subject: placemaking design guidelines …council.london.ca/councilarchives/agendas/planning...
TRANSCRIPT
Agenda Item # Page #
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FROM:
M. Tomazincic Placemaking Design Guidelines Implementation Project
R. W. PANZER GENERAL MANAGER OF PLANNING AND DEVELOPMENT
I I !I 11 TO: CHAIR AND MEMBERS - PLANNING COMMITTEE
SUBJECT: PLACEMAKING DESIGN GUIDELINES IMPLEMENTATION PROJECT MEETING ON
MONDAY, JULY 20,2009 .
I RECOMMENDATION
That, on the recommendation of the General Manager of Planning and Development, the following report relating to the Placemaking Design Guidelines Implementation Project BE RECEIVED for information.
r. i
I PREVIOUS REPORTS PERTINENT TO THIS MATTER
October 27. 2008 - ReDort to Plannina Committee - Placemakina Guidelines. This report introduced amendments to the Official Plan to allow for the implementation of the City of London Placemaking Guidelines and recommended that the City of London Placemaking Guidelines be adopted as a Guideline Document.
II BACKGROUND II On November 3, 2008, pertaining to Placemaking in the City of London, Municipal Council resolved that:
the City of London Placemaking Guidelines be adopted; the City of London Official Plan be amended to add the City of London Placemaking Guidelines to the list of Council approved guideline documents; the Official Plan be amended to consider the principles of Placemaking as part of the subdivision and site plan process; and Planning Staff in collaboration with EESD Staff proactively establish the conditions under which the following Placemaking features may be applied and also proactively establish pre-approved standards that can be used by the development community to incorporate:
o Rear laneways; o Local road connections to arterial roads; and, o Alternative road widths.
In order to fulfil the fourth aforementioned resolution, a detailed Request for Proposals (RFP), attached as Appendix A, was tendered in April 2009. In conformity with the City's purchasing process, Office for Urbanism was selected to be the project Consultants among the four firms which responded to the RFP.
The project will address subject matter relating to the implementation of Council's new Placemaking Design Guidelines, including:
Road allowance standards Grid vs. collector road networks Front yard set-backs Public realm enhancements
Rearlanes Access management Parks, squares, commons & plaza design Storm water management
The timeline for the completion of the Placemaking Design Guidelines Implementation Project is illustrated below. It is noteworthy that contrary to the timeline illustrated below, the Placemaking Design Guidelines Implementation Project will commence in September, 2009 and is expected to be completed in the winter of 2009.
The funds for this Placemaking Design Guidelines Implementation Project have been previously allocated by Municipal Council and as a result, there are no budget implications.
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Agenda Item # Page #
M. Tomazincic Placemaking Design Guidelines Implementation Project
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Agenda Item # Page #
; / F t T D BY: u MICHAEL TOMAZINCIC, MCIP, RPP PLANNER I1 - LAND USE PLANNING, IMPLEMENTATION
M. Tomazincic Placemaking Design Guidelines Implementation Project
In each of the subject matters listed above, the following will be addressed: Definition of issues; Perspectives of stakeholders; Placemaking, Engineering, and financial objectives; Best practices and lessons learned; Cost analysis; Recommendations.
Meetings will be held by the Consultants with a broad cross-section of stakeholders through September and workshops will be held in September and October. Stakeholders to be included are:
EES and Planning Departments; . Development Approvals Business Unit; 9 Development Services; 1 Stormwater Management; . Transportation and Utilities; 9
1
9 Planning - Policy; 9 Planning - Subdivision; 1
Operations - snow removal, boulevard maintenance, parks, etc.; Planning - Implementation and Design;
Planning - Parks Planning and Design; London Transit Commission; Utilities Coordinating Committee; London Developers Institute; London Home Builders Association; Urban League of London; Urban Design Steering Committee; and, Upper Thames River Conservation Authority.
I CONCLUSION il
SUBMITTED BY:
JOHNFLEMING, MCIP, RPP . MANAGER - LAND USE PLANNING, IMPLEMENTATION
~
In response to the City’s Request for Proposals, Office for Urbanism has been selected to undertake the Placemaking Design Guidelines Implementation Project.
The attached chart represents the anticipated timeline for the completion of this Project. Notwithstanding the dates illustrated on the chart, the Project will commence in September 2009 and conclude in the winter of 2009.
