west bengal state electricity distribution co. ltd

West Bengal State Electricity Distribution Co. Ltd.

(A Government of West Bengal Enterprise)

User Manual

on

Vendor Portal

By

Rural Electrification Headquarter, WBSEDCL

VERSION: 1.0

CONTENTS

Sl. No. Title Page No.

1 Introduction 2

2 Registration in the vendor portal 2

3 Manual for Application of New

Enlistment 9

4 Manual for Application of Renewal of

Enlistment 15

5 Manual for Application of Change of

Category of Enlistment 22

6 Manual for Application of Change of

Ownership of Enlistment 29

7 Frequently Asked Questions 35

Introduction:

Vendor Corner is a dedicated tab for vendor, available in the official

website of WBSEDCL. Vendors can perform different types of activity like

enlistment etc. through this.

This manual will help vendor on A) Registration /log in into the vendor

corner. B) Various applications of Electrical erection vendor /intending

vendor.

Registration in the vendor portal:

Registration in the vendor portal is required by every vendor for one time.

After successful registration vendor will get the vendor code as user-ID.

Vendor will log in into the vendor portal with this user –ID. Following

steps may be followed for registration in the vendor portal.

User can open any web-browser (e.g. Chrome)

Type www.wbsedcl.in and open this website. The following page will appear.

Click on the Vendor Corner TAB (Marked by circle)

http://www.wbsedcl.in/

The following page will appear.

Click on the NEW REGISTRATION TAB.


Check (√) the check box and click on the NEXT Tab. The following page will

appear

Put the GST no, PAN no and Captcha.

Click on the NEXT TAB.


Put the Name of the contact person, Email ID and Contact no.

Click on REQUEST OTP TAB for getting OTP on both Email and Contact no. A

message will be received like the following picture in the mail ID as well as

Mobile.

The following page will appear after clicking on the REQUEST OTP TAB .

Put both the OTP.

Click on the √ TAB to validate both the OTP.

After validation, the following page will appear.

Click on the NEXT TAB. The following page will appear.

User will get a confirmation on the mail ID and Mobile no like the

following picture.

Application for New Enlistment : A Registered Vendor can apply

for New Enlistment. Vendor will log-in on the vendor portal with user –ID and will be

validated by OTP. Following steps may be followed to apply for New Enlistment.






Put user ID and Captcha. User can click on the REQUEST OTP TAB.


Vendor will get an OTP on the registered email ID and Mobile No. like

the following picture.

Vendor can put the OTP and click on the LOGIN TAB like the following

picture.


Click on the Enlistment TAB available on the left side. Following page

will appear.

This portion

may vary.

Click on the New Application TAB. Following page will appear.

Select the check box by left click and click on the NEXT TAB.The

following page will appear.

Click on the dropdown beside the Purpose TAB and select NEW.

Select the Category from the dropdown beside Category Applied For

TAB.

Put the rest required details and click on the NEXT TAB. The following

page will appear.

Put all the document’s details.

Select the Ownership Type from the dropdown.

Put any one document no. in the other documents section.

Click on the check box and click on the NEXT TAB. The following page

will appear.

User will get a confirmation message on the registered email ID and

mobile no.

Application for Renewal of Enlistment : A Registered Vendor

who have enlistment, can apply for Renewal of Enlistment. Vendor will log-in on the

vendor portal with user –ID and will be validated by OTP. Following steps may be

followed to apply for Renewal of Enlistment.







Vendor will get a OTP on the registered email ID and Mobile No like the

following picture.

Put the OTP and click on the LOGIN TAB like the following picture.


will appear.


This portion

may vary.

Select the check box by left click and click on the NEXT TAB. The


Click on the dropdown beside the Purpose TAB and select RENEWAL.


TAB.


page will appear.



Put any one document no. in the other documents section.


will appear.


mobile no.

