create

the new character styleEnhancing an Online Form and Using Macros 20

Creating a Character Style


Creating a Character Style

• Tap or click the Page Color button (DESIGN tab | Page Background group) to display the Page Color gallery

• Tap or click Fill Effects in the Page Color gallery to display the Fill Effects dialog box

• Tap or click the Texture tab to display the Texture sheet

• Tap or click the desired texture in the Texture gallery to select the texture

• Tap or click the OK button to apply the selected texture as the page color in the document


Using a Fill Effect for the Page Color


Using a Fill Effect for the Page Color

• Tap or click the shape to change

• Tap or click the Edit Shape button (DRAWING TOOLS FORMAT tab | Insert Shapes group) to display the Edit Shape menu

• Tap or point to Change Shape on the Edit Shape menu to display the Change Shape gallery

• Tap or click the desired shape in the Change Shape gallery to change the selected shape


Changing a Shape


Changing a Shape

• With the shape selected, tap or click the Shape Effects button (DRAWING TOOLS FORMAT tab | Shape Styles group) again to display the Shape Effects menu

• Tap or point to Shadow in the Shape Effects menu to display the Shadow gallery

• Tap or click the desired shadow to apply the selected shadow to the selected shape

• Tap or click the Shape Effects button (DRAWING TOOLS FORMAT tab | Shape Styles group) again to display the Shape Effects menu


Applying a Shadow Shape Effect

• Tap or point to Shadow in the Shape Effects menu to display the Shadow gallery

• Tap or click Shadow Options in the Shadow gallery to display the Format Shape task pane

• Make the desired changes to the shape in the Format Shape task pane

• Tap or click the Close button to close the task pane



• With the shape selected, tap or click the Shape Fill arrow (DRAWING TOOLS FORMAT tab | Shape Styles group) to display the Shape Fill gallery

• Tap or click Picture in the Shape Fill gallery to display the Insert Picture dialog box

• Locate and then tap or click the desired picture to select the file

• Tap or click the Insert button to fill the shape with the picture


Filling a Shape with a Picture


Filling a Shape with a Picture

• With the image selected, tap or click the Remove Background button (PICTURE TOOLS FORMAT tab | Adjust group) to display the BACKGROUND REMOVAL tab and show the proposed area to be deleted in purple

• Drag the proposed marking lines to the desired location

• Tap or click the ‘Close Background Removal and Keep Changes’ button (BACKGROUND REMOVAL tab | Close group) to remove the area shaded purple and close the BACKGROUND REMOVAL tab


Removing a Background


Removing a Background

• With the picture selected, tap or click the Artistic Effects button (PICTURE TOOLS FORMAT tab | Adjust group) to display the Artistic Effects gallery

• Tap or click the desired effect in the Artistic Effects gallery to apply the selected effect to the selected picture


Applying an Artistic Effect


Applying an Artistic Effect

• Tap or click the ‘Choose a Text Box’ button (INSERT tab | Text group) to display the Choose a Text Box gallery

• Tap or click ‘Draw Text Box’ in the Text Box gallery, which removes the gallery and changes the pointer (if you are using a mouse) to the shape of a crosshair

• If you are using a mouse, drag the mouse in the desired location for the text box

• Release the mouse button so that Word draws the text box according to your drawing in the document window

• If desired, change the values in the Shape Height and Shape Width boxes


Drawing a Text Box


Drawing a Text Box

• With the shape selected, tap or click the Text Direction button (DRAWING TOOLS FORMAT tab | Text group) to display the Text Direction gallery

• Tap or click the desired text direction option


Changing Text Direction in a Text Box

• With the text box selected, tap or click the Shape outline arrow (DRAWING TOOLS FORMAT tab | Shape Styles group) to display the Shape Outline gallery

• Tap or click the desired option


Changing a Shape Outline of a Text Box


Changing a Shape Outline of a Text Box

• With the text box selected, tap or click the Shape Effects button (DRAWING TOOLS FORMAT tab | Shape Styles group) to display the Shape Effects gallery

• Tap or point to 3-D Rotation in the Shape Effects gallery to display the 3-D Rotation gallery

