the gujarat state civil supplies corporation ltd. · gujarat state civil supplies corporation ltd.,...

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The Gujarat State Civil Supplies Corporation Ltd. Near New Sachivalay, ‘CH’ Road, Sector-10A, Gandhinagar - 382 043.

Phone: 079-23221037-38, Fax: 079-23222707.

CIN : U65910GJ980SGC003957

TENDER DOCUMENTS

FOR

PREPARATION OF TOORDAL FROM TOOR WHOLE

AS PER THE REQUIREMENT OF PDS

Quantity: Approx. 65000. Quintal

TENDER NOTICE NO.: GSCSC/CGP/PDS/ TOOR WHOLE /2016-17-1

DATE: 22.06.2016

Price: Rs.3000/-

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INDEX

Sr.

No.

Particulars Page No.

1 Short Tender Notice 3

2 Section - I Invitation for Bid 4-5

3 Section -II Instructions to Bidders for online tendering 6-7

4 General condition of contract 19-27

5 Special condition of contract 28-30

6 Appendix - A 31-33

7 Packing Details 34-36

8 Technical Bid Format 37-40

9 Financial Bid /Price Schedule format 41

10 Format of self certificate 42

11 Format of Affidavit 43

12 Agreement 44-47

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The Gujarat State Civil Supplies Corporation Ltd. Near New Sachivalay, ‘CH’ Road, Sector-10A, Gandhinagar - 382 043.

Phone: 079-23221037-38, Fax: 079-23222707.

CIN : U65910GJ980SGC003957

SHORT TENDER NOTICE FOR PREPARATION OF TOORDAL FROM TOOR WHOLE

AND TRANSPORTATION UP TO GSCSC PURCHASE CENTRE

Corporation invites Bids through e-Tendering method from the eligible dal millers for milling of

approximately 65000 Quintal Toor whole to get Toor dal as per the requirement of

Government of Gujarat. The major scope of work covers transportation of Toor Whole from

Near by Mumbai Port/any other locations as per the direction of GSCSC to Dal mills, milling

of Toor Whole to get Toor dal as per the specification and to be supplied in 1 kg.(net) packing

at purchase center of GSCSC.

All interested dal millers are advised to download the tender document published for the

purpose from web site https://gscsc.nprocure.com on or before 07.07.2016, 11.00 am for

further details.

NO.: GSCSC/CGP/PDS/WHOLETOOR/2016-17-1 Manager (CGP)

Date:-23.06.2016

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SECTION –1: INVITATION FOR BIDS (IFB) FROM ELIGIBLE BIDDERS FOR

SUPPLY OF TOOR WHOLE

IFB NO. : GSCSC/CGP/PDS/TOOR WHOLE /2016-17-1 Dated: 23.06.2016

The Gujarat State Civil Supplies Corporation Ltd., Gandhinagar, Gujarat (GSCSC) has received an order from the Food & Civil Supply Department, Govt. of Gujarat, Gandhinagar for Milling of Toor whole to get Toordal as per the requirement of Government of Gujarat. GSCSC invites Bids through eTendering method from the eligible dal millers from Gujarat for process and supply of the aforesaid product. The tender document is available on the web site https://gscsc.nprocure.com. The salient features of the bid are tabulated below:

Particulars Details

1 Closing date & time for

downloading of Tender

Document

07.07.2016 12.00 noon

2 Date & Time

submission

Technical Bid

f of 07.07.2016 12.00 noon

3 Address/ Place

submission

Technical Bid

for

of

Manager (CGP)

The Gujarat State Civil Supplies Corporation Ltd., Sector-10A, CH Road, Gandhinagar – 382 043.

Ph. No.079-23221037-8. Fax No.:079-23220341.

4 Price of Tender

Document

The bids documents can be viewed on line free of cost,

but in case bid is submitted Rs.3000/-(Rupees Three

thousand only) payable through DD/Pay Order at

Gandhinagar in favour of The Gujarat State Civil Supplies

Corporation Ltd. along with submission of Technical Bid.

5 EMD Rs.30/- (Rupees Thirty only) per Quintal payable through

DD/Pay Order at Gandhinagar in favour of The Gujarat State

Civil Supplies Corporation Ltd. along with submission of

Technical Bid.

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6 Date & Time and place for opening of

Technical Bid

07.07.2016 12.00 noon

Committee Room,

The Gujarat State Civil Supplies Corporation Ltd.,

Sector-10A, CH Road, Gandhinagar – 382 043

Ph. No.079-23221037-8, Fax No. 079-23220341

In the event of specified date being declared a holiday for

Corporation’s office, the due date for submission and

opening of bids will be the following working day at the

appointed time.

7 Date & Time for submission of

Commercial/ Price

Bid through e-Tendering

07.07.2016 12.00 noon

8 Date, Time and

Place for opening of

Commercial/ Price Bid submitted

through e-Tendering

07.07.2016 13.00 pm

Committee Room,

The Gujarat State Civil Supplies Corporation Ltd.,

Sector-10A, CH Road, Gandhinagar – 382 043

Ph. No.079-23221037-8, Fax No. 079-23220341

In the event of specified date being declared a holiday for

Corporation’s office, the due date for submission and

opening of bids will be the following working day at the

appointed time.

9 Approximate

Quantity in MT

65000 Quintal

10 Performance

Security Deposit

Rs.50/- per Quintal .

All bids are to be submitted strictly as per the terms and conditions and formats given in the bid document and no deviation, whatsoever, will be accepted. Conditional Bids will not be accepted. GSCSC reserves the right to reject any or all Bids without assigning any reason, whatsoever. The bid document is non transferable.

Manager (CGP)

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SECTION – II: INSTRUCTIONS TO BIDDERS (ITB)

Instruction to Bidders for Online Tendering (e-Tendering):

1. Tender documents are available only in electronic format which Bidders can download free of cost from website https://gscsc.nprocure.com till the time duration mentioned at IFB. However, in case bid is submitted tender document fees (TDF) as mentioned in IFB needs to be submitted along with tender.

2. Technical bid required to be submitted in physical form with required TDF, EMD and documents. Commercial bid should be submitted online through the website https://gscsc.nprocure.com

3. Bidders who wish to participate in online tenders will have to procure / should have legally valid Digital Signature Certificate (Class III) as per Information Technology Act2000, using which they can sign their electronic bids. Bidders can procure the same from any of the license certifying Authority of India or can contact (n) Code solutions- a division of GNFC Limited, who are licensed Certifying Authority by Government of India.

4. All bids should be digitally signed, for details regarding digital signature certificate and related training involved bidders may contact at the below mentioned address:

(n)Code solutions

A division of GNFC Ltd., 301, GNFC Info-Tower, Sarkhej-Gandhinagar Highway, Bodakdev,

Ahmedabad- 380 054 (India), Telephone:+91 79 26857316/17/18 Fax: +91 79 26857321, E-mail: [email protected]

5. Kindly take note that, valid Digital Signature Certificates is must for all the interested bidders / manufacturers for this tender including proprietor, partnership firms, registered firms, co-operative societies, association or any other legal entities.

6. Online tendering process is not possible without valid digital signature certificate

7. Interested bidders are advised to complete their procedure for taking digital signature certificate in respect to filling of application form, supporting documents with necessary fees at least 3 days before last date of tender submission.

8. If any Bidder fails to submit the on-line tender due to pending procedure for taking valid digital signature certificate or any other reason; neither (n)Code solutions nor GSCSC is responsible for it.

9. All the manufacturer / bidders who have no facility to participate in on-line tenders are advised to contact (n) code solutions for the same.

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10. Free vendor training camp will be organized every Saturday between 4.00 to 5.00 P.M. at (n) Code solutions-A Division of GNFC Ltd., Bidders can take benefit of the same after sending written confirmation in advance.

11. GSCSC may organize a preliminary training camp for the understanding of e-Tendering procedure. Interested bidders are requested to send their written request within four days from the date of Tender Notice published in the news paper, if they need such information or training.

12. All the correspondence in respect to training, support or digital signature certificate should be addressed to (n)code solutions directly on the above mentioned address

13. No physical submission of price / commercial bid will be entertained as it should be furnished on-line only. Also no fax, e-mail, SMS, letters or any other form of communication will be entertained for the same.

14. Any attempt to submit price bid through mode other than online will result in cancellation of bid and forfeiture of EMD of the concerned bidder.

15. Tender document fees in respect to tender and earnest money deposit in respect to tender should be submitted ‘off-line’ at specified dates, time and place as mentioned at IFB.

