2013 k-prep bac training k-prep testing window may 20 th – may 24 th (makeup sessions – may 28...

2013 K-Prep BAC Training K-PREP Testing Window May 20 th May 24 th (Makeup sessions May 28 th May 31 st )

Testing Unit Team Erica Thompson District Assessment Coordinator Tammy Durham Testing Unit Clerk Jacque Queenan Assessment Support Manager Ryan Goepper Data Management/Research Technician (Advance Program, High School Assessments) Jessica Lyons Data Management/Research Technician (Alternate Assessment, ACCESS for ELLs, K-PREP) Donna Heun Data Management/Research Technician (Advance Program, High School Assessments) 2

Its Not COMPLICATED!

IMPORTANT DATES 4 2013 Event Regular and Accommodated Testing Materials shipped to Schools Early May Testing Window 5/20/13 5/24/13 MAKEUP DAYS: 5/28/13 5/31/13 Additional Orders for Regular and Accommodated Testing Materials (books, student response booklets) After school receives initial order through the end of the first week of the testing window Additional Orders for Return Shipping Materials (labels, boxes, etc.) After school receives initial order through the end of the first week of the testing window NON-SCORABLE TEST MATERIALS PICK UP Elementary June 11, 2013 Middle/High June 13, 2013 Special Schools - TBA

NEW FOR 2013 5 1.Administration Code and Inclusion of Special Populations regulations are unchanged, 2009 versions still effective. 2.Time Chart revised to incorporate time buffer from 2012. Chart shows times and number of items per grade level and subjects. 3.Student Honor Code Added to focus on test security. TAM is scripted to direct student review and completion.

NEW FOR 2013 6 4. Agreements with ACT, Inc. and NCS Pearson, Inc. to provide Kentucky assessments are through 2017 spring testing. KDE is monitoring the development of new assessments; KDE participates with the PARCC consortium. Kentucky schools may be asked to field test new test items (not this school year). KDE, at this time, has NOT committed to use any specific future assessment (i.e., PARCC, SBAC, ACT Aspire, DLM, NCSC).

TEST SECURITY AND DATA QUALITY Key assessment themes require the focus of schools, districts and the state. 7

Key Assessment Themes DATA QUALITYcollaborative process between OAA and school/district staff to ensure accurate reporting of test results TEST SECURITYchecks and processes to monitor appropriate administration of state-required tests 8

Data Quality The authoritative source of student data in Kentucky is the state student data system, Infinite Campus (IC). Data are downloaded from IC for vendors and to populate internal applications (i.e., SDRR). Accountability requests made to OAA are cross-checked with Infinite Campus. 9

Data Quality KDE/OAA Student Data Review and Reporting (SDRR) Application, organized by test, has two critical data accuracy functions: 1. Rosters Required by regulation Testing information for some tests Record of accountability for all grades 3-12 (Grade 9 is needed for PLAN and grade 12 is needed for College/Career Readiness reporting.) 2. Data Review (cleanup before reporting) 10

Data Quality Keys to Improved Data Matching Correct entry of student information in IC is critical (name, date of birth and SSID). Consistently use the students name as it appears in IC on all testing records. State-testing programs are provided SSIDs. 11

Test Security 12 Jefferson County Public Schools will continue to run an ethical, clean testing program because it is what is best for our students.

13 This time last year

14 Currently in the news

15 Currently in Atlanta news .Investigators say educators gave answers to students or changed answers on tests after they were turned in.. Indictment alleges that 35 educators conspired to conceal cheating or retaliate against whistleblowers in an effort to increase test scores 2100 interviews over 12 months involving 800,000 documents Superintendent charged with violation of Racketeering Influence and Corruption Act, false statements and writing, theft by taking a false swearing. Faces up to 45 years in prison Recommended 7.5 million dollar bond Human Resources officer and three executive directors also indicted At least 30 educators (including principals, APs, test coordinators, teachers, school improvement specialists and a secretary were indicted) 56 schools involved

Currently in Atlanta news CBS News correspondent Mark Strassmann reports CBS News correspondent Mark Strassmann reports that nearly 200 educators admitted to taking part in the massive scandal: they tampered with students' standardized tests and corrected answers to inflate scores. Some teachers had pizza parties to erase wrong answers and circle in the right ones. One principal allegedly handled altered tests wearing gloves to avoid leaving her fingerprints.

17 Currently in Atlanta news CBS News correspondent Mark Strassmann reports CBS News correspondent Mark Strassmann reports : At one middle school, 86 percent of eighth-graders scored proficient in math, compared to 24 percent the year before. Prosecutors say that progress was a criminal mirage From an Atlanta parents perspective: Justina Collins says her daughter Nybria, now 15, has always struggled with reading. The single mother knew something was wrong when Nybria aced her standardized test in reading. "Could someone explain to me how she could have passed or exceed a test, but fail throughout the whole entire year?... When you hear it coming from the very ones that you look up to, to help educate your children, it's just sad and hurtful to know that we search and hope for the best for our kids, and that's what their oath is to provide the best education for them," Collins said.

Test Security Continues to be a critical issue in Kentucky and nationally. Loss of certification for Kentucky educators emphasizes the seriousness of the issue. OAA implements recommendations from Kentuckys security audit. A Student Honor Code statement has been added to 2013 Student Response Booklets. 18

Test Security State Monitoring KDE Test window visits Review of seating charts Review/audit of randomly collected AAA Folders for alternate assessment students Analysis of outlier test results by Office of Education Accountability Analysis by vendors (i.e., erasure and others) 19

Test Security State Monitoring ERASURE REPORTING KDE is analyzing results from spring 2012 testing. Reports will be released to DACs. Erasures will be sorted by average. Identifies schools with highest averages. Can analyze patterns. Analysis of Wrong to Right is available. Analysis can drill down to testing room level. 20

Test Security State Monitoring ERASURE REPORTING Here is the bottom line for administrators, teachers and students: Forensic analysis has arrived in Kentucky with the intent of maintaining the integrity of the state test. It is very easy to avoid problems: o Follow the rules laid out in the Administration Code and Inclusions regulations. o Administer the test adhering to the procedures in the test manuals and instructions. o Monitor your students closely during testinggood monitoring reduces student cheating. Even if 99.9% of Kentucky educators and students follow all the rules, which still means approximately 50 educators and 500 students may be tempted to do the wrong thing. Please follow the test administration rules and best practices. Help maintain the tests integrity and your integrity by following the rules. 21 NEW SLIDE NOT IN YOUR HANDOUT

Test Security State Monitoring Analysis by vendor can produce multiple types of information/reports at room, school or district levels. Large score changes for a student Large mean score increases Probability of matched response analysis Previous years distribution around scores Pattern analysis Comparison of individual student scores by item type 22

Test Security 23 Jefferson County Public Schools will continue to run an ethical, clean testing program because it is what is best for our students.

