transportation business advisory council (tbac) …
TRANSCRIPT
©Metro TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC)
GENERAL MEMBERSHIP MEETING
Thursday, December 7, 2017 9:30 a.m. -10:45 a.m. / Starts Promptly at 9:30am NOTE TIME CHANGE: (Networking in Side Hall next to Board Room at 8:30am-9:20am and after 10:45am)
Metro Headquarters, 3 rd Floor Board Room/ One Gateway Plaza, Los Angeles, CA 90012
AGENDA Participants:
TBAC Advisory Council Members; Metro Staff; Guests & Public
Breakfast Sponsor: Hathaway Dinwiddie Construction
TBAC Meeting Agenda is available for download and view from Metro TBAC internet web page: http://bit.ly/2shz6dV "View the agendas for this month's meeting" Times are estimates.
TBAC Representatives Voting: Please sit staggered in the 2"d
and 3rd
rows of middle section in order to vote, speak and represent
your organization during the meeting. For general members and public please sit outside of the designated area in order to speak
during public comment and select times. There is a 2 minute max public comment time.
TBAC Representatives Non Voting: Please sit in the 4th
and 5th
row staggered to provide comments.
# Topic and Presenter(s) Purpose and Process I 9:30 AM Call to Order, Chair Schenae Rourk Call to order; site information and safety
II 9:33 AM Welcome and Introductions, Chair Schenae Rourk Introductions Quorum Confirmation, Ethel Walker, Secretary General audience and Nonvoting Members: Acknowledgement of Breakfast Sponsor: Hathaway Dinwiddie Organization, Name, Company, 10 words or less Construction/ Moises Cisneros, Financial Officer description of company Process and Procedures, Giovanna Brasfield, Ph.D., Parliamentarian Voting Members: Row 2 and 3 First- up to 45 sec Packet Review & Code of Conduct (Conduct and Personal Behavior) Sponsor introduction, 3 minutes.
William Osgood, Vice President Ill 9:50 AM Chair Comments, Chair Schenae Rourk Set Direction for the Meeting / Culture
IV 9:57 AM Meeting Minutes Review and Approve, Chair Schenae Rourk Motion to approve November 2017 meeting minutes.
V 10:05 AM Metro Contracting Opportunities Provide status of Metro future and current a) Procurement/Contract Look-Ahead (5-7 Minutes) contract opportunities; review status of small
and disadvantaged business contract goals and Ivan Page, Executive Officer, Vendor/Contract Mgmt. ConstructionCarolina Coppolo, Vendor/Contract Mgmt. Professional Services contract awards.
b} Current Solicitations (5-7 Minutes) Open to members; then public for questions. Small Business Programs
c) Communications guestions must adhere to the O(!(!Ortunities at
Paulette Tonilas, Chief Communications Officer (Moved to January 2018) hand.
d} Retention on Construction and Professional Services Contracts
Metro staff for both sectors (Moved to January 2018)
VI Action Item Review, Schenae' Rourk Progress of Action Items from previous Also review administrative actions. Open for comments/questions to meetings: Motion to Continue/Table/Close. members.
VII Committee Reports (10-15/3minute Max per minutes review /Questions) Review Written reports; Questions to Chairs a) Commodities Committee, Chair Ezekiel Patten, Jr, Vice (Open)
b) Construction Committee, Chair Bianca Vobecky; Vice Giovanna
Brasfield, Ph.D.
c) Legislative Affairs Committee, Chair Wm Osgood, Vice (Open)
d) Professional Services Committee, Chair Rodrigo Garcia, Vice (Open)
e) Membership Committee, Chair (Open), Vice Adolfo Moto
VIII TBAC Representative Councils & Committees (2-5 minutes ea.) Reports. Purpose of Committee and Council; a) Sustainability Council, Berwyn Salazar & James Okazaki TBAC's message.
b) Measure M, Co-Chairs, William Osgood & Moises Cisneros
11/29/2017
IX
X
XI
XII
XIII
XIV
xv
XVI
XVII
XVIII
Ad Hoc Reports
a) EBO&I (Emerging Business Opportunities & Innovation), Chair Schenae'
Rourk
b) Disparity Study Committee, Co-Chairs Rod Garcia & Ezekiel Patten, Jr.
