un’introduzione all’università della svizzera italiana · 2019. 4. 19. · stefano perregrini...

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Presentation Internships

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email: [email protected]

Presentation professional internships Head of internships: Stefano Perregrini Villa Argentina, Ufficio 208 (Level 2) +41 58 666 5885 [email protected]

mailto:[email protected]:[email protected]

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Internship regulations The regulations require internships to be carried out compulsorily after the second year of study (2nd year of BSc).

Duration: minimum 9 consecutive months maximum 12 consecutive months

Students can perform the internships in architects’ offices, craft workshops, research centres, etc., provided the destination is agreed with the person in charge of professional practice. Students who have to complete the internship period number on average 120/130 each year + 20 students from other universities and those enrolled in the MSc program.

During the internship period, students remain enrolled in the Academy

and pay reduced annual fees of CHF 400

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Art. 18 External practice

1. To obtain the BSc Arch. USI, and access the MSc arch. USI, it is necessary to have completed a total of at least 9 consecutive months of full time internship over two semesters in an architectural firm approved by the head of internships.

2. As a rule, internships are conducted after the second year of the BSc course over two consecutive semesters.

3. During the internship period the student remains enrolled and pays a reduced fee.

4. The program of the practice period has to be submitted for approval.

5. At the end of the practice period, the student has to take an oral examination and present a portfolio to the head of internships with a certificate recording the work done. The head of internships approves or rejects the period of work experience.

6. Students who have already completed a period of work experience before enrolling at the Academy

may submit the work done to the head of internships, who will assess its relevance to the Academy Regulations.

7. Students who enrol in the MSc degree with a BArch from another university and who have to

perform the internship, will usually do so after the first year at the Academy.

8. Students may apply for a supplementary period of practical experience between the end of the BSc and beginning of the MSc. The head of internships will assess the merits of each application.

9. During the practice period, the student may take examinations in courses attended in previous years

in keeping with Art. 8, par. 4.

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Before departure

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Procedure for internships

The internship is organised and managed on the virtual secretariat platform accessible at the following link:

https://sv.arc.usi.ch

https://sv.arc.usi.ch/

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1. Students attend a collective informative meeting

2. Each student prepares a portfolio, thinks about the goals of the internship, and perhaps contacts host firms they know personally.

3. The student uses the internship management form on the virtual secretariat to make an appointment with the head of internships, request practices and verify those already contacted

4. Interview with the head of internship on the date agreed

5. The student contacts the host firms agreed on

6. After confirmation by the practice (work contract) and completing all the documents, the student records the internship on the virtual secretariat.

7. Acceptance of the internship by the head of internships

8. The student performs the internship

9. After the internship, the student takes a compulsory interview, presents the necessary documents and completes the process on the virtual secretariat.

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On the virtual secretariat platform there is a section devoted to professional practice:

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If the student knows the firm to be submitted to the head of internship

If the student wishes to have contacts

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3 Upload the portfolio

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Choose a slot available.

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Important information is highlighted on the main screen of your profile on the virtual secretariat:

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Interview with head of internships:

All students must attend an interview The interview is individual and will be fixed by appointment on the virtual secretariat There is just one interview The interview will discuss the portfolio, the architectural firms indicated and the goals set by the student

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When you submit the interview application form, you can change the information entered up to 4 days before the interview itself, after which it will no longer be possible to make changes. The head of internships can refuse an interview if some information is missing (e.g. incomplete portfolio) You cannot cancel the interview on the virtual secretariat but only by email: this is the only case when email may be used.

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After the interview, you must organise your portfolio before submitting it and upload it on the dedicated section of the Virtual Secretariat. You should then contact the host firms, requesting a reply by email and telephone. It is essential to make yourself available for a personal interview with the head of the firm. If a host firm refuses your application you can request further contacts to apply to.

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The “Professional Practice” module on the virtual secretariat will be active starting from:

Monday 25 March 2019

From this date you can book your interview and fill in the information as indicated in the previous slides.

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Pre-internship documents

Once the internship is registered, depending on the country where the host firm is located and your status (Swiss-based or cross-frontier student, student from a third country, etc.), the documents required are automatically indicated, some of which must be uploaded to the virtual secretariat

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Pre-internship documents

Document required for the Academy, to be downloaded, compiled and uploaded ONLY on the virtual secretariat:

• Mandatory Internship Agreement Agreement between student, Academy and host firm compulsory for all students.

