contractor registration orientation & induction pack f15/663 ar17/3044 – contractor...

PORT AUGUSTA CITY COUNCIL

Contractor Registration Orientation & Induction Pack

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F15/663 AR17/3044 – Contractor Orientation and Induction Pack of 31

Contractor Orientation and Induction Pack 1. Introduction This guide is designed to provide Contractors of the Port Augusta City Council with information on their Work Health and Safety obligations and general Contractor Management requirements. This will ensure a systematic approach to the management of health and safety related to Contractors, Workers and the general public. It is the aim of Council to engage Contractors who are competent providers of services and who can demonstrate compliance with WHS legislation. By signing off on this document, Contractors to Council are agreeing to abide by the conditions set out in this document. The key purpose of this guide is to provide information on: • Obligations under the S.A. Work Health and Safety Act 2012 (WHS Act) and Work Health

and Safety Regulations 2012 (WHS Regulations); • Identification, assessment and control of hazards relevant to all Councils. • General operational issues associated with the interaction of Council and Contractors. Site Inductions will be provided, where ever reasonably practicable, to confirm any site specific hazards and emergency requirements that contractors need to be made aware of. The Port Augusta City Council’s vision and aspiration is contained in the following statement:

“To ensure, so far as is reasonably practicable, the health and safety of workers and others via a Management Systems approach to Work Health and Safety (WHS) and Injury Management (IM), in line with the organisational vision of Local Government Workplaces.” (Local Government Association Workers Compensation Scheme Work Health Safety and Return to Work Policy – 1. Purpose) For the purpose of these requirements, the term “workers” in relation to Contractors and Suppliers, refers to the Contractor and Supplier’s employees. It is our expectation that all the people will be treated with patience, dignity and respect.

2. Contractor Management Information Contractors are deemed workers under the WHS Act and in reference to this document a Contractor may be referred to as a Worker, a Public Officer, Supplier, Consultant or Sub-Contractor. A Contractor Induction Checklist is attached (Appendix A) to provide an agreement of obligations. 3. Requirements for Council’s Preferred Contractors Register For a contractor to be listed on council’s Preferred Contractor’s Register, evidence must be provided to council’s Contracts and Events Officer. This includes but not limited to; current Public Liability and Professional Indemnity Insurances along with evidence of current WorkCover registration. These must be received by Council prior to the issue of a Contract or Purchase Order. Contractors must provide Council with updated certificates within seven (7) days of expiry. (Appendix B) 4. Contracts and Panel Agreements The Council has prepared this document in order to assist Council workers including Contractors, to work safely and effectively on Council sites and abide by Legislative and Council requirements relating to people and property. All contractual requirements are dealt with within the relevant Contract or Panel Agreements.


5. ICAC The Contractor acknowledges that by entering into an agreement with Council the Contractor will be considered to be a “public officer” for the purposes of the Independent Commissioner Against Corruption Act, 2012 (SA) (ICAC Act) and is obliged to comply with the ICAC Act and the directions and guidelines issued pursuant to the ICAC Act. As a public officer you are obliged to report to the Office for Public Integrity (OPI) any matters that you reasonably suspect: • Involves corruption in public administration; • Involves serious or systemic misconduct in public administration; • Involves serious or systemic maladministration in public administration. The report must be made as soon as practicable after you become aware that the matter is of a kind that must be reported. 6. Work Health Safety and Injury Management Policies Safety is an important part of Council’s induction program. Council has an obligation to ensure people and the natural environment are not exposed to hazards or damage and that a safe workplace is provided for all Workers where Council has direct control over the activities so far as is reasonably practicable. A person is defined as a Worker if they carry out work in any capacity for a Person Conducting a Business or Undertaking (PCBU). This includes (but is not limited to) employees, volunteers, work for the dole participants contractors and sub-contractors. This document is provided for the guidance of all contractors and suppliers. It will assist in setting a standard for safety management and risk control. All contractors and suppliers must ensure their WHS legislative compliance is met through their own management systems or utilising Council’s WHS Management System. 7. Workplace Bullying and Harassment Bullying or harassment is not acceptable in any workplace. All Contractors must ensure Workers comply with legislation related to diversity and workplace bullying and harassment. Contractors must work with Council to provide an environment in which Employees, Contractors, Suppliers, Volunteers, Work for the dole particapants, Visitors and General Public can attend Council property without being subject to any harassment, discrimination or bullying. 8 Fit for Work All Workers are required to report to work in a fit state, unimpaired by any substance, so they can perform their work safely, competently and professionally. Contractors must ensure no worker in their care and control is permitted to enter or work on Council premises or worksites whilst under the influence of alcohol or drugs. The contractor is responsible for ensuring their workers and sub-contractors are aware that for the duration of the contract they are subject to council’s Drug and Alcohol Policy / Testing Procedure (Attachment 1) and that the policy is disseminated to its workers and sub-contractors. Contractors must ensure the requirements are implemented by monitoring all their workers and sub-contractors and those who may be taking prescription medication which may affect their ability to undertake their work safely.


Smoke Free Environment Smoking is not permitted within any Council building or within five (5) metres of a door, window, air conditioning inlet or similar space. Smoking is not premitted within a confined space or production of any naked flame in a Council open space where there is a likelihood of a vegetation fire. Health Monitoring Health monitoring must be undertaken in line with identified hazards. These hazards may include: • Asbestos • Hazardous Noise • Lead • Hazardous Chemicals Council Contact Person If you require clarification or have any questions, please ask your nominated Council contact or Contract Superintendent. 9. Legislation and Responsibilities WHS Legislation All Contractors working within the Port Augusta City Council or on a Council controlled work sites shall meet the requirements of their own Policies, Processes and at the minimum the Port Augusta City Council’s Policies and procedures, all relevant Work Health Safety and Environmental Legislation, Codes of Practice and Regulator’s Guidelines so far as is reasonably practicable. All legislative requirements must be followed. WHS Legislation – 2012 Act The WHS Act 2012 describes how to provide health and safety in South Australian workplaces. WHS Legislation – 2012 Regulations The WHS Regulations 2012 are made under the Act and set out the general principles and practical steps that should be followed in order to prevent injury and illness at work. WHS Legislation – Codes of Practice Codes of Practice give you practical guideance on how to comply with legal requirements of specific legislation and should be used in addition to the Act and Regulations. You are obliged to follow gazetted approved Codes of Practice unless you can apply an alternate solution that is equal or better. Legislative Non-Compliance If a contractor or sub-contractor is in breach of any WHS requirements, all work with regards to that activity must be suspended. The breach must be documented to ensure both the Contractor and Council are aware of the incident. The Council contact or Superintendent will alert the Contractor as soon as possible as to the immediate requirements. Work cannot recommence until the Council’s contact or Superintendent is satisfied that adequate corrective actions have been implemented to eliminate or minimise the non-compliance. Environmental Considerations All precautions must be taken to minimise the generation of environmental hazards including pollutants, chemicals, dust, fumes, gases and vapours. In the event of any spillage of any substance, you must take immediate evasive action and notify your Council contact or Superintendent.


