town of gawler council meeting agenda - amazon s3 · 1/19/2016 · 19 january 2016 attachments...

Town of Gawler Council Meeting Agenda

19 January 2016

ATTACHMENTS UNDER SEPARATE COVER

Item 8.1 – Town of Gawler 2015 Achievements

ATTACHMENT 1 Presentation 2015 Achievements for the Town of Gawler

Item 8.2 – Local Government Association Ordinary General Meeting – Notice of Motion and Voting Delegates

ATTACHMENT 1 2016 Ordinary General Meeting Notice of Motion template

Item 8.3 – Monthly Finance Report – December 2015

ATTACHMENT 1 Monthly Finance Report

TOWN OF GAWLER COUNCIL MEETING 19 JANUARY 2016

of 107 ATTACHMENTS UNDER SEPARATE COVER

Item 8.1 – Town of Gawler 2015 Achievements

ATTACHMENT 1 Presentation 2015 Achievements for the Town of Gawler



2015 Achievements for the Town of Gawler

18 December 201589 Murray StreetPO Box 130Gawler SA 5118Ph: (08) 8522 9211Fax: (08) 8522 [email protected]



Road Resealing Program

Each year Council undertakes a resealing maintenance program of roads and streets within the Town of Gawler. This program normally starts in February and continues until April.

To provide a road service and meet pavement service life with regular and programmed resurfacing works and to upgrade or create new roads to provide community needs.



New Footpath Program

• Gum Street – Gawler West

• To achieve a safer user environment, encourage and enable more people to walk and cycle and improve connectivity and access to facilities for the community.



Upgrade Clonlea Reserve Tennis Court

Resurface asphalt at the Clonlea Park Tennis Courts



New Playground Equipment

• The Gawler Council has received $200,000 from the State Government towards a project to upgrade facilities at Apex Park and playgrounds at other reserves around the town.

• The play equipment includes swings and spring riders, and a play system with spiral slide, and crosses and climbing pole and frames. A big grassy area is good for run and kick the ball. There is a sheltered picnic area with BBQ, also some unsheltered picnic tables. You can find tennis courts, car parking, walk paths. Take a walk to chill in a quiet environment, and have some fun with the kids. great place after busy weekdays.



Apex Park Playground Equipment

The recreational space will be extended to include a stationed fitness trail that can be used by all members of the community. Apex Park will be transformed into a modern, universally accessible open space area for the entire community and visitors.



Gawler Urban Rivers Biodiversity

Address the erosion and degradation occurring along the Gawler River, North Para and South Para River environment.



Gawler Urban Rivers Biodiversity

Contribute to the protection and rehabilitation of the riparian zone of the Gawler Urban Rivers



The Gawler Prize

The Gawler Prize is a Council initiative to acknowledge good design, both in building and landscape that contributes to Gawler’s street visual character under the following three categories:

1. Excellence in Building –Commercial

2. Excellence in Building –non Commercial [Residential]

3. Excellence in Landscape/Garden Design

Excellence in Building Design – The Golden Fleece Hotel



The Gawler Prize

Award Winners, Sponsors and the Mayor at the presentation ceremony



Gawler Regional Commemorative Anzac Event

The annual Gawler Anzac March was held in April with thousands of people lining Murray street and attending the service at Pioneer Park.



Gawler Regional Commemorative Anzac Event

There was a large contingent of soldiers from the 7th Battalion, The Royal Australian Regiment, carrying arms and regimental colours, and veterans from Gawler RSL, local Navy, Army and Air Force cadets and various other community groups.



2014 Gawler Carols

Gawler Carols is a major event sponsored by the Town of Gawler.

Organised by a committee of local community groups and council representatives 2014 saw in excess of 4,000 people enjoy this event.



Bike Hire - VIC

Bike Hire is now available at the VIC. We currently have four bikes which can be hired 7 days a week either for a whole day or half day. Each bike comes with a helmet and chain to secure while out and about. Hirers have travelled around Gawler on the Tapa Pariara trail and even ridden as far as Angaston and back in the one day. The option of riding one way through the Barossa is also an option.



Gawler Visitor Information Centre

The VIC is open seven days per week and is staffed with a contingent of friendly and very knowledgeable volunteers.

During the 2014/15 year we assisted 19,500 visitors with information. Of these visitors 39% were Gawler specific.



Community Events – Outdoor Cinemas

Outdoor Cinemas took place in Apex Park across January and February, with big crowds enjoying:

– The Lego Movie

– Muppets Most Wanted

– Blended



Community Events – Gawler Fringe

In 2015 the Gawler Fringe took place from Friday 13 to Sunday 15 February. Festivities included ‘The Place Next Door’ Laneway event, a range of comedy shows in the Gawler Institute and a variety of art works on display along Murray Street and in the Gawler Institute.



Community Events – State BMX Championships

The Gawler BMX Club hosted the 2015 State Championships in the heat of February. This great achievement by one of Gawler’s local sporting organisations was assisted by a Council grant and Council staff assisting in the planning for the event.



Community Events – Ageing in Style Expo

The Home and Community Care team hosted The Ageing in Style Expo in March. In excess of 300 people attended, with more than 70 stall holders providing information on services that people can access/link into within the Gawler area



Community Events – National Youth Week

The Youth Week Skate Park Event took place on Sunday 19 April in Clonlea Park. The day included Skate, BMX and Scooter Competitions, DJ, art demonstrations amusements, youth services displays and a free BBQ. The competitions attracted over 50 entrants and more than 500 people enjoyed the day.



