vocational training institute, lalamusaeproc.punjab.gov.pk/biddingdocuments/74306... · vocational...

VOCATIONAL TRAINING INSTITUTE, LALAMUSA Government of the Punjab

From Office of Principal

Tender No: VTI/LLM/05/17/0018 (Technical Bid) P a g e | 1

___________________ Signature & Stamp of bidder

M o h a l l a h S a i d a G o l K h a w a s P u r R o a d N e a r D a r b a r M a s o o m S h a h L a l a m u s a .

Phone: 0537517418, Fax: 053-7517418, Web: www.pvtc.gop.pk, Email: [email protected],

VOCATIONAL TRAINING INSTITUTE

LALAMUSA

TENDER DOCUMENTS

For the Supply of

Furniture& Fixture for Trades

For

Vocational Training Institute Lalamusa

(TECHNICAL BID)

Tender Submission: June 14, 2017 at 10:00 am

Tender Opening: June 14, 2017 at 10:30 am

Price Rs. 500/-

Tender No: VTI/LLM/05/17/018







TERM & CONDITIONS

1. General:

I. This tender is called for the purchase of Furniture and Fixture for different trade of Vocational

Training Institute Lalamusa.

II. Only Tax Registered Suppliers/Firms are eligible to take part in bidding.

III. Any offer which is not received as per terms and conditions of this tender documents enquiry is

liable to be ignored. No offer shall be considered if:

Received without earnest money in shape of Pay Order from a bank, Bank Draft or Call

Deposit.

Earnest money in shapes mentioned above is not attached with Technical Bid.

It is received after the time and date fixed for its receipt.

The offer is ambiguous.

The offer is conditional.

The offer is from a firm / contractor / supplier black listed.

The offer is received by Fax or e-mail.

Offer received with shorter validity than required.

The offer is not conforming to specifications indicated in the tender document.

The tender documents are not signed by the supplier or his authorized person(s)

IV. Offer/Rates Quoted will remain valid till August 31, 2017 from the date of opening the

financial bid of tender.

V. Signed/ Stamped tender will be received in Principal Office till June 14, 2017 till 10:00

am. The tender will be opened on the same day at 10:30 am, in front of tenderer or their

representatives.

VI. The cover envelop should indicate particulars of tender and date of opening. The envelope must

be properly sealed.

VII. PVTC / VTI Lalamusa (purchaser) reserves the right to purchase full or part or ignore / scrap /

reject / cancel the tender without assigning any reason and will not accept any objection in this

regards.

VIII. The earnest money / security shall be forfeited if







The acceptance of tender is not issued during the validity period by the successful bidder

with in stipulated time period.

The offer is withdrawn, amended or revised during the validity period of the offer without

approval of the buyer.

The contractor fails to execute the contract strictly in accordance with term and condition of

the tender.

IX. The tender shall enclose catalogues/leaflets/literature and other technical information, if any, in

respect of items offered by him

X. The contractor will be responsible for the free replacement of items if the same is found to be

substandard by the purchaser and/or at variance with the specifications given in the tender /

supply order. Items offered of a specification superior to the one specified in the tender enquiry

may be accepted subject to approving authority.

XI. Item should be brand new and in original manufacturers packing.

XII. All the items mentioned in this tender will be purchased wholly. All the prices will be

compared to the total value of the tender and purchase order will be issued to the party who

will quote lowest price of all the items in total.

XIII. Minimum One (01) year free service and supply of spare parts on payment basis must be

guaranteed by the bidder. This period may be extended by the bidder as per company policy.

XIV. The tenderer should indicate their National Income Tax NO. and circle of Income Tax

Department.

XV. The quoted price should include all applicable taxes.

XVI. The purchaser is entitled to deduct all prevailing taxes.

XVII. The tenderer will produce import documents to ensure that store supplied is imported, brand

new and in original packing of manufacturer, in case items are imported.

