the idpe 2018 annual conferenceidpe.org.uk/uk/idpe/uploads/files/2018 conference... · “a great...

THE IDPE 2018 ANNUAL CONFERENCE

Monday 11 and Tuesday 12 June 2018

Hilton Birmingham Metropole

Sponsor and Exhibitor Packages

Show your support and align your brand with

excellence in schools’ development

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Contact Nicki Goddard Corporate Partnership Manager Email: [email protected] Tel: 01225 829 030

#IDPE18

Contents

Contents ....................................................................................................................................................... 2

Why support the IDPE Annual Conference? .................................................................................................. 3

Who attends? ............................................................................................................................................... 4

Headline Sponsor IDPE 2018 Conference ...................................................................................................... 5

Platinum Sponsor IDPE 2018 Conference ...................................................................................................... 6

Gold Sponsor IDPE 2018 Conference ............................................................................................................. 7

Silver Sponsor IDPE 2018 Conference ........................................................................................................... 9

Exhibitor packages ...................................................................................................................................... 10

Additional promotional opportunity ........................................................................................................... 11

Conference timetable ................................................................................................................................. 11

How to book ............................................................................................................................................... 12

mailto:[email protected]

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#IDPE18

Why support the IDPE Annual Conference?

“A great opportunity to raise our profile and to

speak to so many schools about their specific

fundraising needs.” 2017 Exhibitor

IDPE is the only membership organisation in the UK specifically supporting excellence in schools’

development. As the sector evolves IDPE is at the forefront, driving professional recognition, advocating

the importance of development to senior leadership teams and representing the sector in

collaborations/consultations with other associations and regulatory bodies.

As more schools begin to professionally fundraise, they increasingly look to the IDPE Annual Conference as

a key resource, giving them access to their peers, industry-leading speakers and key suppliers from across

the sector.

Can you afford to miss out on being part of the largest gathering of schools’ development professionals in the UK?

Development in schools is a rapidly emerging sector. Over the last five years, funds raised by schools have

almost doubled from £100 million to over £180 million.

This growth in the sector is mirrored by the growth in the number of delegates at the IDPE conference,

with delegate numbers increasing by 27% since 2014. As a result, this year we are moving to a new

conference venue, the Hilton Birmingham Metropole to accommodate the anticipated 500 delegates we

are expecting in 2018.

✓ Grow your market share

✓ Engage with decision makers in schools

✓ Demonstrate your support of excellence in schools’ development

✓ Strengthen existing client relationships and building new ones!

✓ Showcase your expertise and solutions to key decision makers

✓ Join delegates in attending sessions and hear first-hand about the challenges facing development

professionals

✓ Frequent opportunities for conversations with delegates in the exhibition hall where refreshments and

lunch take place


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#IDPE18

Who attends?

The IDPE 2017 Annual Conference attracted

475 delegates from over 270 schools

2017 Exhibitors • Access Group

• Blackbaud

• Briconomics Ltd

• British Schools and Universities Foundation (BSUF)

• Buffalo Fundraising Consultants

• Classlist

• donortrees.co.uk

• Execucare

• Graduway

• Graham-Pelton Consulting

• Haime & Butler

• InTouch Software

• jumblebee

• More Partnership

• Philanthropy Company

• Potentiality

• Prospecting for Gold

• RSAcademics

• Rux Burton Associates

• School Notices

• SDS Group (Education & Heritage)

• Smarteezie

• Socius

• Take One TV

• Third Millennium Publishing

• ToucanTech

• Trybooking.co.uk

The IDPE Annual Conference is the

largest gathering of schools’ development

professionals in UK

2017 Sponsors

• Blackbaud

• Buffalo Fundraising Consultants

• InTouch Software

• Marts & Lundy

• MCC Design

• More Partnership Ltd

• Potentiality

• Rux Burton Associates

• ToucanTech


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#IDPE18

Headline Sponsor IDPE 2018 Conference Available to just one organisation, this exclusive sponsorship will provide you with prime positioning before key decision makers in the schools’ development sector Exclusive sponsorship of keynote address will include:

• Logo on the introductory slide for the keynote address

• Company representative introduces the keynote speaker (2 minute speech)

• 2 pop-up banners in prominent positions within the plenary room during the keynote address

• 1 A4 leaflet placed on every seat within the plenary room for the keynote address