16. Interested Bidders can view these tender documents on line. Bidders can download tender documents as mentioned above and Bidders who wish to submit their offer shall pay tender fee & earnest money deposit in form of Account Payee Demand Draft payable at Gandhinagar drawn on any Nationalized Bank or Scheduled Bank in favour of The Gujarat State Civil Supplies Corporation Ltd., Gandhinagar.

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01. SCOPE OF WORK:

Food and Civil Supplies Department, Govt. of Gujarat, Gandhinagar informed to The Gujarat State Civil Supplies Corporation Ltd., Gandhinagar (GSCSC) for the milling of Toor Whole to get Toor dal as per technical specifications given at Appendix-A and to distribute the same Beneficiaries spread over the entire State of Gujarat.

The major scope of work covers the following activities:

• Loading of Toor whole at Nearby Mumbai Port destination exact location will be given later on.

• transportation of Toor whole from Nearby Mumbai Port

• unloading of Toor whole at dal mill,

• cleaning and milling of Toor whole,

• milling loss should not be more than 30%.

• preparation of Toor dal,

• finally preparation of Toor dal as per the technical Specifications given at Appendix-A,

• testing of quality of Toor dal,

• packing of Toor dal, as per specifications given at Appendix-A, in 1 KG net.

• storage of Toor dal at dal mill, • loading of Toor dal to the truck,

• to supply the packed Toor dal at the respective Purchase Centre of GSCSC at Ahmedabad, Vadodara, Vyara and Rajkot.

02. ESTIMATED QUANTITY:

The estimated requirement of Toor Whole for milling is approx. 65000 Quintal

03. The successful bidders will be required to prepare the product and delivered the same up to GSCSC godown center(i.e Ahmedabad, Vadodara, Vyara and Rajkot) of Gujarat.

a. Amendment to the tender:

GSCSCL may amend the Auction Conditions up to one (1) day prior to the time fixed for receipt of the tender.

Amendment to the tender can also be given in response to clarifications by prospective bidders solely at the discretion of GSCSCL.

Such amendments will be notified on GSCSCL website gscscl.gujarat.gov.in

GSCSCL at its discretion may or may not extend the due date and time for the submissions of bids on account of amendments.

All the Bidders shall periodically browse GSCSCL website gscscl.gujarat.gov.in till the closing date of this tender for any amendments or corrigendum issued in connection with this tender. GSCSCL will not be responsible for any

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misinterpretation of the provisions of this tender document on account of the Bidders’ failure to update the bid documents based on changes announced through the website.

b. Any offer made in response to this tender when accepted by GSCSCL

shall constitute a contract between the parties.

c. Minimum quantity to be offered:

It is not necessary to submit tender for entire quantity shown in the tender. However, bidder shall offer quantity for four Regions (i.e Ahmedabad, Vadodara, Vyara and Rajkot) or any one region

The region wise quantity is as under :-

Sr.

No.

Region Quantity in ( Quintal )

01. Ahmedabad 16700

02. Vadodara 16740

03. Vyara 13720

04. Rajkot 17840

TOTAL 65000

Delivery Schedule : Sr.

No.

Region Quantity in ( Quintal )

Delivery Schedule

From date of Work Order

01. Ahmedabad 16700 1) 5500 –Within 15 Working days (including preparation day)

2) 5500 –Within 10 Working days

3) 5700- Within 10 Working days

02. Vadodara 16740 1) 5500 –Within 15 Working days

(including preparation day)



03. Vyara 13720 1) 5500 –Within 15 Working days




04. Rajkot 17840 1) 5500 –Within 15 Working days





TOTAL 65000

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03. ELIGIBILITY FOR BIDDING:

1. Bidders be they individuals, proprietary or partnership firms, registered companies or any other legal entities having own dal mill/s or manufacturing facilities on continuous lease basis at least for period of 12 months from the date of tender to produce Toor dal are eligible to compete in their own names in the bid and accordingly a contract will be executed with such bidder.

2. The bidders’ dal mill establishment should be in operation for at least since last Twelve months and turnover of such dal milling operation during the year should not be less than Rs.1 Crore at the time of opening of technical bid. In support of this, copy of registration should be enclosed. Copies of audited balance sheet and profit & loss account of one financial year (if any), certified by a Chartered Accountant should also be enclosed.

3. The bidder should be experienced manufacturer of Toordal and not traders (factory

license and other proofs are required to be submitted) with minimum Twelve months experience in manufacturing of Toor dal . Copies of work order or other proof are to be enclosed with the bid.

4. The bidder should possess the required manufacturing capability to manufacture the required product. Production capacity of the bidder should not be less than 70 MT per day (24 hours) for bidding. A proof to this effect issued by the appropriate authority (preferably Govt.) should be enclosed with the bid.

5. The bidder should have proper valid license by the concerned authority for processing and storing of dal.

6. Bidder is required to submit certified copy of the Central & State sales tax/ VAT registration certificates, relevant PAN cards, partnership deed in case of partnership firm, constitution / Memorandum & Article of Association in case of Registered Company or like documents as the case may be.

7. In case of offers from bidders having manufacturing facilities at multiple locations, the bidders are requested to specifically indicate the manufacturing capacity and location of factory/mill from where supplies shall be made. Also the factory designated for the supply must have all the valid licenses and certificates required under this tender. If manufacturing facility is taken on hire or lease by a bidder, the lease agreement should be prior to the date of submission of the tender and manufacturing facility should be on continuous lease basis at least for the period of twelve months from the date of tender. The responsibility for fulfilling and satisfying the obligations under the contract conditions will, however, remain on the bidder, who may be awarded contract and the bidder will not be entitled to pass on any obligation or responsibility under the contract to the owner of the manufacturing facilities taken on lease by the bidder.

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8. An undertaking to the effect that the bidder has not been debarred or disqualified/suspended from making supplies by any Government Department or GSCSC on account of any valid reason shall be submitted along with the bid. The bid of bidder who has been so debarred/suspended will not be considered for evaluation.

9. The bidder should be able to satisfy the GSCSC of its capability of supplying Toordal in accordance with tender’s terms and conditions. The bidder should submit an affidavit to this effect in a format given by GSCSC.

10. The bidder may designate only one agent/authorized representative through an appropriate power of attorney acceptable to GSCSC, who may deal with the GSCSC on his/its behalf. The agent appointed by one bidder cannot become agent for any other bidder. If agent himself is a bidder then he can not become agent of any other bidder and he will not be allowed to deal with the GSCSC on behalf of other bidders.

11. Bidder shall furnish all documents establishing the eligibility and conformity to the Bid Document of all Goods and Services, which the Bidder proposes to work/supply under the Contract. The bidder should ensure that all certified copies are legible.

04. PRICE BASIS

The price of process charges of Toor dal whole shall be quoted, as per the “Procedure to Supply the product” and terms and conditions described in the Tender document. The price to be quoted in Rs. per Quintal .

Prices shall be quoted region wise (i.e Ahmedabad, Vadodara, Vyara and Rajkot). Tenderer may quote prices for one or more than one region.

The price shall be inclusive of all applicable relevant expenses like loading of Toor (whole) at Nearby Mumbai Port, transportation of Toor (Whole) from depots at Nearby Mumbai Port, unloading of Toor (Whole) at dal mill, cleaning and milling charge of Toor (whole) ,packing material as per specification, packing charges, storage at dal mill and supply to District Head Quarter of GSCSC (i.e Ahmedabad, Vadodara, Vyara and Rajkot). Prices quoted by the Bidder shall be firm and fixed during the Bidder’s performance of the Contract and not subject to variation on any account, whatsoever.

05. CONTENTS OF BIDDING DOCUMENT

The Bidder is expected to examine all instructions, forms, terms and specifications in the bidding document. Failure to furnish all information required by the bidding documents on submission of a bid not substantially responsive to the bidding document in every respect will be at bidder’s risk and may result in rejection of its bid.

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06. CLARIFICATION/ OTHER INFORMATION OF BIDDING DOCUMENT

For any clarification/other information in regard to this IFB, queries may be sent to the General Manager (A/cs), GSCSC with a copy to Manager (CGP), GSCSC at email ID [email protected] in writing within 4 days of publication of this IFB. Queries received after 4 days will not be answered.

07. LANGUAGE OF BID

The bid particulars are required to be submitted in English language. However, documents such as certificates and other enclosures to the bid document can be in any language. However, in case those documents are in language other than English, Hindi or Gujarati, the true translation in English thereof will have to be furnished along with tender document by the bidder.