Stormwater You must ensure that no amount of environmental contaminants (waste) is permitted to enter the stormwater system, in accordance with EPA Stormwater Pollution Prevention Codes of Practice: Building & Construction and Community. Soil Contaminated Soil registered as Council owned contaminated land is not to be removed unless authorised by the Council contact or Superintendent . Any works carried out on the contaminated land(s) must follow the Environmental Management Plan (EMP) set for the project. The EMP, at a minimum, will detail the nature of contaminants(s) and the risks of harm that may be related to people, flora and fauna associated with contaminant(s) and the method of the control required to elimnate or minimise the nominated risk. Noise Noise levels must be kept to a minimum and within the times allotted within both WHS and Environmental legislative requirements. For building sites with construction noise, the work time with high level noise is set between 7.00am and 7.00pm, Monday to Saturday or negotiated with relevant stakeholders at other times in accordance with the Environmental Noise Act 2007 Part 5 – Development Authorisation Applications. For all other circumstances, refer to the Environment Protection Act 1993. Flora and Fauna Significant flora must be maintained ensuring no damage to above ground vegetation or root systems. Appropriate approvals must be secured before removal of significant flora. You must ensure that all fauna particular to the area of works is not permanently displaced or harmed in any way (e.g. water birds, inquisitive fauna). Artefacts Any artefacts of an indigenous nature or human remains found whilst carrying out the contracted work will require you to stop work in that area immediately and notify the Council’s contact or Superintendant. 10. Site Access Contractor Induction (including Sub-Contractors) The contractor must ensure that their workers and sub-contractors undertake a site induction before work is carried out on behalf of Council. Site induction documentation must be available upon request by the Council contact or Superintendent and may involve Council personnel as required. This must be recorded and retained using either the contractor’s or Council’s Induction documents. Security Contractors are only granted access to Council worksites on the condition that Workers under their care and control, implement appropriate safety and social behaviour. Authorisation to Work Authorisation must be obtained for specific works carried out within the Council area. This includes: • Alteration of a road e.g.

o Alteration of a road to permit or facilitate access from an adjacent property o Erects or installs a structure

Applications for Civil Works (Section 221) can be obtained from Council.

http://www.legislation.sa.gov.au/LZ/C/A/ENVIRONMENT%20PROTECTION%20ACT%201993.aspx


Vehicles Drivers must observe all parking, speed restrictions, road traffic signs, signals, line markings, traffic flows, pedestrian traffic and other requirements of the Road Traffic Act 1961 for that site. All operators of vehicles must hold appropriate licences. Clearance to Work – Heritage No work is allowed on a heritage listed building unless development approval has been granted. Any work that may go outside that approval and have a permanent impact on the building structure or façade needs to be discussed with the Council contact or Superintendent prior to the work being carried out. Some heritage buildings may have Asbestos Containing Material (ACM) or old equipment with friable asbestos insulation. Lead based paint may be present. Contractors to verify with Council’s Asbestos Register prior to commencing any works. Clearance to Work – Hot Work on Total Fire Ban Days In some instances, Contractors will need to apply for a Tenth Schedule Permit (under the Fire and Emergency Services Act 2005) from Council’s Fire Prevention Officer. These Permits are required during total fire ban days where the work is not being carried out in a designated hot work area e.g. Depot. 11. Risk Management Hazard Identification All Contractors must ensure a hazard identification process is in place and is documented. This may take the form of risk assessment, site assessment, inspection form, site work pre-start review or site daily pre-start meeting process to discuss hazards. You must ensure steps are taken to identify all reasonably foreseeable hazards arising from work which may affect the health or safety of any person at, in or near the workplace. When developing controls for these hazards the Hierarchy of Control is the preferred order of control. 1. Elimination – e.g. not introducing the hazard into the workplace, designing it

out or removing it from the workplace completely. 2. Substitution – e.g. replacing the hazard with something that does the same

job but with a lower level of risk. 3. Isolation – e.g. physically separating the source of harm from people by

distance or by using barriers. 4. Engineering – e.g. installing guards on machinery, using mechanical devices

such as trolleys or hoists to move heavy loads. 5. Administration – e.g. using work methods or procedures that are designed to

minimise exposure to a hazard. 6. Personal Protective Equipment - e.g. using gloves, respirators, safety glasses, ear

plugs, sunscreen, etc. Consultation on Safety Issues Consultation involves the sharing of relevant information between Council and contractors. This gives both parties and their workers a reasonable opportunity to express their views, raise WHS issues and contribute to decision making in relation to WHS matters, taking their views into account and advising them of the outcome of consultation in a timely manner. Safe System of Work A safe system of work is required to mitigate the risk of harm or damage to people, buildings, equipment and the environment for the duration of any work undertaken.


Contractors and Suppliers will be required to produce documents for particular standard tasks within their operations in the form of Work Health and Safety management Plan ( attachment A), Risk Assessments, Safe Work Instructions (SWI), Safe Operating Processes (SOP), Safety Data Sheets, Safe Work Method Statements (SWMS) or other such acceptable formats. Copies must be available at the worksite and all Workers are to be briefed on the documents with attendance recorded and available upon request. Emergency Response Contractors are responsible for developing Emergency Response Processes for work they are undertaking. Contractors must ensure that all Workers under their care and control receive instruction and training on emergency evacuation plans, first aid requirements and fire equipment prior to commencing any work. Council shall provide a site induction which shall include detail of their local emergency response procedures and plans. Work Environment Council will provide information on the known hazards related to the site of contracted works. It is the Contractor’s responsibility to systematically identify all other hazards associated with the contracted works. • Safety signage is a method of communicating required legal safety direction and must be

complied with. If signage in your area of work is not appropriate, discuss with the Council contact or Superintendent.

• Fire precautions must be in place when carrying out work, you must not restrict or impede emergency evacuation routes or access to fire extinguishers, hoses or doors and must participate in any drills whilst on site.

• Storage of all flammable and combustible materials must be stored as per legislative requirements or removed from the site at the end of each workday.

• Fire Systems and Smoke Detectors will be affected by any works that produce smoke or dust. The Council contact or Superintendent must be notified to allow smoke detectors and fire suppression equipment to be suitably covered or isolated. The Building Emergency or Fire Warden must also be notified.

• Contractors who fail to give notice of the intended work and activate an alarm will be liable for all costs incurred.

• Refuelling of plant on site must be accompanied by a documented assessment of the risks related to heat, naked flames or sparks caused by any equipment including mobile phones or static electricity. Bulk fuel containers on-site must be bunded in accordance with the EPA guidelines.

Personal Protective Equipment (PPE) Contractors must ensure that all Workers are issued with and wear appropriate Australian Standard approved PPE and clothing for tasks undertaken and adhere to Local Government’s full cover up policy eg. long sleeved shirts, long trousers, brimmed hat or legionnaire style cap, steel cap boots. 12. Monitoring and Reporting Contractor Responsibilities Contractors must ensure levels of supervision correspond with the level of risk associated with the work. Supervision must include the management of all works including Sub-Contractors while on site.


