transportation business advisory council (tbac)...
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TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC)
GENERAL MEMBERSHIP MEETING
Thursday March 3, 2016 9:30 a.m. - 11:30 a.m. 41J Metro Metro Headquarters Board Room 3rd Floor One Gateway Plaza, Los Angeles, CA 90012
Participants:
Vice Chairperson, Ezekiel Patten, Jr.
Financial Officer, Ethel Walker AGENDA Parliamentarian, Deborah Dyson
TBAC Representatives, Metro Staff, Guests, General Public
Item Time Topic and Presenter(s) Purpose and Process 1 9:30 Welcome and Introductions, Ezekiel Patten Jr. Call to order; site information and safety. 2 9:35 Agenda and Handouts Review, Ezekiel Patten Jr.
Meeting Minutes Review (February), Ezekiel Patten Jr.
4 9:45 Chair Report, Ezekiel Patten Jr 5 9:50 Metro Guest Speaker: Diana Estrada, Chief Auditor Important audit related information for businesses
doing business with Metro.
6 10:00 Metro Contracting Opportunities (5 minutes each) Provide status of Metro future and current contract a) Highway Programs, Abdollah Ansari opportunties; status of small and disadvantaged
(Deputy Executive Officer, Project Management) business contract goals and contract awards.
b) Procurement/Contract Look-Aheads, Victor Ramirez
(Interim Executive Officer, Construction Contract Management) .. .. • ""i • · • • i Ir , .. ; T C r ,'\ n \ 'Ir "\ • :-r-i11•1r•, . _, ' c) Current Sollcltatlons, Linda Perryman ri r •. • '
(Principal Contract Compliance Officer)
7 10:20 Committee Reports (5 minutes each): Election for TBAC Officer vacancies: Chairperson and a) Nomination Committee, Rosalind Pennington {10 min.) Secretary.
b) Membership Committee, Sandy Schneeberger Provide status of each committee activites and
c) Bylaws Committee, Rod Garcia progress.
d) Legislative Affairs Committee, Ali Altaha
e) Commodities & Supplies Committee, Ezekiel Patten, Jr.
f) Professional Services Committee, Rod Garcia
g) Construction Committee, Deborah Dyson I !• •' ' ' 8 11:00 Code of Conduct Review and'Dlscussion ofTBAC Code of Conduct
9 11:05 Action Item Review Progress on Action Items from previous meetings; review assignments to committees
10 11:10 Open Agenda Small Business Forum Comments
11 11:15 New Business Action Item Recap, new matters brought up for
consideration
12 11:20 Nomination Committee Election Results
13 11:25 Public Comment (limit 2 minutes each speaker) Announcements, general information sharing
14 11:30 Adjourn; NEXT MEETING:
Thursday April 7, 2016 9:30am Metro Board Room 3rd Floor
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TBAC Member Organizations:
American Indian Chamber of Commerce of California Los Angeles Chapter- Elite SDVOB Network
Arab American Association of Engineers & Architects Los Angeles Chapter - National Organization of Minority Architects Asian American Architects & Engineers Association National Association of Minority Contractors
Black Business Association National Association of Women Business Owners - Los Angeles Filipino American Society of Architects & Engineers National Association of Women In Construction - Los Angeles Hispanic Engineers Business Corp. Regional Hispanic Chamber of Commerce
Los Angeles Latino Chamber of Commerce Society ofHispanic Professional Engineers - Los Angeles Chapter Los Angeles Chapter of the DVBA Women's Business Enterprise National Council - West
ADA Requirements: Upon request, sign language interpretation, materials in altemative fonnats and other accommodations are available to the public for MTA-sponsored meetings and events. All requests for reasonable accommodations must be made at least three working days (72 hours) in advance of the scheduled meeting date. Please telephone (213) 922-4600 between 8 a.m. and 5 p.m., Monday through Friday. Our TDD line Is (800) 252-9040
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TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC) MEETING MINUTES
FEBRUARY 4, 2016
I. Call To Order
TBAC Meeting was called to order by Vice-Chair Mr. Ezekiel Patten, Jr. at 9:35am in the Metro Board Room located on the Jrd floor of Metro Headquarters at One Gateway Plaza in Los Angeles, California. Mr. Patten asked that TBAC representatives sit in the first two rows of the room so that it's known the representatives that are present for the meeting. Mr. Patten thanked The Los Angeles Sustainability Coalition for sponsoring the morning breakfast coffee and pastries.
Roll Call: Each person attending the meeting introduced themselves and affiliation, TBAC Representative, Metro Staff, and General Public business/ organization affiliation.
TBAC Officers Present (X) Chairperson - Open
Ezekiel Patten Jr., Vice-Chairperson- Black Business Association X
Secretary - Open
Ethel Walker, Financial Officer, Filipino American Society of Architects & Engineers X
Deborah Dyson, Parliamentarian, National Association of Minority Contractors X
TBAC Representatives/Alternates Attendance (see sign in sheet) American Indian Chan,berofCommerce (AICC)
Shannon Marquez, Representative
Robert Weir, Alternate 1
Arab American Association of Engineers & Architects (AAAEA) Ali Altaha, Representative X
Mohsen Monruda, Alternate 1
Vic Zakoor, Alternate 2
Asian American Architects & Engineers Association (AAa/ e) James Okazaki, Representative X
Ken Wong, Alternate 1
Diana Ho, Alternate 2
Black Business Association (BBA) Ezekiel Patten Jr, Representative (fBAC Officer see above) X Earl Cooper, Alternate 1 Rosalind Pennington, Alternate 2 X
Filipino-American Society of Architects & Engineers (F ASAE) Ethel Walker, Representative (fBAC Officer see above) X
Pert Arca, Alternate 1
Berwyn Salazar, Alternate 2 X
Hispanic Engineers Business Corp. (HEBC) Rodrigo Garcia, Representative X Al Solis, Alternate 1 X
Armando Ramos, Alternate 2
The Elite Seroice Disabled Veteran Owned Business (SDVOB) ____ , Representative
Rene Cota, Alternate 1 Linda Clark, Alternate 2 X
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TBAC MEETING MINUTES: February 4, 2016
Los Angeles Chapter ofNational Association ofMinority Architects (LANOMA) Michael Anderson, Representative
Gregory Williams, Alternate 1
Roland Wiley, Alternate 2
Los Angeles Chapter ofthe Disabled Veterans Business Association (LA-DVBA) William Osgood, Representative
Brandon Titus, Alternate 1
Sandra Schneeberger, Alternate 2 X
Los Angeles LAtino Chamber ofCo111merce (LALCq Frank Villalobos, Representative
Darrel Sauceda, Alternate 1
Roger Martinez, Alternate 2 X
National Association ofMinority Contractors (NAMC-SC) Deborah Dyson, Representative (fBAC Officer see above) X
Sharon Coleman. Alternate 1 X
Leonard Lumas, Alternate 2
National Association ofWomen Business Owners ofLos Angeles (NAWBO-LA) Schenae Rourk, Representative X
Mary McCormick, Alternate 1
Carman Rad, Alternate 2 X
National Association ofWomen in Constrnclion (NAW7C-LA)
Dr. Giovanna Brasfield, Representative X
Priscilla Chavez, Alternate 1 X
Dianne Frank, Alternate 2
Regional Hispanic Chamber ofCommerce (RH CC-LA) Danny Cancino, Representative X
Ramon Aguilar, Alternate 1
Regina Talamantez, Alternate 2
Society ofHispanic Professional Engineers (SHPE-LA) Emmanuelle Galvan, Representative X
Paul Avila, Alternate 1
Roberto Guzman, Alternate 2 X
Women's Business Enterprise National Council (WBEC-lP'eslj
Rubina Chaudhary, Representative X
Lily Otieno, Alternate 1
Dr. Pamela Williamson, Alternate 2
Metro Staff
Ansari, Abdallah, Highway Program X
Baldwin, Shalonda, Vendor/ Contract Mgmt
Elattar, Aziz, EO, Highway Programs
Cabral, Miguel, Diversity & Econ Oppty X
Compton, Keith, Diversity & Econ Oppty X
Coppola, Carolina, Procurement X
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TBAC MEETING MINUTES: February 4, 2016
Ellis, Julie, DEO, Adrnin Business Services
Flores, Michael, Diversity & Econ Oppty X Gipson, Charletta, Diversity & Econ Oppty
Jacobsen, Jerry, Diversity & Econ Oppty X
Jong, Ben, Highway Programs
Katkaphan, Virmol, Procurement X
Licea, Dr. Irma, Diversity & Econ Oppty X Lewis, Whitney, Diversity & Econ Oppty
Long, Miriam, Diversity & Econ Oppty X Mireya Lopez, Olga, Diversity & Econ Oppty X
New, Bob, DEO Procurement
Ortiz, Ramon, Diversity & Econ Oppty
Page, Ivan, Interim Executive Director, Vendor/Contract Mgmt X Perryman, Linda, Diversity & Econ Oppty X Ramirez, Victor, Interim EO, Vendor/Contract Mgmt
Segura, Olivia, Diversity & Econ Oppty
Smith, Tashai R., Diversity & Econ Oppty
Turner, Sonya, Diversity & Econ Oppty
Villar, Marisela, Diversity & Econ Oppty
White, Wendy, Diversity & Econ Oppty
Wiggins, Stephanie, Deputy Chief Executive Officer
Womack, Breia, Diversity & Econ Oppty
General Public Attendance (see sign in sheet)
Adolfo Mota, DC Engineering
Bonnie R. James, BRJ & Associates
Calvin Y oshitake, Guida Surveying
Carlos E. Morgner, Morgner
Charissa Frank, FMG Architects
Daniel Cribbs, Chapman Glucksman
Daniel Louis, HNTB
Dave Tiberi, HNTB
David Woo, AYCE Inc
Duanne Gilmore, Arup
Edgar Zelaya, KKCS
Fabiola Jaque, California Testing & Inspections
Herman Gordon, Govindas Financial Services
Ivan Benavidez, Fountainhead
Jennifer Freund, Corporate Impressions Jonathan Hou, Axiom
Julien Atallah, Alta Vista Solutions
Kandice Nguyen, AYCE Inc
Karina Ellis, Ellis Equipment
Karina Ellis, Pike Trench & Traffic
Kate Mergen, AGC
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X
X X
X X
fjaquecaltestinspection.com
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TBAC MEETING MINUTES: February 4, 2016
Kimberly Rogers, Jacobs [email protected]
Lee Holguin, DR Consulting Designers [email protected]
Marita Claudio, Magna Sol Corp [email protected]
Michael Chavez, JM Diaz, Inc [email protected]
Paul Apodaca, AEG [email protected]
Phyllis Tucker, T &T Public Relations phyllis. [email protected]
Rajesh (Roger) Soneja, Simplex CM [email protected]
Rashmi Chaturuedi, Kaygen [email protected]
Rick Hijazi, PMCS Group [email protected]
Rowena Altaha, C2PM [email protected]
Scott Fabel, Ghirardelli Associates [email protected]
Scott Simpson, MARRS Services [email protected]
Steve Kats, V&A Inc. [email protected]
Steven Diels, AAMCOM [email protected]
Thomas Pringle, Universal Reprographics [email protected]
Timothy Jones, M3 Services Inc [email protected]
Tony Higgins, Walsh-STRABAG [email protected]
Vanessa Barrientos, South Star Eng [email protected]
Veronica Rojas Munoz, Power-Tech Engineers [email protected]
Vina Azar, PMCS Group [email protected]
Zelda Harrison, Zeldesign [email protected]
TBAC Membershi l Or2anization Attendance, i>ast 12 Months #OF
MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MTGS
1 AICC X X X NA X X X X 7
2 AAA EA X NA X X X X 5
3 AAa/e X X X X NA X X X 7
4 BBA X X X X NA X X X X X X 10
5 FASAE X X X X X NA X X X X X X 11
6 HEBC X X X X X NA X X X X X X 11
7 SDVOB X X X X X NA X X X 8
8 LANO MA X X X NA X 4
9 LA-DVB A NA NA NA NA NA NA NA X X X X X 5
10 LALCC X X X X X NA X 6
11 NAI.\IC-SC X X X X X NA X X X X X X 11
12 NAWBO-LA X X X X NA X X 6
13 NAWIC-LA X X X X X NA X X X X X 10
14 RH CC-LA NA NA NA X 1
15 SH PE-LA X X X NA X X X X X X 9
16 WBENC-West X X X NA X X X X X 8
Note: Bueti upon Jnform11don from Meeting Sip In Sheets
II. Approval of January Meeting Minutes
Mr. Patten reminded everyone that in the last meeting comment was received that there isn't enough time to
review meeting minutes and so requested that meeting minutes be distributed for review before the meeting.