Application for Change of Category: A Registered Vendor who

have valid enlistment and renewal is due after more than 90 days can apply for

Change of Category of enlistment if required. Following steps may be followed to

apply for Change of Category of enlistment.





Put user ID and Captcha. User can click on the REQUEST OTP TAB. The


Vendor will get an OTP on the registered email ID and Mobile No like the

following picture.


The following page will appear after click on the LOGIN TAB..

Click on the Enlistment TAB available on the left side.Following page will

appear.


Select the check box by left click and click on the NEXT TAB.The


This portion

may vary.

Click on the dropdown beside the Purpose TAB and select Change of

Category.


TAB.


page will appear.

User can put all the documents details.

Put the document’s details.


will appear.


mobile no.

Application for Change of Ownership of Enlistment : A Registered Vendor who had a enlistment and now changed the

ownership of firm can apply for Change of Ownership. Vendor will log-in

on the vendor portal with the user –ID (created with changed GST during

registration) and will be validated by OTP. Following steps may be

followed to apply for Change of Ownership of Enlistment.






Vendor will get an OTP on the registered email ID and Mobile No like the

following picture.




will appear.

This portion

may vary.


Select the check box by left click and click on the NEXT TAB. The


Click on the dropdown beside the Purpose TAB and select Change of

Ownership.


TAB.


page will appear.


Put the predecessor GST no i.e. GST of the previous Ownership which is

already enlisted.


Put any one document no in the other documents section.


will appear.


mobile no.

Frequently Asked Questions

1) Who can register in the vendor portal?

Any vendor of WBSEDCL can register into the vendor portal. The vendor code of the vendor will be

provided as user ID.

2) I am not a vendor of WBSEDCL. Can I register in the vendor portal?

Yes, if you have valid PAN & GST No. you can register in the vendor portal. In that case, a provisional

Vendor code will be provided as user ID.

3) Who are eligible for new enlistment as Electrical Erection Contractor.?

Any agency having valid Electrical Contractor License issued by Directorate of Electricity, can apply for the

same. Some more documents are also needed.

4) What are the documents needed for Enlistment in WBSEDCL as Electrical Erection Contractor?

Required documents are 1) Valid Electrical Contractor’s License 2) Valid Supervisory Competency

Certificate which is/are written on the Electrical Contractor ’s License. 3) Up –to- date/valid Trade license

from Panchayat / Municipality or from competent Authority. 4) GST Certificate (ownership type of the

GST & Electrical Contractor ’s License must be same) 5) PAN Card 6) Provident Fund Certificate on the

name of the Firm. 7) E.S.I. registration Certificate for E.S.I. notified Districts or Workmen’s Compensation

Policy for those agencies who do not have registered office at E.S.I. notified Districts. Certificate must be

addressed on the firm’s name. 8) Professional Tax Certificate with Current challan. 9) Deed /relevant legal

documents in case of any firm other than Proprietorship Firm.

For renewal of existing vendor apart from the above documents, 2 nos. Performance certificate issued

recently (within a month) from Divisional Manager or Project Manager of WBSEDCL is required.

During verification, photocopy of all the documents duly self-attested by the Proprietor / Partner /

Director with office seal will be kept for record. All original documents (except performance certificate in

case of renewal) will be returned after verification.

5) Can I engage more than 1 Electrical Supervisor for enlistment?

Yes, more than 1 supervisor can be engaged if required but particular of the Supervisor(s) must be

updated in the Electrical Contractor Licence.

6) Who are eligible for renewal of enlistment through vendor portal?

Any vendor who has active Enlistment as Electrical Erection Contractor in WBSEDCL can apply for renewal

(maximum 90 days prior to expiry) through vendor portal.

7) Who are eligible for OWNERSHIP change?

Any vendor who has Enlistment as Electrical Erection Contractor in WBSEDCL can apply for OWNERSHIP

change through vendor portal.

