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TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC) GENERAL MEMBERSHIP MEETING

Thursday October 5, 2017 9:30 a.m. - 11:30 a.m. NOTE TIME CHANGE: (Networking in Side Hall next to Board Room at 8:30am-9:15am and after 11:30am)

Metro Headquarters, 3rd Floor Board Room / One Gateway Plaza, Los Angeles, CA 90012

Participants: TBAC Advisory Council Members; Metro Staff; Guests & Public

Breakfast Sponsor: Build | Coleman JV

TBAC Meeting Agenda is available for download and view from Metro TBAC internet web page: http://bit.ly/2shz6dV “View the agendas for this month's meeting” Times are estimates.

TBAC Representatives Voting: Please sit staggered in the 2nd and 3rd rows of middle section in order to vote, speak and represent your organization during the meeting. For non-voting and general members and public please sit outside of the designated area in order to speak during public comment and select times. There is a 2 minute max comment time. TBAC Representatives NonVoting: Please sit in the 4th and 5th row staggered.

# Topic and Presenter(s) Purpose and Process I

9:30 AM Call to Order, Chair Schenae Rourk Call to order; site information and safety

II 9:33 AM Welcome and Introductions, Chair Schenae Rourk Quorum Confirmation, Ethel Walker, Secretary Acknowledgement of Breakfast Sponsor: BUILD | Coleman JV Process and Procedures, Giovanna Brasfield, Ph.D., Parliamentarian Packet Review, William Osgood, Vice President

Intro Members Row 2 and 3 First – up to 45 sec Quorum Confirmation, Secretary Ethel Walker Others: Organization, Name, Company, 10 word description of your firm. Sponsor introduction, 3 minutes.

III

9:50 AM Chair Comments, Chair Schenae Rourk Welcome New Members Membership Committee Announcement

Set Direction for the Meeting / Culture

IV

9:57 AM Meeting Minutes Review and Approve, Chair Schenae Rourk Review of September meeting minutes. MOTION REQURED

V 10:05 AM Metro Contracting Opportunities a) Procurement/Contract Look-Ahead (15 Minutes)

Ivan Page, Executive Officer, Vendor/Contract Mgmt. Construction Carolina Coppola, Vendor/Contract Mgmt. Professional Services

b) Current Solicitations (10 – 12 Minutes) Small Business Programs c) Procurement Highlights (7 Minutes)

Rick Meade, Executive Officer – Program Management, Airport Connector and Foothill Projects

Provide status of Metro future and current contract opportunities; review status of small and disadvantaged business contract goals and contract awards.

VI Special Guest: City of Los Angeles, Borja Leon (10m) Special Guest: TBAC, Richard Katz (10m)

.

VII Action Item Review, Schenae’ Rourk Also review administrative actions. Open for comments to members.

Progress of Action Items from previous meetings: Motion to Continue/Table/Close.

VIII Committee Reports (10-15/3m Max per minutes review / Questions) a) Commodities Committee. Chair E. Patten Jr, Vice – (xxx) b) Construction Committee. Chair B. Vobecky, Vice G. Brasfield c) Legislative Affairs Committee. Chair W. Osgood, Vice - (xxx) d) Professional Services Committee. Chair R. Garcia, Vice – (xxx) - Update on recommended changes to Conflict of Interest (COI) Matrix e) Membership Committee. Chair R. Chaudhary, Vice A. Moto

Review Written reports; Questions to Chairs

IX TBAC Representative Councils & Committees (2-5 minutes ea.) a) Sustainability Council, Berwyn Salazar & James Okazaki b) Measure M, Co-Chairs, William Osgood & Moises Cisneros

Update on BIF, Moises Cisneros

Reports. Purpose of Committee and Council; TBAC’s message.

TBAC GENERAL MEMBERSHIP MEETING AGENDA 10-05-2017 PAGE 1 OF 4

X Ad Hoc Reports a) EBO&I (Emerging Business Opportunities & Innovation), Chair

Schenae’ Rourk ---Survey ---Contract Reviews

b) Disparity Study Committee, Co-Chairs Rod Garcia & Ezekiel Patten, Jr. ---Focus Group

Updates. Disparity Study Input: [email protected]

XI

Disparity Study Update, Tashai Smith

Update on Disparity Study.