Contract Responsibilities Council will provide, as a minimum, a monitoring role of the contracted works. This will be arranged between the Council contact or Superintendent and the designated Contractor representative and may include members of Council’s WHS Team. Contract Monitoring The Council Contact or Superintendent will undertake monitoring in accordance with a schedule identified from the initial Risk Assessment undertaken by both parties in relation to the complexities and risks identified in the course of the assessment. The frequency of monitoring will be determined and documented during the “Project / Contract Start Up” meeting (Agenda Item 4.0) Internal Audits Council use internal audits to monitor and review workplace WHS system performance and this may include Contractors working for Council. By accepting work, Contractors agree to participate in this process. Site Inspections Contractors must allow the relevant Council Worker or any other staff member with approval by the Council contact or Superintendent, to access the worksite site or work for the purpose of conducting a Safety or Environmental inspection. If the Contractor is made aware of any hazards via a site inspection they must take all practicable steps to rectify the issue. Changes to Work If the scope of work has a variation during the life of the contract, the Contractor must review and update all Risk Assessment/SWI/SOP/SWMS/JSA inclusive of updated control measures. A copy of ALL updates must be forwarded to the relevant Council contact or Superintendent. Incident and Accident Reporting Incident reporting is a legal obligation. All workers must ensure that any incidents occurring on a Council worksite are reported to the relevant contract management representative and the Council contact or Superintendent as soon as practicable. Incidents may include: • Near Miss • Injury • Environmental Impact • Business Process/Behaviour • Complaint by member of the Public • Property/Equipment Damage • Occupational Illness/Disease In the case of a personal injury or damage to equipment or structures, the contractor must in conjunction with Council, implement their own Incident Investigation & Reporting Process and provide a copy to the Council contact or Superintendent. Notifiable Incidents If a notifiable incident occurs, the Contractor must immediately notify the relevant authority which may include

• SafeWork SA (Telephone: 1800 777 209 - 24 hours a day) • The Office of the Technical Regulator (Telephone: 8226 5518 Business Hours or 1800 558

811 After Hours); or The Environmental Protection Authority (EPA) (Telephone: 1800 623 445) The contractor must also contact Council contact manager/superintendent as soon as practicable.

http://www.austlii.edu.au/au/legis/sa/consol_reg/ohsawr1995445/s6.5.1.html#notifiable_work


Waste Disposal Contractors are responsible for maintaining a clean, tidy and safe work site. All waste must be disposed of by the Contractor off-site unless Council directs otherwise. All means of access and egress in the vicinity of the site must be kept clear of obstruction. 13. Hazardous Work – Including High Risk Work This section includes: • Noise • Hazardous Manual Tasks • Confined Spaces • Risk of Fall • Electrical Work/Hazards • Energy Isolation • Work Zone Traffic Management • Hot Work • Excavation • Hazardous Chemicals • Lead Work • Asbestos Containing Material (ACM) • Adverse Weather • Remote/Isolated Work Noise All workers must manage risks to health and safety relating to noise related hazards. Contractors are required to implement appropriate controls to either eliminate and, if not reasonably practicable, to minimise the risk of injury/ illness to themselves, others and the general public whilst on Council premises and worksites. Communication between the contractor and the Council contact or Superintendent in relation to noise-related activities should occur as part of the hazard identification process prior to commencing work. Hazardous Manual Tasks All workers must manage risks to health and safety relating to a musculoskeletal disorder associated with a hazardous manual task. A hazardous manual task may involve one or more of the following: • Repetitive or sustained force • High or sudden force • Repetitive movement • Sustained or awkward posture • Exposure to vibration Confined Spaces Work in confined spaces shall be carried out in accordance with the legislative requirements. Entry into confined spaces is not permitted without a valid Confined Space Entry Permit. Risk of Falls Work at heights must be carried out in accordance with legislative requirements. All relevant non-fixed equipment, including portable ladders, must be provided by the Contractor. Contractors must ensure that all Workers have received appropriate training in the correct use of equipment, including fall arrest systems. “Working at Heights Permits” are required.


Electrical Work All electrical work is to be completed by an appropriately licensed Electrician to the relevant standard. A risk Assessment is to be undertaken for all Electrical works. All work requiring a C.O.C. undertaken on behalf of Council, must be supplied with a Certificate of Compliance on completion of the job. Electrical Hazards – Overhead and Underground Services Processes related to safe working distances in close proximity to overhead and underground electrical supply are set out in the Electrical Regulations. Relevant competencies are required if the work is in the vicinity of power. Electrical Hazards – Portable Electrical Equipment All portable tools, power leads and Residual Current Devises (RCDs), used or supplied by the Contractor, must be in current test date and be tagged. Portable RCD’s must be used when operating portable electrical equipment. Energy Isolation Isolation processes are designed to protect Workers from energy sources including electricity, gas hydraulic and water whilst carrying out repairs, maintenance, cleaning or servicing of equipment. Work Zone Traffic Management (WZTM) Workers responsible for Traffic Guidance Schemes (TGS) must hold a current competency and carry on their person a current Work Zone Traffic Management (WZTM) card. Hot Work Hot work comprises of any grinding, welding, thermal or oxygen cutting or heating and other related heat-producing or spark-producing operations. A risk assessment is to be undertaken for hot work activities. Hot works undertaken outside of a designated hot work area should be controlled by a permit system. Excavation All types of excavation work, including bulk excavations more than 1.5 metres deep, trenches, shafts and tunnels shall be carried out in accordance with legislative requirements which include risk assessment and development of appropriate controls. Underground Services - (DBYD) Dial Before You Dig (DBYD) www.1100.com.au or phone: 1100 or preferred agencies must be contacted to confirm the nature and location of services such as electrical, water, gas, sewer & communication cables buried within roadways, footpaths and open spaces that could be within the work zone. Council has many underground services and their locations can usually be accessed through the DBYD Program. Underground sprinkler systems may be using B class water is in use in many of Council’s recreational and main street spaces. No penetration of ground with stakes or posts is allowed in these areas. B class water may generally be identified by purple pipe work. Please contact council staff for the location of irrigation pipes prior to any works. Survey markings can be arranged for events that require erection of marquees. Hazardous Chemicals Chemicals that are classified as hazardous must be used and stored in accordance with legislative requirements. Safety Data Sheets Contractors must ensure copies of current Safety Data Sheet (SDS) are available as required and containers labelled correctly.