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mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]
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TBAC MEETING MINUTES: February 4, 2016
Ms. Walker said that the meeting minutes were not distributed before the meeting because she disagrees with the request to send meeting minutes in advance, has issues with doing that. Mr. Patten provided 3 minutes for members to review the January 7, 2016 meeting minutes.
Ms. Pennington said that in Section G Nominating Committee report should state "Chair" not "Interim Chair". Comment noted and meeting minutes amended according.
Mr. Patten motioned that the meeting minutes be accepted as amended, membership vote unanimous yes, motion passed.
III. Chair Report (Ezekiel Patten,Jr.)
Mr. Patten didn't have any comments but did a packet check, review of all the handouts provided for the meeting. Mr. Patten said that there is a missing report, the Highway Report, peach colored. No comment from Metro staff.
Mr. Patten introduced Guest Speaker Mr. Philip Washington, CEO Metro.
IV. Speaker (Mr. Philip Washington; Chief Executive Officer, Metro)
Mr. Washington said last week he gave a State of the Agency address to the Metro Board. He talked about what each department was doing, what their accomplishments were last year, what their goals are for 2016, and the challenges going forward. He wants TBAC to get a copy of that address he gave to the Metro Board.
The other thing is potential ballot measure to extend and augment the current Measure R half cent sales tax a period of 18 years, and augment it with another half cent sales tax. That's being discussed now, they have asked each of the COGS to identify and prioritize their projects and submit them to Metro. The COGS have done that and Metro is in the process of modeling and sequencing those projects now. One half of the pie is capital programs, the modeling that is going on right now. The other 50 percent is local return and operations. So moving down a path to brief the Metro Board next month March 2016 to outline the suggested projects for the capital projects first half of the pie, and at the same time working on the local return and operations hal( The plan is to brief the Board in March, and then in March to June will be the public comment period.
This is a big deal, Los Angeles County will become the infrastructure capital of the world. It's already the biggest infrastructure expansion capital of the country, and if this plan is approved by the Board and the ballot measure in November it will be by far the biggest infrastructure capital of the world in terms of transportation expansion. So there will be and must be a role for small and minority business, and not the traditional small role. [applause]
Various programs are being revised. For example Metro is looking at Tiered programs that recognize that small business, even though recognized as historically underutilized (Mr. Washington does not like the term Disadvantage business, prefers the term historically Underutilized business) looks at the revenue levels of firms so they compete against other firms with the same level of revenue. The tiered level program was put into the Purple line solicitation. The Feds are pushing back on it and say Metro cannot do it; Metro is appealing because Metro believes it opens the door for small business opportunities.
Under the SBE program, it will be implemented as a tiered program as well, and eliminated "good faith efforts" provision because Mr. Washington doesn't believe in good faith efforts [applause]. If they could eliminate it in the DBE program they would, but they can't because DBE program is a Federal program. But Secretary Anthony Fox will be visiting in a couple weeks and they will be discussing that.
They want to change the culture of the Metro organization. It can't be changed overnight because it's a large organization with a lot of silly rules, some that seemed to have been established to stifle the growth of businesses. It takes time to break down those silos, to break down the individual whose office is three levels below the surface and checks the block "no", and thinks that's their job to say "no" and get rid of them. [applause]. Because what we are trying to get to is "yes".
So they are reaching out to department heads, and telling department heads to make sure they are accountable to things that don't allow us to move forward and don't allow us innovate. TBAC is going to be meeting senior people that are new to their positions, and others that have been here are changing their attitude.
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Metro is also telling the private sector what they want. They want to see mentor-protege programs, they want to see small business prime projects with prime contractors subcontracting to small business. They want to see joint ventures between large business and small businesses.
Mr. Robert Guzman thanked Mr. Washington for attending and that attending regularly like in the earlier days of TBAC when the CEO used to attend all of the TBAC meetings and did not miss any TBAC meetings. Because the issues will eventually surface to the Metro Board, so why not resolve them in TBAC meeting rather than with the Metro Board or the press. Mr. Guzman asked about the point system. If the point system is more lucrative to include DBE firms, then you won't see awards going to firms that proposed fewer DBE's that other teams that proposed more than 50% DBE participation. And the goal settings need to be looked at more stringently because when projects are let out early there are no goals, so large business has no incentives to look for small business until SBE-DBE goals are established. And when they are established it's at the end, not the beginning, so many SBE-DBE firms are out the door.
Mr. Rod Garcia commended Mr. Washington on his action plan, has heard good things about his previous post, and so we know Mr. Washington is committed to small business. In the early days of TBAC it used to meet as a small group with the CEO and things got done, it's good to see we are getting back to that. About a year ago a letter was sent to the Board and CEO that the new Measure R legislation should include some language about small business participation, a goal like 25% or something like that. We need help with that, and not because of Metro because we know Metro is supportive of small business, it's for the other stake holders, the smaller agencies that derive money from Measure R.
Mr. Washington said they are exploring that, the local return of Measure R dollars that go to the smaller cities. Some of the challenges, in terms of administrating at the local level, smaller cities say they need more money to administer small business program.
Mr. Al Solis said he would add one other thing, he called protege to protege program. There are a lot of successful small businesses. Sometimes there is disconnect between Prime and small business. It's important for small business to understand the internal works of not just their own business but also of the big Primes and how they operate. So a protege to protege success program to use small business to teach other small business how to be successful.
Ms. Rubina Chaudhary said the best ones to mentor a small business is a successful small business, and not a program manager who sits in a large business, so she agrees with what Mr. Solis said. She expressed appreciation for Mr. Washington's focus on regulations behind the work. As small business begins to prime more and more of the revenue is flowing through their balance sheets, it begins to artificially inflate revenue levels. She requested that subconsultant revenue be separated from the total revenue calculation.
Mr. Ali Altaha said he is thrilled with the changes at Metro and new policies that Mr. Washington is implementing. He echoed what Mr. Garcia mentioned earlier, that for any small business - DBE, small business, minority, woman owned - the biggest challenges we are seeing have not been discussed in detail with Metro. We are seeing discussions taking place with larger organizations but not necessarily with the smaller ones. At a minimum Metro needs to hear the inputs from the smaller businesses so Metro can make up their minds about what direction to take.
Mr. Altaha said the local money is a huge chunk of Measure R and the new Measure, and there are ways to address small business concerns without affecting the bottom line for the local agencies that are recipients of the money.
Mr. Altaha said we know why the PLA was implemented, if a contractor is not Union and they have to sign up to the PLA it costs $900 just to initiate their employees to be Unionized. That's a huge impact. There is the prompt payment issue, and many others. He asked that CEO Mr. Washington be a part of TBAC and attend or have a designated staff attend the meetings for better communication and understanding of the challenges and issues.
V. Metro Contracting Opportunities A. Department Updates, Highway Programs; Abdollah Ansari (DEO, Metro)
Mr. Ansari said there are a couple of solicitation's that can be seen on the Vendor Portal are two RFPs that are scheduled to be released around February 16. They are for local "Hot Spot" improvements -
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intersection and interior improvements in local cities. The 605 corridor hotspot analysis identified a whole bunch of local intersection improvements in additional to the highway improvements. Most of them are eligible under the SBE set aside program. The two coming up is for intersection improvements in the City of Cerritos, and the other is for intersection improvements in La Mirada and Santa Fe Springs.
There is going to be an ITS contract in February. And the 405/Crenshaw has not been determined if it's going to be released as a consultant contract or in house Caltrans project.