XII New Business, Chair Schenae Rourk a) Member organization events. Do we find value in receiving? Is the

Metro events page received and is it an option? b) Audits. How are we impacted? (Review Exec Committee Agenda.) c) DB or DBB – which benefits SBEs including DVBEs and DBEs. d) Retention e) Motion: That current funds held by TBAC be transferred to Metro and

placed in DEOD’s budget to be used for future TBAC expenses. (See attached email from Metro)

f) Motion: For confirmation of Membership Committee Chair/Vice Chair appointments: Rubina Chaudhary (WEBC West) Adolfo Moto (DVBA)

g) Motion: For confirmation of Construction Committee Chair/Vice Chair appointments Bianca Vobecky (BBA) / Giovanna Brasfield (NAWIC LA)

Will follow a 5 minute max; 2 minute per person max; and 2/3 vote majority to extend for 5 minutes.

XIII Past & Upcoming Event Announcements Internal, Metro DEOD Miriam Long, Director Community Outreach & Information

Open to All to ask questions. First questions from Voting Members.

XIV

Upcoming Event Announcements, External Open to Public Event announcements only.

XV

General Member & Public Comment (limit 2 minutes each speaker)

Announcements, general information sharing, comments, suggestions.

XVI

Motion Review, Secretary Ethel Walker Recap of all motions

XVII

Chair Comments, Chair Schenae Rourk

XVIII

Next Meeting Review & Adjourn, Schenae Rourk Thursday November 2, 2017 @ 9:30 A.M.

MEMBER ORGANIZATIONS, REPRESENTATIVES, and ALTERNATE REPRESENTATIVES

American Indian Chamber of Commerce of California Shannon Marquez; Robert Weir

Arab American Association of Engineers & Architects California Chapter: Ghina Yamout; Vina Azar, Adam Chamaa

Arab American Association of Engineers & Architects Golden State Chapter: Ali Altaha; Vic Zikoor, Regard Sabry

Asian American Advertising Federation Sandra Lee; Jay Kim, Cheryl Lee

Asian American Architects & Engineers Association James Okazaki; Kenneth Wong, Diana Ho

Black Business Association Ezekiel Patten, Jr.; Rosalind Pennington, Bianca Vobecky

Filipino American Society of Architects & Engineers Ethel Walker; Pert Arca, Berwyn Salazar

Hispanic Engineers Business Corp. Rodrigo Garcia; Al Solis, Armando Ramos

Los Angeles Chapter National Organization of Minority Architects Michael Anderson; Gregory Williams, Roland Wiley

Los Angeles Chapter of the DVBA William Osgood; Sandy Schneeberger, Adolfo Mota

Los Angeles Latino Chamber of Commerce Frank Villalobos; Darrel Sauceda, Moises Cisneros

National Association of Minority Contractors So. California Kevin Ramsey; Sharon Coleman, LaKeisha Vaden

National Association of Women Business Owners of Los Angeles Hilary Lentini; Jennifer Freund, Schenae Rourk

National Association of Women In Construction – Los Angeles Dr. Giovanna Brasfield; Priscilla Chavez, Dianne Frank

Regional Hispanic Chamber of Commerce Danny Cancino; Hector Mendoza, Sandy Cajas

Society of Hispanic Professional Engineers – Los Angeles Emmanuelle Galvan; Paul Avila, Roberto Guzman

The Elite SDVOB Network – Los Angeles Chapter Frank Marchello; Rene Cota, Linda Clark

Women’s Business Enterprise National Council – West Rubina Chaudhary; Rashmi Chaturvedi, Deborah Dyson

Women’s Transportation Seminar – Los Angeles Robyn Coates; Sheila Wray Given, Kathy McClure


CALIFORNIA PUBLIC UTILITIES CODE (PUC) Division 12 Chapter 2 130051.19.(b), (c)

(b) The authority shall, prior to the approval of any contract by the authority or by its organization units, adopt and implement a disadvantaged business enterprise program which establishes participation goals of not less than 15 percent of the dollar value of all contracts by minority business enterprises and not less than 5 percent by women business enterprises.