XVIII. Offered rates will be on basis of free delivery to VTI Lalamusa and shall include all taxes.

XIX. Quantity of any item can be increased or decreased by the purchaser.

XX. Whole or part of tender can be cancelled by the Competent Authority of the concerned institute

without assigning any reason.

XXI. Purchase order will be issued by the VTI Lalamusa after completion of the formalities.







XXII. Inspection of the equipment will be made by the concerned committee and payment will be

based on the report.

XXIII. The tenderer who wants to take part in the bid would provide a refundable call deposit of 5% of

total quoted prices in advance in favor of Vocational Training Institute Lalamusa.

XXIV. Security deposit shall be refunded to unsuccessful bidders within 15 days after the award of the

contract/ Purchase Order.

XXV. Successful tenderer will receive the security deposit within 1 month from the completion of

supply, installation (if required), and satisfactory performance.

XXVI. One-year bank security equivalent to 10% of the total price will have to be furnished by the

successful tenderer.

2. Delivery Period

Delivery period is within 15 to 30 days from the date of issuance of purchase order and as per the

terms and conditions of purchase order.

3. Extension of Delivery Period

In special circumstances, request for extension of delivery period may be considered by

approving authority on the written request of the firm before the target date of supply.

4. Cancellation / Penalty of Delay

I. If the acceptance of the tender issued during the validity period of the tender is not

accepted by the tenderer, the earnest money will be forfeited and the stores can be

purchased at his risk and cost.

II. In case the offer is withdrawn, amended or revised during the validity period of the

tender, the earnest money shall be forfeited.

III. In case bidder fails to execute the purchase order in accordance with the terms &

conditions laid down in the purchase order, the earnest money or bank guarantee (as the

case may be) will be en-cashed and the store will be purchased at his risk and cost.

IV. In case of delayed supply / non supply/ partial supply, the purchaser may cancel the

supply order or impose appropriate penalty. The penalty may be up to @2% per week.







5. Payment to the Supplier:

i. Payment will be made through crossed cheque to the successful bidder on 100% supply/

delivery, commissioning and satisfactory inspection report against the purchase order

from Vocational Training Institute Lalamusa within 30 days after the issuance of

satisfactory report.

ii. Payment against partial supply will not be made.

6. Earnest Money

I. Earnest money @ 5% of the Estimated Price/Budget of tender will have to be deposited

along with tender. It should be in the form of Pay Order from a bank, Bank Draft / Call

Deposit in the favor VTI Lalamusa must be attached with Technical Bid.

II. Earnest money of successful bidder shall be refunded on successful completion of supply

or submission of required bank guarantee in shape of performance bond. Whereas earnest

money of unsuccessful bidders will be refunded on the approval of tender by Competent

Authority.

7. Delivery / Inspection of store

The Equipment will be inspected by the VTI through an authorized personnel and will reject the

equipment, if not found according to the given specification. The delivery of the equipment will

be made in the premises of VTI Lalamusa as mentioned in the purchase order.

7.1 Provision of Product Sample: All bidders are required to bring their product sample along with documents/ brochure / any

information booklet to prove the quality of specifications.

8. Deduction of Taxes:

Any taxes (If applicable such as Income Tax, Sales Tax and other taxes) will be deducted while

making payment as per Government instructions / notifications.







9. Payment of sales & other taxes, duties, levies:

Purchase shall be made from the firms registered with income /sales tax. Sales and other such

taxes, import duty, surcharge and other will be liability of the supplier. Vender will get the

shipment cleared from customs at his risk and cost, Certificate / letter for exemption of GST and

WHT can be provided by the supplier to Vocational Training Institute (VTI) if required as per

government instructions.

10. Performance Bond

Performance bond (parts, services & labor) in the shape of schedule bank guarantee to the

satisfaction of VTI Lalamusa equivalent to 10% of the total purchase order amount will have to

be furnished at the time of delivery of equipment against purchase order. Guarantee will be

returned after successful completion of the warranty period as mentioned in the Purchased Order.

11. Termination of Contract:

Competent Authority of VTI may terminate contract in case of violation of Specification/Terms

and condition of Tender Documents or for assigning any reason or without assigning any reason

and will inform the supplier about his decision in writing.

