transportation research board welcome! trb state representatives business meeting in conjunction...
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WELCOME!
TRB State Representatives Business Meeting
In conjunction withAASHTO RAC Meeting
Kansas City, MOJuly, 2010
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DLong Term Visioning Trends
and Issues
• Looking out 20-30 years• Those that affect, or will be
affected by, transportation• Implications for state DOTs.
TRB. Other transportation organizations.
July 28, 2010
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Laying the Foundation
• TRB “Critical Issues in Transportation”
• TRB Strategic Plan• Activities of TRB
Standing Committees
July 28, 2010
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Last Call!
Provide any last minute submissions to Tom
Palmerlee
July 28, 2010
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Wednesday Session
• Staff collate by major topic• Group discussion/debate
– Gaps– Common themes– Priorities
July 28, 2010
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State DOTs & the TRB Annual Meeting
2006 2007 2008 2009 20100
200
400
600
800
1000
1200
1400
State DOT Attendees
July 28, 2010
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State DOTs & TRB Annual Meeting
Current Challenge:
Provide state DOTs with satisfactory return on their investment in the TRB
Annual Meeting in an era of travel restrictions without increasing the
costs to them.
July 28, 2010
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TRB Annual Meeting:Recent Actions
• Authorizing state DOTs to post Compendium on DOT intranet
• Providing access to presenter slide presentations and posters
• Providing access to enhanced e-sessions
July 28, 2010
• Posting new Practice Ready Papers database on TRB website
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TRB Annual Meeting:2011 Initiatives
• Covering costs for communications packages on a sustainable basis
• Pilot testing for conference calls and/or internet access for standing committee meetings
• Replacing Compendium DVD w/posting on TRB website
July 28, 2010
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State DOTs & TRB Annual Meeting
Longer Term Challenge:
Provide TRB state representatives with information that can be used to help
justify state DOT employee attendance.
July 28, 2010
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Messaging UpKeeping Leadership Informed about TRB
TRB State Representatives Business MeetingJuly 28, 2010
Kansas City, Missouri
Leni OmanDirector
Office of Research & Library Services
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Be Creative/Use Every Opportunity
• Strategic Implementation Plan reporting• Participation in the TRB Annual Meeting/Report out• Briefings for presentations to TRB meetings• Lists of nominees and selected employees• ROI information for TRB funded activities• State Visits • NCHRP CEO Ballot• Project results• Distributing Critical issues• Triennial Agreement• Budget documents• Issue support (provide recent relevant research)
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Never provide information without stating the value
Facts on File about TRB• What is TRB• How WSDOT is involved with TRB• Lists of WSDOT nominees and fate• Current participants• ROI information for TRB funded activities• The value of the services & products to WSDOT• Problem statements submitted and fate• How we compare
1863National Academy
of Sciences
1964National Academy
of Engineering
1970Institute ofMedicine
Technical Activities
Studies & Special
Programs Administration & Finance
Cooperative
Research Programs
What is TRB?
TRB Divisions
NRC Divisions
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WSDOT’S TRB Funding
WSDOT makes two voluntary contributions to TRB each year
• TRB Core Services: the annual budget is set through the triennial agreement. This cost is prorated across the state DOTs based on the State Planning & Research (SPR) apportionment
• NCHRP: equivalent to 5.5% of the federal SPR apportionment
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Other states
WSDOT’s contribution
ROI for TRB
• Unlimited free registration at the TRB Annual Meeting . – Value: $530 advance registration in 2010. 28 WSDOT attendees = $14,840
• Unlimited access to TRB e-sessions. $500pp (per Annual Meeting year) • Annual Meeting presentation library: $95pp (per Annual Meeting year).• Variable discounts for other TRB conferences and workshops.• Unlimited subscriptions for TRB publications –full hard copy set of all TRB
publications: $4,250. Broadly used at WSDOT• Unlimited access to TRISWorld which provides access to over 700,000
records of international research publications (only available to sponsors)• Unlimited online access to the Transportation Research Records. Over 9300
peer-reviewed papers published since 1996. : $5,700 (current year plus all archived years)
• Unlimited attendance in TRB webinars. $99 per webinar (approx 40 webinars per year = $3,960)
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Continued: ROI for TRB
• Tools and events to facilitate:– Networking with experts from public agency, industry and academic
organizations that represent states, federal agencies, local governments, and other countries through the Annual Meeting, mid-year conferences, web meetings and conference calls. Social networking applications are in development.