08. TENDER DOCUMENT FEE:

The bidder shall enclose Tender Document Fee (TDF) for the value of Rs.3000/- (Rupees three thousand only) in form of a crossed account payee demand draft issued by a nationalized or schedule or reputed private bank in favour of “The Gujarat State Civil Supplies Corporation Ltd.” payable at Gandhinagar. No exemption from submitting Tender Document Fee shall be given to any party on any count whatsoever. Offers received without TDF or offers not accompanied by the required amount of TDF shall be rejected outright. TDF received after the opening of Technical Bid shall not be accepted and the offers shall be treated as without TDF and will be accordingly rejected. TDF is nonrefundable.

09. EARNEST MONEY DEPOSIT (EMD):

The bidder shall enclose an amount of EARNEST MONEY DEPOSIT (EMD) equivalent to Rs 30 per Quintal, in form of a crossed account payee demand draft issued by a nationalized or schedule or reputed private bank in favour of “The Gujarat State Civil Supplies Corporation Ltd.” payable at Gandhinagar. No exemption from submitting EMD shall be given to any party on any count whatsoever. Offers received without EMD or offers not accompanied by the required amount of EMD shall be rejected outright. EMD received after the opening of Technical Bid shall not be accepted and the offers shall be treated as without EMD and will be accordingly rejected. The EMD is required to protect the Corporation against risk of Bidder’s conduct, which would warrant its forfeiture.

The EMD shall be forfeited:

a) if a Bidder withdraws its bid during the period of bid validity or

b) if the Bidder changes the rate after procedure of the price negotiations is completed with the respective L-1 bidder or

c) in case of the successful bidder, if the Bidder fails:

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(i) to furnish Performance Security Deposit in accordance with the Tender Document or (ii) to sign the Contract in accordance with the Tender Document

No interest will be paid on EMD. Unsuccessful bidder’s EMD will be returned as early as possible, but not later than 30 (thirty) days after the expiration of the period of bid validity prescribed by the Corporation. Successful bidder’s EMD will be returned upon the bidder’s furnishing the Performance Security Deposit and signing of contract. It is open for successful bidder to submit request for adjustment of EMD against PSD.

10. PERIOD OF VALIDITY OF BIDS

Bids shall remain valid for a period of 90 days from the last date prescribed for submission of bids. A bid valid for a shorter period will be rejected by the Corporation as nonresponsive. In exceptional circumstances, the Corporation may request the Bidder(s) for an extension of the period of validity.

11. SEALING, MARKING AND SUBMISSION OF BIDS

Bidder should sign on each page of the tender document as a part of acceptance of all terms and conditions. Bidder should submit tender in form of technical bid as well as commercial bid as follows:

A. TECHNICAL BID:

TECHNICAL BID DOCUMENTS:

The following documents shall comprise the Technical Bid:

a. The original bid document duly signed and stamped on each page as an acceptance of terms and conditions of the tender,

b. In case of partnership firm or Co-operative, the dal processing units, Trading firms and processing units should furnish a copy of the partnership deed or by law or memorandum as the case may be. In case of partnership firms the share holding pattern should be duly certified by the Charted Accountant along with details of name, age, education and experience of the partners. In case of Co Operative / corporate body copy of letter of authorization to the Chief Executive or the authorized person to register and participate in the e-Tender process should be furnished.

c. Bank account details of firm along with IFSC code, Branch details, address shall be furnished in the letterhead of the firm.

d. The detail/ documents proving and establishing the eligibility criteria as mentioned in this tender document. Necessary records for proof should also be submitted.

e. Tender Document Fee (TDF),

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f. Earnest Money Deposit (EMD),

g. Power of Attorney/Letter of Authorization of the signatory of the bid document duly notarized,

h. Attested copy of certificate of registration under excise, vat, state/ central sale tax, service tax as applicable.

i. Attested copy of income tax returns of last three year with a copy of PAN card.

j. Copy of valid manufacturing license issued by the regulatory authority for all manufacturing facilities,

k. A certificate issued by appropriate Government authority or chartered engineer indicating installed manufacturing capacity per day of all units mentioned in the tender,

l. Notarized Copy of Lease Agreement/s if any. m. Copy of registration to establish that manufacturer’s manufacturing establishment is

in operations for the minimum period as required in the eligibility criteria.

n. Proper valid license by the concerned authority for processing and storing of dal.

o. Copies of work orders or other proofs for the manufacturing of Toor dal to prove that manufacturer has minimum manufacturing experience of Toor dal for the period as required in the eligibility criteria,

p. Copy of ISO/HACCP Certification for manufacturing, if any.

q. Copies of the latest Balance Sheets/Profit & Loss Accounts for the period as required in the eligibility criteria, certified by a chartered accountant.

r. A self declaration of bidder for detail for good experience, reputation and not debarred/disqualified/suspended by Govt. organization,

s. Performance Statements with the following details for the period of Twelve months for Toor dal. Month, Date of Order,

t. Affidavit to declare that bidder has all facilities to accomplish the task prescribed in the tender as per the terms & condition of the tender.

u. Commitment letter of taking appropriate public liability insurance in the joint names of GSCSC and the bidder, if work is awarded along with a consent letter from an insurer of repute stating its willingness to provide the insurance coverage as required under the contract.

v. Detail of whether Miller is covered under the Micro, Small and Medium Enterprises

Development Act, 2006 or not. If covered, then submit copy of registration under the

Act. w.The address proof of the authorized signatory viz Telephone bill/copy of pass

port/electricity bill/voter ID proof should be submitted along with the

application. The address proof in respect of the firm shall be either certificate

of registration or certificate of incorporation issued by the concerned authority.

The Technical Bid as mentioned above together with Company’s/ Firm’s details duly filled in the prescribed format shall be submitted.

All the detail as mentioned in Technical Bid documents, other detail as required in this tender document, as well as the demand draft of Tender Document Fee (TDF) and Earnest Money Deposit (EMD) as per the tender condition should be submitted in the sealed cover containing technical bid.

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B. FINANCIAL BID/ COMMERCIAL BID/ PRICE BID:

The commercial bid should be submitted on-line / through e-Tendering only.

The price of the Toor dal whole shall be quoted for Antyoday/BPL Scheme, as per the “Procedure to Supply the product” and terms and conditions described in the Tender document.

• The price shall be inclusive of all applicable relevant expenses like loading of Toor (Whole) at Nearby Mumbai Port, transportation of Toor (Whole) from Nearby Mumbai Port, unloading of Toor (Whole) at mill, cleaning and milling charge of Toor (Whole), packing material as per specification, packing charges, storage at mill, (inclusive of all Govt. duties and taxes as presently applicable. To supply the packed Toor dal of 1 Kg Net at the respective Purchase Centre of GSCSC.

Prices quoted by the Bidder shall be firm and fixed during the Bidder’s performance of the Contract and not subject to variation on any account, whatsoever. A Bid submitted with an adjustable price basis will be treated as non-responsive and rejected.

C. Bidder should put the technical bid cover into one sealed cover super scribing "Tender for Toor dal Antyoday/BPL scheme”, tender notice number, name, address, phone number, fax number and mobile number of the tenderer. The Corporation will assume no responsibility for the Bid’s misplacement or premature opening. Technical Bids should be hand delivered to ensure timely arrival.

12. LATE BIDS

Any Bid received by the Corporation after the deadline for submission of Bids prescribed by the Corporation in this document will be rejected and returned unopened to the Bidder.

13. OPENING OF BIDS:

First of all technical bid cover will be opened at the time of opening of the tender. If it found that technical bid submitted by the bidder is as per the terms and conditions of the tender and bidder satisfies all the requirements and eligibility criteria as per the tender document then and only then commercial bid of the tenderer, submitted through e-Tendering will be opened.

14. PRELIMINARY EXAMINATION OF BIDS

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The bids will be evaluated in accordance with the terms and conditions specified in the Bid document. Bid with any assumption or condition imposed by the bidder having any bearing on price, will not be considered as responsive and is liable to be rejected. The Corporation will examine each Bid to determine its completeness, computational errors, if any, furnishing of required sureties, proper signing of documents, and general orderliness of bids. Arithmetical errors, if any, will be rectified by the Corporation. Prior to financial evaluation, the Corporation will determine the substantial responsiveness of each Bid to the Bidding Documents. For purposes of these Clauses, a substantially responsive Bid is one, which conforms to most of the terms and conditions of the Bidding Documents.

15. EVALUATION AND COMPARISON OF BIDS

The bids received of each bidder will be primarily evaluated in respect of each qualification criteria, technical, financial and manufacturing capability, evaluation of manufacturing premises, reports/documents submitted and the price.