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Agenda Item U Page U
M. Tomazincic Placemaking Design Guidelines Implementation Project
APPENDIX A
Request for Proposals Placemaking Design Guidelines Implementation Project
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AgondaItem# p #
mGl
London C A N A D A
THE CORPORATION OF THE CITY OF LONDON
REQUEST FOR PROPOSAL 09-16 CONSULTING SERVICES FOR THE
PLACEMAKING DESIGN
ANYONE DOWNLOADING THIS DOCUMENT AND WISHING TO SUBMIT A BID MUST ENSllRF THAT ~~ ~ ~. ~ . - ......
THEY HAVE REGISTERED WITH PURCHASING AND SUPPLY. BY REGISTERING, YOU WILL BE ADDED TO THE BIDDERS MAILING LIST AND WLL RECEIVE ANY ADDENDA THAT MAY BE ISSUED WITH RESPECT TO THIS DOCUMENT. FAILURE TO REGISTER MAY RESULT IN YOUR BID BEING DISQUALIFIED. TO REGISTER, PLEASE COMPLETE THE REQISTRATION FORM.
BIDS MUST BE RECEIVED BY PURCHASINQ AND SUPPLY IN A SEALED ENVELOPE CLEARLY MARKED WITH THE NAME AND ADDRESS OF THE RESPONDER, TITLE OF FILE, FILE NUMBER. COMPLETED BIDS CAN BE MAILED TO PURCHASINQ AND SUPPLY, P.O. BOX 5035, LONDON ONTARIO NBA 4L9 OR HAND DELIVERED TO PURCHASINQ & SUPPLY, 267 DUNDAS STREET, 4d FLOOR, LONDON, ONTARIO. FAILURE TO SUBMIT THE BID AS REQUESTED MAY RESULT IN IT BEING DISQUALIFIED.
Agenda Item
(3(
THE CORPORATION OF THE CITY OF LONDON
London C A N A D A
RFP 09-16 CONSULTING SERVICES FOR THE
PLACEMAKING DESIGN
Agenda Item W pa # Elm The Corporation of the CKy of London
Request for Pmposal OW8 Consulting Setvlcer for tho
Placemaking Ddslgn
1 .o INTRODUCTION, BACKGROUND AND PURPOSE ......... 1
2.0 SCOPE OF WORK AND DELNERABLES ........................................ 3
2.1 Road Allowance SlandaIyIs .............. ............................................................ 3 2.2 RearLenas ...................................................... 2.3 2.4 Aasss Management ................................................................ 2.5 OnStreet Parklno ...................................................
Odd S W I Network vs. CollecZor S
~ . . . . . . 2.5 Front-Yard Sat~Backs ........................................................................................................ 7 2.7 Pa&, Squares, Commons, Plazas, Urban P n b , atc ...................................................... 9 2.8 2.9
Public Realm Enhancements ............................................................................................ 9 Stormwater Management Faalitlcs .................... (. ........................................................... 11
3.0 TENTATIVE SCHEDULE ........................................................................................................... 12
4.0 SUBMISSION INSTRUCTIONS ................................................................................................. 12
4.1 Closing Date and Time .................................................................................................... 12 4.2 Late Submissions ............................................................................................................ 12 4.3 Pwlod ofl\wclptance ................. ..................................................................... 12 4.4 QueslionMnquirlas .......................................... 4.5 RQhb Resawed by .................................................................. 14 4.5 Treatment of Informa .................................................................. 15 4.7 Professional Uabllly ....................................................................................... 15
5.0 SUBMISSION REQUIREMENTS ............................................................................................... 15
5.1 General ........................................................................................................................... 15
5.3 Proposd Submi 17 9.2 Admlnlstmllon Fee .......................................................................................... 17
6.0 EVALUATION PROCESS ...................... ......................................................... 19
6.1 Evaluation Tern ... ................................................................................ 19 6.2 Evaluation Cdlerie ........ ......................................................... 19 5.3 Evaluatlon Proc%ss ............. ......................................................... 21
..........................................................................................
5.4 Seleclion P m a s . ......................................................... 21
FORM OF PROPOSAL .............................................................................................................. 22 7.0
Agenda Item (I pa # m a The Corporatlon of the City of London
Request for Proposal 09-18 Conaultlng Servkas for the
Placemaklng Deslgn
9.0 INT RODUCTION. EA CKGROUNDANDPURPOS~
Slnce July 2005, the City of London (herein afler referred to as the City) has been engaged In a Plaosmaking Demonstration prof& The intent of the project is to change the culture of development In the City, such that Placemaklng design becomes a fundamental part of the discussion and proms for all parties involved.
