WINSHUTTLE USER GROUP FIN

CASE BASWARE OYJ HANNU RIIKONEN SOLUTION MANAGER, CORPORATE SOLUTIONS

BASWARE – LET COMMERCE FLOW

• Who we are, what we do, why we do it • Basware Corporation celebrating 30th anniversary this year • Leading purchase to pay and e-invoicing solution provider in

the world

• Video: Basware - Let commerce flow

SAP LANDSCAPE AT BASWARE

• SAP user for 15 years • Currently running EHP6 FOR SAP ERP 6.0 • SAP certified integration partner • Over 33% of Basware customer base run SAP

• Running FI/CO + SD ✓ Basware FSSC

Order to Cash -team Purchase to Pay –team Treasury team Controlling Unit

✓ GL, AP, AR, payments/banking, dunning etc.

SYSTEM LANDSCAPE AT BASWARE OYJ

• SAP currently integrated to ✓ Basware Alusta (AP workflow & procurement) ✓ Basware FPM (Financial Performance Management) ✓ Qvantel (transaction rating) ✓ Planview (Project coordination) ✓ MS Dynamics CRM ✓ BMC ITSM (Incident management) ✓ Basware BT (Business Transactions) ✓ Basware TEM (Travel and Expense Management) ✓ …and many other

SYSTEM LANDSCAPE BEFORE

SYSTEM LANDSCAPE

• …and this results in ✓ Lots of manual work ✓ Data inconsistency ✓ Data loss ✓ High maintenance ✓ Low performance

Therefore the architecture needs to be harmonized.

QUOTE TO CASH PROJECTMDS PROJECT

• SAP to be integrated to

✓Microsoft MDS ✓ Basware Alusta (AP workflow & procurement) ✓ Basware FPM (Financial Performance Management) ✓ Qvantel (transaction rating) ✓ Planview (Project coordination) ✓ MS Dynamics CRM ✓ BMC ITSM (Incident management) ✓ Basware BT (Business Transactions) ✓ Basware TEM (Travel and Expense Management) ✓ …and only a few other

MDS + Q2C LANDSCAPE

TOOLS FOR THE TRADE

• MDS will be the ”Grand Railway Central” of master data • Integration between systems require different formats, intervals

and content • Integration through BizTalk, anyERP Adapter and…

• Winshuttle

WINSHUTTLE @ BASWARE

• Winshuttle as a part of ETL process ✓ ETL process enablement ✓ Developer tools ✓ Simple, fast and reliable implementation

• Winshuttle Query ✓ Use cases

Data mining Information extraction Data analysis Custom reports Creating initial data for Winshuttle Transaction use

WINSHUTTLE @ BASWARE

• Winshuttle Transaction ✓ Use cases

Mass changes and loads Transactions + chaining/linking = automation Scheduled runs Manual runs

WINSHUTTLE QUERY USE CASES

• Data validation • Finding errors • Complex (joined) queries not available/difficult to do with SAP • Easy distribution through Excel • SSIS compatibility through Excel (enables automation) • Quick custom reporting • Helps SAP administrator’s work

• Requires SAP database knowledge

WINSHUTTLE QUERY USE CASES

WINSHUTTLE TRANSACTION USE CASES

• Simple end-user transactions • Transactions for administrative purposes • Data transform and load • Linking transactions = enables mass loading of data with SAP control, validation and authorization rules

WINSHUTTLE TRANSACTION USE CASES

• Scenario: create sales materials from Product Master via MDM (SSIS)

1. V/76 Maintain Product hierarchy 2. SM30 material group 3 3. SM30 material group 4 4. SM30 material group 5 5. KES1 PH1 (Maintain COPA charasteristics) 6. KES1 PH2 (Maintain COPA charasteristics) 7. KES1 PH3 (Maintain COPA charasteristics) 8. MM1 create material 9. MM1 create material (expansion to sales org/plant)

• Scenario: change sales materials from Product Master via MDM (SSIS)

1. V/76 Maintain Product hierarchy 2. SM30 material group 3 3. SM30 material group 4 4. SM30 material group 5 5. KES1 PH1 (Maintain COPA charasteristics) 6. KES1 PH2 (Maintain COPA charasteristics) 7. KES1 PH3 (Maintain COPA charasteristics) 8. MM2 change material

Live example available

WINSHUTTLE, LESSONS LEARNED

• Quick to learn • Requires SAP expertise to some extent • Requires data governance and clear set of rules and roles • Rolling out the sofware should be organized well to get the full

potential into use faster • Opens a new kind of work opportunities inside the company • Makes you very busy as colleagues realize the possibilities of

Winshuttle with SAP (also makes you the company rockstar ;)

hannu.riikonen@basware.com www.basware.com

www.twitter.com/basware www.facebook.com/BaswareCorporation

www.linkedin.com/company/basware

More info from

THANK YOU