On the table outside is a list of projects where all the phases have been completed prior to construction and then there is a hand off to the project owner/ sponsor - essentially Caltrans or local government agencies. That list provides ample time for the opportunity to meet with the project owners, and also identify the project manager or contact person from the sponsoring agency. Any time before the cone of silence Metro is open to discussion for any advice or guidance Mr. Ansari and staff are available to help.
B. Department Updates - Procurement; Carolina Coppolo (Exec. Officer Vendor/Contract Mgmt)
Ms. Coppola said thank you for the opportunity to share any department updates, but at the moment there aren't any changes, no updates to report.
C. Contract Look-Aheads; Carolina Coppolo (Exec. Officer Vendor/Contract Mgmt)
Ms. Coppolo highlighted a couple of procurements that are on the Vendor Portal and encouraged everyone to frequently check the Vendor Portal once a week, a couple times a month because solicitations are posted on the Vendor Portal. There is a record high thirty-three (33) small business set aside solicitations posted on the Vendor Portal [applause] . Lot's of opportunities for small business community to propose and/or partner up with each other.
To highlight a couple of solicitations, the Union Station Master Plan that is already posted, proposals due at the end of February. Please take a look at the solicitation online if you haven't already. It is Phase 1 Design Services of the Union Station Master Plan for the Stage 1 perimeter improvements that include Union Station forecourt and streetscape enhancements on Alameda and Los Angeles Streets.
Another Small Business Prime posted on the Vendor Portal is the Bike Hub Management Services for the North Hollywood rail station. It will be posted within the next couple of weeks. So check the Vendor Portal download the RFP to review the scope of services.
The hotspot procurements were mentioned by the previous speaker [Mr. Abdallah Ansari, Highway Programs] and will be released in the next week or two.
The California Transportation Commission Technical Advisory Services is expected to be released in the next one to two months. It is technical advisory services for issues before the CTC.
For Internet Technology (11) firms, scheduled to be released this Friday is Dell Storage Upgrade and Maintenance Renewal.
And there is an unsolicited proposal policy that is being released by Metro CEO Mr. Philip Washington at next week's Industry Forum scheduled for Wednesday February 1 1 , 2016. Mr. Washington said that they want to hear private sector ideas, the policy says you can submit ideas to Metro whether it's a large Mega P3 or something smaller. There are some rules. There is not fee attached to a submittal (as there was previously). The policy will be revealed next week and posted to the website. So you don't have to wait for Metro to put out an RFP, you can submit your idea. Metro decide if it has financial or technical merit, Metro might put it out competitively, or they might sole source it if it's unique enough.
One member said his company had a personal experience with and SBE prime set aside IFB. They pointed out that there was language in the offering that is extraordinarily deleterious to the financial well-being of a small company, but overall questions were not answered. The award should have gone to their proposal but it was not, and the award is under review. So when Metro invokes a clause that can create a financial ruin for a small business, where does one turn and how to we avoid pitfalls like that? Ms. Coppola said if it's under review they want to take a look that all of the rules were followed and nobody was put at a disadvantage. And they do have monthly meetings with topics of discussion how to educate, train, inform small business, so this sounds like a potential topic that can be shared with small business community. It's possibly a training exercise in the next How to do Business with Metro, so requested a side bar to get more information.
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Ms. Schenae Rourk requested that the Contract Look-Aheads report be provided in the meeting as it was previously, because when she visits the Vendor Portal she is looking at opportunities specific to her business interest. But she also represents NA WBO-LA and NA WBO-LA has a broad range of business interests.
D. Current Solicitations; Linda Perryman (Principal Contract Compliance Officer, Metro)
Mr. Jerry Jacobsen gave a presentation about the Vendor Portal, so that members can get 12 month look ahead and current solicitations information. The internet website address for the vendor portal is business.metro.net .
Mr. Jacobsen also gave a FY16 update. He said 1 18 awards have gone out. Last year there were a total of 1 92 awards.
Mr. Guzman asked if there is a way to get contact information for the project manager or contract administrator of a solicitation. Mr. Jacobsen said that is also found on the vendor portal, after opening the details of a solicitation the name, phone, email of contact person is provided. However you cannot submit comments/ questions through the portal, you need to contact the person directly phone or email.
Mr. Altaha said some companies are getting notifications about new solicitations through pre registration, and some are not. Also, once the solicitation is seen on the Vendor Portal, in most cases it's required to visit Metro in person, give a check and pick up a CD for the details of the solicitation. It would be nice if a bare minimum description of the solicitation could be first downloaded and reviewed to determine there is enough interest to visit Metro and purchase the entire set of CDs for the solicitation.
Mr. Ivan Page said they are working on that, a way to use zip files to download solicitations, as long as they are under a certain size. But for megaprojects the solicitations are still too big for download.
Question was asked, if a solicitation is found on the Vendor Portal and listed under Open Solicitations, is it in the blackout period. And if it's in the blackout period what questions can the Contract Administration (CA) answer? Mr. Page said if it's in the Open Solicitations then it's in the blackout period and questions can only be posed to the CA, not to the project manager. The CA will contact Project Managers to work out the answers for questions posed during blackout period. If the solicitation is listed on the 12 month look ahead, and not the Open Solicitations, you can contact the project manager for any questions.
Mr. Jacobsen said that all solicitations are posted, both formal and informal, so with SBE set aside prime program, notifications will go out to those firms with the NAICs codes listed in the solicitation.
Mr. Emmanuelle Galvan said that in open solicitations he is not able to right click on a solicitation and to open in a new tab, he has to click on it and it opens in the same tab. The back button takes the back to the home page and then you have to revisit open solicitations and setup your filters again.
Ms. Rourk said there was a contract that was going to be let out for $25M up to $100M. It is now in the open solicitation status, would Metro consider a change to the evaluation criteria? Mr. Page said if there is a question that demonstrates a good reason for doing that, yes it can be done, it has been done. Ms. Rourk asked if evaluation criteria can include what Mr. Washington has said on a number of occasions about innovation, joint ventures, and sub partners. Mr. Page said that the innovation creativity is included more and more, it is listed in the Design Build contract. So they are moving to include more innovation and creativity in the evaluation criteria.
VI. Action Item Review; Ezekiel Patten Jr.
Mr. Patten asked everyone to review and identify action items to be brought up for discussion in the meeting. Ms. Walker moved to close Action Item #13 since the audio recording of the July 2015 meeting was provided to Mr. Altaha a few months ago. Mr. Patten asked Mr. Altaha if that's been taken care of. Mr. Altaha asked for more time to complete Action Item #13.
Mr. Altaha then asked why the TBAC meeting minutes of January 4th were not distributed in advance of the meeting. Mr. Patten said that should have been done month and asked that Ms. Walker do that next month. Ms. Walker said she has issues with distributing the meeting minutes in advance because of error and omission liability, and TBAC members do not have indemnification of liability from Metro. That needs to be discussed; Ms. Walker contacted Mr. Patten and Mr. Compton about the issues before the meeting. Also Roberts Rules allows meeting minutes to be reviewed and amended in the meeting, it doesn't say that meeting
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TBAC MEETING MINUTES: February 4, 2016
minutes need to be distributed in advance of the meeting. Mr. Patten said that once the meeting minutes were approved by himself and Metro there is no problem in publishing them because they are done, so next month publish them and get them out beforehand. Ms. Walker said she does not agree. Mr. Altaha asked if Metro can assist with preparing the meeting minutes. Mr. Patten said let's table this. Mr. Guzman motioned to table this issue and assign each of the action items to the various committees so the committees can work on these offline. Ms. Giovanna Brasfield seconded. Membership vote unanimous, motion accepted. [Action Item #43]
VII. Committee Reports
Commodities Committee, Ezekiel Patten Jr,A.
Mr. Patten reported that Ms. Jessica Omohundro [Senior Buyer, Supply Chain Mangement] attended the meeting to talk about her job before the SBE set aside program and after. She didn't realize how many small businesses existed, and receives questions from all over the country, not just locally. In the future there will be a different buyer at each of the committee meetings to explain how they do their job in procurement. The committee didn't get the organization chart, but next month there will be a presentation of the i-supplier module, time permitting.
B. Legislative Affairs Committee, Ali Altaha
Mr. Altaha gave an update on prompt payment rules that have been established recently by Metro. The rules are very energetic and very helpful to any small business DBE firm. If implemented it would eliminate going through the US DOT loan program. It's a very good set of rules that Metro has implemented, but there is a lot of opposition to them by larger firms. Ms. Kate Mergen from AGC invited some of the smaller firms to discuss the policy with some of the larger firms. They have found the source of the problem, so can discuss needed modification with Metro. But some of the AGC members feel there should be a pilot program, to find enough time to abolish the policy.
Mr. Altaha said the membership is facing this problem, the PLA and others but the Board does not want to get involved. He called the Chair and the answer he got was that it's not our problem. But it's our problem when policies are being implemented without inputs from small business or the DBEs. He requested that membership make some comments, we need people to come in and make some comments on these issues.
Mr. Altaha said he understands that Metro doesn't have the resources to prepare the meeting minutes, but it's also not fair for one individual to take on all of the burden. He suggested voice recognition software could help with the preparation of meeting minutes.
Mr. Guzman said he hasn't seen anything documented by Mr. Altaha, and it's up to him to document and circulate information, otherwise it's a moot point. Every committee should report in some document format what they are talking about.
C. Professional Services Committee, Rod Garcia
Mr. Garcia said they had an unofficial meeting, but went over the notes of the last meeting. Mr. Abdollah Ansari attended the meeting. They agreed the committee would focus on design and construction management at a minimum, but is open to other professional services that can have sub committees.
In the last meeting the SBE set aside program was discussed. For instance, how do managers feel about it, are they supportive, managers should receive some incentives to make it more effective, should be well integrated between the departments, share responsibility, award tracker report should be provided quarterly, lessons learned should be part of the report.
