Leadership&Time ManagementRafee Mizan Khan Chowdhury NiloyRafee.niloy@gmail.comFb.com/rafeemizan

Co Founder, TEN’s 360Co Founder, TEN’s Posters & MerchandisesCo Founder, Zipper ProductionsCo Founder and Director of HR, Ree Foundation

Common Problems

I am BUSY I don’t have time I am not happy with my life I don’t feel I have achieved anything

this year I don’t have control on my life I wish I have more than 24 hours per

day so that I can get more things done

Balance your life Balance in Life is

important Recognize each

aspect of life is important

I am not getting enough time for family/personal life because of Work

80% of day is spent at work

Family

Work

Health Finance

Time management : What is it?

Doing the Right things and not doing things right (efficiency)

In control of Life, not driven by circumstances

Enjoying JOURNEY of life: every day of it, not a perfect day in future

Have right balance in wheel of life

Goals Where do you see yourself 5 years

down the line? Focusing on important areas of life:

Family, Work, Health, Personal Development, Finance

A goal is anything you WANT to accomplish in your life.

If you had only 6 months live: what are the things you want to do

Written goals

“Palest Ink is better than brightest memory”

It is not enough to have goals in mind. Put them down on paper It is an agreement with yourself that

you are aware of goals and will pursue them

Hints to Find Goals

What do you want to accomplish in next 5 years?

Long term goalsDreams/AmbitionsWork GoalsProfessional Goals

Being a Leader! Keep promises, period. Dress to influence. Practice the things that make you

uncomfortable Build and grow your relationships Treat your team as you expect them to

treat customers. Show your commitment to personal growth. Ask rather than wait for feedback. Tell yourself every day that you’re a leader (and

believe it!)

Creating TO DO Lists

Your daily list of tasks Tasks that take you towards your goals One Sheet a Day Tasks with defined importance:

Q1: important and urgent: deadlines, fire fighting

Q2: important and not urgent: Planning, Holidays

Q3: urgent and not important: Interruptions, meetings

Q4: not important and not urgent: junk mail , time wasters

Working with TO DO Lists

Create the list before you start the day 15 minutes of investment will help you

everyday End of day: Review Status Status: C – Completed, T – Transferred,

A – Abandoned, I – In progress

Sample TO DO List

TaskTask PriorityPriority StatusStatus Time Time neededneeded

Call fiancé Call fiancé Q1Q1 CC 10 min10 min

Collect Photos for Collect Photos for facebook uploadfacebook upload

Q2Q2 15 min15 min

Post photosPost photos Q3Q3 5 min5 min

Plan a romantic datePlan a romantic date Q1Q1 30 min30 min

Buy GiftsBuy Gifts Q1Q1 CC 45 min45 min

Date: 14-Feb-2017

Achievements Achievements are not just major events

that happen. Make every small achievement inspire

you Achievements at every step

Maintain good health Daily achievements Weekly Achievements Monthly Achievements Yearly Achievements

Obstacles

Interruptions Crisis Situations Procrastination… more

Overcome Obstacles with simple steps

Play the Game of Basketball and shoot for your goals by overcoming obstacles

Interruptions Intrusive interruptions: phone call, personal

conversations Non-intrusive interruptions: e-mail Have a no-interruption periods:

Closed door policy Phone off the hook Use non-intrusive interruptions Prioritize and don’t be reactive

Crisis Situations

Be proactive not reactiveBeing proactive is highly

motivatingMaintain a crisis logPrevent crisis by managing

important but not urgent tasks on time

Procrastination No Excuses Prioritize DO IT NOW Understand how much time it takes to do a task Not all tasks take sometime. Understand what and why of your procrastination

tendency Do not be a last minute decision taker Gather information for a task in advance. “… if we wait for the moment when everything,

absolutely everything is ready, we shall never begin.”

FAQ

Can I use a computer for to-do list?

What about a mobile device or a personal organizer?

How do I handle Follow up tasks?

Tips SWOT Analysis : Strengths, Weaknesses,

Opportunities, Threats Get up 15 minutes early Make time for ‘yourself’ Understand your ‘effective time zone’ Deal effectively with interruptions Update your to do list daily Do not over-schedule Keep your list in sight Delegate, if possible Get Organized: paper, e-mail Do difficult tasks first

Getting Started

Write down Goals of your life Write down Goals of your life Write down Goals of your life Time management is toughest

course on offer and many fail. Practice TO DO Lists for at least 3

months Then it becomes a habit Don’t give up If you fail to plan, you plan to FAIL.

Quick Revision

Writing down goals is the first important step Break down goals to tasks Understand your ‘most effective time

zone’/’time span’ Create Daily TO DO List for next 3 months A Page a day works best We have more time available than we ‘think’ DO IT NOW Make time management a ‘habit’ Don’t Give up: Stay motivated Achieve more in less time

“If fail to Plan, you plan to fail”

THANK YOU

Resources

Books Stephen Covey: 7 Habits of Highly

Effective People Time Management Kit

Franklincovey Stores Even a notebook. (A page a day)

Internet Resources www.balancetime.com www.timedoctor.com www.franklincovey.com