4 complementary day delegate places for Monday 11 and Tuesday 12 June 2018 Includes lunch/refreshments on both days and option to attend all sessions in the programme (excludes accommodation)

Additional benefits

4 complementary places at the IDPE 2018 Development Awards dinner on Monday 11 June 2018 The highest level of recognition across all pre-promotion and marketing

• Logo featured on the front cover of the printed conference programme (only sponsor logo featured on the front cover)

• Priority positioning of logo in the sponsor and exhibitor summary in the conference programme (contact details and up to 10 words)

• Logo on the home page of the conference website. Only sponsor logo featured on the home page

• Priority positioning on the sponsor and exhibitor page of the conference website (logo, contact details and up to 10 words)

• Logo to feature on the front cover of the promotional leaflet issued to approx. 2000 individuals incl. IDPE members and heads, HMC heads, heads of other associations’ schools and non-member schools (leaflet issued January 2018)

• Logo featured on any e-communications relating to keynote address (minimum of one e-mail to 4,000 individuals)

1 hour session within the conference programme Opportunity to showcase your expertise by sharing

knowledge and experience. Must be done in partnership

with a client school. Format and content to be agreed

with IDPE

Electronic copy of the delegate list including the email addresses of those who provide consent to share their details with our corporate partners - Emailed to you during week commencing 22 May 2018 to enable you to send one promotional mailing to all delegates before or after the conference Dedicated promotional page on IDPE conference website Includes unlimited words and content

Verbal thanks and acknowledgement at the annual conference by the IDPE Chairman during his welcome address

Company leaflet in delegate folders Up to one A4 page provided by your company

Hard copy of the delegate list at the event (no email addresses)

Individual cost: £5,450 (VAT exempt)

IDPE Corporate Partner rate: £5,250 (VAT exempt)

Key Benefits

• Company representative introduces the keynote speaker

• 1 hour session within the conference programme

• Highest level recognition across all pre-promotion and

marketing


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#IDPE18

Platinum Sponsor IDPE 2018 Conference

Exclusive sponsorship of one of the following 1. Pre-awards drinks reception on Monday 11 June 2018

• Exclusive speaking opportunity during the conference drinks reception (up to 5 minutes)

• Brand visibility during the reception through the display of 2 pop-up banners

• Logo featured on all marketing communications relating to the drinks reception

2. Conference folders

• Corporate branding on all conference folders (approx. 550)

• Print and production to be arranged by IDPE

3. Lanyards

• Corporate branding on all lanyards for delegates, speakers and exhibitors (approx. 550)

• Print and production to be arranged by IDPE

• Lanyards are the property of the sponsor after the event

• Colour of lanyards to be confirmed by IDPE

Additional benefits

1 hour session within the conference programme Opportunity to showcase your expertise by sharing

knowledge and experience. Must be done in partnership

with a client school. Format and content to be agreed

with IDPE

Electronic copy of delegate list including the email addresses of those that give consent – Emailed to you week commencing 21 May 2018 to enable you to send 1 promotional mailing to all delegates Dedicated promotional page on IDPE conference

website – Includes unlimited words and content

2 complementary delegate places for Monday 11 and Tuesday 12 June 2018 Includes lunch/refreshments on both days and option to

attend all sessions in the programme (but excludes dinner

and accommodation)

Verbal thanks and acknowledgement at the annual conference by the IDPE Chairman during his welcome address


Hard copy of the delegate list at the event (no email addresses) Pre-promotion and marketing

• Logo to feature in the sponsor and exhibitor summary in the conference programme (contact details and up to 10 words)

• Logo featured on the sponsor and exhibitor page of the conference website (logo, contact details and up to 10 words)

• Logo featured on the promotional leaflet issued to approx. 2000 individuals incl. IDPE members and heads, HMC heads, heads of other associations’ schools and non-member schools (leaflet issued January 2018)

Individual Cost: £2,800 (VAT exempt)


Key Benefits • 1 hour session within the conference

programme

• Dedicate promotional page on the IDPE

conference website

• Branding visibility


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#IDPE18

Gold Sponsor IDPE 2018 Conference

Exclusive sponsorship of one of the following

1. Sunday evening, pre-conference drinks reception on Sunday 10 June 2018

• Exclusive speaking opportunity during the pre-conference drinks reception (up to 5 minutes)