24 PART 1 SECURITY REQUIREMENTS AND RESPONSIBILITIES (pp. 9 - 17 )

Responsibilities for BACs Test Security Required Activities Appropriate training of regulationsAdministration Code and Inclusion of Special Populations (2009 versions) Signatures on Appropriate Practices Form and Administration Code Provide a copy of the Test Administrators Manual (TAM) to every test administrator/proctor Scheduling Test Sessions School Test Materials Security Checklist Seating charts that reflect everyone in each testing room (adults and students) Bubbling of testing room location codes by content area tests on student response booklets 25

SECURE TEST MATERIALS Confidentiality From receipt to return of testing materials, no school personnel may review, edit or share, either verbally or nonverbally, the contents of test and scorable booklets without approval from KDE. Students may not be given access to test booklets by any school personnel prior to testing. School personnel may not reproduce any portion of the test booklets or scorable booklets, School personnel may NOT keep any hand-copied portions of the test used for transcription. School personnel may NOT audiotape, videotape, photograph or photocopy materials. 26

SECURE TEST MATERIALS Inventorying and Tracking Test Materials It is mandatory to use the Test Materials Security Checklist. It will be collected during your test materials check in appointment. Any irregularities regarding the use or tracking of documents or the information captured on them must be investigated. If a security breach is discovered, contact The JCPS Testing Unit immediately. Store test materials in a secure area when not in use for testing. Storage locations within CLASSROOMS must be secured with DOUBLE locks. BACs may keep secure test materials secure under single lock and key. No other staff may have access to the BAC secure storage.

SUPERVISING TEST SESSIONS WITH AND WITHOUT ACCOMMODATIONS Test administrators are responsible for providing appropriate accommodations as defined in Kentucky regulation 703 KAR:070, Inclusion of Special Populations in the State-Required Assessment and Accountability Programs Provide the required accommodations identified in the students current Individualized Education Plan (IEP), 504 Plan or Program Services Plan (PSP).

SUPERVISING TEST SESSIONS WITH AND WITHOUT ACCOMMODATIONS Test administrators providing accommodations may NOT leave students unsupervised at any time. Administrators must focus their full attention on students and their testing environment while supervising testing. Under no circumstances will a student be allowed to modify his or her response to a question in a part of the test that has been completed, nor will a student be allowed to work ahead in a part not yet administered.

Test Security Reporting of Allegations 30

Test Security Reporting of Allegations Get ALL the facts straight. Record the date and time of the incident. List all involved (i.e., staff, volunteers, students). Identify content area and test parts impacted. Identify specific content question(s), if applicable. NEVER copy a test item! Record what you learn. Report the incident. Allegation resolution time may vary depending upon the severity of the allegation. 31

Test Security Reporting of Allegations Support Documents Principal will be sent the official allegation packet. Testing Allegation Reporting Form Notarized Statements written and signed by each individual involved (teacher, proctor, BAC, principal and/or others). One statement signed by multiple individuals is not acceptable. Testing Schedule Seating Chart 32

Test Security Reporting of Allegations Support Documents Verification of Administration Code Training Appropriate Assessment Practices Certification Form Non-disclosure Agreement (classified/volunteers) Student Name & SSID For an allegation involving special education: verification of student test accommodation(s). verification of Inclusion of Special Populations training. a signed copy of the Code of Ethics, record of testing room and test administrator for allegations regarding alternate assessment. 33

ALERT PAPERS Written student response that raises concern about the safety or welfare of the student or others. If an alert paper is found, the BAC or school administrator should be notified and the student response booklet must be provided to the BAC immediately following the end of the testing session. The BAC and school administrator (as a witness) will then copy only the response. The copy must be kept secure as it is considered testing material. If another testing session is scheduled, the student response booklet may be returned to the test administrator. 34

ALERT PAPERS The BAC or school administrator is responsible for reporting the situation to proper school and district authorities, including the DAC. Those authorities should follow school or district policy for handling the situation. If there is a need for local authorities or parents to see the student response, security should be explained and a nondisclosure form signed by all parties before viewing the response. A copy of the nondisclosure form should be submitted to the Testing Unit. The nondisclosure form is located on Testing Unit website. 35

Student Pre-ID Listing 36 Student NameStudent IDDate of BirthGenderBarcode LASTNAME1, FIRSTNAME1 A LASTNAME2, FIRSTNAME1 B LASTNAME3, FIRSTNAME1 C LASTNAME4, FIRSTNAME1 D LASTNAME5, FIRSTNAME1 E LASTNAME6, FIRSTNAME1 F LASTNAME7, FIRSTNAME1 G LASTNAME8, FIRSTNAME1 H LASTNAME9, FIRSTNAME1 I LASTNAME10, FIRSTNAME1 J Total Students: 99999 9999999999 MM/DD/YYYY FFFFFFFFFF FFFFFFFFFF 999999999-9 The Student Pre-ID Listing is a list of all students that have pre-printed student response booklets. STUDENT PRE-ID LISTING KENTUCKY SPRING 2013 K-PREP School Code:999999 School:SCHOOL NAME District:DISTRICT NAME Grade:99

Test Forms There is one operational form (items that are included) for accountability. The difference in the forms are the pre-test items. 37

Calculator Use Policy 38 Permitted Calculators The use of calculators in Part C of the Mathematics Test is prohibited. For parts that allow calculators, you may use any four-function, scientific, or graphing calculator, unless it has features described in the Prohibited Calculators list bellow. For models on the Calculators Permitted with Modification list, you will be required to modify some of the calculator's features. Prohibited Calculators The following types of calculators are prohibited: Calculators with built-in computer algebra systems Prohibited calculators in this category include: Texas Instruments: All model numbers that begin with TI-89 or TI-92 and the TI-Nspire CASNote: The TI-Nspire (non-CAS) is permitted. Hewlett-Packard: HP 48GII and all model numbers that begin with HP 40G, HP 49G, or HP 50G Casio: Algebra fx 2.0, ClassPad 300 and ClassPad 330, and all model numbers that begin with CFX-9970G Handheld, tablet, or laptop computers, including PDAs Electronic writing pads or pen-input devicesNote: The Sharp EL 9600 is permitted. Calculators built into cell phones or any other electronic communication devices Calculators with a typewriter keypad (letter keys in QWERTY format)Note: Letter keys not in QWERTY format are permitted. Calculators Permitted with Modification The following types of calculators are permitted, but only after they are modified as follows Calculators with paper tapeRemove the tape. Calculators that make noiseTurn off the sound. Calculators with an infrared data portCompletely cover the infrared data port with heavy opaque material such as duct tape or electrician's tape (includes Hewlett-Packard HP 38G series, HP 39G series, and HP 48G). Calculators that have power cordsRemove all power/electrical cords. Programs Programs, such as ZoomMath are not considered to be a computer algebra system (CAS) and may be used but only if the program or application is loaded onto a permitted calculator. Programs that are computer algebraic systems are prohibited.