Mr. Garcia seconded what Mr. Altaha said earlier, that Metro should provide resources for preparing the meeting minutes. The legislation that created TBAC says that Metro should provide resources and support. So TBAC Board members should not be spending hours to develop meeting minutes, they should be done by Metro staff members - and they used to do that, and TBAC Secretary would review them.
9
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TBAC MEETING MINUTES: February 4, 2016
D. Construction Committee, Deborah Dyson
Ms. Dyson invited everyone to attend the committee meetings. Mr. Jacobsen attended to discuss the SBE set aside program, using the Vendor Portal, joint ventures, and prime to mentor program. No update on the boot camp, but an attorney Mr. Daniel Cribbs attended and has volunteered his services to small businesses.
E. Membership Committee, Sandra Schneeberger
[Meeting was adjourned early by necessity, committee report tabled to the next meeting]
F. Bylaws Committee, Rod Garcia
[Meeting was adjourned early by necessity, committee report tabled to the next meeting]
G. Nominating Committee, Rosalind Pennington
Ms. Pennington reported that nominations were submitted by the memberships, the deadline to submit was 2/1/2016. The Membership committee has confirmed most of the nominations. After the meeting Nominations committee will contact the candidates and confirm that they want to run for the officer position. There are three candidates that the Membership committee is still trying to confirm. But the candidates eligible to run for Chairperson are Rodrigo Garcia, Al Solis, Zeke Patten, and Robert Guzman. For Secretary the eligible candidates are Dr. Giovanna Brasfield and Rodrigo Garcia.
The Nomination committee will get the results for the other three candidates in the next couple of weeks, and then the final ballot will be prepared. In the next meeting each candidate will have 3 minutes [for a statement of qualifications]; Nomination committee is asking for 30 minutes total the election process in the next meeting.
Mr. Altaha said that there have been some changes, previously 5 minutes was allowed for each candidate. The Bylaws have grave discrepancies including discrimination. The last three of four meetings was discussed that the challenges of the Bylaws need to be addressed in order to move forward. It was stated in previous meetings, and it's not reflected in the meeting minutes, that the association needs to recommend who is going to be going for election. Now they are changing the rules. We need individuals that will run for this Board that can handle the challenges that we are all facing, we cannot continue the way we are right now. Metro has been more than gracious, and have been acting on a lot of things, we did not have this six years ago. Six years ago it was "we will get back to you". Some individuals within TBAC are trying to sway the election. What we had agree upon is that the Association will make the nominations. Now they are saying the Bylaws do not say that. The Bylaws are discriminatory, you cannot limit who can be a member because someone wrote the Bylaws 20 years ago. Nobody asked in the Membership committee for the last six years to renew the roster or the application. At least I have not, yet it's been used today. We need to change things, but the first thing we need to change is the current Board.
Ms. Pennington said that Mr. Altaha is on the Nominating committee and if he had not left abruptly he would have known that the committee is recommending to change the time from 5 minutes to 3 minutes because of time and what the candidate would use the time for. The Nominating committee is following the current Bylaws, we don't have time to change the current Bylaws.
Mr. Guzman said he attended the Nominating committee meeting, and apologizes for some of the statements made by Mr. Altaha. We are here to work together, not point fingers. The problem is that this is a Special Election, not really identified by the Bylaws. The Bylaws will take a lot of time to change because every Board of every Organization needs to review them. So don't expect the Bylaws to change in the next six months to a year. The key is that we need to approve the Nominations committee recommendations today so that we can move forward. SHPE-LA has been updating their roster every year. If somebody didn't get it I don't know. The Nominating committee has SHPE-LA support.
Ms. Clark asked if representatives need to be present to vote, or is it going to be by email? Ms. Pennington said that representatives need to be present to vote in the Special Election, one per organization, to hear the speeches being made and to vote. There will be a one ballot marked for each organization, identification will required to receive the ballot.
Ms. Brasfield said that she is concerned about the role of Secretary, certain things are not in place that are needed to be in place, so she is pulling back her Nomination. There are too many loose ends, it's too much
10
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TBAC MEETING MINUTES: February 4, 2016
particular liability, and it's high risk for that particular Secretary position that she is not willing to accept based on all of the stuff that's happened the past year, and the confusion, the movement of items from the minutes. She understands that those issues are going to be addressed by the new Board, but going into it, she does not want to be put into that position of liability.
Ms. Pennington said that there is a lot to be desired around getting things straight and the Bylaws. And that was planned to be the next step, to contact each candidate to confirm they accept their nomination(s).
Mr. Guzman motioned to accept the Nomination report, with the additional of a write in candidate on the ballot in case there are vacancies at the meeting. Ms. Clark said there has been a lot of effort to vet candidates to make sure they are qualified and from qualified organizations, so concerned that a write in candidate doesn't work.
Mr. Guzman said there may be an opening, and write in candidates is a normal election process. Ms. Pennington said you can't run from the floor, and because of vetting there isn't time to do that. Fortunately each position has somebody running. But if there was a vacancy, the Chair can fill that vacancy with an appointment until the next Special Election or the next Election.
Ms. Clark point of information, the Interim Chair cannot make an appointment to any Board vacancy. Ms. Pennington said it wouldn't be Interim Chair, it would be the Chair after the upcoming Special Election. But if the Secretary position is open, the Bylaws allow the Chair to make an appointment. But we can check.
Mr. Guzman made motion to accept the recommendations by the Nomination committee on the elections [without amendment for write in candidates]. The motion was seconded by [inaudible] .
Mr. Roger Martinez asked clarification, are the nominations closed at this point or is it still possible to nominate candidates? Ms. Pennington said nominations were closed February 1 51•
Mr. Al Solis said he would like to make certain of the Chair appointment because it was an issue last summer. We need to double check on that before moving forward, and be 1 00% certain that the position either stays vacant or the Chair has the ability to appoint someone. Ms. Pennington said that it's not the Nomination committee issue for the Special Election, so we should table that discussion.
Mr. Altaha said that we should not limit who is running for election. It's an election, not an appointment. Anybody who wants to run, let them run.
Mr. Patten said there is a motion on the floor, all those in favor say "aye", not in favor "nay". The motion carried, the motion was accepted.
Mr. Patten apologized, Bylaws and Membership committee were not able to give their reports. There is another meeting happening in the Board room, we have to vacate the Board room. Those reports will carry to the next meeting. Meeting adjourned at 1 1 :30 A.M.
VIII. Financial Report, Ethel Walker
[No report, meeting adjourned; tabled to next meeting]
IX. Open Agenda
Small Business Forum Comments
[No Small Business Forum comments, meeting adjourned; tabled to next meeting]
X. Next Meeting Review
Thursday March 3, 201 6 @ 9:30am - 1 1 :00am Board Room Jrd Floor
XI. Public Comment
[No public comment, meeting adjourned; tabled to next meeting]
XII. Adjournment
[Mr Patten adjourned the meeting early out of necessity to clear the Board room as it was needed by another group at 12:00PM. See above last paragraph of Nominating committee report.]
1 1
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- - - --- - - - - -- -
TRANSPORTATION BUSINESS ADVISORY COUNCIL
1.:,.:,uc DATE
1 Dec 2010 2 Mar 2012
3 May 201 3
13 Sep 2015
15 Sep 2015
17 Sep 2015
18 Sep 2015
21 Oct 201 5
23 Oct 201 5
24 Oct 2015
25 Oct 2015
26 Oct 2015
29 Nov 2015 30 Nov 2015
31 Nov 201 5
32 Nov 201 5
33 Dec 2015
34 Dec 2015
35 Dec 2015
36 Dec 2015
OPEN ACTION ITEMS March 3, 2016
\,UMMl l l a;;a;;
ACTION ITEM ASSIGNED Contract Awards of less than $100,000 to be posted. Metro Staff
Provide copy on internal closeout report for projects over Metro Staff $100K. A·NaFd Trasker B2GNow be changed to reflect actual utilization Metro Staff rather than bid numbers Ali Althaha to provide his question regards comments left out [of N/AJulv Meetina Minutesl in writina to Ezekiel Patten
Take back to management that Metro should participate in Legislative setting SBE-DBE goals to local agencies that are using Measure Metro Staff R funds. rRelated #16 #18 #21 . #24 #25 #371
Send email to Tashai Smith with his question about setting an
RFP evaluation criteria that gives 10 points for the teams that Professional Svcs are joint venture between prime and an SBE. [Tashai Smith to
reolvl
Provide to Ezekiel Patten, Professional Services committee
recommendation letter for Phil Washington and Board, there Professional Svcs should be SBE-DBE participation goals for Measure R2 local Legislativeagency projects, SBE-DBE goals that local agencies must
followJRelated #15. #18 #21 #24 #25 #37 #421
Contact the Countywide Department Program to get someone to
come and speak about the prospects of why they don't require Legislativethe cities who get money to put SBE-DBE goals on their
contracts. [Related #15, #16, #18, #24, #25, #37 ,#42)
Take it back to the policy team, that some contract templates Metro Staff have PO Box only [does not include email contact information] Ask management if one more additional column can be added
in the construction sheet which will put a number as to what the Legislative
SBE target is for that particular local agency contract. [Related Metro Staff
#1 5 #16 #18. #21 . #25 #371 . . . Prepare a Report to the Board Memo asking have they been
-fully Informed on SBE-DBE participation goals for local agency Legislative
projects? [Related #15, #16, #18 #21 , #24, #37, #42)
Have discussion on how we can communicate with TBAC, and
also with our buyers, NAICS SBE Set Aside and SBE-DBE Professional Svcs certification issues
Post Meeting Agendas to Metro website 72 hours advance Metro Staff Motion for TBAC to adopt MTA Board Rules of Conduct and Bylawsinclude in Meetina Aaenda
--·- ,_. · -·--·- -- .. ... .. ... ....·- .aetiaR& takeR agaiRst them. Motion: Any member of TBAC made or threatened to be made a party to any action, suit or
proceeding by reason of the fact that s/he is or was a Director, Bylaws
Officer, or Member of TBAC shall be Indemnified and defended
by Metro pursuant to the law in the same manner as an officer
or emnlovee of Metro. rRelated #381 Metro Staff Set up bank checking account for TBAC TBAC Vice Chair
Determine why there are no SBE-DBE goals for 1405/Crenshaw Metro Staff Blvd RFP $3M-$25M
For speaker presentations, if paper handouts are not provided,
provide a visual presentation (after the meeting post to the Metro Smff
I " ' ' . TBAC Meetiria Archlveswebsltel . . I • • . • • •
Provide specifics to TBAC Vice Chair about Construction
Management RFP that was issued but was not reported in NIA
Metro contract look aheads orior to the release of RFP.