London can be defined as a collection of nelghbourhoods. The neighbourhoods WB are planning and building today will define the London of the future. Piacemaking is an urban design proms aimed at creating communltlcs that offer a dletlnct character, a Strong sense Of community and a context for healmy lifestyles and a high quality of life. The goal of Placemaking is to:
Ensure that wightmurhoads are creeted, through the aubdlviaion of land, with a c W community vblon.
Embrace the lntegratlon of existing topography and natural featuras Into a neighbourhocd wherever possible - rather than dealing and grading lands to begln WHh a %lean slate".
Place an emphasis on pedastrlans and design public and private components of communlUes to suppart walking, cycling and transk usability. rather than designing primarily around automobile usage.
Offer physical environments within communities that provide opportunities for social interaction and strong communlty bullding.
Rejad homogeneity and 'sameness" and seek out variety and diversity in housing mix, demographic diversity and amhitectural creativity.
Lead to high quality publiospam that are comfortable. useabk and functional.
Pmvlde a deaign context for developlng private lands that support the community vlslon and 'glve back" to the publlo malm.
In November of 2007, Placemaking Design Quldelines were prepared by the City's Plannlng Division wlth Uw asslstanos of a locel professlonal planning Rm. The purpose of the Placemaklng Deslgn Guidelines is to provide guidance to developers, builders. consultsnts, and internal Enginaerlng and Planning Staff for the development of outstanding communities that offer a dlstinct charader, a atmng sense of community and a contexl for healthy lifestyles and a high quality of life.
In November 2007, three staff reports wre brought forward to Planning Committee end Cound discussed the flnal outcomes ofthe Plaosmaklng Project. Various remmmendatlons were Introduced through these reporb and they lnolude:
Establish newmntext-based standards for mad allowanw widths.
Review the 2-1 Zoning By-law to estabilsh new contexl-based front yard setbacks.
Prepare a report that explores the opportunity for suppomng rear lane development in London.
Prepare new park standards.
Prepare a report that ldentllles regulatory barriers for mixed-use and IiveEWork developments.
Request for Proposal 09-16 Conaultlng Servlces for the Placement Deslgn
Page 2 of 13
0 Prepare a report which investigates opportunities end costa of enhandng the pubilc realm in new communities.
In January 2008. e draft a& of Plamaking Guidelines w ~ f a completed and drcuiated for MmmenL An extended cornmen( pericd was given and in early November of the same year Council adopted the Guidelines. Council adopted the Placemaking Guldellnes and dlrected that Staff study spedRc placsmaking feature8 in m m detail. Including:
a) Public rear laneways.
b)
c)
Local mad ecnnedons to arterial roads.
Contexl based alternative mad wss-seclions.
It Is the hope cf thla pro)eot Mat we wlli be ab18 to produce the afotsmantloned reporta and standards thal will assist in meting great communities ensuring London Is a ccnnpetitive and ettraotlve Cily in the future.
SCOPE OF WORK AND DELIVERABLE& &O
To address Ccuncll's request and provide the means for Implementing Council's Piaoemaking Guidelines, the Consultant will:
Review the City's Piacemaking Guidelims.
Identify. in general terms. implementing measures that need tc be taken to efbcAivaiy realize the Piaoemaking Guidelines; best practices in other municipalities should be cited tc substantiate thls esse s s m e nt
Road Allowance Standards
Undertake the following:
Identify best practices in other munidpalities in establishing contexl-based alternative standards for mad allowances where placemaking mmtini ty designs are proposed.
Pmvide examples where rnuiiidpailties ham experienced pmblems with alternative road allowance widths end explain why these pmblems accuned end how such pmblems can be avowed.
Analyze and explain impcrtant consIdaations when establishing new mad aiiowIIntx wldth standards for plemaklng cwmnunlty deslgna (including, but not limited to, safety end emergency response service8 requirements).
Rewmrnend principles for when and h w to apply alternative med allowance standardsls, such that they are wmext-based and not simply a reduction or undermining of standards.