Community Event – National Volunteer Week

National Volunteer Week was held May 11 to 17 and a celebration and recognition event was held at the Gawler Bowling Club for all Council program volunteers.



Community Events – Reconciliation Week

The Reconciliation Family Fun Day event, supported by Council was organised by the Gawler Reconciliation Action Group to acknowledge National Reconciliation Week (27 May – 3 June) and the important role Reconciliation has to play within our community. The Family Fun Day included entertainment, food, stalls, activities and bonfire. Approximately 700 people attended throughout the day.



Community Events – NAIDOC Week

• In partnership with Council, the Gawler NAIDOC Committee hosted three events to celebrate NAIDOC Week (5 – 12 July):

• Culture Communicate -Q&A forum with a panel of special guests.

• Culture Connection – kids fun day with arts & craft and native animals.

• Culture Competence –gain understanding about the social, economic, health and cultural wellbeing of Aboriginal people.



Community Event – Gawler Show

• 24 hours brings a big change!

• Numerous Council teams again came together to successfully support the 2015 Gawler Show and enable the Show Society to be able to put on another great event – attended by more than 30,000 over the weekend.



Community Event – Rally SA

The 2015 Rally SA event was held at the Gawler Showgrounds over the weekend of 24 and 25 October. The national sporting event saw participants and spectators from around Australia come to Gawler to be involved in the final stage of the 2015 National Rally Championship.



Gawler – A Child Friendly City

• Council is a key partner of the Child and Youth Friendly Greater Gawler Action Group, who has participated in a pilot project to improve the below outcomes for children and young people in Gawler:

• Active participation

• Safety

• Health

• Education

• Belonging

• Play and leisure

• The Town of Gawler was formally recognised by UNICEF as a Child Friendly City 2015 – 2019.



Refugee Welcome Zone

In celebration of Refugee Week, Council reaffirmed its commitment as a Refugee Welcome Zone -welcoming refugees into the community, upholding the human rights of refugees, demonstrating compassion for refugees and enhancing cultural and religious diversity in our community.



Family and Domestic Violence Forum

The Zonta Club of Gawler in partnership with Council held a forum about the impact of domestic and family violence within the community. The evening had a range of high profile guest speakers and was attended by at least 60 people representing a range of organisations and services from across the region.



Reconciliation Action Plan Working Group

Council is embarking on a journey of developing a Reconciliation Action Plan (RAP). The RAP will outline practical actions that Council will take to build stronger relationships and enhanced respect between Aboriginal people and other Australians. Members of the RAP Working Group have just been sought and the group will commence work on the development of the RAP in the new year.



Youth Portal

A website designed by young people for young people has been established. The mobile friendly online resource provides local information relating to current events, programs, services, clubs and groups, as well as general youth resources.



It was HACC – Home And Community Care

During 2015 huge Federal Government reform has occurred in the Aged Care sector including the HACC – Home And Community Care program becoming the CHSP –Commonwealth Home Support Program. Staff have been busy attending workshops and webinars on how to implement the program changes and the reforms of the My Aged Care System. This is one of the biggest changes/challenges that has taken place in the Aged Care Sector Australia wide.



Now CHSP – Commonwealth Home Support Program

• Staff have provided two Contractor Information sessions that assist our contractors to stay informed of any changes within the aged care sector with guest speakers attending.

• The Consumer Newsletter has continued to be published in 2015 with updated information material using pictures of our consumers, contractors and staff. It allows community members to be kept up to date with the services we offer.



Graffiti Removal Team

Graffiti within Gawler continues to be on a decline, even with an ever increasing level of infrastructure and facilities, such as the development of Reid Reserve.



Graffiti Removal team

Staff continue to strengthen relationships with local SAPOL to assist in meeting the challenges of graffiti within Gawler.



Gawler Volunteer Resource Centre

On-going delivery of the Gawler Volunteer Resource Centre service in partnership with Northern Volunteering. A second referral centre for interviewing prospective volunteers has now been established in the offices of Tony Piccolo MP, and this initiative helps meet the needs of a more diverse range of local volunteers. The Free Volunteer Training Grant Program, which is made possible by a successful grant application through the Office for Volunteers, continues to be well received by the community.



Volunteer Service Recognition

Establishment of Service Recognition Scheme for Volunteers – in line with the staff program already in place, to recognise our longest serving volunteers who have achieved the milestones of 10, 15, 20 and 25 years of service with Council.



Community Grants

• The Community Grants Program supports a range of cultural and community projects, events and activities occurring within the Town of Gawler. Eligible groups and organisations can apply for up to $1000 to assist with communityfocused projects and activities. This year Council received 34 applications with a total of 17 groups receiving funding.

• The Mosaic Wildlife Trail at Clonlea Park was supported by a Town of Gawler Community Grant – the twelve mosaic panels highlight a range of the wildlife that can be found within Clonlea Park.



Youth Sports Person Sponsorship

This program recognises and encourages the achievements of young people aged 12-25 years of age in our community, by providing sponsorship for State and/or National representation in sporting activities. During 2015, nine young people have received sponsorship totalling $3000.



Temporary Public Arts Grants

The Temporary Public Art Grants Program supports arts-focused projects and activities that provide opportunities for community participation and contribute to the cultural vibrancy of the Town. Eligible individuals, groups and organisations can apply for up to $500 to assist with arts-focused projects and activities. This year Council received 15 applications with a total of seven artists receiving funding.