• Brand visibility during the drinks reception through the display of 2 pop-up banners

• Logo featured on all marketing communications relating to the drinks reception

• 2 free places at the pre-conference drinks reception and dinner

2. Sunday evening, pre-conference dinner on Sunday 10 June 2018

• Exclusive speaking opportunity during pre-conference dinner (up to 5 minutes)

• Brand visibility during the dinner through the display of 2 pop-up banners

• Logo featured on all marketing communications relating to the dinner

• 2 free places at the pre-conference drinks reception and dinner

• Logo featured on menus at every table

3. Bursary scheme

• Exclusive sponsorship of 12 bursary places

• The sponsor receives a summary of each recipient including where they are within their own development journey and why the Bursary Review Committee selected them

• Logo featured on all marketing communications relating to the bursary scheme

• Promotional email sent from IDPE office in week commencing 4 June 2018 to all successful recipients to showcase the sponsor (maximum of 250 words and 2 images)

4. Delegate bags

• Logo featured on the front of all delegate bags (approx. 550) which are distributed to all delegates at registration

• Print and production arranged by IDPE

• Any remaining bags are the property of the sponsor after the event

5. Delegate notepads

• Co-branding with IDPE on all delegate notepads (approx. 550) which are included in the delegate folders

• Print and production arranged by IDPE

• Also available at the registration desk throughout the conference

6. External relations stream sessions

• Logo on the front of all presentations in the

programme relating to this stream

• Logo on presentation holding slides related

to this stream

• Opportunity to share your expertise and

knowledge through a thought piece relating

to this stream, to be used in dedicated e-

communications to promote the stream

and will feature your company logo

7. Alumni relations stream sessions




to this stream






8. Fundraising Technique stream sessions




to this stream






9. Heads, Bursars and Governors stream sessions (Monday only)




to this stream







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#IDPE18

Additional benefits

Opportunity to chair a session within the conference programme Inclusion in ‘Meet the Sponsors’ email sent to all delegates during week commencing 4 June 2018 IDPE will send an email to all delegates introducing them to the Gold and Silver Sponsors only. Contains your logo and up to 125 words 2 complementary delegate places for Monday 11 and Tuesday 12 June 2018 Includes lunch/refreshments on both days and option to

attend all sessions in the programme (but excludes dinner

and accommodation)

Verbal thanks and acknowledgement at annual conference by the IDPE Chairman during his welcome address


Hard copy of the delegate list at the event (no emails) Pre-promotion and marketing






Key Benefits • Opportunity to chair a session within the

conference programme

• Branding visibility


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#IDPE18

Silver Sponsor IDPE 2018 Conference

Exclusive sponsorship of one of the following 1. First time delegate meet-ups

• Logo featured on all marketing

communications sent to delegates relating to

the meet-ups

• Logo on door signage relating to the meet-ups

• Pop-up banner in the meeting room

2. Delegate list

• Logo on the delegate list cover page and name listed on the bottom of each page

3. Delegate pens

• Logo featured on all delegate pens (approx. 550)

• Single colour pen which will be attached to all delegate folders. (IDPE to arrange printing and production)

• Also available throughout the conference on the registration desk and any remaining pens, at the end of the conference become the property of the sponsor

4. Delegate water bottles

• Logo featured on all delegate water bottles available throughout the conference area (approx. 2000)

• Label design provided by the sponsor

• Sourcing and production arranged by IDPE

Additional benefits

Inclusion in ‘Meet the Sponsors’ email sent to all delegates during week commencing 4 June 2018 IDPE will send an email to all delegates introducing them to the Gold and Silver Sponsors only. Contains your logo and up to 125 words 2 complementary delegate places for Monday 11 and Tuesday 12 June 2018 Includes lunch/refreshments on both days and option to attend all sessions in the programme (but excludes dinner and accommodation)

Verbal thanks and acknowledgement at annual conference by the IDPE Chairman during his welcome address Company leaflet in delegate folders Up to one A4 page provided by your company Hard copy of delegate list at event (no emails) Pre-promotion and marketing






Key Benefits • Branding visibility

• Inclusion in all pre-promotion

and marketing


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#IDPE18

Exhibitor packages

NEW Exhibition Hall for 2018

With our exciting new venue comes a new exhibition hall, where delegates meet for lunch and refreshments

Platinum exhibitor stands –

£1,785 each (IDPE Corporate Partner

rate: £1,585)

Gold exhibitor stands – £1,577

each (IDPE Corporate Partner rate:

£1,377)

Silver exhibitor stands – £1,399


£1,199)

Bronze exhibitor stands – £1,180


£980)

Stands are priced according to their location within the exhibition hall with the more expensive stands being more visible due

to proximity to delegate entrances, walkways and catering.