16. NEGOTIATION FOR PRICE REDUCTION:

Bidder who has offered the lowest rate for each purchase centre (i.e four L-1 Bidder) will be identified. The Corporation in order to have competitive price will have option to negotiate for price reduction with the bidder who has offered the lowest rate (L-1) for the region and whose tenders have been found to be valid.

17. AWARD CRITERIA

The evaluation of the bids will be conducted in accordance with the terms of the tender, Corporation’s policies and shall be based on price, specifications, certification, delivery and other relevant factors like transport cost etc., deemed to be advantageous to the Corporation. Placement of work orders with the selected bidder(s) will be conditional on submission of all the required information and also on submission of evidence of certification of the manufacturing/ milling site(s) by a recognized authority or be subject, at the bidder’s expense, inspection by a competent authority designated by GSCSC for satisfaction regarding capability of supplier for supplying the required product (Toor dal) in accordance with tender’s terms and conditions. Corporation also reserves the right for division of scope of work or limiting the scope of work. It is their prerogative to take a decision in the best interest of the scheme and it is not necessary to award the contract to the lowest bidder. After awarding the contract, if it is found that bidder is not able to carry out the assignment as per the terms of the tender, Corporation reserves right to terminate the contract and award the work to the L-2 bidder, if found suitable, in the interest of the scheme.

18. TRANSIT RISK

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In the event of supply order being placed with the bidder, the bidder shall dispatch and deliver the goods at the delivery location at its own risk and cost.

19. RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS.

The Corporation reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to award of Contract, without thereby incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidder or bidders of the grounds for the Corporation’s action.

20. NOTIFICATION OF AWARD

Prior to the expiration of the period of the bid validity, the Corporation will notify the successful bidder in writing by hand delivery or a registered letter/fax/email to be confirmed in writing by a registered letter intimating acceptance of bid.

Following notification, the successful bidder(s) will be expected to enter into a formal contract with the Corporation from the date of notification of award. The standard general and special terms included in this IFB together with bidder’s responses, will form part of contract, unless otherwise negotiated. Bidder is expected to start working on the project as soon as the letter of intent (LOI) is issued by GSCSC.

21. VOLUME OF WORK:-

The corporation shall not guarantee any volume of work at any time during the currency of the agreement. The mere mention of the item of work or the quantities mentioned in the Tender shall not itself confer any right on the Tenderer to demand that the entire work should necessarily or exclusively be entrusted to him.

The corporation reserve the right to appoint one or more other millers and distribute the work among them during the currency of the agreement.

22. PERFORMANCE SECURITY DEPOSIT (PSD):

Within 7 working days of receipt of notification of award, the successful bidder shall furnish Performance Security Deposit (PSD) for the contract period amounting to Rs. 50/- per Quintal in form of a crossed account payee demand draft issued by a nationalized or schedule bank or reputed private bank in favour of “The Gujarat State Civil Supplies Corporation Ltd.” payable at Gandhinagar. Failure of the successful bidder to submit the Performance Security Deposit shall constitute sufficient ground for the annulment of the award and forfeiture of the EMD in which event the Corporation may make the award to the next lowest evaluated bidder or call for new bids.

The bidder will be allowed to adjust EMD amount against PSD, on its request. No interest will be paid on PSD.

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Corporation may allow further time for furnishing PSD not exceeding 7 more days on condition of payment of penalty at Rs.1000 per day for late submission of PSD.

The proceeds of the Performance Security Deposit shall be payable to the Corporation as compensation for any loss resulting from the Supplier’s failure to complete its obligations under the Contract. The PSD shall be forfeited, if the successful bidder fails to perform as per the terms and conditions of the contract/ tender document or in case contract is terminated due to breach of contract by bidder.

The performance security deposit will be discharged by the Corporation and returned to the Supplier on due performance of the contract for the contract period;

a) not later than three (3) months following the date of last month’s delivery of the contract, or

b) after completion of distribution and use of all quantity of Toor dal under the

scheme supplied by the supplier under the contract, or

c) after adjusting the final accounts, or

d) after submission of the indemnity bond by the bidder on the stamp paper in a format given by the Corporation and completion of the respective accounts with the tenderer or whichever is later.

23. SIGNING OF CONTRACT

After intimation to the successful bidder of acceptance of its bid, contract/ agreement between the Corporation, and supplier will be signed within 7 working days.

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GENERAL CONDITIONS OF CONTRACT (GCC)

1. DEFINITIONS:

a) The Contract is between the Corporation, and the Bidder/ Manufacturer /Supplier / Miller to execute & complete the Manufacturing & Supply of the Product/service as per agreed Specifications. This includes all attachments and appendices.

b) The CORPORATION/ PURCHASER is THE GUJARAT STATE CIVIL SUPPLIES CORPORATION LTD. – a company with their registered office located at Sector-10A, CH Road, GANDHINAGAR. The Corporation is the party who will employ the Manufacturer/Supplier to execute the contract.

c) The Miller/Manufacturer/Supplier means an individual/firm/registered company etc. who’s Bid to carry out the supply of product/service as per Specifications has been accepted by the Corporation.

d) The Supplier’s Bid is the complete Bidding document submitted by the Supplier to the Corporation and includes Technical bid, financial bid and other required documents before the award of the contract.

e) The Contract Price is the price stated in the Letter of Acceptance and thereafter as adjusted in accordance with the provisions of the Contract and is the price payable to the Supplier for full and proper performance of its contractual obligations.

f) Days are calendar days; months are calendar months as per Gregorian calendar.

g) A Defect in any part of the supply of Product / service which is not supplied /provided in accordance with the Specifications.

h) Materials are all supplies, including all incidentals and its storage required for supply of finished product.

i) Specification means the Specifications for manufacturing/supply included in the contract and any modification or addition made or approved by the Corporation.

j) Effective date of contract shall be the date of receipt of intimation of award by the successful bidder.

2. CORPORATION’s DECISIONS AND INSTRUCTIONS

Except where otherwise specifically stated, the Corporation’s decision shall be binding on the Supplier. The Supplier shall carry out all instructions of the Corporation, pertaining to the contract, which comply with the applicable laws.

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3. DELEGATION

The Corporation, may delegate any of his duties and responsibilities to other officers’ agencies or experts after notifying the Supplier and may cancel any delegation after notifying the Supplier.

4. COMMUNICATIONS

Communications between parties, which are referred to in the contract, are effective only when in writing. A notice shall be effective only when it is delivered to the person for whom it is meant. Party means Corporation, or Supplier as the case may be. Parties mean both the Corporation and the Supplier.

5. SUB-CONTRACTING

Subletting of the work to any other party is strictly prohibited.

6. STANDARDS

The goods supplied under this Contract shall conform to the standards mentioned in the Technical Specifications, and, when no applicable standard is mentioned, to the authorities’ standard appropriate to the goods’ country of origin and such standards shall be the latest issued by the concerned institution.

7. QUALITY CONTROL AND INSPECTION

7.1 The miller must, at all times, ensure that the Toor dal supplied shall conform to the quality standard approved or prescribed by GSCSC. Strict compliance with these quality standards is mandatory and deviations shall not be permitted under any circumstance.

7.2 In view of the very short shelf life of Toor dal and urgency to supply required quantity at PDS Centers of the State, the following method of quality assurance will be followed:

7.2.1 A preliminary on line quality test for moisture, will be carried out by the authorized

representative of GSCSC posted at the Godown Centre of GSCSC. Subsequently, he/she will also take representative sample from each batch of approximately 50 MT and will carry out preliminary quality test for moisture.

7.2.2 The representative samples drawn by the representative of GSCSC in the presence of miller, from each batch will also be sent to the laboratory authorized by GSCSC. Once batch wise result given by the authorized laboratory confirms that the Toordal quality offered in a batch by the miller is as per the specifications

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given in this tender document. Any deviation from specifications shall lead to rejection of the Toordal and same will not be accepted. The sampling and testing charges will be born by GSCSC.

7.3 Corporation also reserves the right to collect the random samples of Toordal from miller’s premises/PDS Centres at any time and get the same tested at the laboratory authorised by GSCSC at own cost. If on analysis laboratory report any deficiency in the product it will attract penalty provisions as prescribed in this tender document.

7.4 The Corporation or its representative shall have the right to inspect and/or to test the Goods for being satisfied that the same conform to the Contract Specifications. They will also have right of inspection of miller’s manufacturing facilities and notify the miller of any deficiency that are found. Such checking shall not absolve the miller of its responsibilities.

7.5 If need may be Corporation may review the arrangement of offering quantity for supply, testing the quality of the product and starting dispatch to the destinations and make changes in the proposed system. The changes in the proposed system will be communicated to the miller before its implementation. The overall idea is to accept only qualitative material by the Corporation. Corporation reserves right to introduce procedures and methods which leads to the supply of quality material on time.