Emergency Plans A JSA or Risk Assessment accompanied by a Safe Work Instruction (SWI, SOP or SWMS) must be completed and controls implemented for work that involves hazardous chemicals. Lead Work It is possible that lead based paint may be present in older buildings. Any suspected surfaces that are to be sanded or disturbed must be tested prior to work commencing. Asbestos Containing Material (ACM) Where work may involve contact or interaction with ACM, the contractor will be provided with Council’s Asbestos Register before commencing work. Contractors who suspect unidentified ACM to be present must cease work immediately and notify the Council contact or Superintendent who will arrange to have the material tested and safely removed (if necessary). Any ACM removal or works must only be carried out by suitably qualified persons in accordance with legislative requirements. Adverse Weather Contractors are required to manage hazards and risks associated with adverse weather. Communication between the Contractor and Council contact or Superintendent is required prior to work commencing. The Contractor is to adhere to relevant Adverse Weather Processes. Lone or Isolated Work Remote or isolated work in relation to a Worker occurs where the Worker is isolated from the assistance of other persons because of location, time or the nature of the work. The Contractor is responsible for ensuring appropriate controls are in place. Contractors are required to have lone worker processes in place, to ensure the health and safety of their workers whilst completing works on behalf of Council. The contractor is to communicate with the Council contact or Superintendent prior to work commencing to advise when they are, or their workers are working alone or isolated from Emergency Services and assistance. Contractors must ensure that all workers comply with the relevant Remote or Isolated Work Process. 14. Plant and Structures Plant Hazards All plant, equipment and other items provided by or on behalf of the contractor will be under the control of and the sole responsibility of the contractor at all times. These items will be maintained in line with legislative requirements. Detailed, safe systems of work for plant including Plant Registers, JSAs, Safe Work Instructions (SWI) and Safe Operating Processes (SOP) along with daily inspections, service, repairs and maintenance records must be provided to the Council upon request. Plant and equipment must be stored, operated and maintained in accordance with the manufacturer’s specifications and relevant legislative requirements. Council plant and equipment is not to be used without the written approval of the relevant Council contact or Superintendent. Evidence of all necessary licences and competency training must be provided before approval can be given. Licences and Registration Contractors must ensure that plant operators are trained and appropriately licensed for the equipment being used. Evidence of registration for High Risk Plant must be provided on request and listed on the Contractor’s Plant Register.


Scaffolds Scaffolds used on site, must comply with legislative requirements. Scaffolding work is classed as high risk work and scaffolds must only be designed and assembled by suitably qualified personnel. To undertake assembly of scaffoding over four (4) metres a licence and competancy assessment is required. At the completion of scaffold erection, a hand over certificate must be obtained from the licensed scaffolder. Guard rails and kick boards must be provided for all working platforms over two (2) metres high. All planks and equipment must be secure. 15. Construction Work Construction Work Is defined as any work carried out in connection with the construction, alteration, conversion, fitting-out, commissioning, renovation, repair, maintenance, refurbishment, demolition, decommissioning or dismantling of a structure. A Structure Means anything that is constructed, whether fixed or moveable, temporary or permanent, and includes: • Buildings, masts, towers, framework, pipelines, transport infrastructure and underground

works (shafts or tunnels); and • Any component of a structure and part of a structure. Further examples of structures include: • A roadway or pathway; • A ship or submarine; • Foundations, earth retention works and other earthworks, including river works and sea

defence works; • Formwork, falsework or any other structure designed or used to provide support, access or

containment during construction work; • An airfield; • A dock, harbour, channel, bridge, viaduct, lagoon or dam; • A sewer or sewerage or drainage works. High Risk Construction Work Means Construction Work that: • Involves a risk of a person falling more than 3 metres; or • Is carried out on a telecommunication tower; or • Involves demolition of an element of a structure that is load-bearing or otherwise related to

the physical integrity of the structure; or • Involves, or is likely to involve, the disturbance of asbestos; or • Involves structural alterations or repairs that require temporary support to prevent collapse;

or • Is carried out in or near a confined space; or • Is carried out in or near: • A shaft or trench with an excavated depth greater than 1.5 metres; or • A tunnel; or • Involves the use of explosives; or • Is carried out on or near pressurised gas distribution mains or piping; or • Is carried out on or near chemical, fuel or refrigerant lines; or • Is carried out on or near energised electrical installations or services; or • Is carried out in an area that may have a contaminated or flammable atmosphere; or • Involves tilt-up or precast concrete; or • Is carried out on, in or adjacent to a road, railway, shipping lane or other traffic corridor that is

in use by traffic other than pedestrians; or • Is carried out in an area at a workplace in which there is any movement of powered mobile

plant; or


• Is carried out in an area in which there are artificial extremes of temperature; or • Is carried out in or near water or other liquid that involves a risk of drowning; or • Involves diving work. Safe Work Method Statements (SWMS) SWMS are documents that are required when undertaking High Risk Construction Work. SWMS step out the activities and the associated hazards, the controls required and the method for employing such controls. Construction Project A Construction Project involves construction work where the cost of the construction work is $450,000 or more. The PCBU that commissions a Construction Project is the Principal Contractor, unless that PCBU engages another PCBU to be the Principal Contractor and authorises such person to have management or control of the workplace and discharge the duties of the Principal Contractor. General Construction Induction (White Card) White Card training is delivered in Australia by a Registered Training Organisation (RTO) for the specified Vocational Education and Training (VET) course for general induction training. Contractors must ensure that a White Card is provided to a Worker engaged to carry out construction work, if the Worker: • Has not successfully completed general construction induction training; or • Successfully completed general construction induction training more than two (2) years

previously and has not carried out construction work in the preceding two (2) years. NOTE: A Training Certification issued within the proceeding sixty (60) days can be presented if the Worker is waiting for the White Card to be issued. It is mandatory requirement for working safely in the construction industry. 16. Related Documents Procurement Policy Work Health and Safety and Injury Management Policy Hazard Management Policy Contractor Management Policy Emergency Management Policy Hazardous Works Policy Incident Reporting and Investigation Process 17. References Work Health and Safety Act 2012 Work Health and Safety Regulations 2012 Environment Protection Act 1993 Independent Commissioner against Corruption Act 2012 Road Traffic Act 1961 Fire and Emergency Services Act 2005 Codes of Practice

http://www.legislation.sa.gov.au/LZ/C/A/ENVIRONMENT%20PROTECTION%20ACT%201993.aspx


18. Review 18.1 This Port Augusta City Council Contractor Orientation and Induction Park shall be reviewed,

in consultation with Workers, every three (3) years or more frequently if legislation or Council needs change. This may include a review of: 19.1.1 Legislative compliance issues; 19.1.2 Audit findings relating to incident reporting and investigation; 19.1.3 Incident reports, claims costs and trends; 19.1.4 Feedback from managers, Workers, contractors or other stakeholders; 19.1.5 Other relevant information.

18.2 Results of reviews may result in preventative and/or corrective actions being implemented and revision of this Process.

Version No Issued Next Review 1.0 Feb 2017 Feb 2020 Please return completed document below to: Brooke Mundy - Contracts and Events Officer 4 Mackay Street Port Augusta 5700 [email protected]

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9. Appendix A – Contractor Induction Checklist CONTRACTOR INDUCTION CHECKLIST All Contractors are required to participate in an orientation and induction process prior to commencing any work at a Council. The aim of the induction is to provide essential information so that they are informed about Council policies, practices and procedures related to the performance of work from external parties.

Contractor Business Name

Contractor’s Name

Work to be Performed

Work to Commence

Location

Council; Contact

2. Contractual Obligations: Contractor has satisfied the following requirements: Provided samples of safe systems of work associated with the proposed works e.g. JSA, risk

assessment and or safe work method statement (high risk construction work) Provided evidence of competency (ies) to undertake the works such as licences & certificates

as well as public liability and WorkCover insurance (if applicable) Principal contractor has provided a SWMS – Safe Work Method Statement for the

construction project worth $450,000 or more.(if applicable) Discussed the requirement and process for inducting their workers to the risk assessment(s)

and or safe work method statement (s) and WHS management plans as required for the project work prior to work commencing.