NB. Work contracts should not be submitted since they are personal and only concern the student and the employer.

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Mandatory Internship Agreement

Complete in full and upload to the virtual secretariat.

The document will be checked. If incomplete, the internship will not be registered.

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IMPORTANT: The student should keep the document with the original signatures.

Mandatory Internship Agreement

Please read carefully all the pages that make up the document.

The Academy only requires the student to upload the document to the Virtual Secretariat. In case of need the Academy may request the original copy of this document

Student

Studio

Academy

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Pre-internship documents for France The Convention de stage is a compulsory document for France, to be downloaded, completed and uploaded to the virtual secretariat. The original copy must be presented to the host firm.

Student

Studio Academy

SPRectangle

SPRectangle

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After the internship

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Before the new academic year begins in September, the head of Internships, together with an internal Examination Board, will interview each student individually to verify the quality of the internship.

All students will be notified by email of the date of the interview.

For this reason you must check your Academy mailbox at least once a week.

Each student will be assessed on the work done during the previous 9 months.

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The post-internship interview is an examination in every respect and as such recorded on your academic transcript.

It is necessary to pass this examination to be admitted to a BSc degree.

Each student will be officially enrolled in the examination. Therefore it is not possible to change the date communicated in advance by email.

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Documents to be presented compulsorily during the interview:

• Original copy of the Internship Certificate with the host firm’s signature and stamp

• Paper portfolio of the work done in the firm

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Internship Certificate (Certificato di pratica)

The original must be presented on the day of the interview in September and uploaded in PDF format on the virtual secretariat.

Other documents similar to this one are not accepted (such as certificates issued by the host firm).

SPRectangle

SPRectangle

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Post-internship portfolio General information:

• Recommended formats: A4-A3 (landscape/portrait format)

• You should select some of the most significant projects worked on and developed during the internship. You can include study material (even if you did not produce it), if it is essential to understand a project.

• If the host office does not allow the disclosure of the material the head of internships must be immediately informed.

• You may create a section devoted to travel and your experiences during the internship.

• Do not have the certificate of practical work bound in with the portfolio because this document will be kept by the University

• The paper portfolio will not be kept by the University but it must be uploaded in PDF format to the virtual secretariat.

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Cover of the Portfolio-Book

Information to be shown on the cover:

• Accademia di architettura di

Mendrisio

• Student’s given name and surname

• The words “Portfolio stage”

• Name of the office where the internship was performed.

• Details of the office (address,

telephone, fax, email, website).

• Dates of start and end of internship.

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Internship in 2 offices:

Documents required:

• Original of the Internship Certificate bearing the signature and stamp of the first host office

• Original of the Internship Certificate bearing the signature and stamp of the second host office

• A single paper portfolio with the work done in the two host offices.

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Internship in 2 offices:

Regulation:

• The sum of the two internships must

be at least 9 consecutive months

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Students on Erasmus Studies Students who have been selected for Erasmus Studies following the internship, will take the interview in September together with all the other students.

You are reminded that the post-internship interview is an examination in all respects and will be recorded on your academic transcript.

For this reason you are urged to prepare for it in good time.

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Professional practice contacts:

Head of internships: Stefano Perregrini Villa Argentina, Office 208 (Level 2) +41 58 666 5885 [email protected] [email protected]


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Presentation of Erasmus Grants for internships with SEMP (Swiss European Mobility Program)

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Email: [email protected]

Internship grants Erasmus internships with the SEMP program

Contact for Mendrisio: Stefano Perregrini Villa Argentina, Office 208 (Level 2) +41 58 666 5885 [email protected]


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Internship grants Erasmus internship grants with the SEMP program

Switzerland participates directly in the Lifelong Learning LLP European training and education programs. It enables you to receive a study grant to work in many European countries (next page). The grant is paid regardless of academic performance, any other scholarships held and your financial position.

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The Erasmus internship scholarship under the SEMP program applies only to students who gain work experience in one of the following states:

List of countries covered by the SEMP program

- 27 EU member states (including overseas territories): Austria, Belgium, Bulgaria, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, the United Kingdom, the Czech Republic, Romania, Slovakia, Slovenia, Spain, Sweden, Hungary.

- EFTA States Iceland, Liechtenstein, Norway

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Regulations: Applications for the grant are dealt with in the internship process on the virtual secretariat, which will decide, depending on the geographical location of the host office, whether you are eligible for the grant.