Approved Testing Resource Materials 39

Unapproved Testing Resource Materials Students are NOT permitted to use the tools and resource materials listed below: Books other than those specified above (e.g., encyclopedias, textbooks) Note: Once testing has been completed and a students testing materials have been removed from the testing station, the student may read. Copies of acronyms Graphic organizers Computers Editing devices (e.g., spell-checker or grammar-checker) Cell phones, Smart phones Electronic devices (e.g., iPods, iPads, or other music players, pocket translators, PDAs) Highlighters No scratch paper allowed for on-demand writing. Highlighters

41 PART 2 ACCOUNTABILITY AND TESTING VERIFICATIONS (pp. 18 - 21 )

Rosters in SDRR AssessmentOpensClosesFields/Comments K-PREP Pearson TBAMay 31 st 5 p.m. Accommodations used on test collected and fields listed below K-PREP EOC (English ll, Algebra ll, U.S. History, Biology) Name, SSID, Grade, Gender, DOB, School Name, Test Type, Exemptions Alternate K-PREP Same fields as EOC College and Career Readiness Name, SSID, Grade, Gender, DOB, School Name 9th Grade (Fall 2013 Plan) Name, SSID, Grade, Gender, DOB, School Name 42 Everything is organized by test this year in SDRR

K-PREP Rosters Verify student enrollment in grades 3-12 Include all students enrolled as of the first day of the testing window Mark the following: Alternate Assessment Foreign Exchange Appropriate Exemptions Annotate Accommodations used for Medical Emergencies Other specifics will be included in your SDRR Manual Save an electronic version of all rosters 43 Some data is pre-populated from Infinite Campus

Accountability Rules Tested Every student enrolled on the first day of the testing window must be tested for participation rate purposes. Accountable Accountability determined by full academic year (any 100 instructional days of enrollment). 44

YOUVE GOT TO BE ACCOUNTABLE 45

Accountability Rules The first day of the spring K-PREP summative window is the point in time where the 100 days of enrollment (full academic year) is determined. 46 March ACT Across Year K-PREP EOC September EXPLORE PLAN January- February April-May Alternate Assessment May 2013 K-PREP (Pearson) Summative Test Window

Accountability Rules 47

Accountability Terms for Schools A1 means a school under administrative control of a principal and eligible to establish a school-based decision-making council. A1 school is not an alternative program operated by, or as a part of, another school. Alternative program means all other education programs not classified as A1. 48

Accountability Terms for Schools SIMPLIFIED Every students score goes somewhere! These are the scores used to create public reporting. A1 school KY Public School District State Non A1 schools do not receive accountability. Public reporting for Non A1 schools began in 2013. 49

START Has this student been enrolled in this school for 100 instructional days this school year? YES NO Student scores will count in this schools accountability. Has this student not been in any one school but has been enrolled in a district for 100 instructional days this school year? Student scores will count in districts accountability. YES NO Student scores will count in states accountability only. Flowchart for Determining Accountability For Students in A1 Schools 2013 Kentucky Performance Rating for Educational Progress (K-PREP) Has this student been enrolled in another school for 100 instructional days this school year? NO Student scores will count in other schools accountability. YES 50 Every student enrolled on the first day of the testing window is tested for participation rate purposes. Accountability is determined by full academic year (any 100 days of enrollment).

Flowchart for Determining Accountability For Students in Alternative Programs (Non A1 Schools) 2013 Kentucky Performance Rating for Educational Progress (K-PREP) Accountable to A1 school where the student would have attended if not enrolled in the alternative program(s) or to district (if student would have attended multiple A1 schools). Was student placed by a governmental agency or the court system? Was the student enrolled 100 days in the A1(or multiple A1s in a district) and alternative program(s) combined or in the alternative program(s) only ? YES Accountable to the state YES NO Was the student enrolled in an A1 school in a district for 100 days this school year before placement in an alternative program? Note: A student at Kentucky School for the Blind, Kentucky School for the Deaf or Gatton Academy tracks back to the A1 school that he or she would have attended if not in the alternative program (resides school). NO YES NO 51 Accountable to A1 school START:

JCPS ACCOUNTABILITY T-CHART KDE:OA A:DSR: 2/6/2012 52

Accountability work Accountability will be determined for every student in grades 3 12 this year. 53

Accountability work As in years past, the Testing Unit will complete the first round of determining accountability beginning on the second day of the testing window. 54

Accountability Work BACs will receive a student listing for each grade (grades 3 12) Accountability will be documented on this listing. Accountability questions will be printed on the listing. Use Enrollment History form to document your findings Return this completed form during your test materials return appointment 55

SAMPLE Accountability Materials 56 100 Day List used for Coding

SAMPLE Accountability Materials 57 You will receive these lists for each grade at the end of the first week of testing and use them to document accountability for each student.

Accountability Work The only accountability BACs need to determine will be where more information is needed about a students enrollment history. Testing Unit will have already checked Infinite Campus. Possible sources of information include: Students permanent records Parents/students Phone calls to previous schools 58

Answering Accountability Questions 59 1.Determine student accountability. 2.Document on Enrollment History Form. 3.Change accountability on SDRR. 4.Submit form during your test materials check in appointment.

Accountability Work Documenting on SDRR BACs need to transfer ALL accountability to SDRR. All accountability in SDRR is automatically set to your school. You are responsible for making appropriate changes. 60

ACCOUNTABILITY ACTIVITY 61 Please close your power point handout for this activity. Use your A1 and NonA1 accountability charts and your NonA1 T-Chart.

ACCOUNTABILITY ACTIVITY 62

Accountability examples 63 Who receives this accountability? Student attended this school this year. LOC # and SchoolDates of enrollment# days enrolled Myers MS Over 100 days enrolled in this A1 school.

Accountability examples 64 Who receives this accountability? Student attended two schools this school year. LOC # and School Dates of enrollment # days enrolled Myers MS Over 100 days enrolled in this A1 school. You must look at all schools attended within the school year. There are special cases where you must look back into previous school years.

Accountability examples 65 Who receives this accountability? Student attended these two schools this school year. LOC # and School Dates of enrollment # days enrolled The District (JCPS) gets the accountability for this student. Student was not enrolled in any ONE school for 100 days but was enrolled in JCPS for 100 days.

Accountability examples 66 Who receives this accountability? LOC # and School Dates of enrollment # days enrolled Newburg Middle School gets this accountability.

Accountability examples 67 Who receives this accountability? LOC # and School Dates of enrollment # days enrolled The District (JCPS) gets the accountability for this student. Student was not enrolled in any ONE school for 100 days but was enrolled in JCPS for 100 days.

Accountability examples 68 Who receives this accountability? LOC # and School Dates of enrollment # days enrolled Days spent at Ackerly Bingham go to the state. Myers MS gets this accountability (100+ days).

Accountability examples 69 Who receives this accountability? LOC # and School Dates of enrollment # days enrolled Accountability cannot be determined. There are less than 100 days. You will receive a question to help determine accountability. Where was student enrolled prior to 3/6/2012? You will need to gather information for the entire 2011-2012 school year.

Accountability examples 70 Who receives this accountability? Use your accountability T-chart. LOC # and School Dates of enrollment # days enrolled There are less than 100 days of enrollment. 4 days at Myers 29 days at The Brook Dupont (Days spent at The Brook Dupont go to the state) 52 days at Stuart There is also a large gap of time missing between 9/29/11 and 1/4/12

Accountability examples 71 Who receives this accountability? LOC # and School Dates of enrollment # days enrolled Accountability cannot be determined at this point. You will receive a question, Where was student between 9/29/11 and 1/4/12?

Accountability examples 72 Who receives this accountability? LOC # and School Dates of enrollment # days enrolled Accountability cannot be determined at this point. You will receive a question, Where was student prior to 1/3/2012?