The orientation and induction process has been completed. I have read and understand my roles, responsibilities and obligations of this agreement with the Port Augusta City Council. _________________________ Date / / Contractor Signature ___________________________ Name of Contractor


20. Appendix B – Contractor Information Registration Form

To be completed by Contractor for Councils “Preferred Contractor Register”

DETAILS Legal Name

Mailing address

Trading Name

Phone/Mobile

Fax/Email

Contact Person

Industry Type e.g. Plumber/Builder

Public Liability Insurance.

Please supply copy

Professional Indemnity Insurance.(if applicable)

Please supply copy

Workcover Insurance (if you have employees)

Please supply copy

Sickness and Accident Insurance (if self-employed)

Please supply copy

Vehicle insurance type & expiry Please supply copy

WHS Management Systems Evidence (attach) WHS Policy

Please supply copy

Contractors must complete a Risk Assessment (R/A) prior to commencing work if the contracted work does NOT involve high risk construction work and the value of the work is less than $450,000.

Please supply copy of Risk Assessments for work involving: Confined Space Work Hazardous manual tasks Demolition Hot Work Driving Work Working on or near live electricity Electrical Work Remote or Isolated Work Excavation Working with plant Working at heights Working over a pit/hole Noise Work Adjacent to traffic or pedestrian/public Working with hazardous chemicals, including asbestos or lead

Business Registration. Please supply copy

Australian Business No. (ABN) Please supply copy

Licenses/qualifications/ Certificates.

Please supply copy


Are you registered for Goods & Services Tax (GST)?

YES / NO

DRUG & ALCOHOL PROCEDURE

Version No: 2.0

Issued: Feb 2017

Reviewed: Dec 2016

Next Review: Feb 2020

F15/663 AR16/1614[v2]

Electronic version on the Intranet is the controlled version.

Printed copies are considered uncontrolled. Before using a printed copy, verify that it is the current version. of 31

1. Purpose & Scope The Port Augusta City Council (the organisation) as part of its commitment under its Hazard Management Policy recognises its obligation to identify reasonably foreseeable hazards that could give rise to risks to health and safety.

The organisation is committed to reducing workers and visitors’ exposure to unacceptable risk of injury on Council property or where workers are working within the organisations area. The organisation expects all workers to work in a safe and efficient manner. In order to achieve this, the organisation is committed to drug free and alcohol restricted work place with: • a zero tolerance to illegal / illicit drug taking; • a zero tolerance to prescription and pharmaceutical medications for Plant (including vehicles)

and Machinery Operators where the medication carries a warning that it may affect the ability to operate equipment and machinery (such as pseudoephedrine, codeine, Panadeine forte); and

• a 0.00 alcohol level for all workers whilst at work subject to the CEO’s discretion, noting that the discipline process would vary for any breach of State Legislation where a 0.00 level is mandatory

• Zero tolerance to the use, sale, transfer or possession of illegal drugs

This will ensure that the work performance and safety of others whilst at work is not compromised due to the use of alcohol and / or other drugs.

The organisation is also committed to having an Employee Assistance Program in place that can provide non-judgemental assistance to emotional and interpersonal issues including self-referred drug and alcohol concerns.

This procedure and its supporting documents apply to all workers conducting work for and/or on behalf of the Port Augusta City Council.

2. Core Components The core components of our drug & alcohol procedure are to:

• Identify reasonably foreseeable hazards and associated risks, with regards to drug and alcohol.

• Provide established procedures for early intervention where illicit drug use and / or alcohol abuse is suspected or identified and to assist affected employees to receive treatment with a view to rehabilitation.

• Ensure consultation has occurred between all key stakeholders.

• Ensure workers receive suitable and adequate information, training and supervision.

• Provide an appropriate disciplinary framework and process for managing recurrent drug and / or alcohol use in the workplace.

• Ensure all records are maintained, documented in a register and available.

SIGNED:

CEO Chairperson, Safety First Committee

Date: 22/02/2017 Date: 16/02/2017


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3. Definitions

Cause Refers to the criteria and basis on which a reasonable belief exists which

demands action to require an employee to undertake a drug and alcohol test.

Chain of Custody A series of procedures to account for the integrity of each specimen by tracking it’s handling and storage from point of specimen collection to final disposal of specimen.

Confirmatory (Confirmation) Testing

An analytical procedure that uses mass spectrometry to identify and quantify unequivocally a specific drug or metabolite.

Confirmed Negative A result at or below the target concentration (threshold) following confirmatory testing.

Confirmed Non Negative

A result above the target concentration (threshold) following confirmatory testing.

Critical Incident Refers to any occurrence or “near miss” occurrences in the workplace which has caused an injury or which has the potential to cause an injury or damage to plant or equipment.

Council Function Any Event or Training, endorsed, sanctioned, managed or organised by Council.

EAP Employee Assistance Program

Heavy Vehicle Means a motor vehicle or trailer that has a GVM (the maximum loaded mass of the vehicle) greater than 4.5 tonnes.

Illegal / Illicit Drugs Refers to any drug legislated within Australia as illegal (such as heroin, cocaine, methamphetamine, amphetamine, and cannabis) is prohibited from all Council worksites / workplaces (including any vehicle or machinery owned or operated by Council). The use of these drugs can significantly affect an individual’s work productivity, performance, and decision making, and substantially increase the likelihood of a workplace accident.

PCBU Person Conducting a Business or Undertaking [as defined in the WHS Act 2012 Section 5]

Pharmaceutical Medication

Is medication that can be purchased over-the-counter from a pharmacy (or supermarket in some instances). Some of this medication can affect an individual’s ability to drive vehicles and / or operate equipment and machinery. An employee is responsible for checking the instructions on the medication to ascertain if the medication carries a warning, and if it does, notify their line manager.

Prescription Medication Are medications that can only be obtained with a written prescription from a Doctor. Sometimes this medication can impair an individual’s ability to drive vehicles and / or operate equipment and machinery.

Plant Refers to any item of powered equipment which is utilised for business purposes and is under the control of an employee with respect to commencing, maintaining or ceasing the operations or use of such plant or machinery.

Psychoactive drug or substance

A chemical substance that acts primarily upon the central nervous system where it alters brain function, resulting in temporary changes in perception, mood, consciousness and behaviour.http://www.sciencedaily.com/articles/p/psychoactive_drug.htm

http://www.sciencedaily.com/articles/p/psychoactive_drug.htm


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Random Selection

Target Threshold (Confirmatory Target Concentration

Random selection refers to how individual workers are selected from the work group to be tested in accordance with this procedure. Selection will be conducted where possible in front of the workgroup by means of coloured marble, odd or evens or similar process.

A target threshold is the amount of the illicit drug which is accepted as having a “psychoactive effect” on behaviour. “Confirmatory Target Concentrations” drug testing is based primarily on determining the presence above certain limits levels of a testable drug. It is medically recognized that small quantities of substance can naturally be found in the body or present in some foods which chemically equates to various testable drugs. Testing methodology therefore allows for and discounts these small quantities and refers to them as confirmatory target concentrations. The Target Thresholds are outlined in the relevant Australian Standards – AS4760 – 2006: Procedures for Specimen Collection & the Detection & Quantitation of Drugs in Oral Fluids

Worker A person is a worker if the person carries out work in any capacity for a person conducting a business or undertaking, including work as— (a) an employee; or (b) a contractor or subcontractor; or (c) an employee of a contractor or subcontractor; or (d) an employee of a labour hire company who has been assigned to work in the person's business or undertaking; or (e) an outworker; or (f) an apprentice or trainee; or (g) a student gaining work experience; or (h) a volunteer; or (i) a person of a prescribed class. [as defined by the Work Health and Safety Act 2012: Section 7]

Working Hours Hours that a worker is rostered to work (including overtime and callouts) and as outlined in Council’s Enterprise Agreements.

