SEALANTSOCTOBER 2012

CONFIRMED MINUTESOCTOBER 22 – 24, 2012

OMNI WILLIAM PENN HOTEL PITTSBURGH, PENSYLVANIA, USA

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.

MONDAY, 22-OCT-12 – WEDNESDAY, 24-OCT-12

1.0 OPENING COMMENTS/INTRODUCTIONS – OPEN

1.1 Call to Order / Quorum Check

The Sealants Task Group (SLT) was called to order at 1:00 p.m. 22-OCT-12.

A quorum was established with the following representatives in attendance:

Subscriber Members /Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

Michelle Barga USAF/AFRL* Jerry Brown Lockheed Martin

Vlademir Campos Embraer* Brent Clothier Cessna Proxy for D. Kleinschmidt* Kent DeFranco Lockheed Martin Chairperson; Proxy for J.

Kingsley, C. Smith, Paulo Ferrari EmbraerBill Fowler UTASAaron Jacobson UTAS (Goodrich)

* Raj Nagarajan General Dynamics Corp.Michael Steele Boeing

* Estrella Watson Goodrich (UTAS) Proxy for M. Koucouthakis

Other Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME* Jim Carney National Sealants and Lubricants* Suzanna DeMoss 3M Company Aerospace and Aircraft

MaintenanceProxy for J. Lane

Debbie Lemire 3MClarlene Lenderman Graco Supply & Integrated Services

* Phillip Shackley PPG Aerospace* Jeff Steele D Aircraft Products Inc. Proxy for L. Smith* Randy Wilt Graco Supply & Integrated Services* Jonathan Zook 3M

PRI Staff Present

Keith Purnell

It was verified only subscriber members were in attendance for closed portion of the meeting.

The Antitrust and Nadcap Personal Code of Ethics and Conflict of Interest video was reviewed with the Task Group in the OPEN and CLOSED meetings.

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1.2 Approval of June 2012 Meeting Minutes

The SLT meeting minutes from the June 2012 Nadcap meeting were reviewed.

Motion made by R. Wilt and seconded by J. Zook to approve the minutes from the June 2012 Nadcap meeting as written. Motion Passed Unanimously.

1.3 Review Agenda

The agenda for the meeting was reviewed. Attendees were given the opportunity to identify expectations to be addressed during the week of meetings. Expectations beyond agenda items included adhering to subscriber or industry requirements when reviewing checklists for revision.

2.0 MEMBERSHIP STATUS – OPEN

The voting membership was reviewed and proxy votes were recorded.

The voting records and meeting attendance for SLT TG Voting Members, Subscriber and Supplier, were reviewed for compliance to the requirements for maintaining membership. The requirements state that to maintain membership, a member must not be absent without approved alternate representation from three consecutive regular Nadcap Task Group meetings and the member, or approved alternate representation, shall not miss a vote on 2 consecutive letter ballots. The Task Group Chairperson is allowed to waive these requirements if other circumstances warrant retention.

All Voting Members met the requirements for meeting attendance and voting on letter ballots.

1.2 New Voting Members

Randy Wilt of Graco Supply & Integrated Services requested to become a SLT supplier voting member. R. Wilt has attended more than two SLT Task Group meetings.

Motion made by K. DeFranco and seconded by B. Clothier to approve R. Wilt as a supplier voting member. Motion Passed Unanimously.

ACTION ITEM: K. Purnell to process the completed m-frm-01 for the above member and update the SLT Task Group Voting Membership. (Due Date: 30-NOV-12)

3.0 STAFF REPORT – OPEN

Staff Engineer, K. Purnell, presented the PRI Staff Report that included Auditor Status, SLT Task Group Metrics, Most Common NCRs, Latest Changes, Future Nadcap Meeting Dates and Locations, and Staff Delegation Metrics, (Attached)

New Sealant Auditor Trainee R. Cronshey will be accompanying C. Kay on SLT Surveillance as part of his training.

4.0 SSC REPORT – OPEN

S. DeMoss presented the attached Supplier Support Committee (SSC) Update that included an overview of the SSC Leadership Team, how the SSC helps suppliers, current SSC activities and their new supplier initiatives. For additional information please review the SSC minutes posted on the www.pri-network.com website.

