Unit 2: Induction and Orientation

Unit 1: HDR & GRS HDR Cohort GRS Role GRS Office & Structure GRS Webpages HDR Policies & Rules Course Administration

Unit 2: Induction & Orientation Induction Campus Card Student Email studentConnect Supervision SPORS Professional Relationships Graduate Research Coordinators Scholarships SSAF & OSHC

Unit 3: Candidature Management Enrolment ACE & Coursework Enrolments DELNA Milestone Paperwork Research Funding Research Proposals Annual Progress Reports Confirmation of Candidature GRS Forms Ethics Approvals

Induction Structure

Re-enrolment Candidature Variations Leave & Suspensions Student Travel & Travel Awards Partnerships & Internships IP & Legal Services

Unit 4: Support, Training & Resources GEOs Researcher Training Resources & Training Academic Writing & Editorial Assistance STUDYSmarter Turnitin LinkedIn Learning Library Services Computer & IT Help Statistical Consultations Research Integrity Training Ethics Application Support Careers Guild & PSA Safety & Security Wellbeing

Unit 5: Examination Thesis Examination Viva Voce Thesis as Series of Papers

List of Abbreviations and Acronyms ABLE Arts, Business, Law and Education

ACE Academic Conduct Essentials

AEC Animal Ethics Committee

APA Australian Postgraduate Award

APR.Intern Australian Postgraduate Research Intern

COI Conflict of Interest

DBA Doctor of Business Administration

DELNA Diagnostic English Language Needs Assessment

EMS Engineering and Mathematical Sciences

FAQ Frequently Asked Questions

FTE Full Time Equivalent

GEO Graduate Education Officer

GRC Graduate Research Coordinator

GRS Graduate Research School

HDR Higher Degree Research

HDR Prelim HDR Preliminary

HMS Health and Medical Sciences

HREC Human Research Ethics Committee

IPEd Institute of Professional Editors

IPRS International Postgraduate Research Scholarships

LMS Learning Management System (BlackBoard)

MPhil Masters of Philosophy

MRes Masters of Research

ORE Office of Research Enterprise

OSHC Overseas Health Cover

PhD Doctor of Philosophy

PPD Paid Professional Development

REU Research End User

RIA Research Integrity Advisor

RTF Researcher training Framework

RTP Research Training Program

RTS Researcher Training Scheme

SCI Science

SIRF Scholarships for International Research Fees

SJD Doctor of Juridical Science

SPORS Student Perceptions of Research Supervision

SSAF Student Services and Amenities Fees

TEQSA Tertiary Education Quality and Standards

UPA UWA Postgraduate Award

UWA University of Western Australia

Induction, Orientation & Welcome

Shortly after enrolment, you will be invited to attend a variety of induction events. Attending these events is important, even if you have completed other courses at UWA. The GRS induction involves this online module followed by a half day, face-to-face GRS Welcome. You may also be invited to induction and orientation events by your supervisors, research group, school, faculty and UniStart. Both the GRS and other induction events provide you with • valuable information and strategies for your course • opportunity to meet the key people in your course • information about where to go for help and advice. If you are new to UWA and/or new to Perth, you may wish to take a guided or virtual tour of campus, sign up for a UniMentor, learn more about what UWA and Perth have to offer, or read about UWA’s history and academic success.

UWA History UniMentor UWA Tours UniStart UWA Reputation GRS Welcome

UWA Campus Card

Shortly after enrolment at the GRS you need to obtain your UWA Campus Card . This card includes your photograph (uploaded using CaptureMe), student number, and library barcode and is issued for free from Student Central. You will need your card for • electronic access to buildings • proof of identification • library borrowing and electronic database access • storing cash value to pay for printing and copying in libraries and computer labs • Guild discounts

Guild Discounts UWA Campus Card

Pheme Account Your Pheme username (your student number) and password are used for a range of electronic services including UWA student email, the Learning Management System (LMS), Blackboard, and studentConnect, and network and internet access via Unifi. Activate your Pheme account to access these services.

