Function

or Process

USAJOBS

(new)

CHART

(current) Where to Apply USAJOBS.gov chart.donhr.navy.mil

Resume Store up to five distinct resumes Spell-check capable

Ability to upload attachments and resumes

Email notification of job postings Store up to 25 job interests Submit via fax, hardcopy, online

Store one resume No spell-check capability

Cannot upload supporting attachments

No email notifications No ability to store job interests Submit via hardcopy and online

Application

Status

Remains in system for 18

months Delegated examining capability

Drops status 60 days after

action filled No delegated examining

Rating Based on answer to assessment questions

Based on skills and experience within resume

Job Searches Ability to set up10 searches Ability to set up five searches

This Fact Sheet:

Highlights the key improvements

offered by the full transition to

USAJOBS.

Provides

references for finding additional information on

hiring reform.

OCHR FACTSHEET THE

Transition to USAJOBS

For Employees and Applicants

Issued: January 2011 HIRING REFORM

USAJOBS for Employees and Applicants

The Department of the Navy continues to move forward in its efforts to improve the

hiring process and reduce the time to fill vacancies. Part of the improvement includes

the transition from CHART to USAJOBS for job announcements. USAJOBS provides

current employees and job seekers with better tools to apply for federal positions.

Key Improvements Provided by the USAJOBS Tool

DEPARTMENT OF THE NAVY

C I V I L I AN C AR E E R S

Where Purpose and

Patriotism Unite

OCHR FACTSHEET

Getting Started

During the transition to USAJOBS, all vacancy announcements will be posted on

USAJOBS. Please note that in some situations USAJOBS may direct the applicant to

CHART to complete the application. To prepare for the new system, employees should:

Copy existing resumes from CHART

Update resumes to reflect current qualifications

Create a USAJOBS account at www.usajobs.gov

Upload resumes and supporting documents to USAJOBS account

Search for DON jobs at jobsearch.usajobs.gov/a9DON.aspx

Until the DON’s transition from CHART to USAJOBS is complete, applicants are

encouraged to keep active resumes in both CHART and USAJOBS

For additional questions, email the DON Hiring Reform Team at DONhrfaq@navy.mil

www.public.navy.mil/DONHR/Employment/HiringReform

Setting up an Account

Set up a USAJOBS account at www.USAJOBS.gov

Create your USAJOBS account by clicking the “Sign In or Create an Account”

button in the top right corner of the main page, then follow the prompts

Personalize your USAJOBS account in the “My Account” page by editing your

profile, building and/or uploading resumes, setting up job search agents, saving

jobs for review at a later time and saving supporting documents

Set your notification settings for your application status to stay informed of

changes to your application status should you apply for jobs

Download the iPhone/iPad app at

https://my.usajobs.gov/FeaturedArticle/FeaturedArticleContent.aspx?ArticleID=4

74&ArticleTypeID=1&count=5

Background

The Department of the Navy (DON) is committed to improving the applicant experience

as part of its hiring reform initiative. A key to achieving this objective is transitioning

from the old CHART application system to using USAJOBS for all DON job

announcements. There are numerous benefits to USAJOBS, however it has many

features that differ from the CHART system. This fact sheet outlines a few ways an

employees and applicants can test USAJOBS’ functions through setting up an account,

searching for jobs and becoming familiar with USAJOBS job announcement formats.

This Fact Sheet:

Explains the reason for the

transition to USAJOBS.

Provides suggested resources for

employees and applicants to

learn more about USAJOBS.

Lists references

for finding additional

information on hiring reform.

OCHR FACTSHEET THE

USAJOBS’ Features and Functionality

For Employees and Applicants

Issued: February 2011 HIRING REFORM

OCHR FACTSHEET

DEPARTMENT OF THE NAVY

CIVILIAN CAREERS

Where Purpose and

Patriotism Unite

Tip: Creating Your Username and Password

Usernames must be between four and 20 characters long

Passwords must be between eight and 20 characters long, and contain one upper

case letter, one lower case letter, one number and one symbol (! @ # $ % ^ & *)

Tip: Setting Application Status Notification

You may edit your notification preferences and unsubscribe at any time. If you

select to be notified of any changes to your application status, you will receive one

email per day with your most recent status, but only if your status has changed.

