update on current developments archives new zealand
TRANSCRIPT
Update on Current Developments
Archives New Zealand
Government Digital Archive
• The aim: A specialised digital archive for secure preservation of public sector archives through long-term change
• Programme structure in place. Key people:• Alison Fleming, acting GDA Programme Manager• Matthias Nowak, responsible for technology development team• Evelyn Wareham, Digital Continuity Manager, and her team
leading policy development, agency engagement and business change
• Archives NZ working with National Library on requirements for shared digital repository
Road Map to Government Digital Archive
2010 2011 2012 2013
Initiation
Software implementation
Develop Archway and new tools
Develop new processes at Archives and agencies
Go Live
Agree vision
• Proposed organisational design document • Archives and NLNZ as business groups in new
Knowledge, Information and Technology branch• Final design to be released 12 November• Enabling legislation before select committee:
report back due by 24 November• Timeframe for formal integration still 1 February
2011• More at www.integration.dia.govt.nz
321: Archives/DIA/NLNZ Integration
Digital Recordkeeping Standard update
• Project to replace ERKSS is nearly complete
• Standard has a new name! Digital Recordkeeping Standard
• Thank you for all your feedback!
• Next steps
Government Recordkeeping Survey 2010
• Response – public offices 93% - local authorities 60%
• Formal recordkeeping programme in place, or being developed, reported by 93% public office and 92% local authority respondents
• Reports on Archives NZ website http://archives.govt.nz/advice/public-records-act-2005/compliance-tools/government-recordkeeping-surveys#documents
• Thank you for your participation!
Disposal Standard Update
• Issued on June 28
• Mandatory date will be July 1, 2012
• Publishing process is underway
• An PDF version is available on our website under ‘Current Projects and News’
• Launch event planned for November 24
Migration of Continuum Content• Continuum publications are being migrated to the
main Archives NZ website over next few months• The Continuum website will be decommissioned, but
the Continuum brand will still be used for publications.
• Redirects will be put in place• There will be a landing page on the new website with
all the publications listed• Further information will be made available when
migration is complete
Customer Satisfaction Survey
• In May Archives ran a Customer Satisfaction Survey
• 83% of all clients were satisfied or very satisfied.
• We have identified some areas for improvement and we are currently developing an action plan to target these areas
• Any feedback or comments on our advice service please
e-mail [email protected]
Audit Programme Update
• Initial audits completed and feedback taken onboard • Now in ‘factory mode’ with approx 30 audits
underway• Capability self-assessment application well received • All 2010/11 audit clients notified• Audit Service Providers now engaged in field audit
work• All ‘operating to plan’
Any queries, contact [email protected]
Digitisation Training Course
• ‘Plan before you scan’• Sold out like hot cakes!
• First course was run in August to excellent reviews• All further digitisation courses this year have been sold
out• Further information see
http://www.archives.govt.nz/advice/training-and-events/• To register your interest for future courses email
Government Recordkeeping Training Courses
The following courses will be offered in Auckland in 2011:
Recordkeeping Metadata – 8th March 2011
Digitisation – 9th March 2011
For further information please visit
http://archives.govt.nz/advice/training-and-events/government-recordkeeping-training
Changing faces at Archives
• New people and new roles• Rebecca Smart – Advisor, Govt RK Group• Karamdeep Sahota – Advisor, Govt RK Group• Derek Clear – Advisor, Appraisal• Peter Bisley – Advisor, Appraisal• Zelda McKay – Admin Assistant Govt RK Group• Anna Henry – Digital Archivist, Digital Continuity• Mark Crookston and Monica Greenan – Senior Advisors, Digital
Continuity• Cheryl Pointon – Manager, Appraisal
• Departures• Geordy Muir – to Dunedin Regional Office of Archives NZ• Lavina Edwin
