worcester polytechnic institute president’s town meeting september 26, 2008
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TRANSCRIPT
Worcester Polytechnic Institute
Community Council
Liz Tomaszewski
Facilities Systems Manager
University Ombuds
Worcester Polytechnic Institute
What is the UDC?
• UDC = Unified Digital Campus• Approach to align WPI’s business processes
to its strategic goals • Greater than “just Banner” or technology in
general• Ongoing activity embedded in how we do
business• “it doesn’t end”
Worcester Polytechnic Institute
What are the UDC Goals?
• Conduct a comprehensive Banner renewal• Create distributed ownership of business unit
data• Establish & maintain institutional intelligence• Craft an enterprise architecture approach at
WPI• Create a project governance framework
Worcester Polytechnic Institute
Governance Framework
• Governance Committee (Dr. Berkey)– Data Stewardship (Lee Osborn)– Administrative Systems (Dave Croke)– Data Access (Ron Fontaine)– Web & Marketing Oversight (new)– Academic Computing Policy (new)
Worcester Polytechnic Institute
Key Positions Created with UDC
• Information Analysts – reports to each VP• Director of Institutional Research – reports to
Kristin Tichenor• Enterprise Architect – to report to Jeff
Solomon• Director of Enterprise Solutions – to report to
Tom Lynch
Worcester Polytechnic Institute
Accomplishments to Date
• Process Improvement Assessments– English how are we conducting business today and how can we do it
better thru a new process or change of an existing one
• Needs Assessments in each business unit– English identify “new” technology to use to better serve the business
• Strategic Process Mapping Exercises for all business units– English map how we are doing business v. our strategic goals
• Top initiatives identified– English Governance has identified the top “projects” and set a priority for each
Worcester Polytechnic Institute
Top Initiatives
1. Enable faculty/administrative access to student data2. Self-service Faculty/Administration & Employees3. Curriculum rules4. SEVIS -> fsaAtlas5. Common matching6. Data blocks for segmenting solicitations7. Electronic approvals8. Self-service for parents9. Fire Engine Red
• graduate/undergraduate online admission applications
Worcester Polytechnic Institute
Information Analysts
• Dave Croke – HR; Finance & Operations
• Aaron Harp – IR/Enrollment Management
• Hal Resington – Student Affairs & Campus Life
• Pam Theodore – Academic Affairs
• Amy Weymouth – Development & Alumni Relations
• Ron Fontaine – Enrollment Management
• Pyali Mazumdar – Corporate & Professional Ed
• Lee Osborn – Financial Aid
Worcester Polytechnic Institute
ERP Analysts / IT Partners• Information Analyst (IA) Primary IT Contact Secondary IT
Contact
• Pam Theodore Carla Mararian Greg Smith*• Piyali Mazumdar Carla Mararian Greg Smith*• Amy Weymouth Kevin Shanahan Seling Mao*• Lee Osborn Kevin Shanahan Dave Galvin• Hal Resington Todd Hay Carla Mararian• Aaron Harp Todd Hay Carla Mararian• Dave Croke Amy Partridge Ralph Sheehan*• Ron Fontaine Dave Galvin Carla Mararian
*Software Developer
Worcester Polytechnic Institute
Banner Bootcamps
• Customized to WPI– Training reorganized to be “as needed” and “when
needed”– Two types:
• Hands-on technical training for IAs, advanced users• Hands-on operational training for Administrative
Assistants, operational business unit staff, …
– Emphasizes what you “don't know” and why you should know it
Worcester Polytechnic Institute
Academic Affairs heard…• Lack of access to data:
– Student academic data– Class lists– Research budget reports
• Too much paper• Training problems• Cumbersome nature of some reports
– Paper only, or– Screen data doesn’t print well
Worcester Polytechnic Institute
AA Actions
• Added Pam Theodore as Information Analyst– Direct assistance to departments– Development of campus-wide capabilities
• Developed Initiatives related to the needs
Worcester Polytechnic Institute
A A Priorities
• Improved access to Banner data• Expand Banner Self-Service for Faculty
and Staff• Create Academic Computing Policy group• Data ownership within the business unit• Develop close working relationships with IT
Worcester Polytechnic Institute
Some specifics• Streamline processes to ALLOW access to data and to
PROVIDE that access (example: student academic data)
• Banner replacing stand-alone software in Research Administration
• User-friendly web application for prospective graduate students (“Fire Engine Red”)
• Implement Curriculum Rules for student audits and program planning
• Argos for custom data reports
Worcester Polytechnic Institute
What’s next
• Moving closer to baseline Banner
• More opportunities for customized training
• Moving from the “UDC Project” to the “UDC”
• Simplify processes & ease access to data: Work Flow and Luminis
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Major Asset CategoriesMajor Asset Categories
• Public company stock• Private company equity• Real estate
Page #22© 2004 Blackbaud
Households whose net worth is between 1M - 10M (Source:2003 IRS data, published in 2006)
5-Year Giving Comparison5-Year Giving Comparison
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Development and Alumni Relations Development and Alumni Relations
ImpactImpact
$1,235,000$1,235,000 East Hall ResidenceEast Hall Residence
$400,000$400,000 First major gift to the Sports and Recreation Project
$10.5 million +$10.5 million + Professorships: Life Sciences, Environmental Engineering, Dean of Engineering, Innovation
and Entrepreneurialism, Chemistry and Biochemistry
$6 million$6 millionUndergraduate Life Sciences Facilities
(Goddard Hall)
$4.2 million +$4.2 million + Area of greatest need – Annual Fund
$5 million +$5 million + Student Financial Aid Scholarships
$220,000$220,000 Great Problems Seminars
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WPI Strategic and Campaign Planning Task Force
• Dennis Berkey, President, Chair
• Dexter Bailey, Vice President for Development and Alumni Relations
• Michael Elmes, Professor of Management
• Michelle Ephraim, Associate Professor of Humanities & Arts
• Syed Ali ’09, Undergraduate Student
• Nikolaos Gatsonis, Professor of Mechanical Engineering
• Michael Leferman ‘07, Graduate Student
• John Orr, Provost
• Eric Overström, Department Head and Director of Life Sciences
• Stephanie Pasha, Chief of Staff
• Janet Richardson, Vice President of Student Affairs and Campus Life
• Kent Rissmiller, Associate Dean of IGSD and Professor of Social Science & Policy Studies
• Jeffrey Solomon, Executive Vice President and Chief Financial Officer
• Kristin Tichenor, Vice President of Enrollment Management
• Helen Vassallo, Professor of Management and Secretary of the Faculty
Worcester Polytechnic Institute
Recreation Center
• Architect selection
• General contractor
• Focus group feedback
• Design Phase
• Upcoming open meetings– October 1, 10:00-2:00 and 7:00 -8:00