FACTSHEET: USAJOBS’ Features and Functionality February 2011

Where to Find Additional Information

Additional information regarding hiring reform can be found on the DON Hiring Reform website

www.public.navy.mil/DONHR/Employment/HiringReform. This website provides:

Policy and official guidance on hiring reform

Fact sheets on topics and tools such as USAJOBS, Application Manager and USA Staffing

Answers to frequently asked questions

OCHR FACTSHEET

www.public.navy.mil/DONHR/Employment/HiringReform

Still Need Assistance?

For additional questions on hiring reform, e-mail the DON Hiring Reform Team at DONhrfaq@navy.mil.

Searching for Jobs

Try searching for jobs using the “Search Jobs” tab in the top left corner of the main page

Search for jobs using a keyword search, advanced search, location search or special searches (i.e., tailored

searches for individuals with disabilities, veterans, students and recent grads and senior executives)

Search for jobs in demand or the most popular jobs

o Jobs in Demand – view the jobs being advertised by OPM and agencies at jobsearch.usajobs.gov/search.aspx?jbf563=1&vw=b&brd=3876&FedPub=Y&FedEmp=Y&cbc=1

o Most Popular Jobs – see the occupations, agencies and locations with the most announcements at www.usajobs.gov/mostpopularjobs/index.asp

o Department of Navy jobs – jobsearch.usajobs.gov/a9DON.aspx

Tip: Maximizing Keyword Searches through Search Logic

Narrow Your Search

o AND – use “and” between keywords to return results that have ALL of the keywords

o AND NOT – use “and not” following keywords to exclude results with those keywords

o “ ” – use quotes around key phrases to return results that have those phrases

o ( ) – use parenthesis around separate key phrases to return results with multiple phrases

Widen Your Search

o OR – use “or” between keywords to return results that have ANY of the keywords

o * (Shift 8) – use an asterisk after a root word to return results with any variation of the root word

Becoming Familiar with USAJOBS JOA Format

Familiarize yourself with job opportunity announcement (JOA) formats in USAJOBS

Scan a JOA by browsing each of the tabs at the top of the announcement (i.e., overview, duties, qualifications

& evaluations, benefits & other info and how to apply) or clicking “Print Preview”

View the job opportunity announcement tutorial at Media.NewJobs.com/OPM/www/USAJOBS/Seeker_Guides/View_Announcements/View%20Announcemen

ts.pdf

EMPLOYEE/APPLICANT CHECKLIST

June 2011, Page 1 of 2 DONhrfaq@navy.mil HR Systems & Business Transformation

Preparing for the Transition to USAJOBS

Learn More about USAJOBS

Review the Office of Civilian Human Resources (OCHR) fact sheet on “USAJOBS Features and

Functionality” –

www.public.navy.mil/donhr/Employment/HiringReform1/USAJOBS%20Features%20and%20Functiona

lity%20Fact%20Sheet.pdf

Scan the applicant toolkit on the OCHR website –

www.public.navy.mil/donhr/Employment/HiringReform/Pages/ApplicantToolkit.aspx

Review instructions on the application process using USAJOBS and Application Manager –

www.public.navy.mil/donhr/Employment/HiringReform1/Step%20by%20step%20application%20proces

s%20-%20USAJOBS%20and%20Application%20Manager%20FINAL.pdf

Visit the info center on the USAJOBS website (www.usajobs.gov/infocenter/) to view tutorials of the

tool, advice on applying for federal jobs and answers to FAQs.

Explore USAJOBS and Application Manager’s Features and Functionality

Review the OCHR fact sheets on “USAJOBS Learning Resources” and “Application Manager” –

www.public.navy.mil/donhr/Employment/HiringReform/Pages/ApplicantToolkit.aspx

Create and personalize your accounts on USAJOBS (www.USAJOBS.gov) and Application Manager

(https://ApplicationManager.gov)

Download the iPhone/iPad app –

My.USAJOBS.gov/FeaturedArticle/FeaturedArticleContent.aspx?ArticleID=474&ArticleTypeID=1&co

unt=5

Become acquainted with job announcement formats in USAJOBS by viewing the tutorial at