Provide status of expiring Bench contracts and release of new Metro Staff Bench Contract RFPs
• -··- IN
CHARGE
Tashai Smith
Tashai Smith
Linda Perryman
Tashai Smith
Ali Athaha
Ben Jong
Ezekiel Patton
All Altaha
Roger Soneja
Tashai Smith
Rod Garcia
Ezekiel Patton
AII Altaha
Ali Altaha
Metro DEOD
Ali Altaha
Ben Jong
. . . Ali Altaha
Jerry Jacobson
Al Mitchell
Metro
Rod Garcia
Rod Garcia
Keith Compton
Ezekiel Patten
Ben Jong
Me 9 .. er $&!lt rs
Ali Altaha
Ben Jong
Jenv Jacobsen
DEADLINE
Ongoing
Ongoing
June 2016
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
Open
--- - 1
-
43
TRANSPORTATION BUSINESS ADVISORY COUNCIL
OPEN ACTION ITEMS March 3, 2016
155U "6UMMl 1 1 s;;s;; . -· ·--'!'! IN DATE ACTION ITEM ASSIGNED CHARGE DEADLINE
Legislative Committee to arrange for a group of TBAC representatives to meet with the Metro Board about SBE-DBE 37 Dec 2015 Legislative Ali Altaha Opengoals on Measure R projects managed by Local Agencies
rRelated #15. #16 #1 8 #21 #24 #25 #421
TBAC to ask Metro Legal Advisor if Metro Board can Indemnify 38 Dec 2015 Bylaws Rod Garcia OpenTBAC Board from anv leaal action. rRelated #311
39 Dec 2015 Can TBAC participate in the 2016 Disparity Study Metro Staff Jerry Jacobson Open Provide contact information for Metro Speakers so they can be 40 Dec 2015 Metro Staff Keith Compton Opencontacted for auestions and info after the meetina.
Respond to public member about SBE-DBE goals on MGL
Negative Ground Devices procurement. December 2015 Metro Staff Jerry Jacobsen 41 Jan 2016 Contract Look Ahead reported No SBE % established, OpenProfessional Svcs Rod Garcia Anticipated Advertise Date ''To Be Determined"; the solicitation
was released. oronosals due JanuaN 1 1 2016.
Prepare a letter that requests a meeting with the executive
committee to discuss inclusion of SBE-DBE goals in Measure
42 Jan 2016 R2. Send a letter with monthly meeting agenda and meeting Legislative All Altaha Open
minutes to the executive committee. [Related #1 5, #16, #1 8, #21 #24 #25 #371
Feb 2016 Assign Action Items to Committee TBAC Vice Chair Ezekiel Patten New Note: Action Items "Closed" for more than 30 days not included in this list.
,...... , # • • , • • • • L ;•• ,_, r , " V L , ,t_ '"' ' '' , ... ,
-
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TBAC Regular Meet1ng Thursday, February 4, 2016
Board Room, 3rd Floor 9:30 a .m. - 11 :00 a .m.
-
TBAC Membe1rs - · --
Phone Email Address Initials
559-326-1400
916-719-7435 [email protected]
310-640-9250 [email protected]
--510-812-5210 [email protected] ..AA 510-812-5210 [email protected]
-
Alternate 2 Vic Zakoor AACCSV 510-812-5200 [email protected]
3 Asian American Architects & Engineers Association (AAa/e) -
,r,£I /[email protected]
[email protected] 1,,----;, [email protected] 1 --;'J/
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[email protected] ?i-1 [email protected]
Alternate 2 Berwyn Salazar FASAE / GlobalASR Consulting 818-445-7677 [email protected] \J -
6 Hispanic Engineers Busfness Corp. (HEBC} [email protected] /A_. c"' -
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Name Business Name
American Indian Chamber of Commerce (A/CC)
Shannon Marquez Blair, Church & Flynn Consulting Engineers
Alternate Robert Weir Metro Video Systems, Inc.
Arab American Association of Engineers & Architects (AAAEA) Representative Ali Altaha Chairperson
Alternate 1 Mohsen Monruda Malcolm
Representative James Okazaki Okazaki & Associates 626-799-5332 [email protected] )--u -....,
Alternate 1 Kenneth Wong Miyamoto International Inc. 626-818-3373 [email protected] I·; 310-344-5556
Alternate 2 Diana Ho Diana Ho Consulting Group 213-947-1039 [email protected]
Black Business Association (BBA) - · -323-235-3500
Patten Energy Enterprises, Inc. 323-235-3400 Representative Ezekiel Patten, Jr. 323-291-9334
Alternate 1 Earl Cooper BBA 323-291-7820
Alternate 2 Rosalind Pennington BBA 323-449-1246
Filipino American Society of Architects & Engineers (FASAE) Representative Ethel Walker Paragon Engineering & Management 310-492-5170
310-768-3828
Alternate 1 Pert Arca PA Arca Engineering 310-768-3977
Representative Rodrigo Garcia Hispanic Engineers Business Corp. 323-265-1443
213-258-0432
Alternate 1 Al Solis Coleman Construction Inc. 323-295-1199 [email protected]
1H)
Alternate 2 Armando Ramos Ramos Consulting Services 626-906-4888 [email protected]
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TBAC Regular Meeting Thursday, February 4, 2016
Board Room, 3rd Floor 9:30 a.m. - 11:00 a.m.
-TBAC Members -
Email Address Initials Name Business Name Phone The Elite Service Disabled Veteran Owned Business (SDVOB} · -
Representative Alternate 1 Rene Cota [email protected] Alliance 909-618-5049 .
[email protected] 2 Linda Clark Langford & Carmichael, Inc. 310-902-1877 (/\I .
8
Representative Alternate 1 Alternate 2
9
Representative Alternate 1 Alternate 2
10 Representative
Alternate 1
Los Angeles Chapter of National Organization of Minority Architects {LA NOMA) Michael Anderson BASE/NOMA Gregory Williams Mass Architecture & Design
Roland Wiley R A W International
Los Angeles Chapter of the DVBA William Osgood CFR & Associates
Brando Titus PA Environment & ARX Engergy Sandy Schneeberger Sanberg Co/GSJ Utility
Los Angeles Latino Chamber of Commerce (LALCC) Frank Villalobos Barrio Planners, Inc.
Darrel Sauceda Associated Construction Services Group Alternate 2 Roger Martinez Vasquez & Company
National Association of Minority Contractors (NAMC-SC) Representative Deborah Dyson Deborah Dyson Electrical
Alternate 1 Sharon Coleman Coleman Construction, Inc. Alternate 2 Leonard Lumas Lumas Air, Inc.
National Association of Women Business Owners of Los Angeles (NAWBO-LA) Representative Schenae Rourk Redwood Resources
Alternate l Mary McCormick MBI Media
Alternate 2 Carmen Rad CR+A Custom Banner
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310-261-3419 310-293-1394 213-622-4993
805-351-3724 805-798-1072 310-560-5400
323-276-7734 562-464-0880 562-556-6492 213-873-1703
909-632-5567 323-295-5484 ext. 101
323-565-2526
310 356-7619 626-967-1510 626-967-1718 213-749-4440 213-749-4446
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[email protected] [email protected]
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- ·
TBAC: Members
13
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14 Representative
Alternate 1 Alternate 2
15
Representative Alternate 1 Alternate 2
16
Representative
Alternate 1
Alternate 2
Name Business Name Phone
National Association of Women in Construction (NAWIC-LA}
Dr. Giovanna Brasfield NAWIC-LA Dianne Frank NAWIC-LA
Priscilla Chavez ,Oia1=1e-C-astano-5allee-&-Assec ate,;-lne:-
PC-L- C- 01-....\C,.t "{l..\)(.._ 1 \ 0 I Regional Hispanic Chamber of Commerce (RHCC-LA)
Danny Cancino SOC Engineering Inc. Ramon Aguilar Murakawa Communications
Regina Talamantez RT Engineering & Associates
Society Hispanic Professional Engineers {SHPE-LA) Emanuelle Galvan Agility Fuel Systems
Paul Avila PBA & Associates Roberto Guzman SH PE-LA
Women's Business Enterprise Council {WBENC-West)
.Bubina Chaudhary \'\.o!, \,._v,.,.,, (_ k-:\-\A." \.J •• LA
Dr. Pamela Williamson
MARRS Service Inc.
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WBENC-West
310-863-5083 310-861-1155 626-7 55-85 75 626-773-6948
949-280-2863 310-376-2236 909-855-1807
525-335-4546 626-915-3915 323-707-2535
714-213-8650 714-213-8657 714-670-8941 '71-4-670-89.!tS 424-259-0599 602-320-3331
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TBAC Regu lar Meeting
Thu rsday, February 4, 201 6
U n iversity Conference Room, 4th Floor
9:30 a.m. - 1 1 :00 a.m.
