National Electrification

Administration

Document Name:

HIRING/RECRUITMENT

(PERSONNEL ACQUISITION)

Doc Code:

NEA-HRA- DP-1.00

Page:

1 of 6

Department:

HUMAN RESOURCES AND ADMINISTRATION

DEPARTMENT

Rev. No.

00

Effective:

01

September

2014

This document cannot be reproduced without the permission of the QMR

Title : Hiring/Recruitment (Personnel Acquisition)

Document Code : NEA-HRA-DP-1.00

Document Type : Departmental Procedures Manual

Effective Date : 01 September 2014

Review Frequency : 1 year

Distribution : Printed, LAN, Web

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National Electrification

Administration

Document Name:

HIRING/RECRUITMENT

(PERSONNEL ACQUISITION)

Doc Code:

NEA-HRA- DP-1.00

Page:

2 of 6

Department:

HUMAN RESOURCES AND ADMINISTRATION

DEPARTMENT

Rev. No.

00

Effective:

01

September

2014

This document cannot be reproduced without the permission of the QMR

1.0 OBJECTIVE

To provide easier steps in acquiring competent personnel in conformance with the qualification standards on the basis of education, training, skills and experience

2.0 SCOPE

This covers all the processes in recruitment.

3.0 DEFINITION OF TERMS

CRFS – Corporate Resources and Financial Services HRAD – Human Resources and Administration Department HRMD – Human Resources Management Division IRM – Industrial Relations Management PSB – Personnel Selection Board QS – Qualification Standards

Is a statement of the minimum qualifications for a position, which shall include education, experience, training, civil service eligibility.

4.0 TOTAL/MAXIMUM DURATION OF PROCESS

Maximum of nine (9) months

5.0 REFERENCES

Merit Selection Plan (MSP) CSC Approved Qualification Standards (QS) Manual

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National Electrification

Administration

Document Name:

HIRING/RECRUITMENT

(PERSONNEL ACQUISITION)

Doc Code:

NEA-HRA- DP-1.00

Page:

3 of 6

Department:

HUMAN RESOURCES AND ADMINISTRATION

DEPARTMENT

Rev. No.

00

Effective:

01

September

2014

This document cannot be reproduced without the permission of the QMR

6.0 PROCEDURE DETAILS

ACTIVITY RESPONSIBILITY NOTES/REFERENCES

HRAD Department Manager

Requesting Department/Office shall forward a signed Personnel Selection Board F1 to HRAD

Designated HR

personnel

1. Vacant positions are published at

NEA website/CSC Bulletin of Vacant Position/s and at three (3) most conspicuous places at NEA.

2. Requirements:

Application Letter, PDS (CSC Form 2012), Authenticated CSE or RA 1080, Transcript of Records, Diploma, Certificate of Trainings/Seminars if any.

3. Applicants are required tosubmitrequirements to HRM Division within ten (10) days from date of publication.

Spvg. IRM Officer

Is the recommendation

acceptable?

A

No

Yes

Receive and pre-screen submitted documents

Publish vacant positions

Endorse to the Administrator for approval the authority to

fill-up vacant positions

Inform concerned

Department/ Office

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National Electrification

Administration

Document Name:

HIRING/RECRUITMENT

(PERSONNEL ACQUISITION)

Doc Code:

NEA-HRA- DP-1.00

Page:

4 of 6

Department:

HUMAN RESOURCES AND ADMINISTRATION

DEPARTMENT

Rev. No.

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Effective:

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September

2014

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ACTIVITY RESPONSIBILITY NOTES/REFERENCES

HRMD Manager

Spvg. IRM Officer

HRMD Manager

4. The concerned Department may

give additional technical examination/ assessment.

HRMD Manager

PSB

5. Notice of interview is issued to the applicants and the PSB Committee.

6. The PSB uses the Interview Assessment Form in rating the applicants

PSB Secretariat

Endorse applicant(s) documents including PDS and I.Q. Exam Result to

concerned Department/Office

No

Yes

Prepare and summarize applicant(s) ratings,

Comparative Evaluation

Conduct interview of applicant/s en banc

Does the applicant/s

meet the QS

Conduct IQ exam and interpret results

Endorse shortlisted qualified applicant(s) to PSB

Secretariat

A

B

Send letter notifying

applicant/s that he/she did not meet QS; file

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National Electrification

Administration

Document Name:

HIRING/RECRUITMENT

(PERSONNEL ACQUISITION)

Doc Code:

NEA-HRA- DP-1.00

Page:

5 of 6

Department:

HUMAN RESOURCES AND ADMINISTRATION

DEPARTMENT

Rev. No.

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Effective:

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September

2014

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ACTIVITY RESPONSIBILITY NOTES/REFERENCES

PSB

PSB

Administrator

Administrator

Supervising IRM Officer

HRMD Manager

C

Prepare and endorse recommendation to the

Administrator

No Is the recommendation

acceptable?

Yes

Endorse appointment through the Deputy Administrator

for CRFS

Approve recommendation

B

Review summary and comparative evaluation report

of all qualified applicant(s)

Prepare appointment

Inform department

concerned of the

Administrator’s decision

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National Electrification

Administration

Document Name:

HIRING/RECRUITMENT

(PERSONNEL ACQUISITION)

Doc Code:

NEA-HRA- DP-1.00

Page:

6 of 6

Department:

HUMAN RESOURCES AND ADMINISTRATION

DEPARTMENT

Rev. No.

00

Effective:

01

September

2014

This document cannot be reproduced without the permission of the QMR

ACTIVITY RESPONSIBILITY NOTES/REFERENCES

Administrator

HRAD Manager 7. Forms to be accomplished and submitted by the applicants :

PDS, SALN, Oath of Office, Certificate of Assumption to Duties, Medical Certificate, NBI Clearance, BIR Form 2305

HRMD Manager

8. Appointment should be endorsed to

CSC within 15 days.

HRMD Manager/QMR

9. Conduct orientation on HR and administrative policies, roles, responsibilities and matters relating to QMS

8.0 ATTACHMENTS

None

9.0 RECORDS PSB Form No. 1 CSC Form 212 Revised 2005 (PDS) SALN (Revised 2012) CSC Form No. 1 (PDF) Oath of Office Certificate of Assumption CSC Form 211 (Medical Certificate) BIR Form (2305/2902) Interview Assessment Form CSS Form No. 33

Approve appointment

Notify applicant(s) of his/her assumption to duties and advise to

submit complete required documents

C

Endorse Appointment to the CSC for validation

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