Recommend a series of contexl-besed road cro8s seoticna for arterlal roads. prlmary colleotor med% secondary colledct mads and iocai mads, induding details on utility iocaticrm end stnet tree locations. This series should contemplate variius possible permeations, induding the possibility of planted oenlre medians, double-planted boulevards, mundabculs, SIC..
Request for Proposal 09-18 Consultlng Senrlces for the Placement Dealgn
Page 3 of 13
a.0 s COPE OF YORK AND D E W A B L E S...cont'a
Road Allowance Standards ... cont'a
Analyze cost implications (bdh capital and operating and public and privets sector) of aitemaWe mad allowance standards.
Review edsting standards to assess their feaslbility for piawmaking.
Evaluate required (minimum) pavement width for safa travel Ian86.
Evaluate required (mlnknum) pavement width for on-street parking far lwal and secondary collectns.
Raview the use of parking bays on mllector roads.
Review orkstreet parking requirements for small lot subdivisions.
Review franchise agreement8 wRh utilities to determine best mechanlsms for change.
EQaLkam Explore and analyze test practices for rear lane usage In other municipalities (including alternative omgs sections).
ldentlfy common pltfab wllhthe use of rear lanes.
Identify the positive features of rear lanes in mmmunltles.
Analyze and explain important mnsiderations for the review and reguiations of rear lanes, inoluding, but not limited to: parking, snow ramoval, garbage wileotion, duplication of sefvi~~8. stormwater, increased hard sufaw, safety, CPTED.
Explore peltinent issue8 with rasped to public w. private rear lanes.
Remmmand princlpies for when and how rear lanes should be utilized in Piawmaking community designs.
Identify whenhow rear lanes are not a positive feature of a proposed mmmunity.
Analyze munlclpal mst ImpNcsUons for prlvate and publio mar lanes. based on lane Width. Infrastructure in the lanes, etc.
Remmmsnd a series of rear lane c m s sections. explaining when such c m s secUons may be appropriate to apply.
Orid Strest NeMmrk w . Colbctor Stnet NetwoY
Analyze the pro's and con's of grid w. mliector street networks.
Analyze the cornparalive advantages of the two street networks from the parapectiva8 of:
I) Enmuraging walking ii) Enmuraging transit usage iii) Enmuraging cycling
Request for Proposal OS-lS ConsulUng Smlcea for the Placement Design
2.0 SCOPE OF WORK AND DEUVERABLES...cont'd
Page 4 of 13
iv) Speed and safety v) Cut-through traffic vi) Traffic control Infrastructure needs vil) viil) Ix) Capltsl and operatlng mats
lmpad on ¶rafr~~volurnes and intemvptions on arierid mads Ability to support finegrained land usas on arlerial mad
Review best practices utllked in oIher munldpalltles and make mmmendat'ons on how to utilize grid andlor mllecior networks to meet Placsmaklng guidellnea and traffic operaUonal needs. Review ImDm of gdd nehvak on arterial roads In terms of capacily. Infrasbucture. safety, trafilcmntrol. e. Assess traffic control requirements (Mal ia absolutaly necessary) for different classifications of roads.
Acceas Manaaement
Analyze the placemaking and t ram operational benetits and dlsbeneflts of limiting lml mad a w s s points onto arterial mads from a variety of relevant perspectives.
Describe best practices for ao(3888 management as it relales to the above.
Evaluale capllal and operating budget lmpllcatbns of muniple ao(3888es onto arterial mads.
Recommend acce8s manegemmt policies and practlws.
9nStraet Pa rklnq
Explaln the placemaking and operating benefits and dlsbenatits of on-street parklng, on dfftearing m8d classfications.
Explain the pro's and con's of wemight on-streetparklng
Consider the plammaklng benefits and dlsbeneMs of parWng that may occur in driveways belween the sidewalk and curb.
Describe best prac4i-x~ for the above in other munlclpallties.
Recommend policies and practices for owbet parking (In varying wnte& If necassary).
Front-Yard Sat-Bac@
Dasorlbe best practices for front yard set-back for various building forms and cn various road dassiflcetions.
Explain and analyze safely concams.
Explain and analyze parking needs Issues
Explain and analyze the relationship between setback, built form. mad classification, cnatreet parlting and the quality of place tnat can be developed.
Request for Proposal 09-16 Consultlng Sawlces for the Placement m l g n
Page 6 of 13
Recommend policies and pradicag for front-yard set-backs.
parks. Saubw. Comm on.. Plazas. Urb an Parks. etc
DeDdbe best practices for providing non-playing-field paw, square, commons areas, plazas, etc.
