Theodora Fitzsimmons & Kathleen Flora Defense Intelligence Agency

Learning 2011—Orlando, FloridaStep-by-Step Session 2:45-3:45, November 8, 2011

Coronado F, 841

Establishing a Group Mentoring Program: Grooming Your Next Generation of Leaders

This briefing is classifiedUNCLASSIFIED

Directorate for Human Capital

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Aging Workforce

Retention

Productivity

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Why Mentoring?

Directorate for Human Capital

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Traditional MentoringOne-on-one relationship between a more experienced (senior) Mentor and a less experienced (junior) Mentee

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One Versus a Collection of Mentoring Relationships

Group MentoringCollective mentoring relationships include senior-to-junior and peer mentoring

Directorate for Human Capital

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A Give and Take Relationship

Mentors

Guide mentees in selecting goals and action plans

Teach mentees how the organization works

Encourage mentees to share knowledge with the group

Coach mentees to maximize strengths and address areas for development

Ask questions that will help build trust

Mentees

Ask questions

Seek guidance

Learn from mentor

Share with other mentees to maximize strengths and address areas for development

Both

Be committed to the effort

Be flexible

Be open

Maintain confidentiality

Invest in relationships

Directorate for Human Capital

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Components of a Group Mentoring Program

• Senior Leader Sponsorship• Mentoring Task Lead (Force)• Training for Mentors and Mentees (Protégés)• Performance Support Materials (Tools and

Templates)• Recruiting process for Mentors and Mentees• Communications Plan• Structure/Topics• Evaluation

Directorate for Human Capital

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Step-by-Step Group Mentoring Program

Plan 6 months prior Gain sponsorship at the highest levels

3 months prior Identify Mentoring Task Lead; Form Mentoring Task Force Develop the Recruiting, Communications, and Evaluation Plan

Launch 8 weeks prior Senior Sponsor announces the launch

Launch the Recruiting Plan for Mentors and Mentees

4 weeks prior Pair cadre of mentees with mentors

2 weeks prior Send welcome letter and packet to Mentors and Mentees

1 week prior Conduct initial Mentoring Program training

Implement Mentoring Conduct Sessions

Evaluate 1 week after Evaluate the program

2 weeks after Report results & Celebrate!

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Directorate for Human Capital

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Session Number Topic

Session One Building trust and relationships

Session Two Understanding your Leadership Style / Maximizing your Strengths

Session Three Listening Effectively

Session Four Communication – Presenting Ideas to be Heard

Session Five Networking within XYZ, the Industry and Beyond

Session Six What’s next?

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Sample Leadership Development Group Mentoring Topics

Directorate for Human Capital

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Group Mentoring Executive Summary

Group Mentoring Program Guide

Group Mentoring Mentee Guide

Group Mentoring Mentor Tactical Guide

Group Mentoring Orientation Instructor Guide

Group Mentoring Program Orientation slides

Session 841

Available on the Wiki

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Directorate for Human Capital

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