Duration: minimum 3 consecutive months - maximum 12 consecutive months

Monthly value of the grant: CHF 440 To obtain the grant, the student must remain at all times in the same host office. Students who abandon an internship will be required to reimburse part of the grant. The sum to be reimbursed will be calculated on the basis of the months of work done as a proportion of those agreed.

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Regulations: It is possible to change host office and retain the grant only if it is the work is done at two different branches of a single firm.

If the internship is interrupted, it is NOT POSSIBLE to request a new internship grant in the following years at university.

During the period of study the student can request only one Internship grant.

IT IS NOT POSSIBLE to request the grant after starting the internship.

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Students ineligible for a Grant: Students who plan to do the internship in non-European countries are not eligible for a Grant and so need not present any of these specific documents.

Students who plan to do their internships in Switzerland are not eligible for a grant because they have a paid contract with the host office and so need not present any of these specific documents.

Students cannot do the internship in their country of origin except for holders of “Permit B”. Specific cases will be assessed.

False statements will entail the return of the whole Grant.

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Before departure

Documents to completed on the Virtual Secretariat in the internship process:

• On-line registration (Mach form)

• Declaration of honour: between the student, the Academy and the host office.

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Before departure

The document for the grant (Declaration of Honour), completed in all its parts, must be uploaded to the relevant section of the Virtual Secretariat.

DO NOT submit documents by post!

Incomplete documents will not be accepted.

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Before departure

After submitting the documents the student will receive 80% of the grant. An email from the USI Lugano will confirm the bank transfer.

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Declaration of honour Please read all the pages of the document carefully.

IMPORTANT: The student should keep the document with the original signatures.

The Academy only requires the student to upload the document to the Virtual Secretariat

In case of need the Academy can request the original of this document.

SPRectangle

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Declaration

of honour

Student

Dates identical to the Mandatory Internship Agreement and online registration

Host organization

Insurance

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Declaration

Insurance Company Name

Policy number Insurance Company Name

Policy number

Health Card number or policy number

European Health Insurance Card or Insurance Company Name

You can ask the studio to give you the name and number of the policy you have for your employees

of honour

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of honour Declaration

Es. fot 10 months

4400

Es. for 10 months 80% of 4400 chf

Es. 20% of 4400 chf

880

Bank or postal account can also be of a parent and not necessarily Swiss

3520

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Declaration of honour

Responsible for professional practice S. Perregrini

Student's signature

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No specific document is needed for the Grant but the Internship Certificate will be considered the official relevant document, to be uploaded to the Virtual Secretariat and presented with the original during the interview.

Each student must also complete a compulsory final report, for statistical purposes, which is available on the Virtual Secretariat.

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If you decide to extend your internship with the host office, you need not send any documents to the Academy.

At the end of the internship the monthly payments will be verified based on the dates shown on the internship certificate. Possible cases are as follows:

- = on departure: final 20% - > with respect to departure: 20% final + x months - < with respect to departure: calculation of

monthly sums to be reimbursed (the final 20% might therefore not be paid)

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After uploading the document (Internship Certificate) the student receives the final 20% of the grant. An e-mail from USI Lugano will confirm the bank transfer.

Applicants for SEMP grants must upload this document within 1 month from the end of the internship.

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Contacts for Ersamus Internship grants with SEMP programme: Contact in Mendrisio: Stefano Perregrini Villa Argentina, Ufficio 208 (Livello 2) +41 58 666 5885 [email protected] [email protected]

Contact in Lugano (only for emails about bank transfers): Ms. Alissa Castelli Main Building, Office 303 (Level 3) Via Buffi 13, 6900 Lugano [email protected] [email protected]

mailto:[email protected]:[email protected]:[email protected]:[email protected]

Presentation InternshipsPresentationprofessionalinternshipsHead of internships:Stefano Perregrini

Internship regulationsBefore departureFrom this date you can book your interview and fill in the information as indicated in the previous slides.Mandatory Internship AgreementEach student will be assessed on the work done during the previous 9 months.

InternshipCertificateRegulation:Presentation of Erasmus Grants for internships with SEMP (Swiss European Mobility Program)in many European countries (next page).Regulations:It is possible to change host office and retain the grant only if it is the work is done at two different branches of a single firm.

of honourof honourDeclarationof honourNo specific document is needed for the Grant but the Internship Certificate will be considered the official relevant document, to be uploaded to the Virtual Secretariat and presented with the original during the interview.