time management - the art of living fabulously

The Art of Fabulous LivingMini Master ClassTime Management

www.amomentrepreneur.com

The Art of Fabulous LivingAbout us:Real Moms, Real Business, Real Life.We are an online resource and gathering place for women who want to do it all. Be a great mom, business owner, partner, friend, sibling, daughter….the list can go on infinitely.

We do it because we can but it’s not easy. Connecting with like minded women can give us the strength and support when we most need it.

We Are THAT place! Keeping It Real!


The Art of Fabulous LivingAbout me:I’ve done many things in my lifetime from cosmetology to real estate, from retail to academics, and being self employed.

I haven’t always been successful but I have learned a lot of what NOT to do.

I am passionate about controlling my own destiny and LOVE helping others do the same.


The Art of Fabulous Living If you want to make good use of your

time, you’ve got to know what’s most important and then give it all you’ve got.

Lee Iacocca

Better three hours too soon, than one minute too late.

William Shakespeare


The Art of Fabulous Living

While many of us have perfected the art of procrastination, the art of managing our time doesn’t come as naturally.


The Art of Fabulous LivingHaving poor time management is stressful. Causes anxiety and many negative feelings.

It can cause fatigue and lack of concentration because we have so many things going on we don’t know where to start.


The Art of Fabulous LivingDo you have poor time management skills?


The Art of Fabulous LivingDo you lose sight of your priorities?

Are you unsure of your focus?

Are you consistently late to meet deadlines?


The Art of Fabulous LivingDo you feel disorganized?

Is it straining your business relationships?

Do you lose credibility?


The Art of Fabulous LivingIf you answered more than one of those questions a yes, you may have bad time management skills.

The positive thing is YOU CAN CHANGE IT!


The Art of Fabulous LivingTime management is the ability to plan and control how you spend the hours in your day to effectively accomplish your goals. Poor time management can be related to procrastination, as well as problems with self-control. Skills involved in managing your time include planning for the future, setting goals, prioritizing tasks, and monitoring where your time actually goes.


The Art of Fabulous LivingThe key to time management is organization. You must have a system to keep yourself organized whether it’s your smart phone or old fashioned pen and paper.


The Art of Fabulous LivingMake sure every task is accounted for and has an allotted time to be dealt with.

Try block scheduling.

Are you taking on too much?


The Art of Fabulous LivingPlanning is key.

You want a monthly, weekly, and daily plan.


The Art of Fabulous LivingPrioritize. Nothing everything can be URGENT/IMMEDIATE.


The Art of Fabulous LivingFranklin Covey’s 4-Quadrants1. Urgent/Important2. Not urgent/yet important3. Urgent/ yet not important4. Not urgent/not important


The Art of Fabulous LivingIt’s not easy. It truly takes time to learn how to classify tasks and hold yourself accountable.


The Art of Fabulous LivingWhen scheduling your time don’t underestimate how long a task will take.


The Art of Fabulous LivingLearn to say no to things. Especially if they take you off your focus.


The Art of Fabulous LivingGood time management technique:

The Pareto Principle


The Art of Fabulous LivingMore generally, the Pareto Principle is the observation (not law) that most things in life are not distributed evenly. It can mean all of the following things:


The Art of Fabulous Living 20% of the input creates 80% of the result 20% of the workers produce 80% of the

result 20% of the customers create 80% of the

revenue 20% of the bugs cause 80% of the crashes 20% of the features cause 80% of the

usage


The Art of Fabulous Living Make decisions on allocating time, resources and

effort based on this: Instead of 1 hour on a rough draft for an article you

may write, spend 10 minutes on 6 outlines for a paper / blog article and pick the best topic.

Instead of investing 3 hours on a website, spend 30 minutes and create 6 different template layouts.

Rather than spending 3 hours to read 3 articles in detail (which may not be relevant to you), spend 5 minutes glancing through 12 articles (1 hour) and then spend an hour each on the two best ones (2 hours).


The Art of Fabulous LivingThese techniques may or may not make sense – the point is to realize you have the option to focus on the important 20%.


The Art of Fabulous LivingDon’t think the Pareto Principle means only do 80% of the work needed. It may be true that 80% of a bridge is built in the first 20% of the time, but you still need the rest of the bridge in order for it to work. It may be true that 80% of the Mona Lisa was painted in the first 20% of the time, but it wouldn’t be the masterpiece it is without all the details.


The Art of Fabulous LivingWhen you are seeking top quality, you need all 100%. When you are trying to optimize your bang for the buck, focusing on the critical 20% is a time-saver. See what activities generate the most results and give them your appropriate attention.


The Art of Fabulous LivingYou may still be wondering how to focus on that 20%.

Get rid of distractions!


The Art of Fabulous LivingA recent study showed that employees spend an average of 24% of their week on social media.


The Art of Fabulous Living To reclaim that 24% you need to disconnect as part of your weekly schedule.


The Art of Fabulous LivingHold yourself accountable to your plan.

When things happen, and they will, take the time to reprioritize and re-plan your day/week.


The Art of Fabulous LivingAt the end of the day/week take time to reflect on what you did/didn’t do well.


The Art of Fabulous LivingDo the task you least want to do first.

Get it over with.


The Art of Fabulous LivingEmail hell!

Most of us would say our email it out of control!


The Art of Fabulous LivingDELETE! DELETE! DELETE!Make the delete key your friend!Delete anything that is old and outdated that you know for sure you won’t need to refer to again.

You don’t need outdated offers from your favorite online retailers, and you don’t need corny jokes from your Mom.

You don’t need to keep old articles—if you haven’t had time to read them by now, there’s little chance you’ll have time to read them in the future.


The Art of Fabulous LivingSince this task undoubtedly feels daunting put in your schedule to spend 15-20 minutes a day cleaning out old email before attending to new ones.


The Art of Fabulous LivingUnsubscribe to mailing lists for content you no longer read.


The Art of Fabulous LivingCreate folders and filters where necessary.


The Art of Fabulous LivingIf you’re obsessive about checking email the break that habit.

Plan into your schedule to check and respond to emails once or twice a day. Respond to ALL of them at that time.


The Art of Fabulous LivingIf that’s not possible than flag or organize email into a folder to take action on at next sitting.


The Art of Fabulous LivingChanging bad time management habits won’t be easy but you’ll thank yourself for the effort!



Questions?


The Art of Fabulous LivingNov 11th Financial Fundamentals 10am-11am EST

Nov 18th Time Management 10am-11am EST

Nov. 25th Networking: Online & Face2Face 10am-11am EST


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Questions?

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