Accountability examples 73 Who receives this accountability? LOC # and School Dates of enrollment # days enrolled Home School days do not count towards accountability. Accountability goes to Crosby MS.

Accountability examples 74 Who receives this accountability? LOC # and School Dates of enrollment # days enrolled Accountability goes to the District (JCPS). D

Accountability examples 75 Who receives this accountability? LOC # and School Dates of enrollment # days enrolled Days of enrollment are in two different districts in the state of Kentucky. Neither school has 100 days. Accountability goes to the State. S 0234 Fayette Co. MS08/17/2011 10/07/2011 36

Accountability examples 76 Who receives this accountability? LOC # and School Dates of enrollment # days enrolled Days of enrollment are in two different districts in the state of Kentucky. Accountability goes to Fayette Co. MS. 0234 Fayette Co. MS 10/12/2011 3/26/2012 100

Accountability examples 77 Who receives this accountability? LOC # and School Dates of enrollment # days enrolled This is a track back situation. Scores from Kennedy Metro track back to an A1 school. You must look back into Infinite Campus to prior years enrollment. You will be sent specific questions in cases like this. Where was student enrolled during 2010-2011 school year?

100 Day List - Coding completed by Testing Unit 78 D = District Accountability Arrow indicates accountable school S = State Accountability D X S

100 Day List - Coding completed by Testing Unit 79 D Where was student prior to 11/10/2010? Seneca has 45 days, Louisville Metro days go to the state, Buechel Metros days (55) track back to Fern Creek HS in 2009/2010 (this information was found in Infinite Campus). Accountability goes to the District. X X Questions to be answered by BAC on Enrollment History Form and submitted during check in appointment

80 PART 3 WHO SHOULD BE TESTED? (pp. 22 - 28 )

Who Takes the K-PREP? Required to TestNot Required to Test Students in the Alternate K-PREP Students skipped grade Foreign Exchange students Students with medical or extraordinary circumstances exemptions Students in grades 3-8 and 10-11, including those with disabilities Students who are retained Students who move during testing Students with a minor medical emergency EL students in their first year are required to attempt mathematics and science (four multiple-choice or one extended response). EL students in their second year and later participate in all content areas. 81

Who Takes the K-PREP? 82 EL students receiving their 1 st year LEP exemption are required to attempt the mathematics and science content areas. Attempt = Four multiple-choice or one extended response. EL students in their second year and later participate in all content areas. Important clarification Once a student has received a 1 st year LEP exemption for K-PREP, the student must participate fully in ALL other state assessments in the future.

83 Students Who Move During Testing DO NOT transfer test materials to a different school without approval from the Testing Unit. Call the Testing Unit for guidance. Not all Kentucky school districts are testing during the same testing window. Students who transfer in to Jefferson County may or may not have completed their 2013 state assessments.

84 Students Who No Longer attend your school DO NOT send staff to test your transferred students at another school. DO NOT allow staff from a students previous school to test a student in your building. DO NOT transport students to your school for testing who are now enrolled in another school. ALL students must test in the school in which they are enrolled.

Medical Emergencies Call the Testing Unit for approval PRIOR to using the accommodation. Accommodations MAY or MAY NOT be approved Medical Emergency form is located on Testing Unit website Complete form and fax to Testing Unit 485- 3775 Annotate roster in SDRR with accommodation(s) given and indicate medical emergency 85

Medical Emergency Examples Student broke his/her writing arm Scribe Student broke his/her eyeglasses Scribe & Reader (READING, Mathematics, Science, Social Studies, or On-demand Writing) Scribe & Large Print or Projector (Reading) Student with leg in traction Different setting or schedule if not heavily medicated 86

Medical Emergency Form 87

Home Hospital Students 88 Students enrolled in the Home Hospital setting either test or receive a medical exemption. These students remain enrolled in your school. Contact Tonya Groves 485-6054 to coordinate testing or to verify medical exemptions.

ALTERNATE K-PREP Whats New Transition Attainment Record Students Missing Test Windows Exemptions Testing Windows Student Registration Database (SRD) Monitoring Process for Alternate K-PREP Materials Return Appointments 89

TRANSITION ATTAINMENT RECORD (TAR) Same format ACT-KCAS/Alternate K-PREP Standard Alignment Reading/Writing Mathematics Science will be reviewed after new science standards are selected 90

TAR/CCR The College and Career Readiness advisory group for the 1% is currently working on details for alternate assessment students to demonstrate college/career readiness. The career readiness components are still being designed. The TAR score represents the ACT benchmark as part of College and Career Readiness. 91

Students Missing Test Windows Reason window was missed (may include new to district or medical conditions) When the school/district plans to administer the make-up test Confirmation that student has not tested in another district (KDE can assist with this information). 92

ALTERNATE K-PREP EXEMPTIONS Exemptions should be filed during the spring K-PREP window File during same time frame as the K-PREP exemptions Exemptions should be filed early during the exemption window; if an exemption is denied there still may be time to complete an assessment An exemption should only be filed for reasons that meet the criteria for a medical condition or extraordinary circumstances. If a student misses a test window, arrangements can be made to complete a make up assessment. 93

Testing Windows for 2013 KDE:OA A:DSR: 2/7/2013 TEST and WINDOW CONTENT AREA and STANDARDS (St.) DATE of TESTING WINDOW Attainment Tasks Window 1 Reading Mathematics Writing Science Social Studies St. 1-3 St. 1-2 January 22-February 22 Transition Attainment Record (TAR 8, 10 and 11) Training and Quiz remains open March 4-May 24 Attainment Tasks Window 2 Reading Mathematics Writing Science Social Studies St. 4-6 St. 4-5 St. 3-4 April 8-May 24 94

Grade/Content Areas Tested GRADECONTENT AREAS TESTED 3Reading and Mathematics 4Reading, Mathematics, Science, Writing (Editing/Mechanics) 5Reading, Mathematics, Social Studies, Writing (On-Demand) 6Reading, Mathematics, Writing (On-Demand and Editing/Mechanics) 7Reading, Mathematics, Science 8Reading, Mathematics, Social Studies, Writing (On-Demand),TAR 9Reading 10Mathematics and Writing (On-Demand), TAR 11Science and Writing (On-Demand), TAR 12Social Studies 95

Student Registration Database (SRD) School Level Entries Enter student scores for both test windows 1 and 2. Enter TAR results for students in grades 8, 10 and 11. Provide Learner Characteristics Inventory (LCI) information for students (3 questions regarding communication status.) REQUIRED 96

Alternate K-PREP Webpage KDE:OAA:DSR: 2/7/2013 97 http://education.ky.gov/AA/distsupp/kprep/Pages/AltAAAF.aspx

District Monitoring Process Monitoring is not mandatory but definitely encouraged as KDE will review folders for 2013. Verify the following: Administration Code and Inclusion of Special Populations Training has occurred. Training completed for Attainment Tasks. A signed Code of Ethics. Student assessment occurred one to one. Appropriate accommodations were provided. Instructional materials were provided (work samples for each standard). 98