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5.0 CHECKLIST VISION COMPLIANCE – OPEN

A SLT sub team consisting of K. DeFranco, S. DeMoss, K. Purnell and P. Shackley loaded all the AC7200/1 and AC7202 audit checklist questions into excel spreadsheets and worked on linking each question to an industry, prime or quality system specification. This was done to determine if the SLT checklists are compliant to the NMC checklist vision. The spreadsheets were reviewed and the audit questions that did not have linkage to a specification requirement were discussed. Action listed below were a result of the Task Group discussion.

Checklist Vision Compliance will be a topic on the February 2013 Nadcap SLT meeting agenda.

ACTION ITEM: K. Purnell & K. DeFranco to update NMC AC7200/1 compliance spreadsheet with updated information. (Due Date: 31-DEC-13)

ACTION ITEM: K. Purnell to compare NMC AC7200/1 spreadsheet to NMC AC7202 spreadsheet and align the common actions required. (Due Date: 31-JAN-13)

ACTION ITEM: K. Purnell to create an NMC Compliance Spreadsheet for the new Draft SLT Application Audit Checklist. (Due Date: 31-JAN-13)

ACTION ITEM: K. Defranco, Incorporate SLT VAD and Manufacturers AS9100 Quality System Requirements and ISO/IEC 17025 scope of accreditation of Independent Calibration Laboratories and OEM into AS5502. (Note – Australia Calibration Lab requirements may be different and not ISO/IEC 17025) (Due Date: 31-JAN-13)

6.0 AUDITS AND AUDITORS – CLOSED

The current SLT audit schedule for the next 6 months was reviewed; Subscribers were encouraged to observe audits. There were no in process audits to review.

Two problem audits were reviewed:Audit 140804 had requests for a verification of corrective action audit (VCA) in the failure ballot that was not failed. Discussion topic was should a VCA audit be requested prior to reviewing the suppliers completed corrective action responses. It was agreed a VCA audit should be requested in the accreditation ballot after the corrective actions are complete. Audit 135592 NCR-002 contained an NCR that dealt with extremely proprietary data. Staff Engineer did not state the reason for not requiring the data be posted in eAuditNet. Task Group agreed that if sensitive or ITAR data cannot be posted in the audit response that the reason must be noted in the NCR by the Staff Engineer.

Auditor performance and consistency data was reviewed that included the most common checklist paragraphs traceable to the auditors writing the NCR’s. SLT Task Group liked the way the data was formatted / presented.

Feedback from Auditor Conference – conference went smoothly and there was one question from the auditors: Are you allowed to reuse base materials Ti plate for SLT application tests? Cleaning base material destroys the previous test specimen but there is no requirement to keep the test specimens. Task Group agreed the supplier would need to have a procedure that describes plate preparation. No specification prohibits reusing panels; Ti panels can be expensive but no one thought reusing panels was a good idea.

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7.0 STAFF DELEGATION – CLOSED

Staff Engineer K. Purnell met the minimum criteria of having at least 10% of findings reviewed by the Task Group Primes with at least a 90% concurrence rate. Staff Engineer maintains delegated status.

8.0 TASK GROUP SUCCESSION PLAN – CLOSED

SLT TG discussed the need to fill the Vice Chairperson and Secretary positions. Kent DeFranco proposed B. Clothier fill the Vice Chairperson and E. Watson the Secretary positions.

Motion made by E. Watson and seconded by J. Brown to approve B. Clothier as the SLT Task Groups Vice Chairperson. Motion Passed Unanimously.

Motion made by J. Brown and seconded by B. Clothier to approve E. Watson as the SLT Task Groups Secretary. Motion Passed Unanimously.

ACTION ITEM: K. Purnell to process the completed m-frm-01 for the above members and update the SLT Task Group voting membership. (Due Date: 30-NOV-12)

9.0 CLOSED MEETING ISSUES – CLOSED

A Value Added Distributor claims on their website to be AS7202 compliant but is not listed on the Nadcap QML. Staff Engineer has contacted the supplier requesting the AS7202 compliant statement be removed from their website.

ACTION ITEM: K. Purnell to follow up and verify the Value Added Distributor has removed the statement from their website as they are not Nadcap accredited and invite them to sign up for an audit if they wish to become accredited. (Due Date: 30-NOV-12)

Sealant Manufacturer audit #140122 allowed their AMS-S-8802 QPL listing to expire. Question was asked if they are still manufacturing this material or re-packaging someone else’s qualified material?

ACTION ITEM: K. Defranco & E. Watson to determine if the manufacturer is making material or re-

packaging someone else’s qualified material? (Due Date: 30-DEC-12)

10.0 MEETING CLOSE-OUT – CLOSED

Action items were reviewed and due dates established. For specific details, please see the current SLT Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.