12. Dispute:

In case of any dispute before or after the execution of contract, matter will be resolved as per

PPRA Rules’ clause 48, 49.

13. Information about Firms (Company Profile):

The firms shall supply information along with tender about the following:

a) List of customers

b) Company profile mentioning at least one-year association with the manufacturer.

c) Manufacturer Authorization letter in the name of vocational Training Institute

Lalamusa for this bid.

d) Copy of NTN and GST certificate

e) Manufacture or his authorized agent certificate to have an authorized service centers in

major Cities of Punjab.







14. Technical Evaluation:

a) Company should be supplier of mentioned products from the last one year.

b) Annual turnover of Company for the last three years.

c) Company will provide their direct and indirect presence in Lalamusa city including

i. Support Call Center

ii. Number of employees working

iii. Profiles of field engineers/technical support representative

iv. Address and technical facilities detail in each location

d) Response / rectification time for complaints handling will be 36 hours after registration

of complaint. After 36 hrs, VTI will arrange to rectify the problem at risk and cost of

bidder.

e) Successful bidder will also provide a certificate from original manufacturer that the

items are manufactured and supplied in accordance with the specification of tender

15. Bid/ Tender Opening Procedure

I. The bid shall comprise a single package containing two separate envelopes. Each

envelope shall contain separately the financial proposal and the technical proposal;

II. the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL

PROPOSAL” in bold and legible letters;

III. initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened;

IV. the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of

the procuring agency without being opened;

V. the technical proposal shall be evaluated in a manner prescribed in advance as mentioned

in the tender documents, without reference to the price and any proposal may be rejected

which does not conform to the specified requirements / specifications;

VI. during the technical evaluation no amendments in the technical proposal shall be

permitted;

VII. The financial proposals of bids meeting the technical specifications after technical

evaluation shall be opened publicly at a time, date and venue announced and







communicated to the bidders in advance. The financial bids of unsuccessful bidders will

be returned unopened after technical evaluation.

16. Date of submission / opening:

Receipt of Tender : June 14, 2017 till 10:00 am

Opening of tender : June 14, 2017 at 10:30 am in the office of Principal VTI Lalamusa,

Mohallah Saida Goal Khawaspur Road Near Baba Masoom Shah Darabar Lalamusa.

Note: i. Any extra details can be provided on company letter head. ii. Separate quotation for more than one brand can be prepared on the companies letter

head but it should be on the same format.

Name & Postal Address of Firm:

Signature

Name

Desg.

Tele No. ____________________ Cell #

Fax No._______________

NTN Stamp

GST No.________________________________ E-mail ____________________________







Specification Quantity Tenderer’s Specification & Brand

Office Table (7’x4’)

Structure made of Veneer board polished finish,

side with three drawers & locks, made of 2”

inch top and sides. Full cover back side

edge covered with solid seasoned wood, complete

structure finished with NC Lacquer.

02

Office Chair (Steel Structure) Cane.

Structure made of mild steel square pipe

20x20mm 18 swg finish with silver powder

coating paint.

Back should be standard

high back

Seat, Back & Arm made

of solid seasoned

sheesham wood finish

with N.C. Lacquer.

Seat and back webbing

with N.D. cane

08

Trainee Chair without Arms (Steel) wooden

strips.

Structure made of mild

steel square pipe20x20mm

18 swg finish with silver

powder coating paint.

Seat& Back made of solid

seasoned sheesham wood

strips finish with N.C.

Lacquer.

120

Trainee Tablot Chair with Tablot on right

side (Steel) wooden strips.

Structure made of mild steel square

pipe20x20mm 18 swg finish with silver powder

coating paint.

One right Tablot arm for writing.

Seat& Back made of solid seasoned sheesham

80







wood strips finish with

N.C. Lacquer.

Cloth Cutting Pattern Making Table

Size: 5’(L) x 3’(W) x 2.5’(H)


22x22mm 18swg finish with silver powder

coating paint. Top side of the structure should

have a steel cross to bear the pressure of

working and ironing.

