TENDRING DISTRICT COUNCILTENDRING DISTRICT COUNCIL

Flexible warranting

“How we did it -What it can do for you”

John Fox

Acting Head of Environmental Services

Implementing a flexible warrant system

Across Essex

Undertaking a project utilising flexible warrants

ESSEXESSEX

Essex…

•14 Authorities

•2 of which are Unitaries

OCCUPATIONAL HEALTH AND OCCUPATIONAL HEALTH AND SAFETY GROUPSAFETY GROUP

Work Plan 2008

Pro-active Group

Suffolk were flexibly warranted

SAFETY GROUP

H S E

CHIEF OFFICER

SAFETY GROUP

MANAGEMENT TEAM

MANAGEMENT TEAMMANAGEMENT TEAM

HSE Partnership Manager East of England

HSE Partnership Team LeadHSE InspectorChief Officer’s Representative Chair of Safety GroupEHO

MEMORANDUM OF MEMORANDUM OF UNDERSTANDINGUNDERSTANDING

Sets frameworkRequires setting up of Management

TeamStates the Scope i.e. when it can be

used Asbestos Project

Requires inspectors to be competentSets dateLists Authorities participating

COMPETENCY OF STAFFCOMPETENCY OF STAFF

Fully authorised

Appropriately qualified

Appropriate experience – 2 years

ARRANGEMENTS FOR ARRANGEMENTS FOR MANAGING COMPETENCYMANAGING COMPETENCY

Includes

• Monitoring Inspections•Appraisal• CPD• EMM

APPENDIX 6APPENDIX 6

Includes digital photos to be usedAppoints all other inspectors In the

County – 61States the powers they can exercise Includes the Head Of Service electronic

signatureStates only valid when operated under

the M O U

PROBLEMSPROBLEMS

Do you really want to?

Does your Head of Service really want to?

It goes as fast as the slowest

PROBLEMSPROBLEMS

Insurance questionnaire Stated what we were doingName of insurer Does insurance cover this activity?What amendments would be needed?Who covers for accidents or indemnity?

PROBLEMSPROBLEMSTwo? Digital Photos

Clear pictures on a light smooth background, image quality

Electronic signatures

Full names of staff

PROBLEMSPROBLEMS

Everything is sent to LAU

Printing

The Gold Standard

TRAINING DAYTRAINING DAY

Gerry Kasprazok – Insurance/ LegalHSE lead officer for flexi warrant –

practicalities, letters, notices, gatekeepers

HSE Partnership Manager – Examples of use

Subsequent training on asbestos project

ARRIVAL OF FLEXI WARRANTARRIVAL OF FLEXI WARRANT

DEPARTURE OF FLEXI DEPARTURE OF FLEXI WARRANTWARRANT

ARRIVAL OF FLEXI WARRANTARRIVAL OF FLEXI WARRANT

RENEWALSRENEWALS

5 Years

Reviewed Yearly

Adding New Officers

THE ASBESTOS PROJECTTHE ASBESTOS PROJECT

Safety Group Workplan

Fit 3

Suffolk

Mark Jordan

MANAGEMENT TEAMMANAGEMENT TEAM

ELO

3 EHO’s

HSE Partnership lead

Initial meeting 12th March 2008

LEARNING FROM SUFFOLKLEARNING FROM SUFFOLK

6 Inspections

Regional grouping of authorities

What does each authority want

Grouping of premises

STAFFINGSTAFFING

LA – 2 Officers per day (10 Officers days per LA)

HSE – 14 inspectors for 2 days (28 inspector days)

Project timescale – 3 weeks from 6th October

14 Authorities – 3 sub groups

Each LA to provide 100 Premises

Premises primarily care and hospitality

Standard letters

Improvement and prohibition notice template

Notice letter template

Informal Letter template

DOCUMENTATIONDOCUMENTATION

DOCUMENTATIONDOCUMENTATION

Gatekeeper – including mobile phone No.s

Map and List – in geographical 10s

Last inspection information

What to leave at inspection

TRAINING DAYTRAINING DAY

½ Day Event

11 September

32 LA Officers

Consistent Approach

IntroductionWhere it is and what it looks like Duty to manage – good and poor …Enforcement expectationDocumentationPress information – HSE GNNOpen Forum

TRAINING DAYTRAINING DAY

AN IDEAL WORLDAN IDEAL WORLD

Distributing the information

Training Day – 3

Via HSE – 11

Late Arrival

REALITYREALITY

Email 26 September

Exchange information 7 October

Email notification for initial letters response

SENDING LETTERSSENDING LETTERS

By Whom? –LACORS, Host, Inspector

Agree Timescale

Include Leaflet

Reporting details to host authority

LETTERS OR NOTICESLETTERS OR NOTICES

Letters where no previous contact

Notices if already aware

WHAT ACTUALLY HAPPENEDWHAT ACTUALLY HAPPENED

Premises shut

No surveys

Surveys undertaken centrally

I never had the letter

HORSE AND GROOMHORSE AND GROOM

15% complianceLimited enforcement action724 visitors7 improvement noticesWorkplan 2009Kent experience

WHAT WAS ACHIEVEDWHAT WAS ACHIEVED