Provide a hlerardly of such places, based on function, size, landscaping possibilities, furniture and othac pubb perk infrastrudur%.
Analyze capital and Dperatlng cost diffbrentials m e n parks of different s l m and amenles, to pmvide an understanding of cost implicabns to the munidpallty.
Recommend a hierarohy and pollcies and practloeo for prwiding non-playlngdeld parks within communitiio for Placemaking purposes.
Consider integrating publidprivate green spaces.
Provide recommendations on the use of turf areas vs, no-mow and turf alternatives like clover or gmundcover plantings to minhnbe environmental and maintenance costs
Explain potential UM) of green roofs, bioswales. ralngardens, ralnbarrels and other suslainable landscaping infrastruclure and practices to Wum SWM and Irrigation coats.
Pmvlde guidance on tree planting - explaining capital and operatlaal costs and other potential dlsbeneflts vs. beneMs of enhanced and alternative forms of pianlings in parks.
Publlc Realm E nhanoments
Describe best practices for and enhanced public realm in new communities, including, but not limited to:
I) widened boulevards; ii) iii) iv) dewatlve8treetiighting; V) vi) vil) viii) 1x1 X) XI)
Ai)
planted medians and mundabOut areas; enhanced landscaplng and Wee planting:
roundabouts; window strsets onto natural heritage, park or stormwater management areas: alternatives for enhanced utlllty boxes and screenlng; community enhy features; gazeboa and other park infrastructure; alternathre paving surfaces for street crossings: street fumlture (allernathe arrangements for ownership. sponsorshlp, lmtlon. physlcal appearance): and shared space or”naked streels‘.
For the above, pwMe capital and operating costs. to help Council understand the cost implications of public realm enhancements for nelghbourhood dewlopmsnts.
Recommend policies end pfactlcss for public realm enhancements wilhln proposed plans of eubdivlsion and large 86818 development pmjeds.
Request for Proposal 09-16 Conaultlng Servlcn for the Placement Dealgn
Page 6 of 1.9
2.0 SCOPE OF WORK AND DEL IVERASl.ES...cQ&y
k d b e best practioes for integrating stomwater management into communities hum a Piacemaking perspective, including the potential us0 of:
i) bicswales; ii) underground storage; and iii) pervious pavementlconcrete.
Explain how communities are reducing required pond sizes using aitematlve stormwater management techniques.
Explain how communities are urbanizing the edge of SWM ponds and faciiifies to mate communny amenities.
At a minimum, the Consultant will wek input and advice from with the foilowing groups:
i) EES and Ranning Departments;
o Development Approvals Business Unit o Development Services o Stormwater Management o Transportation and Utilitlea o o o Planning - Poky o Planning - Subdiiislon o
Operations - e m removai. boulevard maintenance. parks, etc. Planning - Implementation and Design
Planning - Parks Pianniw and Design
ii) London Transit Commfsslon: iii) Utilities Coordinating CommitIee: iv) London DevdOpW8 Instilute; v) London Home Builders Assocation; vi) Urban League of London; and vii) Urban Design Steering Committee.
The Consultant wiii be required to be present to present part or ail of the final study at a public meting of the Planning Committee.
Request for Pmporal oB-16 Consultlng Sewlees for the Placement Deslgn
3.0 TENTATIVE SCHEDULE
Tentative Proposal Closing
Page 7 of 13
~
Monday, May 11,2009
Interviews. If required Those firms requested to attend an interview MUST bs available on one of Me two days sst aside. Failure to meet on the scheduled day will result in releotion of proposal.
I Commencement of Proiect I lmmediatelv afler Counoil Amroval 1 I Target Completion Date I The target completion date is the September, 2009.
4.0 SUBMISSION INSTRUCTIONS
4.1
4.2
4.3
Closlna bate and Tlmp
Proponents are required to subn or Proposal in a sealed envelope clealy MentlfIed as Request for Proposal 08-16 Consultlng Selvlces for the Placemaking Deslgn. Completed submission oan be malled to Purohaslng and Supply, P.O. Box 5035. London, Ontario N6A 4LQ or hand dellwred (in person or by courier) to Purchasing & Supply. 267 Dundas StWl, 4’ Floor, London, Ontario N6A 11.12 and must be received before 200 p.m., local tlms, Monday, May II,2009. fellurn to submlt the Form of PropMal Page 13 wlll result in your proposal belng rejected.