Workplace / worksite Any location where Council workers are working (including areas beyond Council’s geographical boundary). It includes Council’s offices, depot, external work sites, libraries, halls, function centre and other facilities. It also includes Council vehicles where workers are driving a vehicle for Council business.

4. Procedure 4.1. General Information

4.1.1. The organisation is committed to ensuring that drugs and alcohol have no adverse impact on the health, safety and environment for all workers and visitors to Council’s facilities and work places.

4.1.2. There are various testing methods that may be conducted depending on the circumstances. These methods may include breath alcohol, and oral fluids, urine or blood.


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a) It should be noted that there may be circumstances where a blood test may be required by another authority. For example, any road accidents where the police are involved or a worker is taken to hospital may involve blood testing. If this occurs, the type of testing undertaken is out of the Port Augusta City Council’s control.

b) It should be noted that other organisation’s may undertake testing (e.g. as part of training, contractors worksite etc.) and any decision made on the type of testing undertaken is out of the Port Augusta City Council’s control.

4.1.3. There may be restrictions on any ReturnToWork SA, Income Protection claims (including Journey Insurance) and Insurance Claims if a worker is affected by drugs and/or alcohol.

4.1.4. All action related to drug and alcohol testing must be carried out in a discreet and confidential manner with appropriate records maintained.

4.1.5. The worker will be asked some questions prior to their screening and these questions may include the following:

a) Have you taken anything orally in the previous 10 minutes?

b) Have you consumed any alcohol in the previous 8 hours?

c) Have you taken any illicit (illegal) in the previous 24 hours?

d) Are you currently under the effect of any illegal/illicit drugs?

e) Are you taking any pharmaceutical drugs?

f) Are you presently on any medication?

4.1.6. Should a worker answer yes to any of these questions then further information will be sought such as, type of drug/medication, time taken, quantity consumed, and whether medication taken has been prescribed by a doctor.

All testing will be conducted according to the relevant Australian Standard –

4.1.7. AS4760 - Procedure for the specimen collection and the Detection of quantitation of drugs in oral fluid

4.1.8. AS3547 – Breath alcohol testing devices for personal use.

4.2. Pharmaceutical / Prescription Medication

4.2.1. Any worker taking a prescribed drug or other medication, who feels unable to perform the required work in a safe manner, must inform their manager / supervisor before commencing work.

4.2.2. A worker, who is prescribed medication that may affect their ability to make rational and logical decisions, drive vehicles and / or operate equipment and machinery, must obtain a letter from their Doctor advising that it is safe for them to continue to perform their normal functions. Alternatively they will need to provide a medical certificate indicating the restrictions that need to apply arising from the medication.

4.2.3. Where suitable adjustments to the work cannot reasonably be accommodated, the employee will need to remain home on leave (personal leave / sick leave / toil / or unpaid leave) until such time as they are assessed as being able to resume their normal duties in a safe manner.

4.2.4. The relevant manager / supervisor must document the basis on which any decision is made to restrict a worker from undertaking their normal duties. A copy of this must be provided by the manager to the worker and be forwarded through to HR for placing on the employee’s personal file.


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4.3. Types of Testing

4.3.1. Council will maintain its focus on eliminating an unacceptable risk that drug and/or alcohol use brings to our workplace through the introduction of legally enforceable, non-invasive drug and alcohol testing regime and a drug and alcohol adverse environment.

4.3.2. Council will monitor drug and alcohol levels in its workplaces through the following testing processes:

4.3.3. Incident testing

a) This type of testing may occur in consultation with the relevant Director and /or CEO where there is an incident involving injury or damage. The criteria that may lead to incident testing includes but is not limited to:

• Injury to a worker; • Injury to a member of the public; • Damage to Council property; • Damage to other property; • Potential for an incident to occur (near miss)

b) The operator of any item of plant/equipment (inc. vehicle) which is involved in an incident must report this to management immediately in accordance with the WHS Incident Reporting and Investigation Procedure.

c) Where incident testing takes place, the organisation will arrange for an oral fluids drug test and breath alcohol test, however where other authorities/organisations may be involved, the organisation does not have any influence with regards to the choice of their testing processes. This is covered in 4.1.2.

4.3.4. Cause testing

a) A decision to cause test will be arrived at following a process of observation, investigation and, where appropriate, an interview with the worker suspected of drug and / or alcohol use.

b) Cause testing will occur when there is “reasonable belief” that a worker may be affected by drugs and / or alcohol. This belief will need to be based on at least two of the following criteria (but not limited to) being evident. At this stage, HR will also become involved.

• Personal behaviours: o Strong smell of alcohol on the breath o Slurred or incoherent speech and unsteadiness on their feet o Red, bloodshot or watery eyes o Lack of, or poor muscle coordination o Aggressive or argumentative, including severe irritability, depression

or unpredictable mood changes o Increasing unkempt appearance / lack of hygiene o Changes in personality from previous history

• Work Performance:

o Low productivity or poor performance whilst at work o Simple instructions not followed on more than one occasion o Drowsiness or lack of alertness on the job on more than one occasion o Difficulty in concentrating on a task or a conversation o Irregular work attendance pattern involving multiple instances of

unauthorised absence or lateness during the preceding 12 months o A series of small incidents


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• Other o Cause testing may also occur where there is substantial evidence

from another worker or source that drug and / or alcohol use/abuse is occurring

c) Where incident testing takes place, the organisation will arrange for an oral fluids drug test and breath alcohol test, however where other authorities/organisations may be involved, the organisation does not have any influence with regards to the choice of their testing processes. This is covered in 4.1.2.

4.3.5. Random testing

a) To maintain and ensure a safe work place, the will initiate procedures for conducting random drug and alcohol screening using oral fluids and breath analysis as the basis for the preliminary testing.

b) The screening procedure will be carried out by an independent testing organisation.

c) The screening could occur up to 10 times in any calendar year

d) Participating workers will be chosen by the relevant manager / supervisor and or HR manager. Selection will be conducted where possible in front of the workgroup.

e) The HR Manager, in conjunction with the testing organisation, will direct selected workers to attend a random screening process at a specific time and place (notification time will be short). Non-attendance (without due cause) will be recorded in the workers personnel file as a Non Negative test.

f) Screenings will be conducted in a private and confidential manner, individually, and without the presence of management. The worker is able to select a witness / representative to the process if desired, and workers under the age of 18 must be accompanied by a parent, legal guardian or adult of their choice.