Optional District Checklist 99

State Monitoring Process Random selections are made by the Office of Assessment and Accountability. May ask to view a select number or all of the AAAF folders from the school or district. Review of the AAAF Components will verify the materials that must be included. Insufficient evidence could result in the lowering of school/district scores. Reviews conducted in 2012 were not part of accountability; the review served as a pilot. All reviews conducted in 2013 will be official. 100

Materials Return Appointments May 28-31, 2013 Materials can be returned by teachers and/or BACs. Materials to be returned: AAAF Attainment Task binder Seating Charts BACs will receive more information via Alternate K-PREP BAC email 101

Exemptions 102

Exemptions 103 Medical Exemptions Extraordinary Circumstances Exemption (MUST contact ERICA THOMPSON prior to adding information to SDRR for approval) Foreign Exchange Moved out of Kentucky Public Schools during testing window

Exemption Information Student identifying information Name SSID Grade Gender DOB School Name Test Name Exemption Type Explanation of Medical or Extraordinary Circumstance Appropriate signatures Relevant dates 104 1.Keep paper form on-file in the school/district. 2.Enter ALL information electronically into SDRR. 3.KDE approvals are being made much quicker than in the past. An Exemption Request is NOT automatically approved.

Exemption Approvals 105 If KDE requires additional information prior to approving an exemption request will appear as a Pending Ticket in SDRR. BACs are required to check pending tickets and update as requested. If KDE denies an exemption request it will appear as a Denied Ticket in SDRR. Contact the Testing Unit for guidance.

Exemption Types Medical Exemption choice requires more detailed information, including Date of Diagnosis and Hospitalization. More detailed descriptions are needed for approval. Extraordinary Circumstance (Other Exemption) choice has open field to enter information. (MUST contact ERICA THOMPSON prior to adding information to SDRR for approval) For both types of exemptions, see the associated Medical Exemption and Extraordinary Circumstance forms on the Testing Unit Website. 106

Medical exemption form 107 All information MUST be completely filled out. RED = BACs BLUE = DOCTOR PURPLE = PARENT/GUARDIAN

Medical Exemption Examples seriously injured in an accident just prior to or during the testing window; confined to home or hospital with an acute situation, not a long-term home/hospital instruction situation; unable to interact with people without serious risk of infection or contamination to others; or pregnant with complications that endanger health of mother or child or has delivered just prior to or during the testing window. 108 Cannot be a handicapping condition

Extraordinary circumstances form 109 All information MUST be completely filled out. RED = BACs

Extraordinary Circumstance Exemption Examples Student in protective custody Parental kidnapping Contact Erica Thompson before completing an Extraordinary Circumstance form. 110

Foreign Exchange Exemption DO NOT TEST Mark exemption ins SDRR Submit a BLANK student response booklet DO NOT VOID student response booklet 111

Moved out of Kentucky Public Schools During Testing Window Scenario 1 Student partially tested Mark exemption in SDRR. Student response booklet must be returned with the scorable materials Void the student response booklet. Scenario 2 Student fully tested Do not mark exemption in SDRR. Student response booklet must be returned with the scorable materials. Do not void the student response booklet. 112

Suggestions for BACs Complete paper Medical or Extraordinary Circumstance form in a timely manner Once paper form is complete, log into SDRR and add the student exemption request Return original paperwork to Testing Unit during your test materials return appointment. Fax a copy to the Testing Unit immediately (485-3775) Keep a copy on file at your school. Check SDRR daily for approvals, denials or requests for additional information 113

114 PART 4 ACCOMMODATIONS (pp. 29 - 36 ) REMEMBER: ALL ACCOMMODATIONS MUST BE STUDENT INITIATED!

ACCOMMODATIONS With very few exceptions, all students in grades 3 through 8, 10 and 11 will participate in the K-PREP. Students may be provided with assessment accommodations, based on evaluation data, if the following criteria are met: The accommodations must be identified in the students current IEP, 504 Plan or PSP. The student must have received the accommodation throughout the year during classroom instruction and not just before the testing window. The use of an accommodation during the state-required assessment shall be initiated by the student. The accommodations shall not impact the content validity being measured. 115

Occasionally, noncertified staff members or volunteers provide accommodations for students. Please note that such people should receive thorough training in assessment practices and are required to sign the nondisclosure form. Training must include two regulations 1. 703 KAR 5:070Inclusion of Special Populations in the State-Required Assessment and Accountability Programs 2. 703 KAR 5:080Administration Code for Kentuckys Educational Assessment Programs. Assessment regulations and training materials are on the JCPS Testing Unit website. 116 ACCOMMODATIONS

Update students information in SDRR to indicate any accommodations used during testing. There are a variety of assessment accommodations that may be used for students with disabilities on the K-PREP, including the following: 1.Use of assistive technology 2.Manipulatives 3.Readers 4.Scribes 5.Paraphrasing 6.Extended time 7.Reinforcement and behavioral modification strategies 8.Prompting and cueing 9.Interpreters for students with deafness or hearing impairment (signing) 10.Simplified language and oral native language support for EL 117

Accommodations EL Same Test Form IF there is a shortage of interpreters, you may pull like forms of the test in order for the interpreter to administer the test in small groups. Use the EL Same Test Form Used form to document the students and test form. 118

Accommodations During the K-PREP, a student with a disability may request and use special equipment, including assistive technology described in the students IEP or 504 Plan, which is part of the students regular instructional routine. Amplification equipment Noise Buffers Magnifying devices Word Processing (Non-standard Responses) 119

Non-Standard Response After the student has completed a testing session, the test administrator must immediately follow these steps: 1.Print out the students response. 2.Cut the print-out down so that it fits in the box on the student response booklet. 3.Make sure the portable drive or CD containing the saved responses, along with the scannable booklet is stored securely. 4.After all sessions are completed, the responses have been printed and responses taped in the booklets, the test administrator must erase the portable drive or CD. 5.Once each session is complete, the computer on which the student was working must be logged off from any network to which it was attached and completely powered down to ensure elimination of any student work that may have been saved in a temporary file. 6.The portable drive or CD, and a note of explanation, must be given to the BAC. 120

Non-Standard Response Printed word-processed answer must fit in the answer box. Trim around and tape response to appropriate area in the SRB. Tape at least the 4 corners using clear desk tape. Do not cover other answers, bar codes, or timing tracks with tape. 121

This is where the typed test will go. It will be trimmed around so that it fits completely inside the black box allowed for each test question. The template allows only enough space to complete the question while remaining inside the allowable space. The template can be downloaded from the KDE webpage. Tape must be on the corners of the text being inserted but not covering multiple choice answers, barcodes or timing tracks. Place clear desk tape at least on the four corners of the printed response so the pages are securely in place and will not move around when the booklet is moved, opened, closed, packaged or during shipping. This will ensure proper scoring will occur. 122 Non-Standard Response

MANIPULATIVES MUST be requested by the student Cannot be placed on a students desk but placed where the student can access them if needed. Student shall not be encouraged to use specific manipulatives. 123

READERS 124 Note: Scripts are included in the grade specific Test Administrator Manuals. The role of the reader during the state-required assessments is to: Read directions, prompts, situations, passages and stories as written; Not use or provide additional information or directions that may lead the student to specific information needed to answer; Re-read the directions, prompts, situations, passages and stories only if specifically requested by the student; Not point out parts of the task, questions or parts skipped by the student; and Read individual words or abbreviations that are mispronounced by text or screen readers, if specifically requested by the student.