– Projects and collaboration in research: • Research Funding Guide • Research in Progress database• Research Needs Statements
– Without the Core Program initiatives, each state DOT would have to invest and apply its own resources to produce and develop the same kinds of information.
– For every $1 that the average state invests in TRB Core Program activities leverages approximately $101 in research-related.
• WSDOT leverages $105/ per each dollar spent
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Consequences of not Funding
• The impact of reducing our contribution:– May be reduced levels of sponsor benefits listed above. – Might experience fewer appointments to Committees if experience is
equivalent to DOTs providing full sponsorship. – Reduced funding will restrict the ability for TRB to provide innovations
we’ve requested. • TRB has not had to face this issue to date and the TRB Executive
Committee might need to consider appropriate action.
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WSDOT Involvement in TRB
– WSDOT serves on the TRB Executive Committee– TRB State Representative– 42 employees are on 60 TRB Standing (Technical) Committees
• We Chair six committees– 49 employees on 65 Cooperative Research Project Panels
• We Chair 5 panels– 10 employees on 13 Advisory Committees and Expert Task Groups in
the Strategic Highway Research Program 2 (SHRP2)
Participation provides the opportunity to influence the direction of transportation innovation and research in a variety of topics.
Have also provided summary of Washington State involvement in TRB as useful.
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CRP Facts on File
• # of Problem Statements submitted and fate of those problem statements
• # of Panel nominees and fate of those nominations– Request summary of agency employees selected in September
Participation provides the opportunity to influence the direction of transportation innovation and research in a variety of topics and shape projects and products to meet the needs of Washington.
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2010 TRB Annual Meeting Facts• 10,100 attendees
– 65 Countries– 1000+ state DOTs attendees – 1000+ Federal agency attendees
• Over 3000 papers and presentations in more than 600 sessions and workshops
• January 10-14, Washington DC
WSDOT Employees involved in TRB Activities
39 employees on 56 TRB Technical Committees 49 employees on 65 Cooperative Research Project Panels 10 employees on 13 Strategic Highway Research Expert
Task Group
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Why Attend?• To inform and influence trends in transportation on a wide
variety of issues. • Gather information on practices in order to extend our
knowledge and improve our products and processes. • Opportunity for new employees trying to learn rapidly about a
topic as well as the veteran employee keeping abreast of innovations in their field.
• To attract partners and funding.
WSDOT employees are frequently requested as presenters, moderators, and committee members because we are developers and early adopters of new practices.
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WSDOT Attendees
28 WSDOT employees attended• 5 sponsored and 3 partially sponsored
– Funding provided by FHWA, TRB, AASHTO and EWU-TTAP. • 3 paid their own travel expenses • 18 are members of 28 TRB Division A committees and 2
Committee Task Forces and Subcommittees• 5 chaired 5 TRB committee meetings, 1 Task Force and 1
subcommittee meetings• 12 presented at 14 sessions, poster sessions, and
workshops• 4 presided over 3 sessions and 1 poster session
21 other WSDOT staff are members of the 30 other TRB Division A committees and did not attend the meeting. 23
Name, TitleOffice
Funding Source: – WSDOT– Sponsored– Self-funded– Augment other travel
Days Attended:Sun Mon Tues Wed Thur
Activities:– Committee Chair– Session Presenter– Session Moderator– Poster Presenter– TRB Committee Member– Attendee
Funding opportunities identified
Policy Alerts/Influence
Research Needs/Influence
Partnerships formed/continued
Actions that will be implemented
Value to WSDOT
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Funding Source WSDOT
Days AttendedSun Mon Tues Wed
RoleMember 2 TRB
Committees• Met with developer of design method for pile supported embankment – will help reduce our design conservatism for SW region project (maybe 60% cost reduction)