Metro Staff
Name Dept Phone I n itials
l Ansari, Abdollah H ighway Program 21 3-922-4781
2 Baldwin, Shalonda Vendor/Contract Mgmt 21 3-922-4488 - (\
3 Cabral, M iguel Diversity & Econ Oppty 21 3-922-2232 'N__
4 Compton, Keith Diversity & Econ Oppty 21 3 -922-2406 '-lfz. 5 Coppolo, Carolina Procurement 21 3-922-4471 ._,, 6 Elattar, Aziz EO, H ighway Programs 21 3- 922-1 21 7
7 Ellis, Ju i le D EO, Admin Business Services 21 3-922-1043
8 Flores, Michael Diversity & Econ Oppty 21 3-922-6387 n1.r--: 9 Gipson, Charletta Diversity & Econ Oppty 21 3-922-2627
1 0 Jacobsen, Jerry Diversity & Econ Oppty 21 3-922-3443 ,11· 1 1 Jong, Ben H ighway Programs 213 -922-3053
1 2 Katkaphan, Virmol Procurement 21 3-922-7351 \ 1 3 Licea, Dr. I rma Diversity & Econ Oppty 21 3-922-2207 ,rX,, ' 1 4 Lewis, Whitney Diversity & Econ Oppty 21 3-922-241 3
1 5 Long, M i riam Diversity & Econ Oppty 21 3-922-7249 M-GL 1 6 Lopez, Olga Mireya Diversity & Econ Oppty 21 3-922-3502
1 7 New, Bob D EO, Procurement 213 -922-4977 V
1 8 Ortiz, Ramon Diversity & Econ Oppty 213 -922-2631 I //}I nteri m Executive Di rector,
e: /// V1 9 Page, Ivan Vendor/Contract M2'mt 21 3-922-6383 1V f:, 20 Perryman, Linda Diversity & Econ Oppty 21 3 -922-2626 ('i -
21 Ramirez, Victor I nterim EO, Vendor/Contract Mgmt 213 -922-1059
22 Segura, Ol ivia Divers ity & Econ Oppty 21 3-922-71 56
23 Smith, Tashai R. Diversity & Econ Oppty 2 1 3 -922-2 1 28 4?:r V I
24 Turner, Sonya Diversity & Econ Oppty 21 3-922-2631
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TBAC Regular Meeting
Thursday, February 4 , 201 6
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Metro Staff
PhoneName Dept I n itials
21 3-922-2235 Diversity & Econ Oppty Villar, Marisela 25
21 3-922-2648 "lr ,-11/Diversity & Econ Oppty White, Wendy 26 Deputy Chief Executive Officer 21 3-922-1023 Wiggins, Stephanie 27 Vr\\r11 / Diversity & Econ Oppty 2 1 3-922-2429 Womack, Breia 28 JV
2 of2
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Management Aud i t Se rv i ce s
Provides aud it for pre-award , accounting surveys , change orders , i ncu rred costs , i nd i rect rate reviews , contract close-out
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Ove rvi ew of t he Proces s
Planning Stage (A) Fieldwork Stage (B) Report Stage ( C )
• •
• • •
Engagement Notification Letter sent to Auditee identifying
Engagement Objectives & Scope Type of Engagement Auditor Name Initial Data request list Auditee wil l be asked to complete and return:
• Internal Control Questionnaire, and
• Accounting System Questionnaire
•
•
After receipt of Data
Auditor reviews data Performs risk assessment and planning Selects transactions for testing
•
•
Testing
Test the transactions and determine compliance Request for Proposals, Contract Terms, policies and procedures, Code Federal Acquisition Regulations (2 CFR Subtitle A, Chapter 2, Part 200, Subpart E), and Hold closing conference with auditee to discuss finding and recommendations.
•
•
•
•
The Report
Incurred costs Audits -Issue a draft report and include findings, conclusions and recommendations. Provide auditee 1 0 business days (normal ly) to submit its response to auditor. Issue a final report within 7 days after receipt of response which incorporates auditee response to fi ndings. (Preaward Audits-Draft report not provided to auditee)
2
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Types of Aud i ts - -·
Pre-Award - before contract award i s made
I ncurred Costs - i nterim or close-out
ty E 1•"1'"1(.,,..-.:..1
,.,1orn1:iltCI'' Cll v
d;\1\0\\
I nd i rect Rates- yearly
pro;ect g nskAGD\1' ,
;n\.1\ySI• i .,.""''9
ev3,uat\OI' g_ nietl
..od
3
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Aud it Obj ect ive s and C r ite r ia :
Determ ine a l lowab i l ity, a l l ocab i l ity and reasonab leness of costs ( i nclud ing Home, F ie l d , Project i nd i rect cost rate)
Criteri a : Contract terms , Federa l/State regu lations , RFP if cost proposa l
4
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I n d i rect Cost Rate s
To recover costs that a re not d i rectly b i l led to the prog ram/contract .
For example , Genera l management costs that benefited mu lti p le contracts/projects (accounting , payro l l , H . R)
For Cost Al lowab i l ity - 2 CFR Subtitle A, Chapter 2 , Part 200 , Subpart E
5
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Sll pport fo r Labo r and F r i nge Be nefits Costs Time cards
Labor charg ing system
Payro l l reg ister
Fringe Benefit
Emp loyment Contract for new h i res
6
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1 r
Al lowab i l i ty of Bon u s "'" -------..,;-
Bonuses (FAR 3 1 .205-6) Employment agreement exists before services are provided
E l ig ib i l ity Criteria and period of bonus p lan
P lan/po l icy is employed & cons istently fol lowed
Reasonableness of amount
Justification for award
7
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Com pe n sat i o n to Owne rs of C lose ly h e l d Co rpo rat i o n s
(FAR 3 1 .205-6(a )(6)( i ) (A) )
Al lowab i l ity of Compensation : Reasonable for services rendered Not be a d istri bution of profits Cannot be i n excess of costs not deductib le as compensation under I RS code
8
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11
Mate r i a l Cost
Basis for prici ng (vendor quotes , i nvoice prices , catalogue price)
Source , quantity, and price of each item .
9
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Typ i ca l Prob l em s fau na i n
ropos l s
Unal lowable cost i ncluded i n proposal ( FAR 3 1 .205)
I nd i rect cost rate - purely estimated
Did not propose Fie ld and/or Project Office Rate when requ i red by the Request for Proposa l
(RFP)
1 0
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Common Quest i oned Costs
Labor hourly rates h igher than actua l pay rate per payro l l reg ister
Escalation rate h igher than U .S . Department of Labor,
Bureau of Labor Statistics Employment Cost I ndex
I nvoiced d i rect labor costs h igher than job cost ledger I nd i rect costs- fringe benefit rates app l ied to non
employees
Excessive salaries for owners includ ing withdrawals for personal expenses
1 1
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3 Improvements (Construct Right rtesia, uth of the
METRO HIGHWAY PROJECTS IN CONSTRUCTION
In the Period from March 1, 201 6 to August 31, 201 6 - 6 month look-ahead 4I, Metrd http://www.metro.net/projects/pm-dept/
(Highway Program Look Ahead Reports)
No ID Project Title Approx. Limits
Project Cost
(OOO's)
Type of Funds
Lead Agency
Agency Contact
Metro Project
Manager / Lead
tedEstimated Estimated EstimaAdvertise Award Constr.
Date Date Start Date
Estimated Estimated Ground Ribbon
Breaking Cutting Date Date
1 Park and Ride Lot (construct 23577 Calabasas Road $3,700 Meaasure R Calabasas Tatiana Ben Jong 90 spaces) (near Route 101) Holden
O> Mar 2016 Apr 201 6 May 2016 May 2016 Sep 2016
2 - 1-5 South Valley View Artersia Blvd to North Folk $1 14,846 Federal / Caltrans Diaa Yassin Victor Gau 0 Interchange (Construct Coyote Creek State I Local Mar 201 6 Jun 2016 Aug 2016 0 Sep 2016 Feb 2020 Interchange) en I\)
Aviation Boulevard Aviation Boulevard at $847 Measure R Redondo John Mate Isidro Beach Panuco Apr 2016 Jun 2016 Aug 201 6 NIA NIA1ntersect1on.I\) Tum Lane) ex,
4 4th Phase Citywide ITS Master Segment 1 - La Brea Ave $3,500 Measure R Inglewood Keith Lockard Isidro Plan - Inglewood (64th to Florence Ave)., Panuco May 2016 Aug 201 6 Sep 2016 NIA NIA
I\) Seg 2 - Florence Ave( I\) Prairie Ave to High St.),
Seg 3 Crenshaw Blvd
(80th street to Century
Blvd) Seg 4 - Manchester
