Test Sessions and Makeup Tests

Feb. 8, 2017

PARCC and DC Science Training

Agenda

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• Test Sessions – Naming Conventions

– Makeup Tests

• PearsonAccessNext (PAN) Practice – Creating Test Sessions

– Operational Reports

– Action Required and Resolve Warning and Errors Flags

– Preparing, Starting, and Locking Test Sessions

– Printing Test Tickets

• Office Hours

Test Sessions

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Test sessions are groupings of students who will take the same test at the same time and place.

Students are assigned to test sessions. Test sessions are assigned to test administrators who will oversee that group of students during testing.

What is a Test Session?

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Naming Conventions

SR/PNP Field Naming Convention Sample Code

Test Administrator

Lastname.Firstname Doe.Jane

Session Name SUBJECT.grade.TAinitials. regular(R)/makeup(M)

ELA.03.JD.R

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Students who are absent for a test must complete the test at a later date within the school test window.

Makeup sessions must be grouped by grade and test subject in the PAN system. Students in different grades taking different tests can be in the same makeup testing room if their tests require the same directions and are the same amount of testing time (see PARCC Test Administrator Manual for details).

Makeup Sessions

PAN Practice

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Test sessions can be created manually in PAN, or can be created via upload of the Student Registration/Personal Needs Profile (SR/PNP) file.

Creating Test Sessions

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Creating Test Sessions - Manually

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Creating Test Sessions - Manually

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Creating Test Sessions - Manually

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Creating Test Sessions - Manually

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Creating Test Sessions – SR/PNP

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Creating Test Sessions – SR/PNP

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Creating Test Sessions – SR/PNP

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Creating Test Sessions – SR/PNP

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Creating Test Sessions – SR/PNP

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Naming Conventions

SR/PNP Field Naming Convention Sample Code

Test Administrator

Lastname.Firstname Doe.Jane

Session Name SUBJECT.grade.TAinitials. regular(R)/makeup(M)

ELA.03.JD.R

Test administrators (column AR) and session names (column AP) are required fields that must be complete for OSSE to approve your test security plan.

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Creating Test Sessions – SR/PNP

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Operational reports allow you to pull specific data sets from your LEA or school account.

Reports include:

• PNP Report - Accessibility Features and Accommodations for Student Tests

• Students with Online Test but not assigned to Session

• Students Tests that have been Assigned but have not yet Completed

Operational Reports

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Operational Reports

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Operational Reports

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Operational Reports

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Action Required Flags

Action required flags remind PAN users that they have work requests. The most common request will be a transfer request.

This process will be covered in more detail at test security training.

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Resolve Warning and Errors Flags

Resolve warning and error flags will remind PAN users that they have student errors or missing student information.

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Resolve Warning and Errors Flags

• Student Errors – rejected student tests (paper only)

• Student Critical Warnings – student data is missing

• Accommodations Reminders

• Email Delivery Failures

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Preparing sessions is a new step for spring 2017 testing.

This step assigns forms to each student, based on their SR/PNP information.

Accommodations and accessibility features must be accurate and up to date prior to preparing sessions.

Preparing Sessions

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Preparing Sessions

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Preparing Sessions

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Starting Sessions

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Unlock the testing unit prior to students logging in.

Only one unit can be unlocked at a time.

Lock the session once all students have submitted their tests.

Locking and Unlocking Sessions

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Printing Test Tickets

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Printing Test Tickets

Student testing tickets are secure testing materials and must be in a locked drawer or cabinet or in the possession of authorized personnel before and after testing.

Questions?

Office Hours

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Pearson Access Next

Pearson Access Next User Guide: Step-by-step directions for PAN processes

Avocet: Database of manuals and directions for PARCC

PARCC Customer Support: (888) 493-9888 DC Science/Pearson Customer Support: (866) 688-9555

OSSE Support hotline: (202) 304-3269

OSSE Support Tool (OST): https://octo.quickbase.com/

Resources