Media.NewJobs.com/OPM/www/USAJOBS/Seeker_Guides/View_Announcements/View%20

Announcements.pdf

Transition Resume(s) and Set Up USAJOBS Preferences

Review the OCHR fact sheet on “Uploading Documents to USAJOBS” –

www.public.navy.mil/donhr/Employment/HiringReform1/Uploading%20documents%20to%20USAJO

BS%20Fact%20Sheet.pdf

Transfer your resume(s) from CHART by copying it from CHART to a MS Word document and

uploading it to USAJOBS, or copying the relevant text directly into USAJOBS’ resume builder tool

(My.USAJOBS.gov/Resume/ResumeBuilderWizard1.aspx?ResumeID=0) – see the next page for more

detailed instructions

Set up job search agents and set email notification preferences

EMPLOYEE/APPLICANT CHECKLIST

June 2011, Page 2 of 2 DONhrfaq@navy.mil HR Systems & Business Transformation

Keep active resumes in both CHART and USAJOBs until the DON’s transition from CHART to

USAJOBS is complete at the end of FY2011

Transferring Resumes from CHART to USAJOBS

CHART resumes do not automatically transfer to USAJOBS. However, applicants can save their CHART

resumes and upload them into their USAJOBS account by following the steps below.

1. Open a blank Word document

2. Go to CHART, https://chart.donhr.navy.mil/index.asp

Login to account

Click “My Resume”

Click “Preview Resume” button

Highlight the Resume, minus the Additional Data Sheet

Right click and select “copy”

Open the blank word document

Right click and select “paste”

Click “File”

Select “Save As” and save the resume to desktop or other desired location

Name resume – Ex: JohnDoeResume

3. Go to USAJobs (www.usajobs.gov)

Login to applicant account

Click “Resume”

Click “Upload resume”

Name resume as it will appear in applicant account – Ex: JohnDoeResume

Click “Browse”

Select the resume saved to desktop or other location

Click “Upload” or use the “Build a New Resume” button and copy and paste your resume

into appropriate sections

Additional fact sheets and information are available at

www.public.navy.mil/donhr/Employment/hiringreform/Pages/ToolsAndInformation.aspx

Background

The Department of the Navy (DON) is committed to improving the applicant experience as part of its hiring reform initiative. The transition from the CHART application system to USAJOBS for all DON job announcements is key to achieving this objective.

NOTE: All resume information now in CHART should be manually uploaded and transferred to the applicant’s USAJOBS account by September 30 as USAJOBS will not be available October 1-7 (due to updates and maintenance). CHART will permanently be taken offline on October 12 and stored resume information will not be accessible.

This Fact Sheet:

• Describes how to copy and paste resumes from CHART to USAJOBS

• Provides a list of references on where to find additional information

• Alerts applicants and employees that USAJOBS will be unavailable October 1-7 for updates and maintenance

OCHR FACTSHEET THE

Moving Resumes from CHART to USAJOBS For Employees and Applicants

Issued: July 2011 HIRING REFORM

OCHR FACTSHEET

Transferring your Existing Resume from CHART – 5 Easy Steps

Information in CHART must be manually transferred to USAJOBS using the copy and paste function.

1. Log into CHART.

2. From CHART, click on “My Resume.” Click on “Preview Resume.” Highlight the text and copy and paste into a MS Word document (or similar format).

3. To correct any formatting errors inside your resume, you must first save the original CHART resume in a .txt format. To do this, go to the “File” menu and select "Save As.” Then choose “Plain Text” (*.txt) file in the "Save As Type" drop-down menu. (Open the new file and ensure the text appears in an acceptable format and then copy and paste into the resume builder.)

4. Log in to USAJOBS (first time users must create an account) and click on “Resumes.” Select the “Build New Resume” button to access the Resume Builder.

5. Copy and paste the information from your resume document into the Resume Builder in USAJOBS.

Tip: Upload Your Resume You can also copy and save your CHART resume into a MS Word document and upload it into USAJOBS or attach it as a resume in Application Manager

Tip: Save for Future Uploads Copy & paste your CHART resume to a Microsoft Word document (or similar) then save it. You can use that resume file to upload into the USAJOBS resume builder. (The DON recommends that employees also save a text file of the information contained in CHART as a backup.)