11.0 DEVELOP QUESTIONS FOR PMF SEAL CAPS – OPEN

K. Purnell presented a Draft AC7202 checklist that included proposed seal cap questions. Audit criteria for PMF seal caps are based on considering seal cap as another type of PMF container. Many of the existing PMF questions apply to seal caps. SLT Task Group reviewed the questions and revised some of their wording.

ACTION ITEM: K. Purnell to include the updated PMF seal cap questions in AC7202 and AC7200/1 prior to the next ballot. (Due Date: 14-DEC-12)

12.0 FLOW DOWN OF SEALANT SURVIELLANCE REQUIREMENTS– OPEN

K. Defranco presented an overview of the SLT Surveillance program and reviewed the various Aerospace Standards that reference the requirement i.e.AS5502 & AS7200/1. The SLT Audit Handbook also contains information on the surveillance program that is not contained in any other document i.e. control of the auditors surveillance stamp. The need for the Handbook was debated

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since many of the clarifications have been added to the audit checklists. To eliminate the handbook the stamp control and other auditor requirements could be added to NTGOP-001 Appendix 7 and additional program requirements could be added to AS5502.

The value of the SLT Surveillance program was debated. A. Fletcher who helped start the program knows the history of why the program was originally implemented. M. Barga will ask A. Fletcher about the history, applicability and future of the SLT Surveillance Program and report back at the spring 2013 Nadcap meeting in Dallas TX.

ACTION ITEM: M. Barga will ask A. Fletcher about the history, applicability and future of the SLT Surveillance Program and report back at the February 2013 Nadcap Meeting in Dallas, Texas. (Due Date: 1-FEB-13)

ACTION ITEM: K. Purnell to draft a revised NTGOP-001 Appendix SLT that includes stamp control and other surveillance auditor requirements and present at the February 2013 Nadcap Meeting in Dallas, TX. (Due Date: 1-FEB-13)

ACTION ITEM: K. DeFranco to investigate adding the other surveillance program requirements to AS5502 and report back at the February 2013 Nadcap Meeting in Dallas, TX. (Due Date: 1-FEB-13)

13.0 SEALANT MATERIAL TEST LAB QUESTIONS – OPEN

K. DeFranco and S. DeMoss updated the majority of the quality conformance test questions in Appendix D of AS7200/1 for the purpose of adding them to the AC7200/1 and AC7202 checklists.The list posted is not yet complete; some of the less frequently used tests and fire wall sealant tests are not included.

ACTION ITEM: J. Steele to update Appendix D question matrix with firewall sealant quality conformance test methods performed by manufacturer & re-packager. Questions are to be reviewed by the SLT Task Group at the February 2013 Nadcap Meeting. (Due Date: 1-FEB-13)

ACTION ITEM: K. DeFranco, S. DeMoss and C. Kay to update Appendix D questions matrix with the missing sealant test methods performed by manufacturer & re-packager. Questions are to be reviewed by the SLT Task Group at the February 2013 Nadcap Meeting. (Due Date: 1-FEB-13)

ACTION ITEM: K. Purnell to add completed Appendix D to the AC7200/1 and AC7202 audit checklists. (Due Date: 1-JULY-13)

14.0 CHECKLIST STATUS – OPEN

Packaging questions and their associated auditor handbook clarifications in AC7200/1 and AC7202 were revised to contain the identical wording. The words adequate and properly were removed and the word material was replaced with product in both checklists. Upon completing the packaging question alignment the Staff Engineer noticed the Measurement and Test Equipment section of both checklists contained different question and auditor handbook clarification wording. The SLT Task Group reviewed these questions and made changes so both checklist questions were the same.

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ACTION ITEM: K. Purnell to ballot AC7200/1 & AC7202 to the SLT Task Group. (Due Date: 20-DEC-12)

ACTION ITEM: K. Purnell to forward AC7200/1 and AC7202 checklists to S. DeMoss so the question wording can be revised so it is more generic to meet global requirements. (Due Date: 20-DEC-12)

15.0 SEALANT APPLICATION AUDIT CHECKLIST DEVELOPMENT – OPEN

The latest draft of the Sealant Application Checklist was reviewed and questions up to 5.7.10 were revised.