Community Engagement – Gawler East Link Road

The Gawler East Link Road Community Forum was held on 9 September. This was a highly successful event with approximately 250 community members attending, representing the significant community interest in the critical pieces of road infrastructure.



Community Engagement – Gawler Connect

The Gawler Connect Community Information Session was held on 9December 2015 – it was rescheduled due to the Pinery Bushfires. This was a successful event with approximately 40 community members attending, sharing their views about this significant local community infrastructure project.



Arts & Culture Strategy

Council is developing an Arts & Culture Strategy that will outline Council’s commitment to the Arts over the next ten years. A range of public consultation sessions took place and a survey conducted to find the community’s views regarding arts and cultural activities and resources, now and into the future. The Strategy is currently out for public consultation and will be endorsed by Council in the new year.



Social Infrastructure and Services Study

• In collaboration with Jensen Planning and Design, Council has undertaken an important study into the services and facilities needed to sustain our community into the future. The Social Infrastructure and Services Study comprises two reports soon to be endorsed by Council:

• Report 1: Background Research and Findings

• Report 2: Social Infrastructure and Services Framework



Gawler Open Space Sport & Recreation Plan

• The Gawler Open Space Sport & Recreation Plan is being developed to address the short, medium and long term priorities and provide strategic direction for open space, sport and recreation development in Gawler.

• The plan is currently open for Public Consultation until the end of 2015 and will be finalised in early 2016.



Gawler Aquatic Centre – Always changing

• The Gawler Aquatic Centre continues to have significant offseason works undertaken to allow it to continue to provide an important service to the community.

• New heaters have been installed at the centre over the past two offseasons – both resulting in new structures being required.



Gawler Aquatic Centre – Efficiency Improvements

• Operational efficiencies and improvements continue to be implemented to ensure that the more than 50,000 visitors to the centre have a high quality experience.

• New automated chemical dosage controllers have been installed for all pools during the 2015 offseason.

• New chemical contracts commencing for the 2015/16 season have seen financial savings and operational efficiencies occur.



Gawler Aquatic Centre – Swim School

• Term 4 of 2015 has seen the seventh straight term of record Swim School enrolments.

• The centre continues to offer School Holiday water safety programs such as VACSWIM and has successfully obtained Office for Recreation and Sport funding for the 2015 and 2016 programs.



Gawler Aquatic Centre – 2015/16 season

• The Gawler Aquatic Centre has had a great start to the 2015/16, with not just records in the Swim School.

• The centre has seen significant increases to secondary spend areas such as swim gear, helped by offseason range review and increased promotion.

• Centre attendances are well exceeding last years, thanks in part to increased promotion and visitor engagement, both onsite and externally.

• Facebook following has grown 30% since start of the season.



Gawler Sport & Community Centre

• In 2015 the Gawler Sport and Community centre continued to have dozens of user groups provide varied community activities ranging from martial arts to chair dancing to religious services.

• The centre continued to host a number of roller skating programs and injected $10,000 to update the ever popular rental skate range.

• The front entrance of the centre saw an automatic door installed – a huge benefit for many centre users from the elderly to hockey players……….



Gawler Sport & Community Centre – Bushfire Assistance

• Local communities have suffered the impacts of two major bushfires in 2015 –Sampson Flat and Pinery, with both events Gawler Sport and Community Centre has provided assistance.

• During the Sampson Flat event, the centre started to resemble a supermarket, such was the amount of food donated, while for the Pinery bushfire, a designated Emergency Relief Centre operated out of the centre for 300 hours.



Library – celebrating 30 years

• The Gawler Public Library turned 30 in October & we celebrated with themed storytimes, biscuit, cupcake and cake decorating workshops, a disco and door prizes.

• We first opened our doors on Wednesday 16th

October 1985 – the same year that Back to the Future Part 1 and The Goonies were released…clearly it was a good year!



Library – restoration of 9 items from the Gawler Heritage Collection

• The Gawler Heritage Collection contains over 2,500 items, some of which have significant national historical importance.

• As part of the About Time History Festival in May, we launched 9 significant items that had been recently restored by Artlab.



Library – Gawler Heritage Collection Committee

• The Gawler Heritage Collection Committee was established in August, and contributes to the development, management and promotion of the Heritage Collection.

• The Committee consists of three elected members and four community representatives, and is supported by staff from the LCS division.



Library – RFID tagging

• This year we started tagging all of our new library items with RFID (Radio Frequency ID) tags as part of a state-wide project to tag every single library item in SA.

• RFID tagging delivers greater efficiencies (such as being able to stocktake an entire library in a few hours) and improved asset management capabilities.



Library - events

• This year the Library held weekly Storytime sessions, school holiday programs, Friends of Gawler Library book sales and author events.

• We had cakes and snakes, book clubs and author talks and even some puppets that weren’t creepy at all….



Online Training for Contractors

Gawler Council was a leader in the development and implementation of the WHS Fundamentals for contractors, all contractors are now completing this induction before entering Councils premises.



Continuity Plan

Council has developed and implemented a Business Continuity Plan, The Leadership Team also conducted a Hendra Virus exercise to test and try to break the plan.



Online Training for Employees

Gawler Council was a leader in the development and implementation of the WHS Fundamentals for Employees.

All Employees will now be completing this during their induction process and then updated every two years.