DEPARTMENT OF THE NAVY CI V I L I AN C AR E E R S

Where Purpose and Patriotism Unite

Section Description Character Count Work Experience The relevant duties, accomplishments and skills of each of

your previous/current jobs 3,000 for each work experience

Education The coursework, licensures and certifications related to your educational experience

2,000 for each education item

Job-Related Training A list of the titles and completion dates of all relevant training 5,000 total

Professional Publication

A list of the titles, publications and dates of all relevant writings you have published

5,000 total

Additional Information

Job-related honors, awards, leadership activities, skills or any other info requested

20,000 total

* You can create and store up to five resumes in USAJOBS.

FACTSHEET: Moving Resumes from CHART July 2011

Where to Find Additional Information

Additional information can be found at www.usajobs.gov/EI/tutorials.asp#icc or on the DON Hiring Reform website www.public.navy.mil/donhr/Employment/hiringreform/Pages/ToolsAndInformation.aspx. This website provides:

• Policy and guidance • Fact sheets on topics and tools such as recruitment, USAJOBS and Application Manager • Answers to frequently asked questions

OCHR FACTSHEET

Still Need Assistance?

Email the DON Hiring Reform Team at DONhrfaq@navy.mil

Update and Upload your Resumes to USAJOBS

• Update your resumes to reflect your current qualifications

Tip: Resume and Application Tips See the Office of Civilian Human Resources’ tips for creating a powerful resume at www.public.navy.mil/donhr/Employment/CivJobOpps/Pages/AllAboutYou.aspx and USAJOBS offers resume and application tips at www.usajobs.gov/EI/resumeandapplicationtips.asp#icc

The word count in CHART differs from USAJOBS, so use the following character counts to build a resume in USAJOBS:

www.public.navy.mil/DONHR/Employment/HiringReform

Background

The Department of the Navy (DON) is committed to improving the applicant experience

as part of its hiring reform initiative. A key to achieving this objective is transitioning

from the CHART application system to USAJOBS for all DON job announcements.

When applying to jobs through USAJOBS, applicants are encouraged to upload their

required documents (e.g., resumes, transcripts, veterans documents, certifications etc.)

using the document upload option at the end of the Online Application Questionnaire.

While uploading documents is recommended, faxing instructions are noted in each job

opportunity announcement (JOA) in the “How to Apply” section.

Benefit Uploading Documents Faxing Documents

Reduced Chance of Error

Automatically matched and linked to applicant record by VIN and SSN. Little possibility of error or delay.

Need to be manually reviewed and placed in the correct folder by VIN and SSN. If there is no cover sheet or Form 1203 FX, or if the name, SSN and VIN are not clear and accurate, delays will occur and documents will not match.

Improved Quality Image will be clear and crisp. Image may be unclear and degraded.

Increased Convenience

Applicants can upload documents at the end of the Online Application Questionnaire – either immediately, or at a later time.

Applicants need to remember to go from their computer to their fax machine. They must remember to use the correct cover sheet and fill it out fully and accurately.

Immediate Availability

Available for viewing immediately – not affected by volume because no human intervention is required.

Available for viewing typically within 24 hours. Wait times may be extended due to extremely high volume.

Enhanced Categorization

Applicants are reminded of the types of documents that are allowed and indicate which type is being uploaded, so it goes to the appropriate folder.

Applicants might fax unnecessary or unrecognized document. Review staff determine what folder to put it in.

Better Tracking Capability

The enhanced document upload option page now shows a detailed list of documents received for the applicant, and their status (see figure on reverse); documents include:

Faxed documents that have been Matched

Resumes attached from USAJOBS Resume Builder

The applicant has the fax transmission confirmation, but no indication that documents were actually received and processed properly.

This Fact Sheet:

Compares the benefits of

uploading documents versus

faxing.

Provides a list of references on

where to find additional

information.