• Poster session paper on using shafts to stabilize landslides – learned about new design method plus software that could allow us to increase shaft spacing and reduce costs
• Met with the geosynthetics industry to develop a plan for a geosynthetic manufacturing plant audit program to improve quality and consistency
• Met with FHWA, ASCE, and proprietary wall industry to begin to reestablish a national wall evaluation program --
will save WSDOT staff time in conducting such reviews for WSDOT’s pre-approved proprietary wall program
Tony Allen, State Geotechnical EngineerState Materials Laboratory
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Be Ready
• Use every opportunity• Always add statements of value • Develop a handy resource of facts, refresh it
periodically• Push information out too – through problem
statement solicitations and other research news• Call TRB to help shape your message
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Resources for Keeping Your CEO Informed
• State DOT Return-on-Investment (general white paper)
• “Reaping the Benefits of Attending TRB Annual Meeting” (TRNews)
• Justifying Your State’s Investment in TRB (under development)
July 28, 2010
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Justifying Your State’s Investment in TRB
• Developed under guidance from STRAP
• Will allow TRB State Rep to customize for his/her state/CEO
July 28, 2010
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Justifying Your State’s Investment in TRB
• Overall state investments• Core program• NCHRP• Tangible Benefits• Intangible Benefits• Leveraged Benefits
July 28, 2010
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Other Opportunities for Keeping Your CEO Informed
• TRB staff visits to your state DOT• TRB State Reps/CEO Luncheon at
TRB Annual Meeting• AASHTO Annual Meeting – TRB
Luncheon for CEOs• CEOs serving on TRB Executive
Committee
July 28, 2010
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Other Opportunities or Tips for Keeping Your CEO
Informed?
July 28, 2010
Skip Paul28 July 2010
Enhancing the Value of State TRB Partnership Visits
Objectives
Identify problems/issues of importance to state officials
Provide assistance/info to help with these problems
Identify innovations or best practices being used by host state
Educate CEO/Executive staff on benefits of participation with TRB Tech Div: AM, Committees NCHRP/other coop programs
Plan, Plan, Plan
Determine potential dates, length of visit and areas of interest
Initiate scheduling with players, get on their calendars early – CEO; Division/Office Chiefs; specialists; RESEARCHERS
Group sessions – Exec Com; General session (Intro to TRB)
University reps; Academic or other partners depending on areas of interest
In Advance
Deliver schedule in advance for confirmation – What’s missing?
Send announcements for Intro to TRB session – why they should attend
Send announcements to officials, other players and Ex Com explaining expectations of visit
Execute, Execute, Execute
Pick up TRB staff and escort throughout schedule – that means me and my top staff.
Introduce objectives reiterating expectations at beginning of each interview presentation
Take notes – side benefits that you may get to know more about your own department than you thought possible; uncover deep held secrets and problem areas.
Meals one on one, with group, with staff – good time for reflection; leave time
A Priori
Follow-up with officials – thank you at the least; info as appropriate
Forward additional info from TRB staff
If around NCHRP problem statement submission time, advertise solicitation – it’s on their minds; reminder that you will be looking for panel volunteers.
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TRB State DOT Partnership Visits: Guidelines
• Enhanced to incorporate suggestions for 2009 Orlando meeting
• Shopping list for potential meetings & activities
• Checklist for planning the visit• Assuring that the visit yields mutual
benefits• Option for short written summary
July 28, 2010
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Including Staff from Other TRB Divisions in Visits
• Pilots during 2010– Massachusetts (general w/CRP)– California (safety w/NCHRP)– Illinois (highway renewal w/SHRP2)
• Evaluate for 2011
July 28, 2010
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Other Experiences or Tips for TRB State DOT Partnership Visits?