(c) The authority shall establish a Transportation Business Advisory Council to advise it on matters regarding the disadvantaged business enterprise program to enable the authority to meet or exceed women and minority business enterprise participation goals. Members of the council shall be selected by the authority, and shall include representatives of professional organizations and other groups which advocate on behalf of greater participation of women and minority business enterprises in public contracts. The chairperson of the authority or his or her designee shall meet with the council, and the authority shall provide adequate staff support for the council, and shall consider all recommendations made by the council.

CODE OF CONDUCT

Conduct and personal behavior – It is expected Council Members will:

Adhere to the Operating Guidelines for the Transportation Business Advisory Council (TBAC);

Act ethically, with honesty and integrity, in the best interests of the TBAC at all times;

Take individual responsibility to contribute actively to all aspects of the Council’s role according to its Operating Guidelines;

Make decisions fairly, impartially and promptly, considering all available information, legislation, policies and procedures;

Treat colleagues with respect, courtesy, honesty and fairness, and have proper regard for their interest, rights, safety and welfare;

Not harass, bully or intimidate colleagues, members of the Council, public and/or TBAC or other Agency Staff; No Personal Attacks!

Contribute to a harmonious, safe and productive Council environment/culture through professional relationships; and

Not make improper use of their position as Council Members to gain advantage for themselves or for any other person.

Communication and official information – It is expected Council Members will:

Channel all communication between Council and staff on council matters through the appropriate or assigned individuals; and

Not represent themselves as speaking for, or acting on behalf of, Metro or TBAC regarding the business of TBAC.

Conflict of interest – It is expected Council Members will:

Disclose any personal or business interest which may give rise to actual or perceived conflict of interest;

Ensure personal or financial interests do not conflict with their ability to perform official duties in an impartial manner;

Not allow personal or financial interests, or the interests of any associated person, to conflict with the interests of TBAC; and

Manage and declare any conflict between their personal and public duty; and where a conflict of interest does arise, the member will recues him/her self from all discussion and decisions on that matter.

In addition, Council Members commit to:

Take responsibility for reporting improper conduct or misconduct, including discrimination, which has been, or may be occurring in the meetings, committee or full council, reporting the details to the relevant people or agency; and

Take responsibility for contributing in a constructive, courteous and positive manner to enhance good governance and the reputation of TBAC

ADA REQUIREMENTS

Upon request, sign language interpretation, materials in alternative formats and other accommodations are available to the public for MTA-sponsored meetings and events. All requests for reasonable accommodations must be made at least three working days (72) hours in advance of the scheduled meeting date. Please telephone (213) 922-4600 between 8 A.M. and 5. P.M., Monday through Friday. Our TDD line is (800) 252-9040


Date No. Action RP Comments5-Nov-2015 32 Set up bank checking account for TBAC Keith Compton

TBAC ChairOn Hold. William Osgood (LA-DVBA) investigating different options

for how TBAC can be structured.

Motion to Continue, Table, or Close

2-Jun-2016 1 TBAC Representatives to have a meeting with Metro Executive

Committee so that TBAC has a larger presence with the Metro Board

of Directors

TBAC Chair Ongoing. TBAC meets with Metro Board Executive Committee

quarterly.


1-Jun-2017 1 TBAC membership to submit their organization membership roster

to Metro Tashai Smith (per Metro request letter) so the information

can be used for the Diversity Study.

Representatives

from each

Member

Organization

Ongoing.


6-Jul-2017 1 TBAC Chair to select a Construction committee chair to keep the

committee going.

TBAC Chair Ongoing.


6-Jul-2017 2 Membership committee will process Latin Business Association (LBA)

and Women’s Transportation Seminar (WTS) membership

applications [requesting additional information needed for their

applications]. Persons interested to sit on the Membership

committee should send email their request to Ethel Walker,

[email protected]

Membership

Committee

TBAC Chair

Ongoing.


7-Sep-2017 1 Reports provided in meeting handouts to use larger fonts. Some of

the reports using small fonts are difficult to read.

Keith Compton

TBAC ChairNew. Per directive from TBAC Chair Sept 7th meeting.


