welcome to the clu-in internet seminar narpm presents...planning a mini narpm sponsored by: epa...

Welcome to the CLU-IN Internet SeminarNARPM Presents...Planning a Mini NARPM

Sponsored by: EPA Office of Superfund Remediation and Technology Innovation

Delivered: June 4, 2013, 1:00 PM - 3:00 PM, EDT (17:00-19:00 GMT)

Instructors:

• Elizabeth Coffey, EPA Region 7 ([email protected] or 913-551-7939)• Patricia Bowlin, EPA Region 9 ([email protected] or 415-972-3177)• Matthew Jefferson, EPA Region 7 ([email protected] or 913-551-7520)

Moderator:• Jean Balent, U.S. EPA, Technology Innovation and Field Services Division

([email protected] or 703-603-9924)

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22nd Annual NARPM Training Program

522nd Annual NARPM Training ProgramNARPM Presents... June 4, 2013

How to Start a Mini NARPMPatricia Bowlin, Region 9 RPM

Elizabeth Coffey, Region 7 RPMMatthew Jefferson, Region 7 RPM

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622nd Annual NARPM Training Program 622nd Annual NARPM Training ProgramNARPM Presents... May 8, 2013NARPM Presents... June 4, 2013NARPM Presents... June 4, 2013

Outline

Introduction Planning process Implementation Presentations

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INTRODUCTION

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Goals For This Course

Provide ideas for developing regional NARPM-like training

Assist participants in understanding the details and level of planning required for single or multi-day training events

Identify resources to assist with training development

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Why Develop a Mini-NARPM?

Greater focus on individual regional needs – by RPMS for RPMs

Network with peers within the region Meets needs of RPMs and staff that were

unable to attend NARPM Reduced frequency of larger NARPM training

program

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PLANNING PROCESS

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Preliminary Planning Process

Understand your region’s approval process Concurrent or parallel discussions with peers

and management Talk to your NARPM representative Gauge interest of your region Seek management approval

Consider national and local resources

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Where to Start?

Region 1 Robert Lim

Region 2 Damian Duda, Betsy Donovan, Monica Baussan, Sherrel Henry-Domville, Anne Kelly

Region 3 Andy Palestini, Lisa Cunningham, Rashmi Mathur, David Turner

Region 4 Robert Pope, Yvonne Jones, Rusty Kestle

Region 5 Dion Novak, Karen Mason-Smith, Bernard Schorle

Region 6 Laura Stankosky, Rafael Casanova

Region 7 Elizabeth Coffey, Matthew Jefferson

Region 8 Frances Costanz, Rob Stites, Sara Sparks, Roger Hoogerheide, Sandra Bourgeois

Region 9 Patricia Bowlin, Julie Santiago-Ocasio, Catherine Brown, Kim Hoang

Region 10 Ravi Sanga, Kristine Koch, Ellie Hale

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Contact Your NARPM Representative:


Where to Start?

Informal conversations with peers Solicit information at staff meetings Solicit information in other regional forums or

training activities Use available survey tools Enlist your RSL & STL Coordination with regional training coordinator

and CEC

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Seek Management Input, Approval, and Support

Discuss the benefits Education, knowledge sharing, networking,

resource identification, current and relevant issues Discuss potential time commitments

For both management and staff Discuss potential cost considerations

Will there be any costs associated? Discuss any potential conflicts or concerns

Program targets, field work season, other training activities, etc.

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Enlist a Small Development Group

Scale group to the size of your region Smaller groups preferred to start – can be

expanded as regional interest increases Represents the target audience Has a current knowledge of regional/national

issues Can be ad hoc or formally identified

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Training Examples and Ideas

Identify other regional/national examples from which to build Build upon or use topics from past NARPM

sessions• Use NARPM course evaluations• Seek regional NARPM presenters

Identify other regional training sessions Seek current and relevant needs within your

region

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Other Considerations

Training cycle Expectations for future training Availability of instructors/participants What won’t be covered – Health & Safety? Will the course be mandatory or strongly

encouraged? Will non-federal partners such as states be

invited?