Equipment used in the initial screening process includes a non-invasive mouth (saliva) swab, a Drug Detection System and Alcohol Breath Analysis equipment. Equipment used in the screening process (drug and alcohol) will comply with the relevant Australian Standards.

a) AS4760 - Procedure for the specimen collection and the Detection of quantitation of drugs in oral fluid

b) AS3547 – Breath alcohol testing devices for personal use.

g) The initial oral fluids sample is called a preliminary (primary) sample and any preliminary Non Negative results will need to be confirmed in the laboratory.

h) Workers will be informed of preliminary test results immediately.

i) The technician has no discretion to amend test results and will not enter into discussion with any worker regarding test selection processes, results or disciplinary action which may result from testing.

4.4. Test Refusal

4.4.1. Should a worker refuse to take a screening test, the organisation will treat this as a Non Negative test and disciplinary action will take place in accordance with the Discipline Termination of Employee Policy (this may include dismissal).

4.4.2. Should the worker decide to take the test after this has been explained to them and the test result is negative, no entry will be made in the worker’s file and the worker will return to the workplace after the screening process.


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4.5. Post Screening Process

4.5.1. Negative result

a) In the event of a “Negative” result, the result will be documented by the testing organisation technician and a copy made available to the worker and / or if requested.

b) Sample will be immediately disposed of by the technician in the presence of the worker.

c) Worker will return to the workplace.

4.5.2. Non Negative result

a) The test will be deemed Non Negative in the following circumstances: • Alcohol:

o Where any workers test has a confirmed reading at or exceeding 0.05mg/100ml.

o Where any workers are required to drive a heavy vehicle or operate plant/equipment/machinery has a confirmed reading above 0mg/ml.

• Illicit/illegal drugs: o Where any test is confirmed by a laboratory analysis which exceeds the

target threshold for the Illicit/illegal substances, therefore producing a Non Negative test result.

4.5.3. Non Negative result process

a) In the event of a “Non-Negative” result, the worker and HR manager will be immediately advised of the result. No opinion, discussion or amendment to the result is possible by the testing organisation technician.

b) The result is recorded on the screening organisations documentation. The worker is invited to sign the documentation. Such documentation shall include the time and date of the screening, the workers details, the screening number and results.

c) The initial sample is called a preliminary (primary) sample and needs to be confirmed in the laboratory.

d) A second sample will be needed as part of this confirmation process.

e) A “chain of custody” process will immediately take place.

f) The laboratory is to supply a certificate of their independent screening results (generally within 48 hours).

g) In the intervening period while waiting for the analysed confirmation screening result, the worker will be stood down with pay until these results have been received. Note: If prescription medication may be the cause for a Non Negative result (worker has provided a letter from GP), HR and the workers manager/supervisor will discuss alternative work arrangements for the intervening period.

h) Arrangements will be made to ensure the worker is transported home safely.

i) The worker should be advised that they will not be able to return to work until they have returned a negative test result. This will either be a negative result from the confirmation screening or a negative result from a further test (oral fluids and/or breath analysis). In the case of prescription medication, a letter from the persons GP will be required.


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4.6. Management Response to Confirmed Non Negative Screening

4.6.1. The following will be undertaken without variation in response to a worker returning a confirmed Non Negative test :

• If laboratory tests confirm the sample as Non Negative, this will be considered misconduct.

• Management will commence disciplinary action in accordance with the Discipline Termination of Employee Policy

• The outcome of any action should document specific expectations of the worker, including EAP and any requirement for further testing. (This information could be included in a workers performance plan.) Any action needs to observe the principles of natural justice.

4.7. Worker Support Mechanisms (EAP)

4.7.1. All workers have a responsibility not to endanger themselves or others in the work place. Workers can access the organisations confidential Employee Assistance Program, for non-judgemental assistance to emotional and interpersonal issues including self-referred drug and alcohol concerns. To access the service, workers can:

• Speak the counsellor, during one of their regular workplace visits. • Ring Converge International on 1800 337 068. • Ask your manager/service coordinator to make a referral on your behalf.

4.7.2. A worker identified (as part of an investigation process) as having a drug and/or alcohol problem will be encouraged to demonstrate a genuine and sustained effort to undertake treatment as part of an agreed rehabilitation program.

4.7.3. A worker who participates in an employee assistance rehabilitation program must use existing sick leave, annual leave or TOIL during the attendance of these meetings if they are during normal work hours. Leave without pay may be granted if the worker does not have any paid leave entitlements.

4.7.4. The offer of professional counselling and support to overcome a drug and/or alcohol related problem will only apply to permanent or contract workers on the organisations payroll.

4.8. Disciplinary Process

4.8.1. Any breach of this procedure will incur disciplinary action in line with the Discipline Termination of Employee Policy which may include dismissal.

4.8.2. Alcohol

a) Upon a confirmed positive test result, with a reading between 0.00 and .05 a written warning may be given; in addition to the offer of the services of the Employee Assistance Program.

b) Upon a second positive test result, with a reading between 0.00 and .05, a written warning will be given; in addition to the offer of the services of the Employee Assistance Program.

c) A third confirmed positive test result between 0 .00 and .05 within a two year period may result in dismissal. The Chief Executive Officer reserves the right on compassionate grounds to provide further warnings in special case circumstances only.


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d) The above three warning process does not apply when a confirmed positive test is in breach of current Sate Legislation requiring a mandatory 0.00 level. The Chief Executive Officer reserves the right on compassionate grounds to provide warnings in special case circumstances only.

4.8.3. Drugs

a) Upon a confirmed positive test result exceeding the Confirmatory Target Concentrations, a written warning will be given; in addition to the offer of the services of the Employee Assistance Program.

b) Upon a second positive test result exceeding the Confirmatory Target Concentrations a written serious warning will be given; in addition to the offer of the services of the Employee Assistance Program.

c) A third confirmed positive result within a two year period that exceeds the Confirmatory Target Concentrations may result in dismissal. The City Manager reserves the right on compassionate grounds to provide further warnings in special case circumstances only.

d) The above three warning process does not apply when a positive test result exceeding the Confirmatory Target Concentrations by 10ng/mL occurs. This will result in dismissal with the City Manager reserving the right on compassionate grounds to provide warnings in special case circumstances only.

4.8.4. A worker who has breached the terms of this procedure by virtue of the use, sale, transfer or possession of illegal/illicit drugs may be summarily dismissed where it is established that they have engaged in illegal drug related activities (could be deemed criminal activity).

4.9. Loss of Licence

a) If the workers driver’s licence is suspended, it could be difficult for council to accommodate the Worker in their current position. Employee’s may have access to accrued long service leave and annual leave entitlements. Where leave is not available and the Worker is unable to perform duties, termination may be the only remaining alternative.

b) Where a workers employment requires a licence as an essential part of their duties and they lose their licence, the worker will be subject to the Discipline Termination of Employee Policy.

c) A worker has a responsibility to declare any loss of licence to their manager/supervisor.

d) Workers must never drive a company vehicle whilst unlicensed.

4.10. Contractors / Agents / Sub-contractors and their workers

4.10.1. All contract providers are subject to council’s Drug and Alcohol Procedure

4.10.2. The requirement for drug and alcohol testing procedures to be in place will be addressed during the tender stage.

4.10.3. Successful tender’s drug and alcohol procedure is to be equivalent to or more favourable than the Council’s procedure. Alternatively, Councils procedure will apply. A copy of the Council’s procedure will be provided in the tender documents.