OCHR FACTSHEET THE

Uploading Documents to USAJOBS

For Employees and Applicants

Issued: March 2011 HIRING REFORM

OCHR FACTSHEET

Benefits of Uploading Documents

Uploading Documents

The Upload Documents page allows applicants to select the type of document they are uploading (i.e.,

qualifications, resume or veterans documents), search for the file on their computer and upload it. Once the

document is uploaded and the application is submitted, this page also lists the status of each document (e.g.,

received, pending, processed, etc.).

FACTSHEET: Uploading Documents to USAJOBS March 2011

Where to Find Additional Information

Additional information regarding hiring reform can be found on the DON Hiring Reform website

www.public.navy.mil/DONHR/Employment/HiringReform. This website provides:

Policy and official guidance on hiring reform

Fact sheets on topics and tools such as USAJOBS and Application Manager

Answers to frequently asked questions

Toolkits with resources aligned to each step of the hiring process

OCHR FACTSHEET

Civilian Careers in the Department of the Navy

Real world challenges, real life rewards

www.public.navy.mil/DONHR/Employment/HiringReform

where purpose and patriotism unite.

Still Need Assistance?

More information on the applicant process is available at

www.public.navy.mil/donhr/Employment/hiringreform/Pages/ApplicantToolkit.

Further questions on hiring reform may be sent to the DON Hiring Reform Team at DONhrfaq@navy.mil.

Application Process

USAJOBS – Application Manager

USA STAFFING® —OPM’S AUTOMATED HIRING TOOL FOR FEDERAL AGENCIES

Application Process • February 2010 2

Introduction to USAJOBS

Create an Account

• Build and store up to five distinct resumes.

• Create and save job searches to receive automatic notifications.

• Apply for jobs or save them to review later.

Look for a Job

• Search by Agency, Occupation, Grade, Location, etc.

• View jobs available to the general public and those available to Federal employees.

• Apply to Federal Agencies.

Be Informed

• Learn how to use USAJOBS by accessing their tutorials.

• Learn about the federal hiring process.

• Learn about special hiring programs.

USAJOBS is the official job site of the U.S. Federal Government. In USAJOBS you can:

3

USAJOBS Main Page

Application Process • February 2010

To apply for jobs you must have a USAJOBS account. To begin, SIGN IN or

CREATE AN ACCOUNT if you have not done so already.

4

Create an Account

Application Process • February 2010

To create an account you

must enter some basic

Personal Information into

the Form Sections.

5

USAJOBS – My Account Area

Application Process • February 2010

Once you’ve filled out the basic

profile information and created an

account, you can Build a New

Resume or Upload a New Resume

by selecting one of the options in the

Resumes area.

In your USAJOBS account you can:

•Build or upload a new Resume

•Upload and save Documents

required to support your

application

•Check your Application Status

•Create Job Search Agents

•Review any Saved Jobs

6

Search Jobs

Application Process • February 2010

Once you’ve created an

account, built or uploaded

a resume, and uploaded

any supporting documents,

you can begin the job

search.

To search for jobs you can

go to the Search Jobs area

located at the top left or

you can Search Jobs

directly from this page by

using the Keyword and/or

Location options at the top

right of the screen. For

example a keyword search

might include the agency

name or position title

and/or a location such as

Virginia.

7

Job Search Results

Application Process • February 2010

The Current Search menu located on the right side of the screen tracks your current search

and provides filters that allow you to further refine your search results. You can remove and

add filters to expand or narrow your search. To open the job announcement, click on the job

title.

8

Job Announcement – Apply Online

Application Process • February 2010

Once you’ve located a job you are interested in, reviewed the job announcement and the

How to Apply instructions, click the Apply Online button.

9

Select Resume and Attachment(s)

Application Process • February 2010

After you click Apply Online,

you will have the option to

select a Resume and any

supporting documents

(attachments) to be linked to

your application.

Please Note: If you are

updating a previously submitted

application, you must re-submit

your Resume and all applicable

supporting documents.

After you click Apply for this

position now!, USAJOBS will

redirect you to Application

Manager.

10

Transition to USA Staffing® - Application Manager

Application Process • February 2010

Application Manager is a separate Federal

system from USAJOBS. It is used by many

Federal agencies to collect online

applications and assessment information for

specific positions.

11

Application Manager

Application Process • February 2010

With Application Manager you can:

• Work on, submit, and track your application packages.