Blvd (Aviation Blvd to La
Brea), Segment 5 -
Centinela Ave (Beach Ave
to La Cien a
5 Pacific Coast Highway at The intersection of PCH $586 Measure R Redondo Wis am Isidro
Torrance Boulevard (SR-1 ) and Torrance Beach Altowaiji Panuco Jul 2016 Sep 2016 Oct 2015 NIA NIA
(.) Boulevard to Intersection Improvements O> approximately 300 feet (Design Construct Right Tum south of the intersection. Lane ENDNOTES:
(1 ) Federal-CMAQ, TEA 21 Demo I State-GF STIP, RIP, TCRP, SLPP, I IP I Local Prop C (2) Federal-TEA 21 , NCPD, SAFETEA-LU, SECTION 125 STP I State-TCIF, PUC I Local-Measure R (3) Federal-CMAQ, SAFETEA-LU I State-GF STIP, RIP, TCRP, SLPP, CMIA, ITIP I Local-Prop C (4) Federal-TEA 21 , FRA/ State-Prop 1 8 I Local-County Funds, Prop C (5) Federal-HTF, NCPD, ITS, TEA 21 / State-lTIP, TCRP, RTIP I Local-Prop C (6) Federal-ARRA, RSTP, CMAQ, SAFETEA-LU I State-RIP, TCRP, SLPP, IIP, CMIA I Local-Prop C (7) Dates contingent on ROW acquisition negotiations and State Bond Sales (P) Potential Date (T) Tentative Date
For EXTERNAL DISTRIBUTION List sorted by Advertise Date, Construction Start Date, Hwy ID Page 1 of 1 Highway Projects In Construction • Printed: 2/261201 6 1 1 :59:08 AM
http://www.metro.net/projects/pm-dept
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Daie II Time ; Mar/0 /2016 II 12;03;36 l'a e 1/3
12-Month Look Ahead
Proposed Project Title NAIC(s)
Advertising Month
03120 1 6 Constmction Management Support 236220 Services (CMSS) for Metro Bus Projects
031201 6 Design/Build Major Construction- NIA Westside Purple Linc Extension Section 2
3120 1 6 Construction Management Support 236220 Services (CMSS) for Metro Rail Projects
03120 1 6 Metro Blue Linc First/Last Mile Plan 541990
03/201 6 Pavement Replacement a t Division 8 unknown
03/20 1 6 PGL South Pasadena Station TBD Northbound Platform ADA Ramp
03/20 1 6 5 1 1 Motorist Aid and Call Box Call NIA Center
03120 1 6 E l Monte Transit Center Exhaust 236210 System Modifications
04/20 1 6 Construction Management Support TBD Services for Highways Sound Wall project packages 7, 10 & IOA
4120 1 6 Fabrication o f Mounting Systems and 332999 Installation of Artworks
04120 1 6 Graffiti Abatement Services NIA
04120 1 6 Overhead Cranes Inspections & NIA Certification Services
04120 1 6 Sound Enclosure at Rosecrans Station unknown
041201 6 Van Nuys North Platfom1 (Metrolink) TBD
04/201 6 Marketing, Communications and NIA Outreach Bench
4120 1 6 Division 3 Soundwall Refurbishment NIA
051201 6 Pavement Replacement a t Division 7 unknown
05/2016 Division 4 Low Impact Development TBD Pilot
Type Of Work
Professional Services
Design & Construction
Professional Services
Professional Services
Constmction
Construction
Professional Services
Design & Construction
Professional Services
Professional Services
Professional Services
Professional Services
Construction
Construction
Professional Services
Construction
Construction
Design & Construction
Estimated Cost
SOOK-3 Million
>500 Million
500K-3 Million
I OOK-SOOK
500K-3 Million
500K-3 Million
3 Million-25 Million
500K-3 Million
< IOOK
I OOK-500K
IOOK-500K
IOOK-500K
500K-3 Million
Solicitation Type
RFP
RFP
RFP
RFP
IFB
IFB
RFP
lFB
RFP-Bcnch
RFP
RFP
RFP
IFB
Department Posting Date
Program Management 02/121201 6
Program Management 02/1 112015
Program Management 02/12/2016
Countywidc Planning & 02/1 0120 1 5 Development
Program Management 0 1/251201 6
Program Management 03/03/20 1 6
Congestion Reduction 05/22/20 1 5
Engineering/Construction 1 2124/20 15
Program Management 03103120 1 6
Countywide Planning & 03/031201 6
SOOK-3 Million
IOOK-SOOK
SOOK-3 Million
SOOK-3 Million
25 Million-lOO Million lFB
R.FP
IFB
IFB
RFP
Development
Transit Operations
Transit Operations
Program Management
Program Management
Congestion Reduction
Program Management
Program Management
Program Management
02/ 1 112015
02/1 1/20 1 5
0 1 125120 1 6
031031201 6
07129120 1 5
10/19/20 1 5
02/22/20 1 6
02/1 1/20 1 6
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Proposed Project Title NAIC(s) Estimated Cost Solicitation Type Type Of Work Department Posting Date Advertising Month
5/20 1 6 WC Temporary Staffing 561 320
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Proposed Advertising Month
08/20 1 6
08/201 6
08/201 6
09/20 1 6
09/2016
9/201 6
9/201 6
09/201 6
P.-oject Title NAIC(s)
Gateway "Garage Lamp Replacement Tl3D Project
Program Management Support & 541 5 1 3 Implementation Services
Maintenance Anncxt ( Specialty Bays) unknown Building at Division I
Construction Market Analysis Study 541 330
Artwork Renovation 332999
Construction of Sound Wall package 1 1 TBD
Consmiction Market Analysis Study 541330
Construction Market Analysis Study 541330
Estimated Cost Solicitation Type
J OOK-500K RFP
3 Million-25 Million RFP
3 Million-25 Million LFB
I OOK-500K RFP
I OOK-500K RFP
25 Million-I 00 Million IFB
IOOK-500K RFP
IOOK-SOOK RFP
Type Of Work
Other
Other
Construction
Professional Services
Professional Services
Construction
Professional Services
Professional Services
Department Posting Date
Program Management 03/03/201 6
Program Management 03/03/201 6
Program Management 02/22/20 1 6
Engincering/ConstructionO 1 /04/20 1 6
Countywide Planning & 1 2/24/201 5 Development
Program Management 03/03/20 1 6
Program Management 03/03/201 6
Program Management 02/ 1 1 /20 1 6
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Ot0 L t lv S
I Issue Date 03-Mar-20 1 6
03-Mar-20 1 6
03-Mar-2016
03-Mar-20 16
03-Mar-20 16
03-Mar-20 1 6
03-Mar-20 1 6
03-Mar-20 1 6
03-Mar-20 1 6
03-Mar-20 1 6
03-Mar-20 16
03-Mar-20 1 6
03-Mar-20 1 6
03-Mar-20 1 6
02-Mar-20 16
02-Mar-20 1 6
02-Mar-20 1 6
02-Mar-20 16
02-Mar- 2 0 1 6
02-Mar-20 1 6
02-Mar-20 16
Page 1/
I Status Active
Active
Active
Ac1ive
Ac1ive
Aclivc
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Open Solicitations
Number
RFQ26309
RFQ26303
RFQ26297
RFQ26291
RFQ26285
RFQ26279
RFQ26273
RFQ26265
RFQ26260
RFQ26249
RFQ26242
RFQ26232
RFQ26224
RFQ262 1 7
RFQ2621 I
RFQ25846-2
RFQ26205
RFQ26199
RFQ26 193
RFQ26 1 87
RFQ26184
Date II Time : Mar/04/2016 11 12:06:00
Tille TypeI I 7 1 9925 RFQ
SASH ASM - DRJVER'S SLIDER, FORE. 6.6MM RFQ LAMTNATED, 77% GREEN GLASS. MVl2 1 WINDOW
PAD - COTTON ,WALL WASHER RFQ REPLACEMENT HEAD, ( 1 2EA/CASE)
BATTERY - MULTIMETER, 1 .5 VOLT, SIZE RFQ
"N". (2 ENPACK)
LABEL - 3" X I ". 4 RUCS. 5333 LABELS PER RFQ
ROLL
I IOSE - AIR, YELLOW, 114. 25', RECOIL. (200 RFQ
PSI)
7 1 6356 RFQ
7 1 8272 RFQ
7 1 8027 RFQ
7 1 6674 RFQ
1 77765-WINDSI II ELD - CENTER, COMPLETE, RFQ
(ONE PER CRATE)
Retarder Housings RFQ
A/C Compressors RFQ
ECU Modules RFQ
BRUSH ASM - BOTl"OM. CENTER/REAR RFQ
DOORS, RII
HARNESS - BASE BUY. TEMPERATURE RFQ
SENSOR, RETROFIT
DOOR ASM - ACCESS. REAR, ENGINE RFQ
COMPARTMENT
HOLDER - PAD. CLEANTNG, (4 EA/BX) RFQ
1 IINGE ASM - CIS FUSE PANEL DOOR RFQ
BELT - LAP, 2PT AND 3PT COMPATIBLE. Q9 1 , RFQ
ORANGE, DRIVER'S SEAT
CABLE ASM - 12 METER, KON!, LIFT MODEL RFQ
ST 1 072
I Due Date I 7-Mar-20 16, 1 3 :4 7:57
1 1 -Mar-2016. 1 4:00:00
1 1 -Mar-20 16 , 1 4 :00:00
1 0-Mar-20 1 6, 1 4 :00:00
I O-Mar-20 16 . 1 4:00:00
1 0-Mar-20 1 6, 1 4 :00:00
I 7-Mar - 20 1 6. 00:00:00
1 7-Mar-201 6, 00:00:00
I 7-Mar-20 1 6. I 0:43:37
I 5-Mar-20 1 6. I 0:20:55
1 0-Mar-20 1 6, 09: 10:37
1 1 -Mar-20 16. 04:00:00
I I-Mar-2016, 04:00:00
I I-Mar-2016. 04:00:00
I O-Mar - 20 16, 14 :00:00
08-Mar-2016. 1 5 :00:58
1 0-Mar-20 1 6, 1 4:00:00
I O-Mar -20 1 6. 14 :00:00
I O-Mar-20 16, 14 :00:00
I O-Mar-2016. 1 4:00:00
I O-Mar-20 1 6, 1 4 :00:00
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Number I Title I Type I Due Date I Issue Date I Status RFQ26 1 76 SOAP - HAND, GENTLE, ANTIMICROBIAL. 4