4.10.4. The contractor will be required to specifically agree that the terms of the Councils procedure applies to its workers and will prevail in the event of any inconsistencies.


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4.10.5. The principle contractor will be notified of any such action taken and upon a non- negative test result will remove the worker from site.

4.10.6. The contractor must provide a contact person to be used in the event that a worker of the contractor is involved in an incident or suspected to be under the influence of drugs and/or alcohol.

4.10.7. A single breach of this procedure may result in the termination of their contract.

4.11. Function Responsibilities

4.11.1. There may be occasions where alcohol may be available at Council functions; though generally, these functions will not take place during a workers ordinary working hours. In these specified situations, Council accepts that alcohol may be consumed within the appropriate guidelines (see Legislation and Reference section 9 for details).

4.11.2. In instances when workers attend Council functions or functions on behalf of Council, all workers will be expected to behave in a professional and responsible manner, consistent with the code of conduct, ensuring that duty of care is provided to both themselves and others.

4.11.3. All Council functions must specify start and finish times.

4.11.4. An appropriate amount of low-alcohol and non-alcohol beverages must be available at Council functions.

4.11.5. An appropriate amount of food must be available (to reduce the effects of alcohol) at Council functions.

4.11.6. The worker is responsible for ensuring their Individual alcohol intake remains within the limits set by legislation (e.g. 0.05 if driving a vehicle or cycling after the function and to a publicly acceptable level if walking/catching public transport).

5. Training 5.1. The Port Augusta City Council’s training needs analysis should identify any training needs

associated with this procedure. 5.2. Workers will be made aware of the WHS drug and alcohol procedure explained to them during

the induction process.

5.3. Contractors should be made aware of pertinent aspects of the WHS drug and alcohol procedure during the contractor tendering process and confirmed during any induction or site handover.

5.4. The organisation will provide regular awareness and / or training sessions which include the dangers of working whilst under the influence of illicit drugs, impairing prescription or pharmaceutical medication, and alcohol.

6. Records Records relating to this procedure shall be maintained. The list includes, but is not limited to:

6.1. Induction and training records

6.2. Confirmed Non Negative test results

6.3. Discipline records

6.4. Contract tender documents

All records should be retained in line with the current version of GDS20


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7. Accountabilities and Responsibilities 7.1. The organisations Management Group is accountable for:

7.1.1. Assisting Council to meet its legislative duties in relation to the management of drugs and alcohol in the workplace.

7.1.2. Approving reasonably practicable budgetary expenditure necessary for management of drugs and alcohol in the workplace.

7.1.3. Checking that managers and supervisors have been provided with appropriate training.

7.1.4. Ensuring consultation occurs with key stakeholders and other PCBU’s as required.

7.2. Managers / Supervisors are accountable for:

7.2.1. Ensuring that workers are provided with information, training and supervision necessary in relation to the management of drugs and alcohol in the workplace.

7.2.2. Ensure workers are supported and have the opportunity to undertake awareness programs / information sessions which address the potential effects of drugs and / or the excessive use of alcohol on their performance in the workplace and on their own health.

7.2.3. Coordinating, supervising, monitoring and reviewing contractor activities for compliance with this procedure.

7.2.4. Retaining records as required.

7.2.5. Seeking expert advice when a need is identified.

7.2.6. A manager/supervisor must report to their Director and/or the HR manager, any incident of a worker being in possession of illegal drugs or who they believe may be unfit for work due to alcohol or drug consumption.

7.2.7. Managers/Supervisors must take immediate steps to have the affected employee removed from any situation of risk.

7.2.8. Any managers/supervisors who have reasonable cause for suspecting drug and/or alcohol use must, in consultation with Manager Strategy and Outcomes, arrange for drug and/or alcohol testing to determine whether any drugs have been taken that could impair the ability of the worker to work safely.

7.3. The Manager Strategy and Outcomes is accountable for:

7.3.1. Assisting and supporting managers, supervisors and workers with regards to the management of drugs and alcohol in the workplace.

7.3.2. Assisting and supporting managers/supervisors with regards to Councils Discipline Termination of Employee Policy

7.3.3. Monitoring and advising on legislative change

7.3.4. Providing relevant reports and information to the executive team and Safety First Committee as required.

7.3.5. Retaining records as required.

7.4. Workers are accountable for:

7.4.1. Ensuring they do not endanger themselves or others in the workplace.

7.4.2. Complying with the requirements of this procedure.

7.4.3. Participating in training and consultative processes when required.


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7.4.4. Reporting hazardous situations or safety problems, immediately to their manager/supervisor, in accordance with the WHS drug and alcohol procedure.

7.4.5. Any worker who believes that the safety and work performance of other worker is affected as the result of the use of alcohol or other drugs, must inform their manager/service coordinator of this situation immediately.

7.4.6. Any worker who believes that they are in an unfit state to perform their work must inform their manager/service coordinator prior to commencing work or immediately they feel unwell.

7.4.7. A worker is responsible for checking the instructions on medication on any prescription or pharmaceutical medication they have taken to ascertain if the medication carries a warning, and if it does, to notify their manager/service coordinator.

7.4.8. Any worker operating an item of plant (including vehicle) involved in an incident, must report the incident immediately.

7.5. The Safety First Committee’s function is to:

7.5.1. Facilitate consultation between department managers / supervisors and workers in matters relating to this procedure.

7.5.2. Monitoring the incident statistics and referring issues that require management direction or enforcement to the Management Group.

8. Review 8.1. The WHS Drug and Alcohol Procedure shall be reviewed by the Safety First Committee, in

consultation with workers and their representatives, every thirty six (36) months or more frequently if legislation or the Port Augusta City Council’s needs change, and may include a review of:

8.1.1. Legislative compliance issues.

8.1.2. Incident and hazard reports, claims costs and trends.

8.1.3. Feedback from managers/supervisors, workers, contractors and others.

8.1.4. Other relevant information.

8.2. Results of reviews may result in preventative and/or corrective actions being implemented and revision of this document.

9. Legislation & References • Work Health and Safety Act 2012 • Work Health and Safety Regulations 2012 • General Disposal Schedule 20 for Local Government • ReturnToWorkSA Performance Standards for Self-Insurers • AS4760 – Procedures for the specimen collection and the detection and quantitation of

drugs in oral fluid • AS3547 – Breath alcohol testing devices for personal use • Road Traffic Act 1961 • Australian Guidelines to Reduce Health Risks from Drinking Alcohol – Australian

Government National Health and Medical Research Council.




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10. Related Documents

• WHS Hazard Management Procedure – AR13/19996 • WHS Incident Reporting and Investigation Procedure – AR13/20015 • WHS Contractor Management Procedure – AR14/19171 • WHS Induction & Training Procedure – AR13/20066 • WHS Consultation & Communication Procedure – AR13/19981 • Code of Conduct for Council Employees – AR14/4460 (v2) • Code of Conduct for Council Members • The Port Augusta City Council Enterprise Agreements • Discipline Termination of Employee Policy


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11. Document History

Document History:

Version No: Issue Date: Description of Change:

1.0 New Document.

2.0 16/02/2017 Changes from consultation agreement with AWU Members.