• Check the status of each application package (e.g., not submitted, complete, incomplete)

• Use the Application Package Checklist to keep track of an application’s requirements.

• View and print your Assessment Questionnaire responses and any of the documents submitted with an application.

• Select and re-use documents submitted for previous applications in any new application.

• Review any correspondence sent to you by hiring agencies.

• Review and update your personal information at any time.

12

Application Manager

Application Process • February 2010

If you have an

Application Manager

account, you can log

in by entering your

User Name and

Password or if you

don’t already have an

account, you can

create one.

After you first access

Application Manager

from USAJOBS, your

accounts will become

linked and you will not

be required to login to

Application Manager

when redirected from

USAJOBS.

13

Create an Application Manager Account

Application Process • February 2010

Follow the screen

prompts to create an

Application Manager

account. Before you

create an account, it is

important to verify that

you don’t already have

one on file.

Enter your email

address to check if you

have an account.

Once you’ve verified

no accounts are found,

click I’m done checking

for accounts to

proceed.

14

Application Manager

Application Process • February 2010

The first time you access

Application Manager, you

will be required to enter

your Social Security

Number and your Full

Name. It is extremely

important that you enter

this information accurately

and that it matches the

information provided in

USAJOBS.

If you do not enter the

correct SSN, it will affect

your consideration for this

and future applications.

15

Biographic Data – Eligibility Information

Application Process • February 2010

The Biographic Data will be pre-populated with the information you entered

in your USAJOBS account. You may need to complete a few more

informational pages before you begin your Assessment Questionnaire.

The menu on the left tracks your progress as you complete the application.

16

Assessment Questionnaire

Application Process • February 2010

The Assessment

Questionnaire is divided into

sections.

The assessment questions

are job specific and change

for each job announcement

and position.

17

ReUse Documents

Application Process • February 2010

The upper table displays

the USAJOBS documents

for this application. The

status will be Awaiting

Retrieval from USAJOBS.

Once you submit your

application, the system

will retrieve the

documents.

Once you have uploaded

documents directly into

Application Manager

(explained in the next

page), these documents

will be available for re-use

in a table located on the

lower part of this same

screen.

18

Upload Documents

Application Process • February 2010

This section allows you to

upload documents that

may not be in your

USAJOBS account.

Select a document type,

browse, and attach the

document. The system will

confirm the upload was

successful and the

document will be placed in

the Documents On File

table.

Documents uploaded in

this area will be available

in the ReUse Documents

section (previous slide) for

any future applications.

19

Upload Documents

Application Process • February 2010

This section provides a Fax

Cover Page for documents

you are unable to upload.

This fax cover page is pre-

populated with the information

required for the fax to be

processed for this specific

vacancy. The fax number is

provided in the How to Apply

section of the announcement.

It is important to remember

that faxed documents must

have this cover page with the

correct information filled in, or

your documents cannot be

associated with this

application.

20

Submit My Answers

Application Process • February 2010

Once all required

questions have been

completed, you will be

able to click the Submit

My Answers button to

submit your application.

You must select

Submit My Answers

or your application

will not be received.

If you have skipped any

of the required sections,

you will receive a

warning to go back and

complete any missed

section before you can

submit your answers.

21

Confirmation Message

Application Process • February 2010

Once you click the Submit

My Answers button, you will

receive an on-line

confirmation message.

Submitting your

questionnaire responses

may not complete your

application. It is important

that you review the How to

Apply section of the vacancy

announcement to ensure you

comply with all the

requirements for your

application to be considered

as complete.

You may log out or return to

USAJOBS at this point.

22

USAJOBS – Application Status

Application Process • February 2010

The Application Status Area of your USAJOBS account serves as the main source of information for

the status of your online applications. You may use the more information link located under the

Application Status column to learn more about the status of your application or view correspondence

sent to you by the hiring agency. This link takes you directly into the Details Tab of Application

Manager for the selected Application Package.

23

Details Page

Application Process • February 2010

From the Details Page you can:

• View the Job Announcement

• Change your Answers*

• Add Documents*

• Update Biographic Information

• View/Print Your Answers

• Review Status of your Assessment and Documents.