DispaFit·r St1:1El·r YpElate, Tasl:iai Smitl:i, Metro Deputy E>Eeeutive Offieer,
Small BusiRess Programs,
Unfinished Business, Chair Schenae Rourk
New Business, Chair Schenae Rourk
a) Audits. How are we impacted?
Refer to Metro Executive Management Committee Report
"Streamlining Audits for Small Businesses"
b) Next steps re: our Funds
Per Metro Legal Counsel:
1. TBAC may not be treated as non-profit, and
2. Recommends funds on hand be transferred to Metro and
placed in DEOD's budget for future TBAC expenses
c) Exclusivity - Benefits to SBEs, DBEs, including DVBEs?
d) Motion to Approve plaque purchase
Refer to invoice #1959.
e) Presentation (Sandy Schneeberger and Exec Committee)
Past & Upcoming Event Announcements & DEOD Calendar, Internal
Metro DEOD Miriam Long, Director Community Outreach & Information
Upcoming Event Announcements, External Open to Public
General Member & Public Comment (limit 2 minutes each speaker)
Motion Review, Secretary Ethel Walker
Chair Comments, Chair Schenae Rourk
Next Meeting Review & Adjourn, Schenae Rourk
Updates.
Disparity Study Input CLOSED:
Hearing Immediately Following TBAC.
Carried over from last meeting that was not
discussed due to time constraints.
Will follow a 5 minute max; 2 minute per
person max; and 2/3 vote majority to extend for
5 minutes.
Open to All to ask questions. First questions
from Voting Members.
Event announcements only.
Announcements, general information sharing,
comments, questions, suggestions.
Recap of all motions / Chair may request recap
of all new actions
Thursday January 4, 2018@ 9:30 A.M.
MEMBER ORGANIZATIONS, REPRESENTATIVES, and ALTERNATE REPRESENTATIVES
American Indian Chamber of Commerce of California
Shannon Marquez; Robert Weir
Arab American Association of Engineers & Architects
California Chapter: Ghina Yamout; Vina Azar, Adam Chamaa
Arab American Association of Engineers & Architects
Golden State Chapter: Ali Altaha; Vic Zikoor, Regard Sabry
Asian American Advertising Federation
Sandra Lee; Jay Kim, Cheryl Lee
Asian American Architects & Engineers Association
James Okazaki; Kenneth Wong, Diana Ho
Black Business Association
Ezekiel Patten, Jr.; Rosalind Pennington, Bianca Vobecky
Filipino American Society of Architects & Engineers
Ethel Walker; Pert Arca, Berwyn Salazar
Hispanic Engineers Business Corp.
Rodrigo Garcia; Al Solis, Armando Ramos
Los Angeles Chapter National Organization of Minority Architects
Michael Anderson; Gregory Williams, Roland Wiley
Los Angeles Chapter of the DVBA
William Osgood; Sandy Schneeberger, Adolfo Mota
Los Angeles Latino Chamber of Commerce
Frank Villalobos; Darrel Sauceda, Moises Cisneros
National Association of Minority Contractors So. California
Kevin Ramsey; Sharon Coleman, LaKeisha Vaden
National Association of Women Business Owners of Los Angeles
Hilary Lentini; Jennifer Freund, Schenae Rourk
National Association of Women In Construction - Los Angeles
Dr. Giovanna Brasfield; Priscilla Chavez, Dianne Frank
Regional Hispanic Chamber of Commerce
Danny Cancino; Hector Mendoza, Sandy Cajas
Society of Hispanic Professional Engineers - Los Angeles
Emmanuelle Galvan; Paul Avila, Roberto Guzman
The Elite SDVOB Network - Los Angeles Chapter
Frank Marchello; Rene Cota, Linda Clark
Women's Business Enterprise National Council - West
Rubina Chaudhary; Rashmi Chaturvedi, Deborah Dyson
Women's Transportation Seminar - Los Angeles
Robyn Coates; Sheila Wray Given, Kathy McClure
CALIFORNIA PUBLIC UTILITIES CODE (PUC) Division 12 Chapter 2 130051.19.(b), {c) (b) The authority shall, prior to the approval of any contract by the authority or by its organization units, adopt and implement a
disadvantaged business enterprise program which establishes participation goals of not less than 15 percent of the dollar value of all
contracts by minority business enterprises and not less than 5 percent by women business enterprises.