8) Which PAN & GST No should I use for application of “Change of Ownership”

You should login with the current GST & PAN no and apply with the same. The previous GST no will be put

as Predecessor GST No.

9) Who are eligible for Change of Category of enlistment?

Any vendor who have active Enlistment as Electrical Erection Contractor in WBSEDCL can apply for

Change of Category of enlistment through vendor portal.

10) Can I apply for new Enlistment any time?

No, Application for new enlistment is possible only when the concerned Authority of WBSEDCL will invite

application for the same.

11) How can I know the advertisement regarding the NEW Enlistment of Electrical Erection contractor?

The advertisement will be published in the State level daily newspaper as well as in the Website of WBSEDCL. The advertisement will be published on the official website of WBSEDCL on this link, WWW.WBSEDCL.IN >Tenders> Notifications.

12) Can I Register into the vendor portal any time?

Yes, registration can be done at any time.

13) What are the requirements for new registration?

Valid GST No, PAN No, Email ID & Phone no will be required for registration.

14) What are the requirements to log in into the vendor portal?

Valid user ID i.e. vendor code which is linked with valid PAN No, GST No, Email ID & Phone No are

required to login to vendor portal.

15) I have applied for a certificate which is required for enlistment but yet to get the same, Can I apply for

enlistment?

No, any kind of application for certificate / provisional certificate will not be considered. All the

documents must be valid and proper on the date of submission of any application as well as during

physical verification.

16) Shall I get any confirmation after successful application?

Yes, after successful application, a confirmation email containing a application no will be sent to your mail

ID and register mobile no respectively. You may also check your profile for the same.

17) Should I upload any documents during application?

No documents are required to be uploaded during application, only document nos. (reference) are

needed to be provide during application.

All documents whose references have been provided during application will be verified with original

during physical verification on the date scheduled by WBSEDCL authority.

For partnership/ Ltd.Co. (Both pvt. /public) and Co-operative society, documents like Partnership

Deed/Memorandum and Article of Association/Co-operative by-Laws respectively would be physically

verified.

For any firm other than proprietorship firm, registered deed of the firm will be verified during verification.

18) How can I know the verification date?

You need to wait after successful application. A call letter will be sent to your address (as submitted on

the vendor portal during online application) by speed post with all necessary advice regarding verification

and documentation. The date, time and venue will also be mentioned on the call letter.


19) Who can attend the verification?

The owner/proprietor/Director/Partner of the agency can appear physically for submission of documents

during verification or can send any authorised person with letter of authority and company seal. The

authorised person’s signature must be attested and he/she should carry valid Identity proof.

For any firm other than Proprietorship, the Deed or Power of attorney to be shown that indicates the

signatory authority of the appeared person.

20) Is the presence of the Electrical supervisor is required?

No, the presence of the Electrical supervisor is not mandatory but original of the SCC will be required

during verification.

21) Is there any other mode of submission of application?

No, Application to be submitted through online mode only.

22) Whether any credential is mandatory?

No, Credential is not mandatory for enlistment.

23) Whether any Affidavit is required?

No Affidavit is required for enlistment. However in case of old type Electrical Contractor Licence where

SSC details are not printed on the Electrical Contractor licence, Affidavit confirming the engagement of

the supervisor with to the agency, from both the Electrical Supervisor and the firm is required.

24) When I should make the payment?

After successful completion of verification of documents quotation claiming the “Security Deposit” would

be generated which needs to be downloaded from your profile in the vendor corner of our official

website.

25) Can anybody deposit the DD for Security money?

Anyone can deposit the Demand Draft. If any person (other than owner of the firm) appears to deposit

the same, a proper authorisation letter office Seal is needed to collect the money receipt.

26) How will I get the Enlistment Certificate?

After payment confirmation, the Enlistment Certificate will be sent to your address (as submitted on the vendor

portal during online application) by Speed post. The status may be checked on the Profile in the vendor portal.

The end

west bengal state electricity distribution co. ltd

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