SCRIBES 125 At the students request, a scribes role shall be to record the students responses so that they reflect what the student knows and is able to do while providing the student with an alternative means to express his or her thoughts and knowledge. At no time shall a students ideas, revisions or editing be characterized as teacher-authored. In all components of the K-PREP, a student shall be the sole creator, author and owner of his or her work. A scribe shall record student responses in a manner consistent with the accommodations described in the students current IEP or 504 Plan. A scribe shall: Record what the student dictates word for word. Format, capitalize and punctuate the students writing as directed by the student. Give the written product to the student to edit or revise. Not alter, edit or revise a students own ideas, revisions or edits.

PARAPHRASING 126 Paraphrasing for the K-PREP shall be consistent with classroom instruction and shall include: Repeating or rephrasing on-demand tasks, directions, questions or situations at the students request. Breaking sentences into parts or segments or using similar words or phrases. SHALL NOT include defining words or concepts or telling a student what to do first, second, etc. Reading passages and content passages may not be paraphrased as that would impact content validity. Reading passages and content passages may NOT be paraphrased as that would impact content validity.

EXTENDED TIME 127 Extended time must be requested by the student. The use of extended time shall be utilized as long as the student is demonstrating on-task efforts which allow the student to make progress on completing his/her assessment responses. The school shall provide proper supervision to maintain an appropriate assessment atmosphere.

REINFORCEMENT AND BEHAVIOR MODIFICATION STRATEGIES 128 Reinforcement and behavior modification strategies are allowed on the state-required assessment when they are documented in a students IEP or behavior intervention plan and are used on a routine basis during instruction. Strategies may include: Verbal, tangible or tactile reinforcements for being on task Use of technology to focus attention or reduce stress Testing in a separate location outside the regular classroom

PROMPTING AND CUEING 129 Personal reference notebooks and cue cards, They are personal and not generic. For use on the state-required assessments, these cueing notebooks cannot contain content. The use of these strategies and guides for assessment shall be student-initiated and not teacher-initiated. These must be listed on the students IEP, 504Plan or PSP and used on a daily basis during instruction.

INTERPRETERS (SIGNING) 130 The K-PREP may be signed (i.e., translated to the student in sign language using American Sign Language). Signing shall not be a replacement for technology or reading instruction. Interpreters shall not define words for students, provide content or teach vocabulary or concepts during the assessment. Interpreters who are also scribes shall follow the policies on scribing outlined in the 703 KAR 5:070 Inclusion of Special Populations in the State-Required Assessment and Accountability Programs document located on the JCPS Testing Unit website.

SIMPLIFIED LANGUAGE AND ORAL NATIVE LANGUAGE SUPPORT FOR AN EL STUDENT 131 The use of simplified language and oral native language support for a student with limited English proficiency shall not inappropriately impact the content being measured.

ACCOMMODATED MATERIALS 132 Form 1 is designated for use by students who require a visual, oral or Braille accommodation in grades 38, 10 and 11. The following chart provides information about the accommodated materials available and the Accommodated Materials section on the following page details the materials provided. Accommodation Required Accommodated Material Types BrailleLarge-PrintAudio CD Visual xxx Oral x

ACCOMMODATED MATERIALS 133 Accommodated Materials Shipment Box ItemNotes Braille Kit (for students who are visually impaired or blind) Each Braille Kit contains the following materials: Braille test booklet Braille reference sheets Grades 7 and 8Mathematics Reference Sheet Grades 5, 6, 8, 10 and 11 Writers Reference Sheet Form 1 test booklet Reference sheets Grades 5, 6, 8, 10 and 11Writers Reference Sheet Grades 7 and 8Mathematics Reference Sheet Accommodation Orders Information Memo Test Administration Notes Large-Print Kit (for students who are visually impaired) Each Large-Print Kit contains the following materials: Large-print test booklet Large-print reference sheets Grades 5, 6, 8, 10 and 11Writers Reference Sheet Grades 7 and 8Mathematics Reference Sheet Student test booklet (regular print Form 1) Rulers Grade 3 Ruler Grades 4-6 Ruler Grades 7 and 8 Ruler Accommodation Orders Information Memo Audio CD (for students who require a read-aloud accommodation) Each CD(s) is packaged in a case and includes a Form 1 test booklet.

134 PART 5 SCHEDULING TEST SESSIONS (pp. 37 - 40 )

135 CONTENT AREAS TESTED

136 ADVANCE ANNOUNCEMENT Testing dates should be made known to parents and students in advance to ensure that students come to school well rested on the days of the test. An announcement of testing dates and a reminder before the first day of testing are suggested.

137 TESTING TIMES GRADES 3 - 6

138 TESTING TIMES GRADES 7-8, 10 & 11

139 TESTING TIMES IMPORTANT NOTES The number of passages in Reading Part C varies across the different forms of the test form (1-10). Field test items are included in the charts above. Time is designated in minutes.

140 TESTING TIMES BUFFER TIME IS GONE Buffer Time: In spring 2012, additional time was allowed for Parts B and C in reading, mathematics, science and social studies. For spring 2013, this additional time has been incorporated directly into the time allowed for testing and is reflected in the chart above. Most students will not need to use all the time allowed.

K-PREP Scheduling Testing is to be 5 consecutive days during the last 14 instructional days of the district calendar. Any day a regular test session is scheduled is considered one of the 5 testing days even if only one session is done on that day. 141

K-PREP Scheduling All students in a grade/school must take each part of the test at the same time. Content area tests may be divided across one or two days only. Each part is to be given as a separate session with a break in between. Allow for breaks when developing schedule. Breaks may be short (i.e., stand and stretch) or long (i.e. lunch) with appropriate monitoring. Breaks are necessary due to test norming. 142

K-PREP Scheduling Extended time is allowed only for students with IEPs, 504s, or PSPs specifying extended time. Make arrangements for the extended time in a manner that allows other students to go back to instructional activities. It is important to schedule start times of sessions to allow time between sessions or the end of the school day for extended time for IEP, 504 Plan or PSP students. The scheduled time should be adequate for most students. At the end of the day, students with regular and extended time need to have finished the same parts of the test. 143

144 Day 1 Day 2 Day 3 Day 4 Day 5 Grade 3 Reading Part A Break Reading Part B Reading Part C Mathematics Part A Break Mathematics Part B Mathematics Part C Grade 4 Reading Part A Break Reading Part B Reading Part C Mathematics Part A Break Mathematics Part B Break Mathematics Part C Science Part A Break Science Part B Science Part C Break Language Mechanics Grade 5 Reading Part A Break Reading Part B Reading Part C Break Mathematics Part A Mathematics Part B Break Mathematics Part C Break Social Studies Part A Social Studies Part B Break Social Studies Part C ODW Part A Break ODW Part B K-PREP Scheduling Sample Elementary Schedule Your schedule MUST include specific start and stop times. Be sure to include sufficient time for distributing materials and reading directions.