Respondents are solely responslble for eneurlng blds are recelwd by Purchasing & Supply prlor to the cloelng data and tlme.
I ate Submlsslonp
Proposals w i v e d by Punhasing end Supply later than the spedRed closing time will be returned. unopened, to the Proponent.
one (1) slgned origlnal and six (6) copies of the Requa
perlod of Acce~ta nu,
The proposal submission is Io remain firm for accsptanca fec a period of sixty (60) days from the date of closing.
Request for Proposal 09-16 Consulting Services F o r the Placement Deslgn
4.0 S UBMiSSION INSTRUCTIONS ... cont'd
Page 8 of 13
Inquiries regarding this RFP are to be directed to City of London, Purchasing and Supply, ~ e r r i Sue Wyatt, Procurement OfRcer, by facsimile at 519 661-5030 or e-mail to -inquiries mf be direded to other City employees or Elected Dffldals. Direotlng Inquiries to Other than Purchasing and Supply may rasult In your submisalon being reJscted.
All darlflcation requests are to be sent in Wting to the Individual mentioned above. No clarification requests will be accepted by telephone. Responses to ctarlflcatlon requests wtll be pmvlded to all Proponents In mltlng.
All changes to or ClariRcations of the terms, conditions or spedficatlons required before proposal closing will be issued by the Manager of Purchasing and Supply in the form of a wrllten Addendum. If Addends are issued, their raeeipt must be acknow!&gecl by the Proponents In the a p m M e s & h of the Form of Pmposal. All addenda will be posted to Clty's Wsbalte www.london.u . Thecity will assum no responslbiiity for oral instruction Or suggestions. FAILURE TO ACKNOWLEDOE RECEIPT OF ALL ADDENDA ON THE FORM OF PROPOSAL WILL RESULT IN YOUR Bm BEING REJECTED.
Eech Proponent must wiw all proposal documents and promptly report and request Elerification of any discrepancy. deficiency, ambiguity, error, inconsistency, or omission canlained therein. Any such request must be submitted to the City in writing. prior to Tuesday, May 6,2009 at 1200 noon.
Where a request results in a change or a clarification to the proposal, the City will prepare and issue an Addendum to this proposal as stated in 4.40.
The City is not liable for any costs incurred by the Proponent in the preparation of their reaponse to the RFP or selection interviews, H required. Furthermore. the City shall not be responsible for any liabilities. casts, expenses, 1088 or damage incurred, sustained or suffered by any Proponent prior or aubseguent to, or by reason of the acceptance, or non-acmptance by the Clty of any proposal, or by reason of any delay in the award of the proposal.
The lowest propma1 will not newssarlly be accepted. The CHy resems the right to accepvreject any or all proposals and/or reissue the RFP in its original or revised form, or cancel the RFP in its entirety.
m e City reserves the right to request specific requirements not adequately covered in their initial submission and clarlfy informatlon contained In the RFP or request additional information.
m e City ~ 8 8 ~ ~ ~ 8 s the r i~M to modify any and all requirements stated In the RFP at anytime prior to the posslbie awarding of a contract
The City resew~s the right to cancel this RFP at any time, without penalty or cost lo the City. This RFP should not be considered a commitment by the City to enter into any contract.
In the event of any dhragraament b w m t b City and respondent regarding the Interpretation of the provisions of the RFP, the Manger of Purchasing and Supply or an individual acting in that capacity, shall make the flnal determination as to Interpretation.
Agendaitemd p rp.ll Agendaitemd p i31 Request for Pmposal O M 6 Consulting Services for the Placement Deslgn
4.0 SU BMISSlON iNSTRUCTlONS...con rg
4.6 mtme nt of I n f m
Page 9 of 15
a) The Information submitted in response to this RFP will be treated in accordance with the relevant providons of the Municipal Freedom of Information and Protection of Privacy A d and in accordance with Section 8.1 1, 'ConMentiality of Proprietary inforrnetlon'. of Council Policy 21 (1). The information collected will be ussd solsly for the purposes stated in this request.
b) The Proponent does. by the submission of a proposal, aeoapl that the nfonnaHon contained In it will be treated in accordance with the process set out in this section of the RFP.