HR Development of On-line video’s

With Technology increasing HR created the online leave forms, this was developed for three reasons;

1. No chance of lost request forms, less paper

2. Faster and easier for HR to generate reports during payroll

3. Requests are processed faster with instant emails

Training for all staff was provided by the creation of an online video with voice over, this way staff were able to learn how to use the form in there own time.



Regional Training Plan

Gawler, Barossa, Light and Mallala Councils have developed and setup a Regional Training Plan. The plan has been developed to support the provision of training with the aim of increasing staff’s ability to access training in an efficient and effective way while providing cost saving initiatives.



Regional Training Plan – Gawler, Barossa Light and MallalaCouncil have developed and setup a Regional Training Plan

• Purpose of the plan is;

– To investigate, design and implement training and development opportunities in the Region

– Undertake joint training initiatives partnering with neighbouring Councils and businesses in the area

– Access training subsidised by government funding

– Utilising data from the training needs analysis (TNA) may lead to reduced training costs through discounts for multiple employees attending courses or where there is enough need bringing a training provider in to conduct the training on site.



First Aid Training

• As part of the Regional Training Group, Gawler Council is providing first aid courses for all four Councils, this is to ensure consistency with training and also bringing in a small amount of income for Council.

• In 12 months there have been;- 49 staff trained in ‘Provide First Aid’- 81 staff trained in ‘CPR’



Risk Management

LG Risk Management Review Score improved from 57% (2013) to 97.2% (2015)



Records

• TRIM has been upgraded twice over the year to insure its functionality is compatible with latest Microsoft Office and Civica Authority systems.

• TRIM Refresh Sessions and new HPRM8 Overview and Hands-on training provided to all council staff.

• GDS21 accreditation acquired which allows council to destroy old paper records more efficient.

• More than 71,000 records created in TRIM/HPRM8 by all council staff –great effort everyone!

• Number of Freedom of Information requests received and actioned appropriately.

• Active participation in Work for Dole program.



Successful Completion of Federal Government funded Digital Inclusion Project.

• Milestones delivered, outcomes complete, staff trained, videos produced, video calls made, IT issues sorted, meetings scheduled (& rescheduled), stress created & stress channelled.

• It's been a busy (almost) 2 years, but it's now all done. We've been able to achieve a great deal in this project, but not without so many of the staff here at the council. Whether you've been directly involved to not, the Digital Inclusion Team are very grateful to all of you for your patience, effort and time.




• Three Internet Portal designed and deployed – Youth Portal, Actively Ageing in a Digital World and Digital Inclusion Portal.




Welcome to Gawler high-definition video produced as well as videos for Gawler Public Library Heritage collection and Home Assist programs.



Upgrade of IT Systems

All core IT systems has been upgraded throughout the year and number of new systems implemented – Pinforce, Exponare, Authority, TRIM/HPRM8, Microsoft Office 2013.



Establishment of IT Steering Group.

IT Steering Group established and meets regularly to spearhead Council Information Technology to work towards better practice in all areas of ICT.

Austin, Frank and Slava working to ensure all things IT are running smoothly!



OLR Implementation.

Implementation of a new On-line Requisition and Purchasing Module in Authority.



Rates Payment Options.

Implementation of Direct Debit and Bpay View facility for ratepayers.



Audit

Completion of unqualified audit opinion as part of 2014/15 Financial Statements.



Operating Surplus of $823,000



No Loan Borrowings

Council has not borrowed any long term loan funds since 2010/11, which has facilitated a 26% reduction in debt since 30 June 2011.



Service Level Policies

Facilitated on-going development of Service Level Policies.



Environment & Regulatory Services

• Parking & Public Safety

• Environment

• Environmental Health

• Waste

• Emergency Management

• Animal Management

• Fire Prevention

• Compliance and By-Laws

• Permits




Parking and Public safety– Over 500 expiations issued for parking offences

– Monitoring of 9 private parking areas for vehicle turn over.

– 28 expiations issued at the Gawler Show in 2015.

– A reduction from the previous years, attributable to one-way traffic flow changes, new parking areas, increased disabled parking, better signage and promotion.




Parking & Public Safety

– Abandoned vehicles - 32

– Vehicle illegally parked complaints - 35




Emergency Management Pinery Fires• Emergency Relief Centre • Environmental Health Support to Regional • Councils• Flammable undergrowth

Site Inspections conducted – 9000 Complaints – 70 S 105F Notices issued – 403




Regional Health Strategy

• Public Health & Well-Being

– Completion of Regional Public Health

and Wellbeing Plan

– Regional outcomes and reporting on

Health Plan outcomes commenced

• Regional Collaboration between:

– The Town of Gawler

– The Barossa Council

– Light Regional Council

– District Council of Mallala




Environmental Management Plan

The draft Plan focuses on the following areas:• Council’s corporate environmental

management; and• Council’s role in promoting a

sustainable environment for the wider community.

The draft Plan focuses on the following key themes:

• Built environment• Sustainable Resource Management• Climate Change • Riverine Environment • Community Culture and Environment




Food Safety Week

• Regional approach to Food

Safety.

• Australian Food Safety Week

was held between 8-15

November 2015.

• It is the major activity of the

Food Safety Information Council,

Australia’s leading disseminator

of community targeted food

safety information.

The theme for Australian Food Safety Week 2015 was

“Food Myths”




Animal Management

• Dog and Cat

• Handing out fact sheets and talking to dog owners regarding dog registrations.