7-Sep-2017 2 Present TBAC Letter of Support to Metro BOD or Executive

Committee: TBAC recommendation to support the expansion of

Business Interruption Fund (BIF) to include Measure M transit and

major highway and arterial projects. And should also be willing to

reconsider how future projects are defined geographically for

eligibility purposes.

TBAC Chair

Moises CisnerosNew.


TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC)ACTION ITEM LIST

October 5, 2017


TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC)

COMMODITIES/SUPPLIES COMMITTEE

THURSDAY, Oct. 05, 2017

Metro Cafeteria

8:30 AM - 9:15 AM

AGENDA

I. Introductions -------------- ------------------ Committee Member&Attendees

II. Review Previous Meeting Notes - ----------------- E. Patten

Ill. Procurement Procedure Update & Best Practices----- Al Mitchell &

IV. Procurement Fairs (i.e. Caltrans) ----------------

1. Procurement Supply Chain Management

Brochure ------------------------------

V. How Do Primes Buy Commodities For Constructions

Procurement Agent

(TBD)

Discussion/Update

S. Jackson

Contracts ---------------- --------------------Al Mitchell

VI. Action Items Review -------------------------- Discussion (all)

VII. Next Step Adjournment

VIII. Next Meeting Is 11/02/17 at 8:30 AM

TBAC Professional Services Committee AGENDA

10/5/17

8:30am to 9:30am Cafeteria

Call to Order A. Call to Order:

B. Self Introductions

C. Report – Mr. Abdollah Ansari:1. Highway Program Overview2. Highway Program RFQs3. Set-Aside Opportunities

Action Items – see attached table

D. Old Business1. Action Items2. COI Matrix

E. New Business

F. Public Comment

G. Adjourn

TBAC PROFESSIONAL SERVICES COMMITTEE MEETING AGENDA 10-05-2017 PAGE 1 OF 3

9/7/17 Notes: 10 people were in attendance, see sign in sheet. Highway Program Overview: Abdollah Ansari and gave a report on the Highway Program. The On Call contract projects include traffic studies for 2 freeway projects – the north and south 405 in South Bay area. 2 PSE RFP for adding lanes to Highway 91 at the 710 intersection. 710 North – $780 million for mitigation projects. SBE Set Aside projects will be developing. The cities have until end of December to submit project lists. Cities will also have opportunities; Alhambra, Monterey Park, Pasadena, S. Pasadena, Temple City, Monrovia, San Marino, Rosemead, Los Angeles. Have 5 Project Manager vacancies that need to be billed. Information Technology: David Edwards, Metro - Serve internal and external partners. Reported that Kaygen received an IT contract. Opportunities in software development; also in Security Group – firewalls, bus cameras, operation and maintenance as well as new construction, inside wireless on rail. Opportunities include staff augmentation, small task orders. SBEs can partner with large companies. Suggestion: Develop mentor-protégé program to expose SBEs to Metro related specialties. New Business: The cancellation of some set-asides due to not having enough SBEs to bid (3 required) is a problem. One of the problems is, is that the qualification requirements are narrow discouraging SBEs to compete; only the large companies would have broad experience. A recommendation was to develop a pool of qualified SBEs who are qualified. Another is to develop a training program to develop the pool of qualified SBEs. Rodrigo Garcia


Action/Status: 9/7/17

1. Highway Small Business Training Program To begin soon

$30million On-Call PM Contract will provide 27% SBE and 3% DVBE participation. Parsons, CH2MHill, HDR? Opportunity for firms to get MTA experience; 6-9 month training on procedures, manuals; review firms qualifications; critique resumes

2. 710 $780 million Mitigation work a. Set Asides b. Local Cities

Alhambra, Monterey Park, Pasadena, S. Pasadena, Temple City, Monrovia, San Marino, Rosemead, Los Angeles

3. Highway Programs website Presently being revised to include highway projects

4. IT Department Dave Edwards to attend committee meeting periodically providing 6 month look aheads and overview of department.

5. Local agency construction projects Will be posted on Metro web this week. 6. What are Metro’s Joint Venture

Guidelines; what % qualifies it as a SBE venture.

Michael Grossman brought up the subject; he also mentioned there are liability issues.

7. Should local preference points be given to firms within LA County.


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