K. Defranco provided an overview of the SLT Task Groups progress in developing this checklist at the Planning and Operations meeting. Several Subscribers requested copies of the draft checklist and asked questions concerning auditor capacity. Prior to balloting this checklist the Task Group needs to understand:

Number of Subscribers willing to participate in the sealant application program Does the draft checklist meet their audit needs and if not, recommendations Number of suppliers that would be required to be audited Skill set for sealant application auditors Number of auditors required Number of job audit joint configurations required for initial qualification Number of job audit joint configurations required for reaccreditation0

ACTION ITEM: K. Purnell to work with PRI management to develop a sealant application letter of interest to be sent to NMC. (Due Date: 30-NOV-12)

16.0 AUDITOR CONFERENCE REVIEW – OPEN

SLT Specific Auditor Conference was on Sunday 21-OCT-12 from 3:00 pm – 5:00 pm and on Monday 22-OCT-12 from 8:00 am to 12:00 pm. All of the Sealant auditors attended the training.

Topics discussed included: Review of Initial Auditor Training Program Audit Skills NCR Writing Most Common NCRs & NCR Data Analysis for Consistency Mock Audit and Application Time for Small Kits Latest Specification Changes Including AS5502 PRI Sealant QPG and G9 Update Review of Sealant Application Checklist Sealant Test Laboratory and Packaging Audit Questions Question and Answer Session

All of the auditors thought the material covered was of value. Auditors were asked to submit any suggestions for next year’s training to K. Purnell.

Proposed topics for 2013 Auditor Feedback on Checklists and Handbook Review of latest Standard Revisions Most Common NCRs & NCR Data Analysis for Consistency PRI Sealant QPG and G9 Update

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Review of Sealant Application Checklist Review of Latest Checklist changes Question and Answer Session

The question was asked if Suppliers can participate in auditor training. Suppliers that are conducting portions of the auditor training can attend that portion of the training.

ACTION ITEM: K. Purnell will find out if multiple supplies are conducting portions of the auditor train if they are permitted to stay thru the other supplier presentations. (Due Date: 1-FEB-13)

17.0 SLT TASK GROUP INITATIVES – OPEN

Sealant Task Group created the following list of activities and rated them as High (H), Medium (M) or Low (L) priority and if they are (A) Active, (N) Not Active or (C) Closed. List was created so the SLT TG maintains focus on its high priority tasks.

(H-A) Sealant Application Checklist – Scope moving towards verifying the sealing activities are being performed correctly, checklist clean up, subscriber feedback, number of suppliers to be audited, training program, certification program, subscribers willing to participate in final development of checklist & mandate?(H-A) Compliance with NMC Checklist Vision – AC7200/1 and AC7202(H-A) Compliance with NMC Checklist Vision – SLT Application Checklist(H-A) Sealant Test Laboratory Audit Question Development AC7200/1 & AC7202(M-A) Surveillance (M1-N) Flow chart of SLT Specification & Documents(M2-N) Change Wording of Checklist Question to be Inclusive of AMS and Other Sealant Specification Requirements. (L-A) Auditor Conference(L-N) Sealant Applicator / Technician Qualification Program

18.0 NEW BUSINESS – OPEN

General Questions raised under new business were as follows: Nadcap procedure that addresses supplier participation during auditor training?(NOP-002) Where can Nadcap Audit Requirements come from? (NOP-001) How many Subscribers make a requirement a requirement?(Not well defined)

ACTION ITEM: K. Purnell to provide answers to the above questions at the February 2013 Task Group Meeting. (Due Date: 10-FEB-13)

19.0 MEETING CLOSE-OUT – OPEN

All action items were reviewed and due dates established. For specific details, please see the current SLT Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.

Agenda Topics for February 2013 Nadcap Meeting in Dallas TX:

Closed Agenda Topics will include:Audits and AuditorsStaff Engineer DelegationClosed Meeting Issues

Closed Agenda Topics will include:Staff ReportSSC ReportBallot Comment Resolution AC7200/1 & AC7202Pre Ballot Sealant Application Checklist FormatSLT Material Test Lab Questions2013 Auditor Conference

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Sealant SurveillanceNMC Checklist VisionSealant InitiativesNew Business

ADJOURNMENT – 24-OCT-12 – Meeting was adjourned at 5:00 p.m.

Minutes Prepared by: Keith Purnell, kpurnell@sae.org

***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* NO

*If yes, the following information is required:

Documents requiring revision:

Who is responsible: Due date:

AC7200/1 K.Purnell 20-Dec-12

AC7202 K.Purnell 20-Dec-12

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