7.6 Nothing in this Clause shall in any way release the miller from any warranty or other obligations under this Contract.

8 Dal should be prepared in premises maintained in hygienic conditions that shall be opened for inspection at any time Competent Authority authorized by the Managing Director, GSCSCL or any statutory authority empowered to do so.

Unloading charges of Dal at the Godown points of Gujarat State Civil Supplies Corporation will be borne by the Corporation.

It is the responsibility of the miller to maintain the stocks of Toor Whole supplied by the Corporation always in infest free condition and the Corporation is empowered to undertake quality control check during the storage of Toor Whole by the Miller during the period of contract.

It is the responsibility of the Miller in regard to quantity and quality of Dal under storage. Therefore, it is the responsibility of the miller to cover the stocks under appropriate Insurance Policy at its cost.

As the moisture content of the grain is bound to vary depending upon the atmospheric temperature and humidity, no appeal will be entertained for the moisture content recorded.

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Moisture content of the grain once decided on the spot or determined in the laboratory and the same will be final, Wherever.

Moisture content of grains in the godown assessment and laboratory assessment differs higher moisture between these two readings will be adopted. As moisture content is decided on the spot, no dispute will be entertained for re-examination of the moisture content at any stage.

9 PACKING, MARKING INSTRUCTIONS, LABLES AND TRANSPORT

Packing must be in 1 kg net and such 20 bags of 1 kg should be packed in

One outer Plastic bag

9.1 Packing must be in accordance with the Technical Specifications as mentioned in this Bid Document (see Annexure-A) and must ensure sufficient protection of the product to prevent its damages or deterioration during transit to their final destination as indicated in the Contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, sunlight, humidity, salt and precipitation during transit and storage. Packing case, size and weights shall take into consideration, where appropriate, the remoteness of the Goods’ final destination during transport and storage under adverse climatic conditions.

9.2 Packing and labeling shall conform with all applicable laws and regulatory requirements and to other provisions set out in this bid Document.

9.3 As per the formate given by GSCSC, miller has to stitch Bar Code Sticker or print Barcode on each bag of Dal.

9.4 Failure on the part of the Supplier to meet with the packing and labeling requirements shall entitle the Corporation to reject the goods. In the event that the failure is a continuing failure that is not rectified by the Supplier within 10 days of the failure being notified by the Corporation, the Corporation shall be entitled to terminate the contract and also to make financial and other claims against the Supplier as may be warranted. The Corporation will not be liable to make any payment to the Supplier for any goods that might have been rejected or for any other claims that the Supplier may make for damages or otherwise following the rejection of such goods or termination of the Contract, as the case may be.

10. By Product

By product shall be retained by the millers.

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11 TAXES AND DUTIES

The rates quoted by the Supplier shall be inclusive of prevailing Govt. duties and taxes, if any, that the Supplier may have to pay for the performance of this contract of supply. The Corporation will perform such duties in regard to the deduction of such taxes at source as per applicable law and issue a certificate to that effect.

In the event that Central or State Governments exempt this supply from imposition of taxes and duties, fully or partially, then upon such exemption, the supplier shall adjust the benefit so received, in full in favour of Corporation.

The Supplier is responsible for all statutory and regulatory compliance and for obtaining any permits, licenses or other documents required by any Government authorities in connection with the supply of the Goods.

After award of the contract, if there is any increase in any Govt. duties or taxes (only), the same will be proportionately adjusted in the contract price from the date (later than the date of increase) mutually agreed between the bidder and Corporation.

12 LIQUIDATED DAMAGES

i) In the event of the bidder failing to supply the ordered quantity as per the quality specifications and in conformity to the requirement within given time limit, the Corporation will be entitled to prepare or purchase the quantity of such product i.e. Toor dal not supplied by the bidder within the time limit as per the schedule/supply instructions, from alternative sources and the Corporation will be entitled to recover the loss suffered by it on account of payment of higher price and other expenses incurred in procuring/preparing the product from the alternative sources as aforesaid. The failure on the part of the bidder to supply the Toor dal within the time limit fixed in the delivery schedule/ supply instructions given by the Corporation will be treated as breach of contract by the bidder entailing liability of termination of contract. The Corporation will recover the damages or penalty recoverable under this clause from the security deposit or any other dues payable to the tenderer.

ii) In case of the failure on the part of the bidder to supply Toor dal within time limit prescribed in the delivery schedule/ supply instructions given by the Corporation, even if Corporation has not procured goods by alternative sources as per clause (i) above, then also, the Corporation will be entitle to recover the amount representing the difference between the reasonable market price as may be decided by the Corporation and agreed price from the security deposit or from any other dues payable to the tenderer.

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13. TITLE AND RISK

The supply and consequent transfer of ownership of the products supplied under this contract will be completed only upon acceptance of the product Toordal by the respective authority after verification of the test reports accompanying each lot comprising the supply. All risks, liabilities and obligations in the product as related to product and shipment to prescribed final destination prior to the acceptance of the products by the respective authority will be that of the supplier. The supplier shall always ensure that the goods supplied by it under this contract shall be free of any lien, charges or other claims.

14 TERMINATION

The Corporation may, without prejudice to any other remedy for breach of contract, by written notice of default sent to the Supplier, terminate the Contract in whole or in part.

Breach of contract shall include, but shall not be limited to the followings;

a) The Supplier stops supply when no stoppage of supply is shown on the given programme and the stoppage has not been authorized by the Corporation, or

b) when the supplier delays the supply as per schedule partly or fully. If the Supplier fails to promptly correct the defect in the supplied goods in the time limit given by GSCSC or

c) If the Supplier fails to perform any other obligation(s) under the Contract; or

d) The Corporation or the Supplier goes bankrupt or goes into liquidation other than for a reconstruction or amalgamation;

Notwithstanding the above, the Corporation may terminate the Contract for violation of the Essential Commodities Act or any other law in force relating to essential commodities or food articles, for any reason of quality of supply; or for any irregularity committed by the bidder/miller during the contract period or any other like reasons.

If the Contract is terminated the Supplier shall stop supply immediately.

In the event of termination of contract by the Corporation on account of breach of any terms and conditions of the contract by the supplier the entire PSD given by the supplier will stand forfeited and the supplier will be black listed.

15 SUSPENSION OF CONTRACT:

In appropriate case, the Corporation may at its discretion, instead of terminating contract for breach of any terms or conditions of contract by supplier, suspend the contract for specified period. In case the contract is so suspended, supplier will be under obligation to reimburse the damages or loss suffered by the

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Corporation on account of Corporation making alternative arrangement for procuring supply during period of suspension of contract and if the supplier fails to reimburse such loss or damages, the same will be recovered from PSD or any other payment to be made to the supplier either under this contract or any other contract.

16 PAYMENT UPON TERMINATION

If the Contract is terminated because of a breach of Contract by the Supplier, the Corporation shall process payments due to the supplier less all required deductions. If the total amount due to the Corporation exceeds any payment due to the Supplier the difference shall be a debt payable by the Supplier to the Corporation.

17 FORECLOSURE

The Corporation reserves the right to foreclose the contract without assigning any reason. In such case the supplier will not be entitled to any compensation for non-supply or loss of profit or any incidental costs of any kind. Payment shall be made only for supply made and accepted by Corporation up to the date of effect of this procedure.

18 APPLICABLE LAW AND ITS JURISDICTIONS

The contract shall be governed as per Indian law and shall be subject to jurisdiction of Courts in Gandhinagar.

19 INTERPRETATION:

In case of any ambiguity or dispute regarding interpretation of any clause of this tender document, MD, GSCSC's interpretation will be treated as final and binding.

20 DISPUTE RESOLUTION AND LEGAL JURISDICTION

The Corporation and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract. If, after thirty (30) days from the commencement of such informal negotiations, the Corporation and the Supplier are unable to resolve amicably a Contract dispute, either party may require that the dispute be referred for resolution to arbitration.

Such disputes would be subject to the jurisdiction of courts in Gandhinagar.

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21 ARBITRATION

In case the dispute is not settled as per above, then the same shall be referred to the sole arbitrator nominated by GSCSC and such arbitration will be governed by the provisions of the Arbitration and Conciliation Act, 1996 or any amendments made in the same from time to time. The venue of arbitration in all such cases shall be Gandhinagar/ Ahmedabad.

22 INSPECTION OF RECORDS BY THE CORPORATION

The supplier shall permit the Corporation to inspect the Supplier’s records relating to in relation to the contract and to have them verified by the Corporation, if so required by the Corporation.