GUCS RFQ 1 0-Mar-20 16 , 14:00:00 02-Mar-20 1 6 Active
RFQ261 69 SWITCH-DOOR, REAR, PRESSURE WAVE RFQ 09-Mar-20 1 6, I 0: 1 8:04 02-Mar-20 1 6 Active
RFQ26167 RELAY - PN-150BM RFQ 08-Mar -20 1 6, 08:41 :02 02-Mar-20 1 6 Active
RFQ26 1 58 DONUT - RUBBER, AIR SPRING RFQ 08-Mar-20 1 6, 08:32:43 02-Mar-2016 Active
RFQ26150 Field Coils RFQ I O-Mar-20 16. 04:00:00 02-Mar-20 16 Active
RFQ26142 Repair Kits RFQ I O-Mar-2016. 04:00:00 02-Mar-20 1 6 Active
RFQ26 134 HEAD ASM KIT RFQ 09-Mar-2016, 07:27:28 02-Mar-201 6 Active
RFQ26127 MODULE - MAIN, DETECTOR, 4 ZONE, RS485 RFQ CONf-lGURATION, WHEEL
07-Mar-2016, I 5:09:31 0 1 -Mar-20 1 6 Active
Rf-Q26 1 1 8 Metering Valve Asm RFQ 09-Mar-2016. 04:00:00 0 1-Mar-20 1 6 Active
RFQ261 I I Transmission Valve Body Kits RFQ 09-Mar-20 16 . 04:00:00 0I-Mar-20 1 6 Active
Rf-Q26 1 02 Supplemental Transmission Kits RFQ 09-Mar-20 1 6, 04:00:00 0 1 -Mar-2016 Active
RFQ26097 STONE - GRINDING , 6 INCH, FOR RG I 0 HARSCO RAIL GRINDER
RFQ 07-Mar-20 1 6, 1 1 :22:47 0 1-Mar-2016 Active
RFQ26090 Cylinder Head Asm RFQ 09-Mar-20 16 . 00:00:00 0 I -Mar -2016 Active
RFQ26083 1 1 igh Pressure Regulators RFQ 09-Mar- 20 1 6, 04:00:00 0 1 -Mar-20 1 6 Active
RFQ26076 lgnitor Modules RFQ 09-Mar-20 1 6, 04:00:00 0 1 -Mar-20 1 6 Active
RFQ26067 PISTON KIT RFQ 08-Mar-20 1 6. 07: 1 7:54 0 1 -Mar-20 1 6 Active
PS23852 Ornamental Welding and Replacement IFB 29-Mar-20 1 6. 1 4:00:00 29-r:cb-20 1 6 Active
PS25691 Crenshaw/LAX Joint Development f-inancial Advisor
RFP 29-fvlar-20 1 6. I 5:00:00 29-f-cb-20 1 6 Active
RFQ26053 PUNCH - TRANSFER,115 1 - 1 /2" REACH W/ FINGER RING,ASSORTED DIES
RFQ 07-Mar - 20 16. 1 4:00:00 29-Feb-20 16 Active
RFQ26047 TRIM - MUD GUARD, CORNER PROTECTING, RFQ ROAD FRONT, CURB REAR
07-Mar-2016, 14 :00:00 29-Feb-2016 Active
RFQ26040 PUMP - ARO, AIR OPERATED FOR CNG BUS ENGINE OIL
RFQ 07-Mar-2016, 14 :00:00 29-Fcb-20 1 6 Active
RfQ2603 1 DOOR - ACCESS. REAR ENGINE COMPARTMENT
RFQ 07-Mar-201 6. 14 :00:00 29-f-cb-20 16 Active
RFQ260 1 3 7 14030 RFQ 08-Mar-2016. 1 1 : I 0:20 29-Fcb-20 16 Active
RFQ26007 720544 RFQ 08-Mar-2016, 1 1 :05:41 29-Feb-20 1 6 Active
RFQ25995 724443 RFQ 08-Mar-2016, 1 1 :0 I :05 29-f-cb-20 1 6 Active
Rf-Q25993 Control Valve Solenoid Asm RFQ 08-Mar-2016, 00:00:00 29-Fcb-20 1 6 Active
Rf-Q2598 I High Pressure Regulators RFQ 08-Mar-2016, 04 :00:00 29-Feb-20 1 6 Active
RFQ23928-2 Conduit Utility Trnck RFQ 2 I -Mar-2016. 1 4 :00:00 29-Fcb-20 1 6 Active
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RFQ25968
Number I BRAKE SHOE
Title l RFQ
Type I Due Date 07-Mar-2016, 09:44:29
I Issue Date 29-Feb-20 1 6
I Active
Status
RFQ25966 Cylinder Kits RFQ 08-Mar-2016, 04:00:00 29-Feb-201 6 Active
RFQ25959 Solenoid Valves RFQ 08-Mar-2016, 04:00:00 29-Feb-2016 Active
RFQ25953 HEAD ASM RFQ 07-Mar-2016, 08:34:0 I 29-Feb-20 16 Active
RFQ25946 KIT CYLINDER LINER RFQ 07-Mar-2016, 08:27:08 29-Feb-20 1 6 Active
PS23 I 60-2 Bicycle Trace Data for Bicycle Model Project RFP 28-Mar-20 1 6. 1 4:00:00 26-Feb-20 1 6 Active
RFQ25937 KIT - ACTUATOR ASM. W/FITTINGS (2EA). RICON W/C RAMP
RFQ 04-Mar-20 1 6, 1 4:00:00 26-Feb-20 1 6 Active
DR257 1 5 High Density Equipment IFB 30-Mar-2016. 1 4:00:00 25-F cb-2016 Active
OP25098 Custodial Maintenance Services for Harbor IFB 23-Mar-20 16 . 1 4:00:00 23-Feb-2016 Active Transitway Stations
PS25055 Digital Incident Management System (DIMS). RFP 28-Mar-20 16 . 09: 1 9:26 I 9-Feb-201 6 Active
AE2508 1 Final Plans for the 1-605 Arterial I lot Spots in the City of Cerritos including amendment I . Updated 2/26/1 6
RFP l 7-Mar-2016, 1 4:00:00 I 6-Feb-20 1 6 Active
AE25083 Final Plans for the 1-605 Arterial Hot Spots in La Mirada/Santa Fe Springs including amendment I . Updated 2/26/ 1 6
RFP 1 5-Mar-20 16, 1 4:00:00 I 2-Pcb-20 1 6 Active
PS23597-2 Federal Legislative Advocacy Services including Q&As. Updated 2/29/1 6
RFP 09-Mar-20 16. 1 4:00:00 09-Fcb-20 1 6 Active
OP24665 Overhead Crane and Hoist Inspection. Test. and Certification including amendment I and Q&As. Updated 3/3/1 6
IFB l 5-Mar-20 16. 1 4 :00:00 09-Fcb-20 1 6 Active
PS l 9404 Federated Search System Project. RFP 15-Mar-2016. 1 4:00:00 08-Feb-2016 Active
AE24904 West Santa Ana Branch Transit Co1Tidor RFP 1 4-Mar-20 16 . 1 4:00:00 05-Feb-2016 Active Environmental Srudy including Amendment I . Updated 2/26/ 1 6
DR22797 WI IEELCHAIRS AND OTI IER MOBILITY ASSISTIVE DEVICES FOR BUS OPERA TOR
IFB 07-Apr-2016, 1 4:00:00 05-Feb-20 1 6 Active
TRAI lfNG
PS24750 Transit Law Enforcement Services including amendments I & 2 and Q&A's. Updated 3/3/ 1 6
RFP 27-May-2016. I 0:00:00 05-Pcb-20 16 Active
l'S24923 West Santa Ana Branch Transit Corridor RFP 07-Mar-2016, 1 4:00:00 05-Feb-20 1 6 Active Community Participation Program including amendment I & 2. Updated 2/29/ 1 6
l'S24959 Dell Compellent Storage Upgrade and Maintenance RFP Renewal
04-Mar-2016 , 1 6:00:00 04-Feb-20 1 6 Active
PS24667 Tableau Data Visualization Project including amendment I . Updated 2/4/ 16
RFP 08-Mar-2016, 16:00:00 02-feb-20 1 6 Active
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Number I Title J Type I' Due Date PS201 I I CEQA/NEPA Environmental Services and Support RFP 1 4-Mar-201 6, 1 6:00:00
/\E24663MC072 PLE SECTION 2 PROJECT- CONSTRUCTION MANAGEMENT SUPPORT SERVICES
RFP 29-Mar-201 6, 1 4:00:00
INCLUDING Q&A'S. UPDATED 2/22/1 6
PS24649 Parking Guidance System including amendment I , 2. 3 . 4 & 5. Updated 3/1 / 1 6
RFP 1 4-Mar-20 16. 1 4:00:00
OP23532 Electric Vehicle Chargers for Chandler Demo Project including Amendment I & 2. Updated 2/22116
IFB 1 5-Mar-20 16 . 1 4:00:00
OP23446 One Ton Utility Trucks IFB 09-Mar-2016, 1 4:00:00
OP23398 Dual Fuel Powered Pneumatic Forklifis including Amendment I . 2 & 3 and Q&As. Updated 2/1 8/ 1 6
)Fl) 1 4-Mar-2016, 1 4 :00:00
OP23468 Cargo Van including Q&A's. Updated 2/29/ 16 IFB 08-Mar-20 16. 1 4:00:00
OP22893 Heavy Duty Tractor including amendment I. 2 and IFB Q&As. Updated 2/23/ 1 6
23-Mar-2016. 1 4:00:00
RFQ2395 1 RADIATOR ASM - ENGINE, LOWER, CORE & RFQ TANKS ONLY, W/0 CAC & HYD COOLERS, N/\131 730
07-Dec-20 1 6, 09:53: 1 7
Cl 120 Westside Purple Linc Extension Section 2 Project - RFQ/Rl'PDesign/Build including amendments 1 .2.3.4.5.6 & 7. Updated 2/1 / 1 6
I 6-May-2016, 14:00:00
P2000-20 1 5 P2000 Light Rail Vehicle Overhaul Program including amendments I . 2. 3. 4. 5, 6, 7 , 8. 9 & I 0. Updated 2/29/1 6
RFP I 8-Mar - 20 1 6. 1 4:00:00
I Issue Date 29-Jan-20 1 6
28-Jan-20 1 6
27-Jan-20 1 6
27-Jan-20 1 6
26-Jan-20 1 6
25-Jan-20 1 6
25-Jan-20 1 6
I 2-Jan-20 1 6
30-Dcc-20 1 5
1 4-Sep-20 1 5
09-Jul-20 1 5
I Status Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
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1 .)
3.)
6.)
8.)
DEOD AWARD TRACKER REPORT
1 /1 /2016 • 1 /31/201 6
Disclaimer:Total State/Local Awards: 40 $6, 1 15,847 SBE Awards: 25
This report contains prime contract awards approved by the Metro Board during the report period. Information on Total Federal Awards: 1 $13,266,163 DBE Awards: 3 subcontracts reflects prime listing of subcontract activity known at time of bid. Metro does not award direct contracts
Total Awards: 41 $19,382,01 0 Total DBE/SBE Awards: 28 to subcontractors. This report does not capture all contracts awarded by Metro.
Run Date: Goals 3/1/2016
Contract # Award Project Name Prime Award $ Funding Est% Comm% Subcontractors Sub Amt. Cert Date Source Type
DR4449500 1/29/2016 HP Color Laserjet KAMBRIAN CORPORATION $4,673 Non-Federal Set- SBE: 1 00.00% KAMBRIAN CORPORATION $4,673 SBE Enterprise M553dn Aside (SBE Prime)
PS4445700 1/29/2016 Metro Safety Culture for Transit THE WATHEN GROUP LLC $315,654 Non-Federal Set- S