4.7 W n a I Uabilitv insurance
The sucoessful Pmponent shall at its own expense Obtain and maintain until the termination of the contract. and provide the City with evidence of:
The successhrl Proponent shall carry PWfeSsionai liability insurenos covering the worlc and services described in this AQreemam. such policy to prwide coverage for an amount not 1888 than One Minion ($l,WD.oOO.OO) dollar9 and shall continue for twelve (12) months following completion of work.
The Proponent shall not commem work until satisfactory evidence of insurance has been flied with and approved by the City. Prior to the emotive data of this Agnwunent and thereabr on renewal dale of the insurance, the Pmponent shall further prwide that evidence of the continuation of saM insurance is flied at each policy renewal date for the duration of the conhld. The CNy reserves the right to request such higher limits of insuranca or other typss OF insurance as I1 may reasonable require from time to Ume; failure to procure and maintain said insumnw shall constitute a default under this agreement."
6.0 SUBMISSION REQ UiREMENTS
5.1 pensral
a) The City is requesting proposals from Consultants who are interested in, capable of, and have experience in undertaking the Plawmaking Design. The onus 18 on the Proponents to show their
The responses will be assessed amrding to how well they assure the City's success in relation to the subm!8slon requirements. The detail and clarity of the mitten submission will be considered indicative of the respondent'a expertise and oommenw.
Ail information provided in response to this RFP must oontain suffioient detail to support the sewices being proposed. incomplete SubmlSSlOns will not be considered.
in the event of any dkagreement between the City and the Proponent regarding the interpretaUon of the provisions of the Request for Propal , the Manager of Pumhasinp and Supply or an individual acting in that capacity shall make the final determination as to inlerpmtatlon.
knowledge. understanding and capacity to condud the work outlined In the Request for Proposal.
b)
c)
d)
Request for Proposal 09-16 Consultlng Services for the Placement Deslgn
Page 10 of 13
6.2
a)
C)
6.3
Proponern who e W to retrieve the information from the City's webrite. Hlww.londoa0g wlll not be charged the edministrativs fee noted below, but must cwnplete the Reglstntlon Form as lnstruded on the w b page.
Proponents who do not el& to reuieve the proposal informatlon from the CiI)fs wballe Mi be WJired to submn a $ZJ.OO SdminlaIraIiw fee with their prqmal In the form of a cheque or Canadian Cumncy. Cheques are to be made payable to the 'Ciiy Treasurer. Failure Lo do so will result in a delay In proceaslng of the bid.
Proponents who have not submlt$d a bld or remitled the administrative fee will be removed fmm future biddeh lists.
P r o m a l Subm lrslon
The Ciiy Is requding proposals from qualified Planning Consultlng Rrms who are both interested in and capable of mmpieting the Placemeking Design.
Each copy of the proposal submission Is to be bound and include a m e r that clearly identifies the Rnn respondlng. The table of contents must clearly m 8 s referenca the irdormatlon contained in the submission.
Referenolng spscific wp seotlon numbere In your responses will analst the Emlustion Team in &owing your submission.
Proposal aubmlsdons & follow the lollowlng format:
A lest wle (1) original slgned 'Form Of Propwal" MUST be submitIe4 Wlth the pmposal submlssion. piaase inaert the Form of Prop~sal at the beglnnlng of the submission.
The name, address, telaphone number and email address of the consulllng flrm(s) and identlfication of the prindpal contact penon.
Proponants are to ldentlfy ths ProjSa Manager and thelr quallflcetions and relevant experience.
Proponents are to include firm'a experience in the following areas:
1)
11)
lii) iv)
:I) PropOnent8 ere to submit a VM& pmgram. study approach. schedule, detelia of the major areas of effoft, IndMdual tasks, mahods and related tlmetable.
Proponent are to include the upset fee promai. s h d n g all fw, expenses. support costs and taxes, ea& peraon(8) per diem and time allocations, plus a breakdown of fees for each area.