Activate Pheme Student Central

Student email & research name email

All UWA correspondence will be sent to your student email account so it is important that you set up your official student email shortly after enrolment. Check this account regularly to ensure you do not miss anything important.

You can also request a research name email alias that uses your name rather than your student number. Any email addressed to this UWA research name email will be delivered to your student email account. At the time you activate your Pheme account you can activate your research name email.

email

Business card Your may find a UWA business card is useful at conferences and other networking opportunities. You must apply for your card through the GRS. The cards will be paid for by you, your supervisors or your or school. Uniprint provides a template and prints the cards.

Apply for Business Card

Callista database: studentConnect

UWA uses a Callista database to manage student information. You can access your student record through the studentConnect interface of this database and your supervisors can access your record using staffConnect.

You can check your enrolment details and your milestones in studentConnect.

You can also edit your personal details. Please ensure your contact address, home address, and emergency contact details kept up-to-date at all times.

studentConnect

Supervision

You must have at least two UWA supervisors. You have a Principal supervisor responsible for your academic leadership and a Coordinating supervisor responsible for your academic management.

When your Principal and Coordinating Supervisors are the same person, you will also be appointed a co-supervisor. You may also have additional co-supervisor(s) and external supervisor(s).

You can find the definitions of UWA supervisor types in the Graduate Research Training Policy and a description of their roles and responsibilities.

Requests to change supervisory teams can be made to the GRS at anytime in your candidature.

Graduate Research Training Policy

SPORS Questionnaire

Student Perceptions of Research Supervision (SPORS) is a tool to facilitate discussion between you and your supervisory team about expectations of supervision.

The tool consists of a pair of matching questionnaires – one for you and one for a supervisor. You can adapt the tool to your needs by adding or deleting questions.

The SPORS questionnaires can be used early in research candidature and throughout candidature to re-align your team expectations.

SPORS

Supervisory Relationships & Conflicts of Interest

To better understand UWA’s expectations of your conduct and the conduct of your supervisors, read Universities Australia’s Principles for Respectful Supervisory Relationships and UWA’s Professional and Personal Relationships policy.

In addition to maintaining professional, respectful relationships with your supervisors, your relationships cannot involve any conflicts of interest. Examples of possible conflicts of interest outlined in the Examinations Policy may be useful in helping you consider if any of the relationships in your supervisory team are conflicted.

Respectful Relationships Professional Relationships COI Examples

Graduate Research Coordinators

Each school has at least one Graduate Research Coordinator (GRC). GRCs are responsible for

• Inducting you into your school

• Providing counsel to you at all stages of candidature and referring you and your supervisors to specific sources of support and assistance

• Coordinating professional development activities such as research seminars

GRCs also approve your research proposal, annual progress reports and thesis and approve any requests to change your candidature. They do this by reading and signing your paperwork before this paperwork is submitted to the GRS.

Some schools have very stable GRC positions, others are more dynamic. An updated list of GRCs is available from the GRS webpages.

GRC Contact List

UWA Scholarships

UWA awards a range of HDR scholarships, including the RTP, SIRF and UPA scholarships. Scholarships are awarded in two rounds per year and are highly competitive.

You can apply for these scholarships by completing an online application submitted through the UWA HDR application portal called iAthena. You only need to apply once for each round - your application will be used to match you to all scholarships you are eligible for.

iAthena Scholarship Key Dates Scholarships Database

SSAF All UWA students are required to pay a Student Services and Amenities Fee (SSAF). SSAF is used to support recreational, sporting and educational facilities and social, education and representation activities and services at UWA. You will be notified when your SSAF fee is due. Student Central can answer any questions you have about SSAF.

SSAF OSHC Support

OSHC Support All international students applying for a student visa must have Overseas Student Health Cover (OSHC) for the entire duration of their student visa. An Allianz representative is available in Student Central to answer any questions you have about OSHC.

How to pay SSAF

Return to Induction

Proceed to Unit 3