23 INDEMNITY

The Supplier shall indemnify and keep harmless the Corporation and the State Government from and against all actions, proceedings claims , demands, losses, costs, damages and expenses whatsoever which may be brought against or suffered by the Corporation or Gov. which they may sustain, pay or incur as a result of or in connection with the performance/ purported performance/ non-performance of the Agreement by the Supplier but excluding any such actions, proceedings, claims demands, losses, costs, damages and expenses to the extent that they are sustained, paid or incurred by reason of or are otherwise attributable to the negligence or willful acts or omissions of the Corporation, its servants, agents, or employees.

24 LABOUR

The Supplier shall, unless otherwise provided in the Agreement, make his own arrangements for the engagement of all staff and labour, local or otherwise, and for their payment, housing, welfare and transport.

The Supplier shall, if required by the Corporation, deliver to him a return in detail, in such form and at such intervals as the Corporation may prescribe, showing the expert staff from time to time employed by the Supplier and such other information as the Corporation may require.

25 COMPLIANCE WITH LABOUR REGULATION

During the continuance of the Agreement, the Supplier shall abide at all times by all existing labour enactments and rules made there under, such as Minimum wages Act E.P.F Act. etc., regulations, notifications and bye laws of the State or Central Government or local authority and any other labour law (including rules), regulations, bye laws that may be passed or notification that may be issued under any labour laws in future either by the State or the Central Government or the local authority. The supplier shall keep the Corporation indemnified against

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and/or on account of contravention of any of the provisions of any Act or rules made there under, regulations or notifications including amendments. If the Corporation is caused to pay or reimburse, such amounts as may be necessary to cause or observe, or for non-observance of the provisions stipulated in the notifications/bye laws/Acts/ Rules/ regulations including amendments, if any, on the part of the Supplier, Corporation shall have the right to deduct all such sums from any money due to the Supplier including his amount of security. The Corporation shall also have right to recover from the Supplier any sum required or estimated to be required for making the loss or damage suffered by the Corporation. The employees of the Supplier in no case shall be treated as the employees of the Corporation/ Client at any point of time.

26 FORCE MAJEURE

In the event that performance of the Agreement, in the reasonable opinion of either party (Corporation & supplier) is made impossible by force majeure like war, hostilities, invasion, act of foreign enemies, rebellion, revolution, insurrection or military or usurped power, civil war, riot, commotion or disorder (unless restricted to the Supplier’s employees), quarantine restrictions, epidemics, transporter’s embargo and contamination from any nuclear fuel or nuclear waste or radioactive toxic explosive etc. then either party shall so notify the other in writing. If such force majeure circumstances continue for more than three months then either party may terminate the Agreement, or complete performance of the Agreement with such adjustments as are required by the existence of the force majeure and are agreed upon by the parties.

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SPECIAL CONDITIONS OF CONTRACT (SCC)

Transport arrangement of Toor(whole) by the bidder:

a. GSCSC will make payment to --------------- and issue “Authority Letter for Receipt of Toor(Whole) from Nearby Mumbai Port .

b. After receipt of the Toor (Whole) quantity, Toor dal , as per the given specifications is required to be prepared using standard process as per the specifications. The formulation and composition of the Product should be as specified in Appendix-A of the tender document.

c. The miller shall obtain an acknowledgement of receipt of goods Toor(Whole) in full.

30% milling loss (i.e. less recovery of Toor dal from Toor(Whole) is permissible to the supplier. Milling loss more than as specified above will be recovered from the Supplier at the 300% of the BPL issue price of Toor dal declared by GOG from time to time. 70% of Order Quantity of Toor dal should be provided by the miller.

2. LATE DELIVERY:

The late delivery of the stock will be accepted after deducting late delivery charges at the rate of 0.3% of the approved charges per each day of late delivery for the quantity delivered late. No stock will be accepted after permissible late delivery period and actions will be taken against the bidder considering that bidder has failed in supplying the order quantity in the given time limit/ delivery schedule. The acceptance of stock after the given delivery period is at the sole discretion of GSCSC.

2-A. Duration of delivery:-

1. As the stocks are required to ensure uninterrupted supply under PDS, the

GSCSCL is very keen in getting the stock within the stipulated time as prescribed.

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3. PENALTY:

a. If it is found that bidder/miller has not supplied Toordal in bags with specified weight, in the batch, then in respect of the shortfall in quantity in a batch, the amount equivalent to the 300% of the BPL issue price of Toor dal declared by GOG from time to time will be recovered from any payment to be made to the bidder or PSD. The short fall will be assessed from the average weight in randomly selected at least 15 sound bags from the batch.

b. If it is found that bidder/miller has diverted the Toor (whole) provided by GSCSC for preparation of Toor dal , then in addition to the legal actions under the Essential Commodity Act or any other law in force, the amount equivalent to the 300% of the BPL issue price of Toor dal declared by GOG from time to time will be recovered from any payment to be made to the bidder or PSD.

c. If 20Kg outer packing bag used by the miller is not as per the specifications fixed by GSCSC then penalty as proposed below may be recovered from miller:

Sr. Particulars Penalty Penalty Amount in Rs. per batch

1 For 20 Kg bag Rs. 5.50 per bag

d. For any small technical errors/mistakes by miller while implementation of the procedure in supply of Toor dal like misprinting, matter not readable, mistake in logo ,mistake in Bar code Stickers or any other such mistakes not covered under any other penalty charges the penalty ranging from Rs. 500/- to Rs. 5000/- per batch will be recovered from miller.

4. PAYMENT TERMS:

The Supplier’s request(s) for payment shall be made to the Corporation in writing, accompanied by an invoice describing, as appropriate, and the Services performed, and by documents, submitted as given below and upon fulfillment of other obligations stipulated in the contract.

All payments to the supplier(s) shall be made as per the following procedure;

• Contract Price shall be paid to the Supplier within ten (10) days from the date of submission of invoice along with required documents to the Registry Branch, GSCSC and receipt of the Goods confirmed by documentary evidence signed by the Corporation that the Goods have been received in full and in good condition and accepted.

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• Payments shall be adjusted for deductions for retention, other recoveries in terms of the Contract, as applicable under the law.

• Payments to the Supplier will be made for the quantity delivered and accepted and shall be released against submission of following documents to the Head Office of GSCSC:

• Original document of Quantity received from Nearby Mumbai Port.

o Original Invoice (Buyer’s copy plus one copy)

o Copy of the receipt of Toor dal issued by the GSCSC at purchase center.

o Quality Test Certificate issued by authorized laboratory for the confirmation of quality of the sample drawn at Godown Centre of GSCSC.

o Any other document requested by GSCSC.

• All payments shall be made through RTGS only.

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APPENDIX- A THE GUJARAT STATE CIVIL SUPPLIES CORPORATION LTD.

SECTOR 10-A, ‘’CH’’ ROAD, GANDHINAGAR.

Quality specifications of GSCSC Ltd. for

HUSKED, SPLIT RED GRAM (ARHAR) PULSE / TURDAL (KORI)

Grade Designation : GSCSCL PURCHASE SPECIFICTION

Sr. SPECIAL CHARACTERISTICS MAXIMUM LIMITS OF TOLERANCE (%)

1

2

3

Foreign matter 0.5

Mineral Matter [0.25]

Impurities of Animal Origin [0.10]

4 Admixture or Other edible grains 0.5

5 Damaged or Discoloured Grains 0.5

6 Slightly touched pulses 5.0

7 Green Grains 1.0

8 Broken or Fragments 2.5

9 Weevilled grains 1.0

10 Partially husked splits and wholes (both unhusked and husked)

9.0

11 Moisture From1st Oct. to 15th June 12.0

12 Moisture From16th June to 30th Sept 12.5

13 Kesari Free from Kesari in any form

14 Added colouring matter Absent

15 Sum of % of parameters of 1 to 7 (% Max.)

7.5

16 Sieve Test On sieving % retain between 6 mm and 4 mm sieves

85% or more than 85%

Note: GSCSC may change the specification for the successful implementation of scheme.

GENERAL CHARACTERISTICS :

The red gram split pulses (husked) shall-

a) be the processed splits of mature dried, whole grains of Cajanus Cajan, syn, cajanus indicus;

b) be sweet, clean, wholesome , uniform size , shape, colour and in sound merchantable conditions.