• Commencing upgrades to the dog pound

• Commence tender process for a Dog Friendly Park and ‘on and off’ leash areas.




Animal Management

• Dog control

• New Dog signs installed to walking trails and recreational areas.




Animal Management

2014 2015 Dog attacks/Dog harassment

26 67

Dogs barking 18 50Lost dogs 132 137Dogs wandering at large 300 383Dogs registered 4507 5020Dogs unregistered 1317 929Cat complaints and Hire of Cat Traps

6 69




Control Birds of Abundance• Pigeon Management• Little Corellas

– UniSA Research Project• Town of Gawler• Alexandrina Council• City of Marion• City of Salisbury• District Council of Mount Barker• Flinders Ranges Council




Introduction of PinForce

• IT field based infringement notice software.

• Remove duplication of procedures and un-necessary automation of expiation notices handling.




Unsightly Conditions

on land

• Commenced at 120 premisesand reduced to 40

• Now reduced to 10 properties.



Item 8.2 – Local Government Association Ordinary General Meeting – Notice of Motion and Voting Delegates

ATTACHMENT 1 2016 Ordinary General Meeting Notice of Motion template



ATTACHMENT 1



Item 8.3 – Monthly Finance Report – December 2015

ATTACHMENT 1 Monthly Finance Report



TOWN OF GAWLER MONTHLY FINANCE REPORT

31 DECEMBER 2015 FOR YEAR ENDING 30 JUNE 2016

CONTENTS

Page

Executive Summary 2-4

Statement of Comprehensive Income 5

Income Statement by Service Provided 6-14



Executive Summary

The following report details Town of Gawler’s YTD operating performance. All variances exceeding $5,000 and 5% have been identified and explanatory notes have been provided. All variances are closely monitored by budget managers and finance staff.

(a) Income

Graph 1 below shows a summary of the actual operating income performance against the year-to-date (YTD) budget

Graph 1 – Operating Income Performance against Budget

Overall, the YTD actual operating income of $21.947M is $51K lower than the YTD Budget of $21.998M. Details of significant YTD budget variances at income statement level are provided below:

1. Statutory Charges – The unfavourable variance of $73K is primarily due to the collectionof dog registrations ($21K), parking expiations issued ($34K) and environmental health(food audits, food inspections, etc.) ($10K).

The Council-wide dog door knock is continuing to progress and anticipated to becompleted early in 2016. As at the reporting date, 5,050 dogs have been registered with anestimated 900 unregistered dogs to be identified in the coming weeks as the door knock isfinalised.

Following the approval of an additional contract Ranger position, which was incorporated inthe 1st Qtr. Budget Review adopted at the 24 November 2015 meeting, Council hasrecently contracted the services of a dedicated parking control and traffic safety Ranger fora period of 3 months. This has resulted in an improvement in the level of expiations issued

0.1%

-15.2%

-4.0%

1.8%

-3.9%

12.2%

-16.8% (80)

(60)

(40)

(20)

-

20

40

-20%

-15%

-10%

-5%

0%

5%

10%

15%

Rates Statutory charges User charges Grants, subsidiesand contributions

Investment income Reimbursements Other income

Varia

nce

($,0

00)

YTD

Varia

nce

(%)

REVENUE ITEM

REVENUE BUDGET PERFORMANCE AS AT 31 DECEMBER 2015 - % AND $ VARIANCE TO YTD BUDGET

Variance % Variance $

2



and also in the level of service for parking control within the Town, consistent with the recently endorsed service level policy for parking control. It is anticipated that with the additional Ranger and the new electronic Pinforce expiation devices, that the unfavourable variance will reduce substantially in the coming months.

The decision was made to scale back food audits conducted outside of the Town of Gawler to provide more targeted services to our business community on related food compliance matters. This has resulted in a $10K YTD unfavourable variance which will be considered in the 2nd Qtr. Budget Review.

2. Reimbursements – This $27K favourable variance is heavily driven by $46K that Council received for legal expenses incurred relating to the Open Space Land Management Agreement relating to Springwood with Lend Lease Communities. This amount, along with the associated expense, will be disclosed in 2nd Qtr. Budget Review. Council is also showing a $17K shortfall in the reimbursement of debt collection fees. As this budgeted amount is a reimbursement for costs incurred, there is a subsequent favourable variance relating to debt collection expenses.

(b) Expenditure

Graph 2 below shows a summary of the actual operating expenditure performance against the year-to-date (YTD) budget.

Graph 2 – Operating Expenditure Performance against Budget

Overall, the YTD actual operating expenditure of $11.571M is $73K higher than the YTD budget of $11.497M. There are no variances of 5% and $5,000 at the reporting date to disclose.

(c) Overall Analysis

-1.0%-1.3%

0.3%

1.9%

(80)

(60)

(40)

(20)

-

20

40

-2.0%

0.0%

2.0%

4.0%

Employee costs Materials, contracts & otherexpenses

Finance costs Depreciation, amortisation &impairment

Varia

nce

($,0

00)

% V

aria

nce

EXPENDITURE ITEM

EXPENDITURE BUDGET PERFORMANCE AS AT 31 DECEMBER 2015 - % AND $ VARIANCE TO YTD BUDGET

Variance % Variance $

3



Overall, there is an unfavourable YTD variance of $124K at the reporting date as disclosed in the Statement of Comprehensive Income, which is immaterial in the context of an annual budget of $25M.