• View Messages sent by Hiring Agency

• View Application Package History

* Changing and resubmitting Answers

or adding documents is permitted

during the open period only. Once the

announcement is closed these

features are no longer available.

24

Checklist Page

Application Process • February 2010

The Checklist Tab allows you to perform the same functions as the Details Tab. Also it offers

a simple view of the status of your Assessment Questionnaire and any Required documents.

If the document Status indicates ―Not Received‖ and the document is marked as ―Yes‖

Required, your Application Package Status will indicate: Incomplete.

25

Remember…

Carefully review Job Announcement and

instructions provided in the How to Apply

section

Create USAJOBS and Application Manager

Accounts if you haven’t done so

already

Complete Assessment Questionnaire in

Application Manager and submit all

required supporting documents online or

via fax

Check your Application Status

before and after the closing date of the job

announcement

Application Process • February 2010

26

More Information

Application Process • February 2010

You may visit USAJOBS’ Information Center – Main Page where you can find tutorials for

using different areas of USAJOBS and information about Federal Employment, Applying for

Federal Jobs, and Job Search, among others.

This Fact Sheet:

Provides an overview of the

Application Manager system.

Explains the system’s features and benefits.

Describes the steps for

completing applications with Application

Manager.

Gives tips for

getting started with the system.

Lists references

for finding additional

information on

hiring reform.

OCHR FACTSHEET THE

Application Manager

For Employees and Applicants

Issued: March 2011

System Features

Application Manager:

Enables applicants to complete, submit and track their application packages

Guides applicants through completing the assessment questionnaire and

uploading required documents

Provides access to previously submitted application packages

Displays application status details

Outlines correspondence sent to applicants from hiring agencies

HIRING REFORM

Application Manager

Application Manager is a system linked to USAJOBS that simplifies the application

process and helps applicants manage their applications. Applicants are directed to

Application Manager from USAJOBS when the job announcement requires the

completion of an assessment questionnaire. In addition to guiding applicants through

assessments, the system provides numerous streamlined features and benefits to the

applicant. Many federal agencies also use this system to collect applicant information

following the application process.

Benefits to the Applicant

Application Manager allows applicants to:

Easily track the status of each application requirement and stay on top of what

needs to be done through the automated application package checklist

Effectively prepare for interviews by viewing or printing assessment responses

and any of the documents submitted with an application

Apply for new job announcements without starting from scratch by re-using

previously submitted documents and answers to assessments

Use a single tool to review all correspondence sent from hiring agencies

OCHR FACTSHEET

FACTSHEET: Application Manager March 2011

Getting Started

A step-by-step guide on the application process using USAJOBS and Application Manager is available at

http://www.public.navy.mil/donhr/Employment/HiringReform1/Step%20by%20step%20application%20process%20-

%20USAJOBS%20and%20Application%20Manager%20FINAL.pdf

For questions about applying for particular jobs, please see the agency contact info listed in the “How to

Apply” section of the job announcement on USAJOBS.

For USAJOBS technical assistance, visit www.usajobs.gov/help.asp.

Where to Find Additional Information

Additional information regarding hiring reform can be found on the DON Hiring Reform website

www.public.navy.mil/donhr/Employment/HiringReform/Pages/ApplicantToolkit.aspx. This website provides:

Fact sheets on the transition to USAJOBS and an employee/applicant checklist

Reference guides on creating a powerful resume and common hiring program categories

Online tools related to USAJOBS and downloading the USAJOBS iPhone app

Answers to frequently asked questions

OCHR FACTSHEET

Civilian Careers with the Department of the Navy

Real World Challenges, Real Life Rewards

www.public.navy.mil/DONHR/Employment/HiringReform

Still Need Assistance?

Further questions on hiring reform may be sent to the DON Hiring Reform Team at DONhrfaq@navy.mil.