W n g wlm Plademeklnp and u h n design oonoepts wlthin the Ontario end Canadian munidpal conw, btend of high quality end experlencad pmfessionala in the Relds of Urban Design, Landscape Arohlkture, Planning, and Enginearinn on their consulting team, preparing policy and practlcs recommendatlonr rewing to urban design; preparing or reviewing suMivislon plans for development seolor clienh: lndude leadership skills. prsferabiywith leading or fadlitatlng change; and preparing flnancial analysis. pa~Ucuia~Iy from a munidpal perrpactlvs
Agenda item Y Pa W
ElGI
ITEM
a)
Page 11 Of 13
EVALUATION CRITERIA EVALUATION POINTS
30 Study approach. methodology end delwerabies
Request For Proposal 09-16 Consulting Services for the Placement Deslgn
5.0 s UBMlSS ION REQU REMENTS. ..wnt'd
6.3
g) Proponents are to submit the names of f l n s or Individuals and the division of work they will be responsible for. Only one entiy in such e joint anangemem shall be the Prime Consultant and the entity shall negotiate and exewte any contract and take full responsibllity for the project. Proponents are to list their suboontractors reievenl experience and qualification pertaining to this RFP.
b) ProposalFees 30
c) I Firm's expertise
I d) I Prolect Manager, steff and corporate r a s o u m I 40 I 10
0 I Interviews / Presentation
I t 10
TOTALI 100 I
Request for Proposal OB46 Consulting Sewlces for tho Placement Deslgn
6.0 EVALUATION PROCESS...cont ‘d
8.3 wluatlon Proem
Page 12 of 13
The Evaluation Team will review and evaluate all submlsslons. A minimum score of 72/90 on parts a), b). c). d) and e) (80%) is required to be short listed and induded in tha intefview pmcass.
The intelview will consist of a bdef presentafion by the Proponant (no more than twenty minutes) and to answer questions of the representatives of the Clly. If interviews are reguimd they will be conducted on May
The in terv iew/pmntns shall be evaluated by the Evaluation Commiltee based on the following crkerla:
I) Presentation ii) Responsw to questions ill) Overall mpIBteness and suitability to undertske thk pro]eci
Once the htenrlew/presentations are complete the Evaluatbn Commlttes shall prepare a report to Board of Contml and Council recommending the chosen Proponent
2009, thwe dates will not be changed.
6.4 Be lection Procese
i) receive wrilten proposal submiaolons; ii) evaludon committee will meet to review and evaluaUon proposal submksions; iii) pmposai submissions shall be short listed; iv) interviWpresentaUons win be conducted; v) evsiuation mmittee will prepare a recommandation to Board of Control and Coundl: and vi) award the contract to the suocessful Pvonent
John Freeman. C.P.P. Manager of Purchasing and Supply
ReQueet for Proposal O B 4 Consulting Sewlcaa for the Placement Deslgn
Page 13 of 13
Lp FORM0 F PROP OSAL
AT LEAST ONE ORIGINAL COPY OF THIS FORM OF PROPOSAL MUST BE INCLUDED IN YOUR SUBMISSION
Additional Payee: Please state the Payment Remittance Address (If different than the address Indicated In the Form of Proposal).
7.1
7.2 Do you have VISA capability? Yes No
7.3 Please state terms of payment (Note: Early payment dlscounh will be considered In the award of the contract. and will apply Lflsr taxes):
I M , the undersigned authorized signing officer of Me Proponent. HEREBY DECLARE that no person. flrm or corpmtlon other than the one represented by the signature (or signatures) of proper offlcers as provided below, has any interest in thls proposal.
W E further declare that all statements, scheduiw and other information prwided in this proposal are true, oomptate and accwate in all respxt8 to the beel knowledge and belief of the Proponent.
W E further deciare that this proposal is made without connection, kndadge. comparison of figures or arrangement with any other company, Rrm or persona making a propoaal and is in all respects fair and without collusion for fraud.
VWE further declare that Me undersigned is empowered by the Proponent to negotiate ell matters wlth the Corporation reprasentativas. relative tothis pwposal.
WE further declare that the agent listed below is hereby authorized by the Proponent to submlt this proposal and is authorized to negotlate on behalf of the Proponent.
W E have received and allowed for Addenda numbered a5 follows: #-through to # -. Fallurn to acknowledge all addenda wlll result In your proposal bslng r8Jeected.
7.4
7.5
7.6
7.7
7.8
7.9
COMPANY NAME:
CTTY/PROVINCE:
POSTAL CODWZIP CODE
AUTHORIZED SIGNATURE: TITLE
NAME (Please print or type):
TELEPHONE NUMBER -. FAX NUMBER < > GST REGISTRATION #
PST REGISTRATION #
EMAIL ADDRESS
DATE OF PROPOSAL
N O m Pleaae return page 13 on w before ZOO pm., Local time, MONDAY, MAY 11,2009.