Erin McGarry Financial Accountant

4



Actual Budget

$'000s $'000s $'000s $'000s $'000s %

INCOME

(19,429) (19,500) Rates (19,472) (19,462) 10 0.1%

(734) (749) Statutory charges (410) (484) (73) -15.2%

(1,299) (1,278) User charges (643) (670) (27) -4.0%

(2,814) (3,006) Grants, subsidies and contributions (1,092) (1,073) 19 1.8%

(99) (99) Investment income (58) (60) (2) -3.9%

(322) (322) Reimbursements (251) (223) 27 12.2%

(51) (51) Other income (22) (27) (4) -16.8%

(33) (33) Net gain - Joint ventures & associates - - -

(24,781) (25,038) Total Income (21,947) (21,998) (51) 0%

9,264 9,488 Employee costs 4,806 4,759 (46) -1.0%

10,469 10,358 Materials, contracts & other expenses 4,742 4,683 (60) -1.3%

690 690 Finance costs 334 335 1 0.3%

3,446 3,446 Depreciation, amortisation & impairment 1,689 1,721 32 1.9%

- - Net loss - Joint ventures & associates - - -

23,869 23,982 Total Expenditure 11,571 11,497 (73) 1%

(912) (1,056) OPERATING (SURPLUS) / DEFICIT (10,378) (10,501) (124)

24 24 Asset disposal & fair value adjustments (4) (4) - 0%

(660) (110) Amounts specifically for new or upgraded assets (90) (50) 40 80%

(14,000) (14,000) Physical resources received free of charge - - -

(15,548) (15,142) NET (SURPLUS) / DEFICIT (10,472) (10,555) (84)

TOWN OF GAWLER

STATEMENT OF COMPREHENSIVE INCOME

FOR THE MONTH ENDING 31 DECEMBER 2015

FOR THE YEAR ENDING 30 JUNE 2016

OTHER COMPREHENSIVE INCOME

Year To Date

EXPENDITURE

Annual AdoptedBudget

Variancefav/(unfav)

AnnualRevisedBudget

5



Actual Revised Budget***

$ $ $ $ $ %

INCOME

(43,000) (58,200) Building Control (26,104) (29,106) (3,002) -10%

Building Assessment Fees

(112,026) (112,026) Caravan Park (53,805) (54,762) (957) -2% Lease fees

(118,000) (118,000) Cemeteries (74,742) (59,004) 15,738 27%

Burial, Lease, Cremation etc. Fees

Cemetery Fees collected for additional burials have exceeded

YTD expectation

(1,550) (1,550)Children & Youth Services (175) (1,250) (1,075) -86%

Gawler Youth Film Festival Income

- - Community Assistance (Volunteer Services) (12) - 12

(999) (999)Community Centres & Halls (917) (999) (82) -8%

Support of Community Groups and Special Events

(3,335) (3,335) Community Support (3,952) - 3,952

Rally SA Income not included in annual budget

(46,000) (46,000) Customer Service (23,769) (22,998) 771 3%Property Search Fees

(1,200) (1,200) Depot (807) (600) 207 35%

Reimbursement from Agencies for Depot Staff Training Subsidies

(274,012) (274,012) Dog and Cat Control (215,717) (236,909) (21,192) -9%Registrations, Expiation fees

The Council wide unregistered dog door knock is currently in progress.

(45,000) (45,000)Elderly Citizens Facilities (21,632) (22,500) (868) -4%

Hire of Elderly Centre

(10,000) (10,000)Elected Member Services (5,417) (4,998) 419 8%

Mayoral vehicle contribution

(7,359) (7,359) Emergency Services (3,465) (7,180) (3,715) -52%

Inflammable undergrowth slashing / expiations

(165,000) (145,000) Engineering Services (37,348) (37,500) (152) 0%

Year To Date

Service Description

Variance Comments (if > $5,000 AND

5%)

Variancefav/(unfav)

Annual Revised Budget**

Annual Adopted Budget*

TOWN OF GAWLER MONTHLY FINANCE REPORT - INCOME/EXPENDITURE BY SERVICE

FOR THE MONTH ENDING 31 DECEMBER 2015 FOR THE YEAR ENDING 30 JUNE 2016

6




$ $ $ $ $ %

Year To Date

Service Description


5%)

Variancefav/(unfav)





(1,276,857) (1,271,627) Finance (359,371) (361,521) (2,150) -1%

Investment income, Financial Assistance Grant

(294,000) (309,000) Gawler Aquatic Centre (161,521) (172,150) (10,629) -6%

Unfavourable variance from swimming lessons and passes, but income exceeds previous year YTD by $38K

(176,500) (185,113) General Administration (167,013) (167,558) (545) 0%

Various insurance scheme rebates etc.

(629,000) (646,000)Home Assistance Scheme (363,019) (361,390) 1,629 0% Grant Funding

- - Human Resources (4,682) - 4,682

Reimbursements for HR programs offered to Mallala Council employees

(25,000) (25,000) Immunisation (916) (10,502) (9,586) -91%

Grant funding, user contributions

The unfavourable variance is due to a reduction in clients taking up the service

(7,500) (7,500) Information Technology (4,702) (3,747) 955 25%

Vehicle contribution, etc.