Day 1 Day 2 Day 3 Day 4 Day 5 Grade 6 Reading Part A Break Reading Part B Reading Part C Mathematics Part A Break Mathematics Part B Mathematics Part C Break Language Mechanics ODW Part A Break ODW Part B Grade 7 Reading Part A Break Reading Part B Reading Part C Mathematics Part A Break Mathematics Part B Mathematics Part C Break Science Part A Science Part B Break Science Part C Grade 8 Reading Part A Break Reading Part B Reading Part C Break Mathematics Part A Mathematics Part B Break Mathematics Part C Break Social Studies Part A Social Studies Part B Break Social Studies Part C ODW Part A Break ODW Part B 145 K-PREP Scheduling Sample Middle School Schedule Your schedule MUST include specific start and stop times. Be sure to include sufficient time for distributing materials and reading directions.

Grade 10 and 11 On-Demand Writing should be scheduled for one or two days of testing to complete both parts. Each grade can use different or same days within the 5 day window. Day 1 Day 2 Day 3 Day 4 Day 5 Grade 10 On- Demand Writing Part A On-Demand Writing Part B Grade 11 On-Demand Writing Part A On-Demand Writing Part B 146 K-PREP Scheduling Sample High School Schedule Your schedule MUST include specific start and stop times. Be sure to include sufficient time for distributing materials and reading directions.

ECE holding rooms If there is a shortage of accommodators, such that all students cannot be tested at the same time, a school may create a holding room for students awaiting accommodations. Accommodators work with students one at a time. They pick up one student, go to the testing room, test the student on the appropriate section(s) for the day and then pick up the next student for testing from the holding room. Another method schools may use (elementary) is to place the students awaiting accommodations in primary (non-testing) classrooms while they wait. Students who have not been tested, may not mix at any time with those who have been tested. 147

Make-up Schedule BACs should have Test administrators keep a list of students who are absent during the regularly scheduled testing so that makeup sessions can be scheduled. Make-up sessions can be done during the 5-day window or during the 4 days after the window ends while test materials are prepared for shipping. It is recommended to schedule a make-up session as soon as is reasonably possible after the missed test session. Seating charts are required for make-up sessions. 148

149 PART 6 BAC INSTRUCTIONS (pp. 41 - 55 )

BAC RESPONSIBILITIES Manage test materials Create school test schedule Collect appropriate signatures Administration Code Inclusions of Special Populations Appropriate Assessment Practices ( ALL personnel and volunteers) Nondisclosure Form (non-certified staff and non-JCPS volunteers) Manage rosters in SDRR Be available to monitor test session Answer questions from test administrators/proctors/DAC Communicate question/issues to DAC 150

TEST MATERIALS SHIPMENT 151

BEFORE TESTING INVENTORY MATERIALS Inventory your materials as soon as possible upon receipt. KEEP original boxes. Will be used to return test materials. Test materials will include overage: School will receive 5% District will receive 3% 152

BEFORE TESTING ORDERING ADDITIONAL MATERIALS Contact the Testing Unit at 485-3388 Deadlines: Additional test materials May 20, 2013 Additional return shipment boxes May 24, 2013 153

BEFORE TESTING ORDERING ADDITIONAL MATERIALS Do not share secure test materials with other schools or districts. This WILL result in a discrepancy. Test materials are assigned to individual schools. You are responsible for all materials assigned to your school. 154

Receiving Materials All grades (3-8 and 10-11) have separate test booklets and student answer booklets. Student Response Booklets (SRB) Same for each grade level Shipped in sets of 5 Not matched to test booklet by lithocode 155

PACKING LIST 156 Review the School Packing List in Box 1. Verify receipt of all test materials. If there are any discrepancies of non-secure test materials received, record them on the School Packing List and immediately fax a copy to Pearson at (319) 339-6525, Attention Kentucky Coordinator.

SCHOOL TEST MATERIALS SECURITY CHECKLIST 157 Find and review the School Test Materials Security Checklist. Verify the accuracy of the listed security barcode number sequence. If there are any discrepancies of the secure test materials received, record them on the School Test Materials Security Checklist and immediately fax a copy to Pearson at (319) 339-6525, Attention Kentucky Coordinator.

SCHOOL TEST MATERIALS SECURITY CHECKLIST 158 MANDATORY This form MUST be used to track your secure test materials. You may make copies of this form. HINT: Use a separate copy for each day materials are distributed to test administrators. HINT: Color-code these to match color-coded scripts for each testing day. Pearson WILL investigate non-returned materials. This typically occurs mid-summer. We will contact you and your principal if this occurs.

STORAGE OF SECURE MATERIALS 159 Store test materials in a secure area when not in use for testing. Storage locations within CLASSROOMS must be secured with DOUBLE locks. BACs may keep secure test materials secure under single lock and key. Double locked is recommended if possible. No other staff may have access to the BAC secure storage area.

NON-SECURE MATERIAL DISTRIBUTION 160 Non-secure test materials, such as Test Administrators Manuals, must be distributed to Test Proctors early (prior to the first day of testing) in order to allow them sufficient time to prepare for test administration.

SCHOOLS WITHOUT ORIGINAL GRADE SHIPMENTS 161 If you need materials for a grade (mostly non A1 schools) that previously did not have an enrollment and therefore you did not receive materials, please contact the Testing Unit as soon as possible. New grade-level orders must be processed so that the school receives the proper testing and return shipping materials

SECURITY BARCODE NUMBERS Each test booklet has a unique security barcode, located in the upper right corner of the back cover of the test booklet. Using this barcode, test booklets are assigned to specific schools. This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school. Listed on School Packing List and School Test Materials Security Checklist. K-PREP Test Booklet Back Cover 162

PRE-PRINTED STUDENT RESPONSE BOOK (SRB) Pre- printed info. (here) AccomAccom Form Number Room Number SerialSerial 163

SERIAL NUMBERS (SRB) SerialSerial 164 This unique seven-digit number is used to track a student to a student response booklet in SDRR. The Serial Number is located on the front page of the student response booklet in the lower right corner. This number must be entered in SDRR: newly enrolled students students missing a pre-printed student response booklet new student response booklet is used to replace one that has been changed

SRB Correct Pre-printed SRB Use SRB as is Incorrect Pre-printed SRB Write VOID across SRB in permanent marker (to be returned on top of scorable materials). Assign a new SRB with demographic information completed on front cover. Enter correct information into IC and SDRR. No Pre-printed SRB A responsible, trained adult must follow gridding instructions in the script portion of the TAM. 165

Pre-Printed Demographics District / School Code Pre-Printed Demographic Information This is how the demographic information will look on the pre- printed student response booklet. K-PREP Pre-Printed Demographics 166

SRB Do not assign a pre-printed SRB to another student. Do not use mechanical pencils. Regular #2 pencils are to be used. Do not use highlighters. Do not use staples or glue. 167

SRB REPLACEMENT Grid all information including name, room number, form number, etc. A responsible, trained adult MUST transcribe answers into new SRB. Enter the new serial number (front of SRB) into SDRR. Void original SRB and return on top of scorable materials. SRBs soiled by bodily fluids should NOT be returned. Destroy the SRB according to OSHA requirements. 168

ROOM NUMBER 9= 0009 19= 0019 190= 0190 Bubbled on the SRB indicating the room where each student takes the test. Zeros will need to be entered for any blank space for a room number. If the room number is 9, the student will enter 0009. If a classroom does not have a number assigned the school will need to assign one. Letters can not be entered for a room number. 169

ROOM NUMBER 9= 0009 19= 0019 190= 0190 This room number MUST match the room number used on your seating chart. 170

READ YOUR MANUAL THOROUGHLY! 171 Protect the security of the tests. Become familiar with the test administrators responsibilities as described in the manual. Train all individuals involved with any component of the assessment. Administration Code/Inclusions of Special Populations (review if previously trained) K-PREP training (All staff/volunteers) Create testing schedules and make sure all staff are aware of the schedule and their responsibilities. Distribute secure test materials to test administrators/proctors on the first day of scheduled testing. Schedule a meeting with the test administrators to distribute materials, review procedures for handling test materials and answer any questions. Test administrators should receive the TAM prior to the first day of testing to read and become familiar with testing procedures.