Top made of chipboard covered with high

quality cotroy cotton cloth

02

Ironing Table

Size: 4’(L) x 2’(W) x 2.75’(H)


22x22mm 18swg finish with silver powder

coating paint. Top side of the structure should

have a steel cross to bear the pressure of

working and ironing.

Top made of chipboard covered with high

quality cotroy cotton cloth

02

Tools Board (Size 4’ x 4’x6”):-

Size: 4’(W) x 4’(H) x 6”(D)

All made of high density chipboard pressed with

both side Formica. Main board should have mini

holes at a distance of 4” (4 inches) from each side

(up, down, left and right) for fixing bolts, hooks

and L shape bolts of standard sizes.. These bolts

and hooks are used for hanging of tools.

06

Display Board 8 x 4 06







Size: 8’(L) x 4’(H)

Made of soft board covered with blazer cloth

outer frame made of solid seasoned sheesham

wood finish with N.C. lacquer.

Steel Almirah

Size: 36” x 18” x 72”

Made of mild steel of 22 gauge with 2 –

lockable doors.

04

Rostrum (Laminated):-

Structure made of high density lamination board,

edge covered with solid seasoned wood, edge

finished with NC Lacquer.

Front side (only) should be covered with high-

density lamination board having Mono of PVTC

carved on wood piece. As per image 08

Computer Table for workstation size:

4’x2’x2.5’

Size: 4’(L) x 2’(W) x 2.5’ (H)

Structure made of 25x25mm mild steel square

pipe (iii), 18swg, finished with silver powder

coating paint.

Top shelves and CPU box made of high density

lamination board, edge cover with solid

seasoned wood, edge finished with NC lacquer

With good quality channel sliding, lamination

sheet board (with dull shine on top) for

keyboard and mouse.

Layout of Steel Structure is attached as annex-A

15







VOCATIONAL TRAINING INSTITUTE

LALAMUSA

TENDER DOCUMENTS

For the Supply of

Furniture & Fixtures

For

Vocational Training Institute Lalamusa

(FINANCIAL BID)

Tender Submission: June 14, 2017 at 10:00 am

Tender Opening: June 14, 2017 at 10:30 am

Tender No: VTI/LLM/05/17/018







Specification QTY Tenderer’s Specification

& Brand Warranty Unit Rate

Total Cost

Without GST GST

Total Cost

With GST

Office Table (7’x4’)

Specifications as per Technical Bid 02

Office Chair (Steel Structure) Cane.


pipe 20x20mm 18

Specifications as per Technical Bid

08

Trainee Chair without Arms (Steel)

wooden strips.


pipe20x20mm 18


120

Trainee Tablot Chair with Tablot on

right side (Steel) wooden strips.


pipe20x20mm 18 swg


80

Cloth Cutting Pattern Making Table

Size: 5’(L) x 3’(W) x 2.5’(H)


02







Ironing Table

Size: 4’(L) x 2’(W) x 2.75’(H)



02

Tools Board (Size 4’ x 4’x6”):-

Size: 4’(W) x 4’(H) x 6”(D)

Specification as per Technical bid

04

Display Board 4 x 3

Size: 4’(L) x 3’(H)


06

Steel Almirah

Size: 36” x 18” x 72”

Made of mild steel of 22 gauge with 2

lockable doors.


04

Rostrum (Pipe Frame):-

Standard size


08







Computer Table for workstation

size: 4’x2’x2.5’

Size: 5’(L) x 2.25’(W) x 2.5’ (H)

Structure made of 20x20mm mild steel

square pipe


15

Grant Total







Note: i. Any extra details can be provided on company letter head. ii. Separate quotation for more than one brand can be prepared on the companies letter head but it should be on the same format.

Name & Postal Address of Firm:

___________________ Signature

Name

Desg.

Tele No. ____ _____________ Cell #

Fax No._______________

NTN Stamp

GST No._______________ _____________ E-mail ___ _________________________