(119,767) (119,767) Investment Properties (57,009) (58,015) (1,006) -2%

Various Property Rentals

(97,550) (97,550) Library (101,499) (82,272) 19,227 23%

Vehicle contribution, Shared Resources Reimbursement, State Govt Subsidy

Council has received additional library funding from the State Government ($19K)

- - Occupancy (4,423) - 4,423 Vehicle Contribution

(314,443) (314,443)Other Environmental Services (314,486) (312,141) 2,345 1%

State Govt NRM levy funds collected

- - Other Regulatory Services (384) - 384

Busking Permits

7




$ $ $ $ $ %

Year To Date

Service Description


5%)

Variancefav/(unfav)





(132,567) (132,567) Parking Control (32,270) (66,282) (34,012) -51%Expiation Fees Collected

Dedicated Parking Officer and Electronic Pinforce Devices implemented at the end of September. 85% of expiations issued to date have been issued since implementation.

- - Parks & Gardens (239) - 239

(11,750) (11,750) Plant & Machinery (4,497) (5,874) (1,377) -23%

Fuel Tax Credits Received from ATO

(35,300) (35,300)Preventive Health Services (9,126) (17,796) (8,670) -49%

Food inspections, audits

Emphasis has been made on community education programs and services provided outside of Council area have been scaled back

(17,209,087) (17,279,751) Rates Administration (17,215,182) (17,218,251) (3,069) 0%

General Rates/Fines, etc.

(729,429) (915,140) Roads (264,818) (265,378) (560) 0% Grant funding

(440,410) (440,410)Sports Facilities - Indoor (202,839) (236,954) (34,115) -14%

Sport & Community Centre

Revenue generated for the hiring of meeting rooms ($14K) and canteen sales ($12K) at the Gawler Sport & Community Centre is behind budget YTD

(52,814) (52,814)Sports Facilities - Outdoor (15,440) (19,341) (3,901) -20%

8




$ $ $ $ $ %

Year To Date

Service Description


5%)

Variancefav/(unfav)





(163,000) (163,000)

Support to Local Businesses (Gawler Bus Dev Board) (162,745) (163,000) (255) 0%

Separate Rate Revenue

(75,100) (75,100)Tourism (Visitor Information Centre) (42,111) (39,792) 2,319 6%

(305,200) (305,200) Town Planning (195,442) (163,297) 32,145 20%

Development Application Fees. Etc.

Legal Fee Reimbursement received ($46K) will be included in 2nd quarter budget review along with a compensating expense

(1,857,877) (1,827,877) Waste Management (1,795,308) (1,795,292) 16 0%

Waste Management Service Charge revenue

(24,780,732) (25,037,690) Total Income (21,946,897) (21,998,407) (51,510) 0%

EXPENDITURE

143,385 210,185 Building Control 78,882 106,750 27,868 26%Building Assessment

Savings from Vacant Position which has now been filled.

148,688 128,688 Car Parks 51,654 55,004 3,350 6%

23,082 23,082 Caravan Park 14,177 13,628 (549) -4%

86,110 86,110 Cemeteries 46,486 40,087 (6,399) -16%

Additional resources required at the cemetery as a result of increased activity

129,847 129,847 Children & Youth Services 50,672 52,271 1,599 3%

Youth Activities

9




$ $ $ $ $ %

Year To Date

Service Description


5%)

Variancefav/(unfav)





189,726 189,726 Communication & Marketing 75,140 73,876 (1,264) -2%

Council Communications and Marketing to public, Murray St Banners, Community Magazine etc.

127,091 127,091 Community Assistance (Volunteer Services) 51,913 55,290 3,377 6%

Volunteer Resource Centre, Graffiti removal team

97,465 97,465 Community Centres & Halls 46,978 50,193 3,215 6%

327,460 330,260 Community Support 200,629 183,265 (17,364) -9%

Support of various Community events/grants

Reimbursement of revenue received for Rally SA ($18K). Gawler show exceed budget by ($6K) Both to be disclosed in 2nd Qtr. Budget Review

25,405 25,405 Crime Prevention (CCTV) 10,333 12,966 2,633 20%

CCTV operating expenses

583,152 583,152 Customer Service 282,758 299,843 17,085 6% Staff Salaries

Savings due to the engagement of casuals on a reduced basis whilst permanent positions remain vacant.

(590,150) (590,150) Depot (231,603) (291,744) (60,141) -26%

Budget includes wages overhead costs recovered

Under-recovery of Wages overhead is offset by savings of depot wages

242,121 202,121 Dog and Cat Control 100,486 87,368 (13,118) -15%

Additional expenses have been incurred for salaries/overtime for higher-than-normal volume of weekend call-outs ($10K).

78,569 78,569 Elderly Citizens Facilities 37,928 39,960 2,032 5%

10




$ $ $ $ $ %

Year To Date

Service Description


5%)

Variancefav/(unfav)





309,126 309,126 Elected Member Services 152,789 156,665 3,876 2%

Allowances & expenses

15,377 15,377 Emergency Services 20,516 2,051 (18,465) -900%

Inflammable undergrowth management

This unfavourable variance relates to expenses incurred due to the recent Pinery Fires. This includes wages, plant usage and Inkind contributions relating to the hire of Rec Centre

1,316,348 1,316,348 Engineering Services 700,760 596,438 (104,322) -17%

Unfinished projects from 14-15 completed in 15-16.