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c) be free from living and dead insects , fungus infestation , deleterious substances , added colouring matter , moulds , obnoxious smell , discolouration.

d) be free from rodent hair and excreta. e) be free from toxic or noxious seeds , viz. Crotolaria (Crotolaria spp.) , Corn

cockle (Agrostemma githago L.) , Castor bean (Ricinus communis L.) , Jimson weed (Dhatura spp.) , Argemone mexicana , Khesari , and other seeds those are commonly recognize as harmful to health.

f) Uric acid and Aflatoxin shall not exceed 100 mg and 30 micrograms per kilogram respectively.

g) have good cooking quality. h) in addition to above parameters , it shall also conform to FSS Act. and Rules.

Definitions

Foreign Matter Foreign matter means any extraneous matter other than foodgrains comprising of

inorganic and organic matter.

(1) Inorganic matter shall include sand , gravel , dirt, pebbles , stone , glass and metallic pieces , lumps of earth , clay and mud and animal filth.

(2) Organic matter shall include husk, chalf , straw , weed seeds and other inedible grains. Paddy shall be considered as foreign matter in commodities other than paddy.

Damaged

Kernels or pieces of kernels that are sprouted or internally damaged as a

result of heat , moisture , weather or microbes.

Discoloured Kernels or pieces of kernels that have changed the colour as a result

of deteriorative changes.

. Weevilled Grains

Weevilled Grains are grain kernels that are partially or wholly bored by insects injurious to grain but do not include germ eaten grains and egg-spotted grains.

Admixture

Any pulses other than principal pulses.

Other edible grains

Any edible grains (including oilseeds) other than the one which is under

consideration.

Slightly Damaged or touched

Kernels or pieces of kernels that are damaged or discoloured superficially so as

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not to affect the quality of material.

Green Grains

Green grains are those pulses that are green in colour.

Brokens :

Pieces of sound Kernels that are less than the size of three-fourths (3/4) of

the split pulses shall be considered as brokens.

Fragments

Pieces of kernels that are one fourth (1/4) or less than the full size of

split Pulse.

Partially husked splits and wholes (both unhusked and husked )

1. Pieces those are partially husked and 2. Wholes whether with husk or without husk.

Kernnels or pieces of kernels carrying husk on 1/16 th (one sixteenth ) or

larger portion.

Moisture :

The loss in mass caused as a result of heating for two hours at 130oC to 133o C under specified conditions and expressed as percentage.

******

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THE GUJARAT STATE CIVIL SUPPLIES CORPORATION LTD. SECTOR 10-A, CH ROAD, GANDHINAGAR.

(Packing Details)

For doing distribution of Toor dal under public distribution system ( PDS) Antyoday/BPL

PACKING DETAILS for Toor -Dal : (1) Packing will be done in minimum 220 to 230 gauges L.D.P.E. films, 60 microns Polypouch in Food Grade Packing. (2) The colour of Polypouch film should be kept Transparent. (3) The Toor -Dal stock should be packed in 20 Kg net secondary packing (HDPE Woven sack bag) and during the transportation it should not get opened and torned while delivery of stock to the respective godowns of corporation. (4) Two to three colour printing should be done on packing material of 1 kg Polypouch. (5) Packing date, batch number, maximum retail price amount and best before date or any other requirements be shown on 1 Kg packing material. Implementation of Standard food packaging Acts must be complied on 1 Kg packing material. Moreover if possible then how much calorie is also to be shown on packing.

(6) ‘Toor-Dal ‘ wording should be printed in English and Gujarati language. .

Details of printing are as follows:- Details to be printed on 1 Kg. packing. (One side of packing):

Toor dal

For public distribution system ( PDS) for ANTYODAY and BPL Card Holders.

To add and different logos as given by gscsc.

Production Month and Year Batch Number

Maximum sale value (Concessional) Rs.............. paisa Net weight 1 Kilo Gram. Name and address of producer and packer. : __________________________________________________ : :

__________________________________________________ : _________________________ Pin Code Number.

(Packed for Gujarat State Civil Supply Corporation Ltd., Gandhinagar) B.1. Details to be printed on 1 Kg Packing. (On the other side of packing).

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BEST BEFORE WITHIN ONE YEAR FROM THE DATE OF MANUFACTURING. B.2. DETAILS OF PRINTING OF FRONT PART OF POUCH It is only for Antyoday & BPL scheme Affiliated with Gujarat Government.

Toor dal Batch Number Month of packing

Net weight 1 Kilo Gram.

Name and Address of producer. Distributor .............................................................................. :- .............................................................................. :- B.3. Details of printing of back side part of pouch.

Gujarat Government Antyoday & BPL scheme

TOOR DAL

BEST BEFORE WITHIN ONE YEAR FROM THE DATE OF

MANUFACTURING.

A. For public distribution system ( PDS) for ANTYODAY and BPL Card Holders.

Details to be printed on 20 Kg. HDPE Bag. Toordal

For public distribution system 20 Kg.Net.

(1 Kilo X 20 Piece)

Name / address of producer ================================================ ================================================== Distributor :- For Gujarat State public distribution

arrangement Corporation Limited, Sector-10/A, Ch-Road, New Sachivalaya, Gandhinagar - 382010)

-------------------------------------------------------------------------------------------- (B) Distribution of Toordal under ANTYODAY/BPL. Scheme.

Details of printing of 20 Kg.Bag.

Toordal For Antyoday/BPL. Scheme.

20 Kilogram Net. (1 Kilogram X 20 piece)

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Name / Address of producer. ----------------------------------------------------------------------------- -----------------------------------------------------------------------------

Distributor for Gujarat State public distribution arrangement Corporation Limited, Sector-10/A, Ch-Road, New Sachivalaya, Gandhinagar - 382010)

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TECHNICAL BID FORMAT

Please use EXCEL sheet format given separately for the purpose

TECHNICAL BID WITH COMPANY/ FIRM’S DETAILS (To be filled up by the bidder)

Sr. Particulars Detail Page

Nos.

1 Particulars of Bidder’s

organization

a. If proprietorship Name of the Proprietor with address,

phone/fax/ email no.

b. If Partnership firm Name of all the Partners with their address, phone/fax/ email nos.

Is partnership deed registered

Yes/No

If yes, Date of registration and name of

registering authority (copy of same to be

enclosed)

c. If Ltd., Company under Indian

Companies Act etc.

Please state Organization detail:

Pvt .Ltd./Ltd.

Registered Name & Office Address, phone, fax, email, web-site etc.

Date of Certificate of incorporation

Authorized Share Capital

Subscribed Share Capital

Memorandum & Articles Association (Pl. enclose copies)

Main business of the

Company.

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2 The original bid document duly signed and stamped on each page as an acceptance of terms and

conditions of the tender

3 Tender Document Fee (TDF)

Amount, DD No., DD Date,

Bank, Branch etc.

4 EMD Amount, DD No., DD Date,

Bank, Branch etc.

5 Name, Address and Phone Numbers of Authorised representative appointed by the Bidder for all types of work related to this tender:

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6 Relationship

(Proprietor/Partner/Manager etc.) of the Authorised Signatory with the Tenderer:

7

Signature of the Authorised

representative:

8 Passport size latest photographs of

the Bidder and Authorised Representative:

9 Power of Attorney/Letter of

Authorization of the signatory of the

bid document duly notarized (if any)

10 Name & Location of Production

unit/s, year of establishment and

production capacity.

11 Self certified copy of ISO/HACCP

certification for manufacturing, if any

12 Self certified copy of valid manufacturing license issued by the

regulatory authority,

13 Copy of the certificate issued by chartered engineer or appropriate authority indicating that installed manufacturing capacity is at least 30 MT per day (24 hours) for the

production of SFWF

14 Self certificate indicating the

manufacturing capacity spared for

the Scheme from installed

manufacturing capacity for the

production of Toor dal

15 Self certified copy of registration to establish that manufacturer’s manufacturing establishment is in operation for at least since last six months.

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6 Self certified copies of work orders or other proofs for the manufacturing and supply of Toordal to prove that manufacturer has minimum one year of manufacturing experience of Toor dal .

17 Detail of in house Quality Control

facilities with list of equipments,

man-power and associated

laboratory detail, contract etc.

18 Blue print/ drawing of plant from where Toordal will be produced and supplied by the miller. The design/detail should cover locations and capacity (in MT) of silos, covered storage areas with capacity in MT, open storage areas with capacity in MT, process divisions like cleaning, milling etc.,

19 Copies of Balance Sheets/Profit &

Loss Accounts for the last six

months certified by a chartered

accountant with certificate of

respective turn over which is at

least Rs.50 lakhs during last six

months.