Completing Applications with Application Manager

If the job announcement posted on USAJOBS requires completion of a questionnaire, the applicant is

redirected to Application Manager to complete the questionnaire and finalize their application

To support this, applicants must create an Application Manager account at https://ApplicationManager.gov

When redirected from USAJOBS to Application Manager, both accounts become linked and logging in to

Application Manager is not required; applicants will be taken directly to the appropriate job application page

Follow the instructions in the Navigation Box to complete the application:

o Complete the biographic and eligibility information, and the Assessment Questionnaire

o Upload documents – if not already attached, attach a résumé and other supporting documents

o Submit your answers – review and submit the final application package

To review the status of application packages, go to „My Application Packages‟ on the main page

NOTE: The first time you access Application Manager, you will be required to enter your Social Security

Number and your full name. It is extremely important to enter this information accurately and ensure that it

matches the information provided in USAJOBS (if you do not enter the correct SSN, it will affect your

application consideration).

This Fact Sheet:

Provides an overview of the

Application Manager system.

Explains the system’s features and benefits.

Describes the steps for

completing applications with Application

Manager.

Gives tips for

getting started with the system.

Lists references

for finding additional

information on

hiring reform.

OCHR FACTSHEET THE

Application Manager

For Employees and Applicants

Issued: March 2011

System Features

Application Manager:

Enables applicants to complete, submit and track their application packages

Guides applicants through completing the assessment questionnaire and

uploading required documents

Provides access to previously submitted application packages

Displays application status details

Outlines correspondence sent to applicants from hiring agencies

HIRING REFORM

Application Manager

Application Manager is a system linked to USAJOBS that simplifies the application

process and helps applicants manage their applications. Applicants are directed to

Application Manager from USAJOBS when the job announcement requires the

completion of an assessment questionnaire. In addition to guiding applicants through

assessments, the system provides numerous streamlined features and benefits to the

applicant. Many federal agencies also use this system to collect applicant information

following the application process.

Benefits to the Applicant

Application Manager allows applicants to:

Easily track the status of each application requirement and stay on top of what

needs to be done through the automated application package checklist

Effectively prepare for interviews by viewing or printing assessment responses

and any of the documents submitted with an application

Apply for new job announcements without starting from scratch by re-using

previously submitted documents and answers to assessments

Use a single tool to review all correspondence sent from hiring agencies

OCHR FACTSHEET

FACTSHEET: Application Manager March 2011

Getting Started

A step-by-step guide on the application process using USAJOBS and Application Manager is available at

http://www.public.navy.mil/donhr/Employment/HiringReform1/Step%20by%20step%20application%20process%20-

%20USAJOBS%20and%20Application%20Manager%20FINAL.pdf

For questions about applying for particular jobs, please see the agency contact info listed in the “How to

Apply” section of the job announcement on USAJOBS.

For USAJOBS technical assistance, visit www.usajobs.gov/help.asp.

Where to Find Additional Information

Additional information regarding hiring reform can be found on the DON Hiring Reform website

www.public.navy.mil/donhr/Employment/HiringReform/Pages/ApplicantToolkit.aspx. This website provides:

Fact sheets on the transition to USAJOBS and an employee/applicant checklist

Reference guides on creating a powerful resume and common hiring program categories

Online tools related to USAJOBS and downloading the USAJOBS iPhone app

Answers to frequently asked questions

OCHR FACTSHEET

Civilian Careers with the Department of the Navy

Real World Challenges, Real Life Rewards

www.public.navy.mil/DONHR/Employment/HiringReform

Still Need Assistance?

Further questions on hiring reform may be sent to the DON Hiring Reform Team at DONhrfaq@navy.mil.

Completing Applications with Application Manager

If the job announcement posted on USAJOBS requires completion of a questionnaire, the applicant is

redirected to Application Manager to complete the questionnaire and finalize their application

To support this, applicants must create an Application Manager account at https://ApplicationManager.gov

When redirected from USAJOBS to Application Manager, both accounts become linked and logging in to

Application Manager is not required; applicants will be taken directly to the appropriate job application page

Follow the instructions in the Navigation Box to complete the application:

o Complete the biographic and eligibility information, and the Assessment Questionnaire

o Upload documents – if not already attached, attach a résumé and other supporting documents

o Submit your answers – review and submit the final application package

To review the status of application packages, go to „My Application Packages‟ on the main page

NOTE: The first time you access Application Manager, you will be required to enter your Social Security

Number and your full name. It is extremely important to enter this information accurately and ensure that it

matches the information provided in USAJOBS (if you do not enter the correct SSN, it will affect your

application consideration).