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Establish a Timeframe for Planning and Implementation

General rule-of-thumb for planning and implementation At least one month of planning for every day of

training (3 day course = 3 months planning) Regular planning interactions with progress

updates Be flexible with schedules and logistics Be prepared for last-minute changes to session

topics, instructors, and schedule/logistics

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IMPLEMENTATIONResource Identification, Instructors, Transportation, Location…

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Resource Identification

Instructors Training Facility Location and Hours Transportation, if needed Access other HQ resources Meals and breaks (e.g. networking sessions) Communication methods Registration and tracking

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Instructors

EPA Division

RPMs, On-Scene Coordinators, Site Assessment Managers, Brownfields Project Managers, Community Involvement Coordinators

EPA Region

Laboratory, Quality Control Office, RCRA, Water, Air, Toxics, Public Affairs, Contracts, Counsel, EJ, and others

EPA National

OSWER, ORD, and other programs

Other Federal

ATSDR, USACE, DOI (USGS, USFWS, BLM, NPS, etc.) NOAA, USDA (USFS, NRCS, etc.) and others

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Training Location

Offsite location EPA laboratories, warehouses, or other regional

training facilities Nearby federal government conference facilities

• http://fedmeetingspace.cfo.gov/ Local public facility, such as, library or state

agency• Private meeting room preferred

Focused learning atmosphere for training Reserve early and understand the daily hours

for access to the facility

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http://fedmeetingspace.cfo.gov/


Transportation

Offsite facility: transportation logistics Public Transportation (subway, train, bus) Car pools/van pools Individual drivers Buses/vans for site visits

Plan session and any site visit start/end times accordingly Be aware of people’s schedules

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HQ Resources

HQ program office staff and contractors CERCLA Education Center Contract support available through CEC ERTP courses, materials or equipment Special Teams resources ORD laboratories or courses

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Potential NARPM & CEC Courses Active Remedy Management Advanced Spokesperson and Media Training Advancing the Virtual Connection: Tools and Strategies for RPMs Avoiding Pitfalls in Environmental Sampling Best Management Practices for Site Assessment, Remediation

and Greener Cleanups Best Practices for More Effective Characterization and Remedy

Implementation Environmental Statutes for RPMs Fundamentals of Incremental Soil Sampling Groundwater High Resolution Site Characterization IGCEs for RPMs


Potential NARPM & CEC Courses cont.

Incremental Composite Soil Sampling Leadership, Culture and Performance Optimization – It’s Not Just for Pump and Treat Anymore Post Construction Completion RCRA for RPMs Removal Process for RPMs/ Using Removal Authority at NPL

Sites Seeing in 3-D: Put on These Glasses for Optimized Cleanups Stand and Deliver Effective Presentations Triad Training for Managers Triad Training for Practitioners


OTHER HQ Resources

OSRTI, Technology Innovation and Technical Services Division Green Remediation Ecological Revitalization Optimization Site Planning Support Field Service and Sampling Analytical Services In Situ support Cost and performance reporting


Other HQ Resources cont.

OSRTI – Assessment and Remediation Division Community Involvement and Environmental Justice Superfund Job Training Initiative Reuse and Redevelopment Site Assessment and HRS Five-Year Reviews, Institutional Controls

OSRTI – Resource Management Division Contracts CERCLIS, SEMS Pipeline and Remedial Action Funding


Meals and Breaks

Consider meals when looking at multi-day training and off-site facilities

Gauge frequency of breaks based on training program

Cost of food and beverages Catered/Pre-purchased Donations Pot Luck On your own

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Communication Methods

How will you offer the training? In-Person Training Video Teleconference Adobe Connect/Microsoft Sharepoint Conference Calls Other methods or combinations

How will you advertise the training? Region-wide Bulletin Board Division/Branch/Section Flyers Regular Communications in Staff meetings

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Registration and Tracking

Trainex FAITAS (COR CLPs)

Seek management approval for credit Sign-in sheets for each approved course

Continuing Education Units Presentation release forms Course evaluation forms

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PRESENTATIONSPreparation and Regional Examples

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Presentation Preparation

Presenter Guide Moderator Guide Speaker Ready Room available on site Regular Reminders Audio-Visual Set-Up

Pre-load a computer Flash Drives Test equipment offsite/onsite

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REGIONAL EXAMPLES

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Region 7 Training Examples

2011: Gauged RPM interest on a one-day training

2012: Co-developed joint, three-day training with OSCs (R7 OSCs already had an established annual week-long, in-house training)

2013: Three day RPM-specific training with resource integration theme

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Region 7 Training Planning Group

Enlist a small development group Conduct a brainstorming session and develop

training theme Vote on topics for expansion into courses using

10/4 NARPM style voting Assign course development responsibility

amongst development group team members Request one participant from each applicable

branch Split course development and logistical duties

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Region 7 Training Logistics

Annual Training Program Staff Availability

Hold training during periods of lesser field work Offsite facility at no cost Meals

Order-in lunch menus available Provided breakfast

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3822nd Annual NARPM Training Program 3822nd Annual NARPM Training ProgramNARPM Presents... May 8, 2013NARPM Presents... June 4, 2013

Region 7 Training Communication

Developed a “Save-the-Date” for advertisement in the region and to outside parties