DURING TESTING 172 Remind staff of your schedule each day. Helpful Hint: Consider color-coding your daily schedule and only distributing that days testing script. Helpful Hint: Consider posting multiple color- coded signs around the school announcing each days testing schedule. Helpful Hint: Create and Post TESTING-DO NOT DISTURB signs. You MUST use the School Test Materials Security Checklist daily when distributing and returning test materials. Helpful Hint: Make multiple color-coded copies to match your daily testing schedule.

DURING TESTING 173 Remind test administrators about student names on test books to ensure each student receives his/her own test book and SRB for EVERY test session.

SEATING CHARTS Seating charts are REQUIRED for both individual and group testing. Room location must be recorded on the student response booklet. A single chart can be used for multiple sessions; ONLY if the seating arrangement and room location do not change, mark the date for each session. 174

SEATING CHARTS - GROUP 175

SEATING CHARTS - GROUP 176

SEATING CHARTS - INDIVIDUAL 177

STUDENT HONOR CODE 178 As a result of the Kentucky security audit, a Student Honor Code statement has been added to back of the 2013 Student Response Booklets.

TEST BOOK PAGES STOP AFTER SAMPLE 179

Some number every paragraph Some number every three or five paragraphs or stanzas 180 3 3 2 1 TEST BOOK PAGES NUMBERING IN THE READING TEST

SRB SINGLE ROWS IN THE ANSWER DOCUMENT 181

SRB ANSWER CHOICE LAYOUT 182

K-PREP SCORING GUIDE 183

K-PREP ON-DEMAND SCORING CRITERIA 184

ON-DEMAND PREWITING AREA Pre-write is done in the Test Booklet. It is not scored. 185 Scratch paper is not allowed for students taking the on-demand writing test. Instead, a pre-write section is included in the test booklet. Students may use this section for pre-writing and planning activities such as taking notes and outlining. Notes written in this section will not be scored.

REFERENCE SHEETS Mathematics Reference Sheet Grades 7 and 8 Writers Reference Sheet Grades 5, 6, 8, 10, and 11 Both reference sheets are provided by Pearson and are included in the test materials shipments. 186

REFERENCE SHEETS 187

RULERS Rulers are provided by Pearson and are included in the test materials shipments. These rulers must be used for testing. The rulers may not be modified. The ruler may be kept and used after testing is completed. Grade 3 1\4- inch and centimeter increments Grades 4-6 1\8- inch and centimeter increments Grades 7 and 8 1\16- inch and centimeter increments 188 Protractors and Angle rulers are to be available for grades 4 and 7. These are NOT provided by Pearson.

189 When a student response booklet needs to be voided for any reason You must write VOID across the front of the student response booklet and black out the barcode with a black marker Place it on the top of the scorable student response booklets when returning materials Examples of reasons why a booklet would be voided include: Incorrect pre-printing of student demographics Damaged or soiled Booklets that have torn pages VOID VOIDED SRB

BODILY FLUIDS SRB If the SRB is soiled with blood or student sickness do the following PRIOR to destroying any material: Contact the Testing Unit and Pearson (888-437-1430) with the following information: students name, school, grade and test booklet form/SRB serial number A responsible, trained adult MUST transcribe the answers into a new SRB Mark the test book form # on the new SRB Enter the new SRB serial number in SDRR Grid all of the students information Do not send back the SRB Destroy according to OSHA requirements 190

BODILY FLUIDS TEST BOOK If the student test booklet is soiled with blood or student sickness do the following PRIOR to destroying any material: Assign a student a new test booklet with the same form of the test as the voided one Contact Pearson with the following information: students name, school, grade, test security barcode, and form number Do not send back the soiled student test booklet Destroy according to OSHA requirements 191

AFTER TESTING - BAC CERTIFICATON OF PROPER TEST ADMINISTRATION 192 This form will be completed by the BAC to confirm adherence to the Administration Code for Kentuckys Educational Assessment Programs (703 KAR 5:080) and to the Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070). BACs will receive this form via Special BAC email.

AFTER TESTING - ITEMS TO BE RETURNED 193 JCPS Materials Administrative Envelope (Keep a copy of all administrative materials for your records) o Signed BAC Certification Form o Appropriate Assessment Practices Certification Forms o Nondisclosure Forms o Seating Charts o Testing Schedules o School Test Materials Security Checklist o EL Same Test Form Used o Medical Emergency Forms o Medical Exemption Forms o Extraordinary Circumstances Exemption Forms You will receive the 2013 K-PREP Materials Check In form via BAC email.

PACKING SCORABLE MATERIALS 194 (In alpha order) (Testing Unit will have paper bands at check in) (Testing Unit will have shipping labels at check in) (highest grade on the bottom)

RETURN SHIPPING HEADER SHEET 195

PACKING NONSCORABLE MATERIALS 196

NONSCORABLE MATERIALS PICK UP DATES 197 Special Pony run: Elementary June 11, 2013 Middle / High June 13, 2013 Specials TBA BACs will be contacted to schedule pick up

DO NOT RETURN The following items should not be returned to Pearson: Unused SRBs BLANKS ONLY(must be securely destroyed in the district) Used Scratch Paperlined or graph (must be securely destroyed) BAC Manual for K-PREP School Test Materials Security Checklist (keep a copy on file at the school) Test Administrators Manuals/Scripts Unused School ID Header Sheets Rulers and Reference Sheets 198

MATERIALS CHECK IN LOCATION Valley HS (New Gym) 10200 Dixie Hwy Louisville, KY 40272 The new gym can be accessed by the left side entrance to the school grounds. Located behind the school building Signage will be displayed 199

New BAC Support Sessions (Optional) 200 Location: Gheens Academy Room G05-G06

MATERIALS CHECK IN DATES Elementary June 4 th and 5 th Middle / Special June 6 th High June 7 th Appointment information will be provided via BAC email 201

We are here to help you make this a successful testing season! We appreciate all your hard work! When in doubt call: Mulkins Man or Whitlock Woman DO NOT BE AFRAID TO CALL 202

2013 k-prep bac training k-prep testing window may 20 th – may 24 th (makeup sessions – may 28...

Documents

data quality keys

state student data system

data review cleanup

prep testing window

spring testing

test new test items

special schools tba

regulation testing information