(c) The authority shall establish a Transportation Business Advisory Council to advise it on matters regarding the disadvantaged business
enterprise program to enable the authority to meet or exceed women and minority business enterprise participation goals. Members of
the council shall be selected by the authority, and shall include representatives of professional organizations and other groups which
advocate on behalf of greater participation of women and minority business enterprises in public contracts. The chairperson of the
authority or his or her designee shall meet with the council, and the authority shall provide adequate staff support for the council, and
shall consider all recommendations made by the council.
CODE OF CONDUCT
Conduct and personal behavior - It is expected Council Members will:
• Adhere to the Operating Guidelines for the Transportation Business Advisory Council (TBAC};
• Act ethically, with honesty and integrity, in the best interests of the TBAC at all times;
• Take individual responsibility to contribute actively to all aspects of the Council's role according to its Operating Guidelines;
• Make decisions fairly, impartially and promptly, considering all available information, legislation, policies and procedures;
• Treat colleagues with respect, courtesy, honesty and fairness, and have proper regard for their interest, rights, safety and welfare;
• Not harass, bully or intimidate colleagues, members of the Council, public and/or TBAC or other Agency Staff; No Personal Attacks!
• Contribute to a harmonious, safe and productive Council environment/culture through professional relationships; and
• Not make improper use of their position as Council Members to gain advantage for themselves or for any other person.
Communication and official information - It is expected Council Members will:
• Channel all communication between Council and staff on council matters through the appropriate or assigned individuals; and
• Not represent themselves as speaking for, or acting on behalf of, Metro or TBAC regarding the business of TBAC.
Conflict of interest- It is expected Council Members will:
• Disclose any personal or business interest which may give rise to actual or perceived conflict of interest;
• Ensure personal or financial interests do not conflict with their ability to perform official duties in an impartial manner;
• Not allow personal or financial interests, or the interests of any associated person, to conflict with the interests of TBAC; and
• Manage and declare any conflict between their personal and public duty; and where a conflict of interest does arise, the member will
recues him/her self from all discussion and decisions on that matter.
In addition, Council Members commit to:
• Take responsibility for reporting improper conduct or misconduct, including discrimination, which has been, or may be occurring in the
meetings, committee or full council, reporting the details to the relevant people or agency; and
• Take responsibility for contributing in a constructive, courteous and positive manner to enhance good governance and the reputation
of TBAC
ADA REQUIREMENTS Upon request, sign language interpretation, materials in alternative formats and other accommodations are available to the public for
MTA-sponsored meetings and events. All requests for reasonable accommodations must be made at least three working days (72) hours
in advance of the scheduled meeting date. Please telephone (213) 922-4600 between 8 A.M. and 5. P.M., Monday through Friday. Our
TDD line is (800) 252-9040
Date No. Action RP StatusNov-2015 32 Set up bank checking account for TBAC Keith Compton
TBAC Chair
Ongoing. Metro Legal Counsel statement
9/19/2017 TBAC is a public entity and a
subsidiary of Metro. TBAC may not be treated as
non-profit business entity.
Motion to Close
Jun-2016 1 TBAC Representatives to have a meeting with Metro Executive
Committee so that TBAC has a larger presence with the Metro
Board of Directors
TBAC Chair Ongoing. TBAC meets with Metro Board
Executive Committee quarterly.