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Region 7 Training Agenda 2011

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Intro and Ground Rules (light breakfast) AM Session (Regional Decision Team (RDT),

Technical RDT, Vapor Intrusion Update) Special Accts (HQ Video Conference) Pizza Lunch Brownbag sessions (5-Yr Review

Process, Community Involvement) PM Session (Admin Record and Record Keeping) Presentation and Discussion on Policy & Procedures

(Dioxin, Parkview Well, NAD) RPM Needs and Feedback



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Regional Association of RPMs (RARPM) First day open to EPA R7 and states Technical Exchange – Incremental Soil Sampling for

Metals (Region 7 instructors) EPA ORD and Engineering Tech Support Center

Resources (R7 & ORD instructors) Other Federal Agency Resources (USACE, USGS,

Fish & Wildlife Service) OSRTI Resources (R7 & HQ instructors) GW High-Resolution Site Characterization (3-hour HQ

Training)



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Second day, EPA R7 only AM Session (Superfund Information Systems – My Workplace,

LIMS and EQuIS) PM Session (R7 RPM & OSC Case Studies, PIN Package

Process) Third day, EPA R7 only AM (Contracts Negotiations Panel, Toxicity – Human Health and

Ecological RA Updates, Optimization) PM (Intro to Environmental Justice, Stakeholder/ Public

Coordination at Omaha Lead, Intro to ATSDR) Municipal Farms Sustainable Reuse Plan & Field Trip (with local

Brownfields Coordinators)


Region 9 Training Example

NARPM Download approach Interest in a “NARPM Download” following the

May 2011 NARPM Invited all Region 9 NARPM attendees to a

planning meeting (June 2011) Survey Monkey of R9 NARPM attendees to gauge

interest and identify topics (June 2011)

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Survey Monkey Questions

Are you willing to be a presenter or lead a discussion at the R9 NARPM Training Day?

Are you interested in attending? What topics are you willing to present or lead

a discussion on? Which days are you available to attend?


2011 Region 9 Superfund Training Day (RARPM)

Initially planned for late July but moved to mid October 2011

“Save the Date” emails from Deputy Director and NARPM rep

Trainex registration used to plan lunch, transportation, and after hours


Trainex Course Page


Trainex Registration


Trainex Registration Questions

In the text box below please cut and paste or type your answers to the three following questions:

LUNCH: We plan to have a group lunch. Are you willing to contribute $10 toward lunch and snacks for the day? [Yes / No]

TRANSPORTATION: We will arrange rides from the El Cerrito Plaza BART station for those who plan to take BART. We will also help facilitate carpooling. Please indicate if you will need a ride or if you can provide a ride and from what location. [Need ride from (fill in location here) / Can provide ride from (fill in location here) / No ride]

AFTER HOURS: Would you be interested in end of the day BBQ potluck with volleyball? [Yes / No]

Be sure to click the "Register Now" button below when you are done!


2011 Region 9 Superfund Training Day (RARPM)

Development team and presenters include RPMs, CICs, and tech support

Full day of training at Region 9 Lab (offsite) Networking Coffee and Networking Lunch Evaluations and Summary Report


Region 9 Superfund Training Day

Mining, Vapor Intrusion, Groundwater, Community Involvement, Green Remediation

Mix of case studies and technical presentations

Lots of time for Q&A


2013 Region 9 Superfund Training Day

Showcase R9 presenters from November 2012 NARPM

Initiated by NARPM presenter in late February 2013

Mini-committee started planning in early March 2013

40 attendees for April 24 training (max capacity)


Planning Mini-Committee

3 Volunteers comprise main decision-makers Use separate emails to communicate with

RPMs and RPM instructors One planning meeting (with draft Agenda

ready) for general check-in/input Planning meeting with instructors Agenda in constant flux (mods to times,

topics, etc) so everything will fit in one day


Course Evaluations

Paper Evaluations and Feedback at the end of the day

90% Excellent/Very Good (“RPM-driven,” “Peer-to-Peer,” “RPM Case Studies”)

Ideas for next time: breakout sessions, innovative technologies, BMPs, facilitated networking

Improvements: Better time management Debrief with Sr. Management and

brainstorming for next time


Future RARPMs every 6 months

Strong management support RPM-driven trainingPlanned for October/November 2013


Select Reference List

Training Exchange: www.trainex.org Federal Meeting Space:

http://fedmeetingspace.cfo.gov/ Survey Monkey:

http://www.surveymonkey.com/

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http://www.trainex.org/



http://www.surveymonkey.com/


QUESTIONS?

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welcome to the clu-in internet seminar narpm presents...planning a mini narpm sponsored by: epa...

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