All stands include

• A 3m x 2m space including 6ft clothed trestle table and 2 chairs

• 2 day delegate places on Monday 11 and Tuesday 12 June (if exhibiting only) – includes lunch and all refreshments but

excludes the conference dinner and accommodation

• Pre-promotion and marketing – your brand will be promoted in:

o Conference programme – sponsor and exhibitor summary in programme (logo, contact details, stand

number and up to 10 words)

o IDPE conference website (logo and up to 10 words)

o ‘Meet the exhibitors’ mailing sent week commencing 4 June 2018 showcasing all exhibitors (logo, contact

details and up to 30 words)

o Hard copy of delegate list at event (no email addresses)


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#IDPE18

Additional promotional opportunity

Insert in delegate folders for £350 If you miss out on a sponsor or exhibitor package or would prefer a smaller promotional opportunity, you can include an A4

promotional leaflet in the delegate folder. Distributed to approx. 550 individuals. Leaflets provided by you.

Conference timetable

Sunday 10 June Monday 11 June Tuesday 12 June

MO

RN

ING

Exhibitor help desk opens 06:45-08:00

Exhibition hall opens at 7:30 Delegate registration opens

Refreshments available in exhibition hall 08:30

Conference officially opens with keynote speaker 09:35-10:30

Delegates have coffee with sponsors/exhibitors in exhibition hall 10:30-11:05

Sessions 11:10-12:10

Delegate registration opens Refreshments available in exhibition hall 08:30


Delegates have coffee with sponsors/exhibitors in exhibition hall 11:45-12:30

Closing plenary 12:30-13:35

AFT

ERN

OO

N

Registration opens for all early arrivals 15:00

Delegate lunch with sponsors/exhibitors in the exhibition hall 12:15-13:15

Plenary 13:20-14:05


Delegates meet the exhibitors, networking session with afternoon tea all in the exhibition hall 15:15-16:10


Delegate lunch with sponsors/exhibitors in exhibition hall 13:40-14:30

Conference closes 14:30

Exhibitor stand break-down 15:00

EVEN

ING

Exhibitor stand set-up Pre-conference drinks reception 18:45-19:30

Pre-conference dinner 19:30-22:00

Pre-awards drinks reception

IDPE 2018 Development Awards dinner


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#IDPE18

How to book

IDPE’s main objective when allocating sponsor and exhibitor package is to be fair to all organisations and to

be transparent in how we do this. We have asked previous sponsors and exhibitors their opinion on the best

way to allocate packages and have listened to the feedback we have received. The most popular method

was on a first-come, first-served basis and this was favourably received by our sponsors and exhibitors. In

2018 all packages are available on a first come first served bases.

IDPE Corporate Partners receive a £200 discount on all advertised prices AND can reserve packages 2 weeks before other organisations

To book

Select your sponsorship package, exhibition stand and any additional promotional opportunities. Please

note that organisations can book a maximum of 2 sponsorships (from different categories) and 1

exhibition stand.

Call Nicki Goddard to reserve your package on 01225 829 030

Corporate Partners: to call after 9am on Monday 30 October 2017 All other interested parties: to call after 9am on Monday 13 November 2017

Reserving your packages will hold them for 2 weeks

An agreement will be emailed to you by the IDPE office within 48 hours and once the agreement has

been signed and emailed back to the IDPE office, your package will be confirmed

After receipt of the signed agreement, a sponsor/exhibitor pack will be posted to you with more

information and details of how to reserve accommodation, additional stand furniture and additional day

delegate places. It will also include a timeline outlining our requirements, including information needed

and key dates, between now and the annual conference. Cancellation are required in writing (including

email) and refunds are only issued if sponsorship package or exhibition stand can be re-sold


the idpe 2018 annual conferenceidpe.org.uk/uk/idpe/uploads/files/2018 conference... · “a great...

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