Motion to Close
Jun-2017 1 TBAC membership to submit their organization membership
roster to Metro Tashai Smith (per Metro request letter) so the
information can be used for the Diversity Study.
Representatives
from each Member
Organization
Ongoing.
Motion to Close
Jul-2017 1 TBAC Chair to select a Construction committee chair to keep the
committee going.
TBAC Chair Ongoing.
Motion to Continue, Table, or Close
Jul-2017 2 Membership committee will process Latin Business Association
(LBA) and Women’s Transportation Seminar (WTS) membership
applications [requesting additional information needed for their
applications]. Persons interested to sit on the Membership
committee should send email their request to Ethel Walker.
Membership
Committee
TBAC Chair
Ongoing.
Motion to Continue, Table, or Close
Sep-2017 1 Reports provided in meeting handouts to use larger fonts. Some
of the reports using small fonts are difficult to read.
Keith Compton
TBAC Chair
Ongoing.
Motion to Continue, Table, or Close
Sep-2017 2 Present TBAC Letter of Support to Metro BOD or Executive
Committee: TBAC recommendation to support the expansion of
Business Interruption Fund (BIF) to include Measure M transit
and major highway and arterial projects. And should also be
willing to reconsider how future projects are defined
geographically for eligibility purposes.
TBAC Chair
Moises Cisneros
Ongoing.
Motion to Continue, Table, or Close
Oct-2017 1 Professional Services committee report to TBAC best practices
that could be implemented or suggested to Metro on Conflict of
Interest (COI) Matrix guidelines.
Rod Garcia
Schenae Rourk
New
Motion to Continue, Table, or Close
Oct-2017 2 EBO&I committee to report back to TBAC regarding 0%
subcontract award utilization: Native American, African
American, Subcontinent Asian, Caucasian Female.
Schenae Rourk New
Motion to Continue, Table, or Close
Oct-2017 3 Construction committee to report back to TBAC: Design Build
(DB) or Design Bid Build (DBB) – which one is more beneficial for
DBE, SBE, and DVBE.
Bianca Vobecky
Schenae Rourk
New
Motion to Continue, Table, or Close
Oct-2017 4 Professional Services and Construction committees each to
provide report to TBAC hardships of retention on small and
disadvantaged business.
Rod Garcia
Bianca Vobecky
Schenae Rourk
New
Motion to Continue, Table, or Close
TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC)ACTION ITEM LIST
December 7, 2017
TBAC Commodities/Supplies Committee Meeting Agenda Dec. 7, 2017 PAGE 1 OF 2
TBAC Commodities/Supplies Committee Meeting Agenda Dec. 7, 2017 PAGE 2 OF 2
TBAC Professional Services Committee
AGENDA
12/7/17
8:30am to 9:30am
Cafeteria
Call to Order
A. Call to Order:
B. Self Introductions
C. Report – Mr. Abdollah Ansari:
1. Highway Program Overview
2. Highway Program RFQs
3. Set-Aside Opportunities
Action Items – see attached table
D. Old Business
1. Action Items
2. COI Matrix Guidelines
3. Narrow Requirements
4. Joint Venture Guidelines
E. New Business
1. 10% Retainers
2. Micro Business
3. Committee Vice Chair Selection
F. Public Comment
G. Adjourn
Transportation Business Advisory Council (TBAC)
Construction Committee Agenda
Thursday December 14, 2017 9:30 am - 10:30 am
Metro Headquarters 19th Floor Palos Verdes Room One Gateway Plaza, Los Angeles, CA 90012
AGENDA Chair Person : Bianca Vobecky
Vice -Chair: Dr. Giovanna Brasfield Secretary: Jenina Ramirez
I. Call to order
II. Roll call/Introductions
III. Approval of minutes from last meeting
IV. Open issues
a) What are some of the issues/Barriers keeping Small firm contract with Metro and
other Large Municipality – open for discussion
b) Upcoming smaller projects – Metro Staff
c) Results from TBAC Committee on survey
V. New business
VI. Increasing and attracting new membership
VII. Announcements
VIII. Public comments
IX. Adjourned