volunteers north midlands clubs evening volunteer recruitment alex thompson volunteer executive -...
TRANSCRIPT
Volunteers
NORTH MIDLANDSCLUBS EVENING
VOLUNTEER RECRUITMENT
Alex Thompson
Volunteer Executive - Midlands
07894 489756
Volunteers
OUTCOMES
By the end of this session you will have…
• discussed the values of Rugby Union and how to use them to recruit volunteers
• shared real examples of recruiting volunteers
• considered three options for volunteer recruitment activity and the ingredients for success
• vRugby – Brief overview of the programme.
• begun to develop a volunteer recruitment plan to suit your needs.
Volunteers
Core Purpose: More People Enjoying Rugby at Better Places
COMMUNITY RUGBY THEMES
Volunteers
PEOPLE & PLACES
Rugby Values
Club Development
Vo
lun
tee
rs
Co
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es
Off
icia
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Fa
cilit
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Volunteers
PEOPLE & PLACES
Club Development
Vo
lun
tee
rs
Co
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es
Off
icia
ls
Fa
cilit
ies
Rugby Values
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OUR CORE VALUES
Respect
Teamwork
Discipline
Sportsmanship
Enjoyment
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ACTIVITY 1: VALUES
• Introduce yourself to your group mates– Name– Club– Role– How long you have been a rugby volunteer
• As a group, discuss the rugby union value on your table and how it can help volunteering including recruitment. 5
min
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ACTIVITY 1: FEEDBACK
• You have 2 minutes to tell us how the values could help recruit volunteers.
2 min
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‘THE MENU’
Short Project
Mini/School Festival Club Makeover
Fundraiser Seal of Approval Club-School Link
Short Project
Mini/School Festival Club Makeover
Fundraiser Seal of Approval Club-School Link
Social Event
Club BBQ Family Tag
Coffee Morning Exhibition Game
Dinner Dance
Social Event
Club BBQ Family Tag
Coffee Morning Exhibition Game
Dinner Dance
Club Specific Activity
Specific Groups The Rugby Family
Skills Audit Helping Hands
Poster Campaign
Club Specific Activity
Specific Groups The Rugby Family
Skills Audit Helping Hands
Poster Campaign
Volunteers
ACTIVITY 2: RECRUITMENT OPTIONS
• Choose one of the items from the ‘menu’ your group has been given,
• What ingredients would you need to use it to successfully recruit volunteers? 8
min
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ACTIVITY 2: FEEDBACK
• What are your top three ingredients to run a successful…
– Short project to recruit volunteers (Group 1)
– Social event to recruit volunteers (Group 2)
– Club specific activity to recruit volunteers (Group 3) 2
min
Volunteers
ACTIVITY: ROLE PLAY
• You are a Volunteer Coordinator.
• You have noticed a person who has been coming to the club quite frequently for about 6 weeks.
• They’ve been on the touchline watching a few games but they don’t say a lot.
• You need more volunteers at the club.
• Can you hook them? Make your approach…
6 min
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ACTIVITY: FEEDBACK
• What worked well to recruit the volunteer?
• What would you do differently to recruit the volunteer?
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1Create the
right mindset
2Really get to know people
3Help people
feel comfortable
5Find the right
role for the right person
6Grow your own talent
4Use the
right approach
7Say Thank
you
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SOME CLASSIC MISTAKESshared by real rugby volunteer coordinators
Don’t…
• persuade someone to the wrong role for them - they will quit
• expect too much time from a person
• complain about how difficult a role is and then ask someone to do it!
• use jargon or you will turn off some people
• overload a person with too many roles
• make roles too complicated
• fail to offer support and training
• have too many meetings
• forget to give recognition
Volunteers
SOME CLASSIC MISTAKESshared by real rugby volunteer coordinators
Don’t…
• say the role is simple, while another club officer says it is hard
• say “Good, we want more women to do the cooking”
• speak to people once and expect you will get 20 volunteers
• rush in over enthusiastically - it will scare people off
• start your welcome booklet with the names of 167 vice presidents
• allow one person to have too many roles “I can’t possibly do what they do”
Volunteers
VRUGBY• vRugby aims to create over 3,744 new opportunities
during a 3 year programme from 2008 to 2011 for young people aged 16-25 to volunteer in Rugby Union.
• Teams of young volunteers will take part in a short-term ‘bite size projects’. Example: Car Wash, Raffle, Clear up days, marketing club in the schools, tournaments etc.
• Benefits – Stash, expenses, training awards
Volunteers
ACTIVITY: PLAN
• Volunteer Recruitment Plan - consider what would best suit your club…
– What volunteers do you need?– Who do you want to target?– What ‘option’ would work for you?– When would be the ideal time to recruit?– How will you make your plan succeed?
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VOLUNTEER OBJECTIVE 2009/10
Train and equip ~200 existing Volunteer Coordinators
to recruit ~2,000 new volunteers
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SUPPORT
Volunteer Recruitment BookletHelp
Templates & Tools
VOLUNTEERCOORDINATORRECRUITMENT GUIDE
Volunteer Coordinator Kit
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WHAT NEXT?
• Record your active Volunteer Coordinator on Rugby First (RFU Database system).
• Complete your volunteer recruitment plan
• Submit your plan > Resources
• Recruit your volunteers
• Record your volunteers in Rugby First (RFU Database system).
Volunteers
THANK YOU FOR YOUR CONTRIBUTIONS
Alex Thompson
Volunteer Executive - Midlands
07894 489756