July 28, 2010
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TRB Budget and Implications for State DOTsCurrent Challenge:
Enhance TRB services to state DOTs within the TRB budget and without increasing the
costs to state DOTs
July 28, 2010
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Enhanced TRB Services That Meet this Criteria
• TRB Annual Meeting communications package (discussed earlier)
• TRR Online• TRB Webinars• Practice – ready papers database• Research Needs Statements database
July 28, 2010
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TRB Core Income Sources by Triennium (%)
2004-2006 2007-2009 2010-20120
10
20
30
40
50
60
State DOTsFHWAOther SponsorsFees & Sales
July 28, 2010
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Suggestions for New or Enhanced Revenue Streams
for TRB?
July 28, 2010
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TRB Publications Online
• Most TRB publications accessible on TRB website at no charge
• TRR Online available by subscription– No charge to state DOT employees– Rely on state DOT IP address– Contact Andi Kisiner
July 28, 2010
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Notification of Publications through TRB e-Newsletter
• General: “Recently Released TRB Publications”
• Subscription/notification by topic area
July 28, 2010
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Getting Printed Publications to the Right People
• Initial task: Transition our publication selection system - categories (modes & functions) of publications - to a web-based solution whereby sponsors and other customers can manage their own accounts – i.e. who gets what, where it should be sent, and how.
July 28, 2010
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Getting Printed Publications to the Right People (cont.)
• The increasing number of ways in which the “how” part of delivery is complicating things – specifically, the expanding possibilities for delivering electronic content to our sponsors and other customers.
July 28, 2010
eReaders
SONY
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Getting Printed Publications to the Right People (cont.)
Percent of all books purchased (worldwide)
2008 2009 2010
Online 23% 39% 50%
Hardcopy 77% 61% 50%
July 28, 2010
• TRB is developing a survey that will be sent to our state and federal sponsors to determine dissemination preferences.
Bowker, B&T, et al. 2009-2010
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Getting Printed Publications to the Right People (cont.)
• The Challenge: How quickly (or slowly) should TRB move toward electronic delivery of our products?
July 28, 2010
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Getting Printed Publications to the Right People (cont.)
July 28, 2010
Excerpts from the Smithsonian 2010-2015 Digitization Strategic Plan: “Mission: To digitize the resources of the Institution for the widest possible use by current and future generations.”“Empower staff and audiences to use the Smithsonian’s digital resources
by developing user-friendly methods and tools.” “Raise awareness and increase use of Smithsonian digital resources,
both within and outside the Institution. Use multiple web and new media venues to increase awareness of the value of the Smithsonian’s digital resources. Increase the Smithsonian community’s awareness of the availability of Institutional digital resources, through the use of multiple internal communication venues.”
Example 1: Smithsonian goes electronic…
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Getting Printed Publications to the Right People (cont.)
July 28, 2010
Example 2: Stanford Engineering Library goes all digital.
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Getting Printed Publications to the Right People (cont.)
July 28, 2010
Summary:
Developing a web-based system for our sponsors to manage what hard copy publications they get from TRB is complicated by the growing desire for various e-versions.
TRB is developing a survey for sponsors to provide input into the future delivery of TRB products.
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Earning Continuing Education Credits for TRB Activities
• Self certifying PDHs offered for Annual Meeting and conferences
• AICP CM units offered for Annual Meeting and planning conferences
• CLEs offered for Legal Resources Workshop
July 28, 2010
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More Record Keeping Criteria for Education Providers
• Distance Learning (webinars)• Growing number of state licensing
boards for PEs– New York– Florida– Others
July 28, 2010
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More Record Keeping Criteria for Education Providers
• General policies: International Association for Continuing Education and Training (IACET):– Individual attendance (by session)– Learning objectives– Evaluation/assessment that learning
objectives met– Instructor bios/approvals– Individual transcripts
July 28, 2010
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TRB Investigating Options to Expand Education Credits
• Use outside service(s) (fee)– IACET– National Council of Examiners for
Engineers and Surveyors (NCEES) Registered Continuing Education Program (RCEP)
– Other?• Build TRB recordkeeping system
July 28, 2010
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TRB Priorities for Expanding Education Credits
1. Webinars
2. Conferences
3. Annual Meeting– PDH self certification still valid for
most states– AICP CM credits introduced in 2010– Satisfy higher criteria for PDHs (future)
July 28, 2010