1,306,433 1,286,433 Finance 649,133 653,858 4,725 1%

Accounting services, Audit Committee, Loan repayments

652,284 710,884 Gawler Aquatic Centre 336,957 328,687 (8,270) -3%

1,735,261 1,616,726 General Administration 736,261 754,748 18,487 2%

General admin, WHS, Agenda/Minutes preparation

67,267 87,267 Heritage 6,289 6,408 119 2%

Heritage collection maintenance

629,000 646,000 Home Assistance Scheme 255,466 300,965 45,499 15%

Savings due to vacant position ($42K)

534,819 534,819 Human Resources 240,529 251,707 11,178 4%

66,034 66,034 Immunisation 14,604 20,771 6,167 30%Immunisation services

Reduction is services required has resulted in savings from the engagement of contractors

975,640 975,640 Information Technology 552,559 539,809 (12,750) -2%

9,440 9,440 Investment Properties 5,949 6,802 853 13%

11




$ $ $ $ $ %

Year To Date

Service Description


5%)

Variancefav/(unfav)





998,482 998,482 Library 499,845 497,820 (2,025) 0%

113,400 113,400 Litter Control 45,289 56,710 11,421 20%

Programmed collection of litter/rubbish from litter bins

Review of delivery of service has generated this YTD saving through wages and plant hire

505,227 505,227 Occupancy 213,401 219,378 5,977 3%

Property Management admin, Town Hall maintenance

436,817 436,817 Other Activities NEC 206,205 212,188 5,983 3%

Road Reserves maintenance, Rapid Response Team expenses

550,599 550,599 Other Environmental Services 266,293 269,926 3,633 1%

Includes payment of State Govt NRM board levy collected, Environmental Officer

3,000 3,000 Other Regulatory Services 6,691 2,498 (4,193) -168%

132,567 190,370 Parking Control 67,646 65,210 (2,436) -4%

1,381,514 1,381,514 Parks & Gardens 563,794 618,326 54,532 9%

Programmed maintenance of parks, gardens & reserves

Due to operational efficiencies, Council has engaged employees to work on capital projects

4,200 4,200 Pest Control 54 2,094 2,040 97%

2,203 2,203 Plant & Machinery 60,109 (27,197) (87,306)

Includes internal plant hire costs recovered

Internal plant usage has been under-utilised YTD.

148,984 148,984 Preventive Health Services 73,342 78,216 4,874 6%

119,945 119,945 Public Conveniences 53,211 59,415 6,204 10%

Routine cleaning maintenance of 7 sites

Review of delivery of service has generated this YTD saving through wages and plant hire

12




$ $ $ $ $ %

Year To Date

Service Description


5%)

Variancefav/(unfav)





271,930 267,030 Rates Administration 145,585 157,801 12,216 8%

Debt Collection expenses are $12K underspent. This is due to timing of works being completed to collect debts.

255,431 271,245 Records Management 132,437 132,295 (142) 0%

160,168 160,168 Regional Development 63,457 69,990 6,533 9%

Grants professional writer service, Barossa Regional Development Authority Contribution

Budget provision for printing of town maps not yet expensed

3,081,649 3,081,649 Roads 1,509,176 1,505,101 (4,075) 0%

543,683 542,283 Sports Facilities - Indoor 289,458 278,527 (10,931) -4%

Gawler Sports & Community Centre

745,054 745,054 Sports Facilities - Outdoor 217,624 224,651 7,027 3%

Programmed ovals maintenance

835,511 835,511 Stormwater Drainage 452,008 449,172 (2,836) -1%

Drain cleaning, repairs & maintenance

110,468 110,468 Street Cleaning 70,752 55,230 (15,522) -28%

Programmed Cleaning of CBD and Urban Streets

Additional cleans required in the town as a result of the recent storm and increase in cost of service. This will be disclosed in 2nd Qtr. Budget Review

393,013 393,013 Street Lighting 181,553 164,855 (16,698) -10%

13




$ $ $ $ $ %

Year To Date

Service Description


5%)

Variancefav/(unfav)





424,722 424,722 Streetscaping 160,169 214,488 54,319 25%

Tree replacement / removal and maintenance, Garden beds maintenance

Works have been diverted from Streetscaping to complete other operating/capital projects. Works will resume in coming months.

163,000 163,000

Support to Local Businesses (Gawler Bus Dev Board) 163,000 163,000 - 0%

Gawler Business Development Group contribution

218,252 218,252 Tourism (Visitor Information Centre) 97,979 103,072 5,093 5%

Employee on Long Service Leave for short period of time

1,011,815 1,121,034 Town Planning 580,673 570,515 (10,158) -2%

155,879 155,879 Traffic Management 80,765 78,329 (2,436) -3%

Street/traffic control signs maintenance

12,241 12,241 Transfer Station 5,530 6,865 1,335 19%

Utility Costs associated with former Transfer Station Site

1,860,036 1,830,036 Waste Management 875,991 871,337 (4,654) -1%

Kerbside waste collection & disposal

- 23,868,770 23,981,971 Total Expenditure 11,570,279 11,497,478 (72,801) 1%

(911,962) (1,055,719)NET OVERALLOPERATING RESULT (10,376,618) (10,500,929) (124,311)

*Annual Adopted Budget - This is the Original Budget adopted by Council on 23 June 2015**Annual Revised Budget - This is the revised budget for the whole year incorporating changes included as part of Quarterly Budget Reviews***YTD Revised Budget - This represents the expected revenue/expenditure at the end of the period based on the Annual Revised Budget.

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