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TO:
FROM:
SUBJECT
CHAIR AND MEMBERS BOARD OF CONTROL
MEETING ON WEDNESDAY, SEPTEMBER I, 2004
V. A. COTE GENERAL MANAGER OF FINANCE AND CORPORATE SERVICES
QUARTERLY REPORT PURCHASING & MATERIALS POLICY
RECOMMENDATION
Awards over $25,000
Quotations Tenders Pro posa I s Contract Renewals Informal Quotations (Env. Serv. Pilot Project)
That on the recommendation of the General Manager of Finance and Corporate Services, this report BE RECEIVED for information purposes.
Number of Total Expenditure Over Under Awards Budget Budget
6 $266,973.55 1 5 25 $35,113,872.74 5 20 0 3 $3,300,000.00 3 5 $21 2,533.83 2 3
II PREVIOUS REPORTS PERTINENT TO THIS MAlTER II None
II BACKGROUND II As per Clause 4.14 (i) of the Purchasing and Materials Management Policy, an information report to Board of Control be submitted quarterly containing the details to the exercise of delegated authority for all contracts awarded that exceed $25,000.00 including amendments and renewals. During the period of April to June 2004, the following were awarded:
The detailed quarterly report is attached as Appendix “A.
The Manager of Purchasing & Supply certifies that the awards identified are in compliance with the Purchasing By-law. Informal Quotations are conducted under Section 3.2 of the Purchasing Policy. Audit and Management Support Services will be reporting on this pilot project at a later date.
RECOMMENDEQASY:
V.A. COTE GENERAL MANAGER OF FINANCE AND CORPORATE SERVICES
CITY TREASURER
C: P. Steblin T. Johnson
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