20 A self declaration of bidder for good experience, reputation and not debarred/ disqualified/ suspended by

Govt.organisation,

21 Performance Statements with

details of the orders, addresses of

clients, and contact nos., quantity

ordered, quantity supplied,

scheduled and actual dates of

supply and the reasons for failure, if

any;

22 Self certificate for proof of shelf life

23 PAN No.

24 VAT Registration detail

25 Organization Chart of Project group

and CV of key personnel

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[' 26 Affidavit

27 Commitment letter for taking Pub.

Liability Insurance

28 Please mention whether bidder is covered under the micro, small and medium enterprises development Act, 2006 or not. If yes, please submit copy of registration.

29 Notarised Copy of Lease

Agreement, if any.

Note: all documents for the above information as required are to be submitted duly self-attested and original copy should be made available as and when required by GSCSC.

Signature of the Bidder. Name of Bidder & Seal

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FINANCIAL BID /PRICE SCHEDULE FORMAT

(To be filled up by the Bidder ON-LINE through e-Tendering only)

Rates to be offered in the following format through e-Tendering only)

Sr.

No.

Region Quantity in ( Quintal ) Bid Price per Quintal

01. Ahmedabad 16700

02. Vadodara 16740

03. Vyara 13720

04. Rajkot 17840

TOTAL 65000

The price shall be inclusive of all applicable relevant expenses like loading of Toor (whole) at Mumbai Port transportation charges from port to mill and from mill to purchase center of GSCSC. Unloading of Toor (whole) at mill, cleaning and milling charge of Toor (whole), packing material as per specification, packing charges, storage at mill, loading of Toor dal at mill inclusive of all Govt. duties and taxes as presently applicable, transit insurance, public liability insurance, banner expenses etc.

Prices quoted by the Bidder shall be firm and fixed during the Bidder’s performance of the Contract and not subject to variation on any account, whatsoever. A Bid submitted with an adjustable price basis will be treated as non-responsive and rejected.

Note-2: The bidders are required to quote rates (per Quintal) for the Toor Whole.

D E C L A R A T I O N

I / We hereby declare that we have submitted all the documents as mentioned in the Bid Document. We also understand that non-compliance of requirement to submit any documents will be treated as non-responsive tender and we will lose our right to participate in the Tender process automatically and our tender is liable to be rejected.

I / We have read and understood all the terms and conditions mentioned above in the tender document and agree to abide by them.

I agree _____________

Signature of Bidder Name of Bidder & Seal

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FORMAT OF SELF CERTIFICATE

(To be submitted by the Bidder in company’s letterhead)

To_________________

(Name of the Corporation)

Sub: Certificate

Ref. IFB No. _____________ due on_________

We declare that we have not been deregistered or debarred or blacklisted or suspended for any product or constituent of the product and not been prosecuted for violation rules/law under essential commodity act or any other such law or there under any law. we have quoted, by Any State Government/Central Government/Govt. undertakings/Local Authority till the due date of submission of bid as specified in the IFB. If we, at a later date, are found guilty of suppressing facts in this regard, such act on our part, shall be considered a fraudulent practice in accordance with Clause mentioned under Instructions to Bidders (IFB) and the Corporation shall be entitled to reject our Bid and or reseind the contract, if awarded and forfeit the Earnest Money Deposit/Performance Security Deposit submitted by us against this IFB.

We have also noted that after submission of Bid and before Award of Contract. If we are de-registered or debarred or blacklisted by Any State Government/Central Government/Govt. undertaking/Local Authority, our bid will be considered as nonresponsive.

Date: ____________ (Signature) ___________________

Place: ___________ (Print Name) _________________

(Designation)_________________

(Common Seal)_________________

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FORMAT OF AFFIDAVIT TO BE SUBMITTED IN THE TECHNICAL BID

AFFIDAVIT

I, (name of deponent), aged-____, (Partner / Director / Proprietor) of (name of bidder), do state on solemn affirmation as follows:

1. That I am the Authorized Signatory of (name of bidder) (hereinafter referred to as “concerned bidder”), which/who has submitted bid for the work of Toordall for PDS pursuant to Tender Notice No.------------------------------------------------------------------------. As per Condition No.10 of Section-II (instructions to bidders), I am filing present affidavit, on behalf of aforesaid bidder.

2. I say that the (name of bidder), which has submitted bid pursuant to above tender notice, has all the facilities to accomplish the task prescribed in the tender document as per the terms and conditions thereof. I say that the concerned bidder has the capacity for carrying out the work if its tender is accepted and the work order is issued to the concerned bidder. I further state that all the details and particulars furnished in the technical bid of the concerned bidder are true and correct to my knowledge. The certificates and other documents accompanying technical bid produced by concerned bidder are true copies of the original and particulars shown in those documents and certificates with regard to concerned bidder are true and correct.

3. In case any particular or details given in aforesaid bid is found to be inaccurate or incorrect or the certificate or any documents furnished by the concerned bidder is found to be fabricated and not genuine, either on inspection by Authorized Personnel of GSCSC or on the basis of information received through other sources, I understand that our bid will be liable to be rejected and in case contract is given, the same will be liable to be rescinded and the same will be without prejudice to any other consequences to which the concerned bidder will be exposed for mis-representation and misleading the Corporation.

Solemnly affirmed at _________ on this ____ day of ______________.

--------------------

Deponent.

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**** END OF THE TENDER DOCUMENT ***

AGREEMENT for work of Milling of Approximately 6500 MT of Toor

whole Public Distribution System (PDS) to get Toor Dal.

THIS agreement is made at Gandhinagar on ______between The Gujarat

State Civil Supplies Corporation Ltd. (hereinafter referred to as ‘the

Corporation’ which expression shall, unless the context otherwise

requires, include its Administrators, successors and assignees) having its

office at Sector–10A, “CH” Road, Gandhinagar–382 043 on one part

AND

M/s …………………..…………………………………. (hereinafter referred

to as ‘Bidder’ which expression shall, unless the context otherwise

requires, include its administrators, successors and assignees) having its

office at ………………………………………………………….. on the second

part

WHEREAS the Corporation vide tender notice No.: GSCSC/ CGP/

PDS/ Toor Whole /2016-17-1 dated 22/06/2016 had invited tenders for

Milling of approximately 6500 MT, as per the requirement of Public

Distribution System (PDS) to get Toor Dal.

WHEREAS the bidder has submitted the offer and Corporation

has accepted the offer and Work Order, vide letter No.:

GSCSC/CGP/___________ dated _______is issued and the

same was duly accepted by the bidder.

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Now this Agreement Witnesseth as follows:

1) Scope of contract: All terms and conditions mentioned in the the

tender documents published vide tender notice No.: GSCSC/ CGP/

PDS/ Toor Whole /2016-17-1 dated 22/06/2016 are treated as a part

of this contract and accordingly binding to both the parties to the

contract.

a) the Bid form and the Price Schedule / Financial bid submitted by

You,

b) the Schedule of Requirements;

c) the tender documents including the Technical Specifications,

d) the General Conditions of Contract,

e) the Special Conditions of Contract, etc.

f) the GSCSC’s Notification of Award.

It is further agreed that in the case of any inconsistency or conflict

between any of the terms and conditions of any of the above

mentioned document at (a) to (f), the terms and condition of the

work order will prevail over the other documents. These will be

final and binding to the parties to the present agreement.

3) Performance Security deposit (PSD)

In addition to the contingencies for abjustments and Forfeiture of

PSD provided in para --------- at--------of the tender document and

notwithstanding anything contained in para____ at page __ of the

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General Condition of contract of the tender document providing

that the difference in cost can be recovered from PSD, it is further

agreed that the Corporation will have right to forfeit the entire

amount of PSD, if the contract is terminated for breach of

obligation under the contract on the part of Bidder or if the work is

abandoned by the Bidder. The Bidder concedes that the amount

of PSD is minimum pre estimate of the liquated damages, which

will become payable in the event of termination or abandonment

of the contract by the Corporation.

4) Termination of contract: The Corporation shall be entitled to

terminate the contract in the event of breach of any of the terms

and conditions of the contract. Further, in the such event of the

termination of the contract, the entire PSD will stand forfeited and

the same will be without prejudice to the right of the Corporation to

recover further damages from the Bidder, if any, on account of

the such breach leading to the termination of the contract.

5) Jurisdictions of court : If any dispute arises between the

Corporation and the Bidder, the same will be Subject to the

Gandhinagar jurisdiction only.

AND in witness there of, signed and delivered at Gandhinagar on

___ day of ______ in the Year Two Thousand Sixteen .

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Witnesses: For, The Gujarat State Civil

Supplies Corporation Ltd:

…………………… Manager (CGP)

…………………

…………………… M/s……………………..

………………… Bidder