• Tap or click the desired effect in the 3-D Rotation gallery to apply the selected 3-D effect


Applying a 3-D Effect to a Text Box


Applying a 3-D Effect to a Text Box

• Hold down the CTRL key while tapping or clicking each object to group

• Tap or click the Group Objects button (DRAWING TOOLS FORMAT tab | Arrange group) to display the Group Objects menu

• Tap or click Group on the Group menu to group the selected objects into a single selected object


Grouping Objects


Grouping Objects

• Tap or click the Record Macro button (DEVELOPER tab | Code group) to display the Record Macro dialog box

• Type the desired macro name in the Macro name text box

• Specify where to store the macro

• Type the desired description in the Description text box

• Tap or click the Keyboard button to display the Customize Keyboard dialog box


Recording a Macro

and Assigning It a Shortcut Key

• Press the desired shortcut key

• Tap or click the Assign button to assign the shortcut key to the macro

• Tap or click the Close button, which closes the dialog box, places a Macro Recording button on the status bar, and starts the macro recorder

• Perform the actions to store in the macro

• Tap or click the Macro Recording button on the status bar to turn off the macro recorder, that is, to stop recording actions you perform in Word


Recording a Macro



Recording a Macro


• Tap or click the ‘Customize Quick Access Toolbar’ button on the Quick Access Toolbar to display the Customize Quick Access Toolbar menu

• Tap or click More Commands on the Customize Quick Access Toolbar menu to display the Word Options dialog box with Quick Access Toolbar selected in the left pane

• Scroll through the list of popular commands, tap or click the desired command, and then tap or click the Add button to add the selected command to the Customize Quick Access Toolbar list


Adding a Command and a Macro as

Buttons on the Quick Access Toolbar

• Tap or click the ‘Choose commands from’ arrow to display a list of categories of commands

• Tap or click Macros in the Choose commands from list to display the macro in this document

• If necessary, tap or click the macro to select it

• Tap or click the Add button to display the selected macro in the Customize Quick Access Toolbar list

• Tap or click the Modify button to display the Modify Button dialog box




• Change the name as desired in the Display name text box, which will be the text that appears in the ScreenTip for the button

• In the list of symbols, tap or click the desired symbol

• Tap or click the OK button to change the button characteristics in the Customize Quick Access Toolbar list

• Tap or click the OK button to add the button to the Quick Access toolbar




• Press and hold or right-click the button to be deleted from the Quick Access Toolbar

• Tap or click ‘Remove from Quick Access Toolbar’ on the shortcut menu to remove the button from the Quick Access Toolbar


Deleting Buttons

from the Quick Access Toolbar


Automatic Macros

• Tap or click the Record Macro button (DEVELOPER tab | Code group) to display the Record Macro dialog box

• Type the name of the automatic macro in the Macro name text box

• Specify where to store the macro• Type the desired description in the Description text box• Tap or click the OK button to close the Record Macro dialog

box and start the macro recorder• Perform the desired actions to store in the macro• Tap or click the Macro Recording button on the status bar

to turn off the macro recorder, that is, stop recording actions you perform in Word


Creating an Automatic Macro


Creating an Automatic Macro

• Tap or click the View Macros button (DEVELOPER tab | Code group) to display the Macros dialog box

• If necessary, select the macro to be edited

• Tap or click the Edit button to start the Visual Basic Editor and display the VBA code for the selected macro in the Code window

• Make the desired changes to the VBA code

• Tap or click the Close button on the right edge of the Microsoft Visual Basic window title bar


Editing a Macro’s VBA Code


Editing a Macro’s VBA Code


VBA

• Unprotect a document

• Specify macro settings

• Convert a table to text

• Insert and edit a field

• Create a character style

• Apply and modify fill effects

• Change a shape


Chapter Summary

• Remove a background from a graphic

• Apply an artistic effect to a graphic

• Insert and format a text box

• Group objects

• Record and execute a macro

• Customize the Quick Access Toolbar

• Edit a macro’s VBA code


Chapter Summary

Chapter 11 Complete

Microsoft

Word 2013

word ch11

Education

macros4project online

close button

form content controlsenhance

tab text group

ok button

desired file

quick parts button

editing button developer