[Customer name] Scoping Report Page 1 of 20

Business and System Requirements Analysis and System Blueprint

Prepared for:

[Customer name] ([CUSTOMER NAME] International)

Project Name

Project Code

Version

Document Status

Release Date

Document Author

Ammended Date

On behalf of

Sage Pastel, A Division of Sage South Africa (PTY) LTD, Softline Technology Park, 102 Western Services

Road, Gallo Manor Ext 6,Johannesburg,2031, Tel: (011) 304 3000, Fax: (011) 304 3001

[Customer name] Scoping Report Page 2 of 20

Document Review and Approval

Role Name Position Signed

System Sponsor (Customer)

System Owner (Customer)

Project Manager (Customer)

Project Consultant (SPI)

Project Manager (SPI)

Revision History

Status Version Release Date Reason For Issue/ Changes Made

INTRODUCTION 4

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TERMINOLOGY 4

ABOUT [CUSTOMER NAME] 5

SOLUTION ARCHITECTURE 5

PROPOSED ROLLOUT PHASES 6

GENERAL LEDGER 7

ACCOUNTS PAYABLE 8

ACCOUNTS RECEIVABLE 9

INVENTORY MANAGEMENT 10

SALES AND PURCHASE ORDER ENTRY 11

JOB COSTING 12

FIXED ASSETS 13

PROCUREMENT 14

BIC MANAGEMENT TOOL (BIC STANDARD AND ADVANCED) 15

CUSTOMER RELATIONSHIP MANAGEMENT (CRM) 16

MULTI-LINGUAL MODULE 17

INTEGRATION REQUIREMENTS 18

GAPS IDENTIFIED 19

SIGN OFF AND ACCEPTANCE 20

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Introduction This document outlines the information of the requirements that facilitates the implementation of Pastel Evolution in the [Customer name] Environment. It is aimed at providing an overview and hilgh level analysis of the various business processes at [Customer name] as well as an understanding of what the expectation is with regards to implementing these business processes in a computerised and automated environment of Pastel Evolution.

Terminology The below table provides definitions of special terms, acronyms and abbreviations that will be referenced throughout the document.

Abbreviation/Term Description

GL General Ledger

COA Chart of Accounts

AR Account Receivables (Customer)

AP Accounts Payables (Supplier)

BIC Business Intelligence Centre

CRM Customer Relationship Manager ( Contact Manager)

Companies Referring to Divisions and Subsidiaries

IT Information Technology

FM Financial Manager

CFO Chief Financial Officer

SQL Structured Query Language

SSMS SQL Server Management Studio

GRV Goods Received Voucher

SINV Supplier Invoice

SPI Sage Pastel International

PMO Project Management Officer

WIP Work in progress

PM Project Manager

PR Purchase Requisition

UDF User Defined Fields

HOD Head Of Department

REQ Requistion

PO Purchase Order

PROC Procurement

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About [Customer name]

[Write a brief description about the customer, its systems, operations, challenges]

Solution Architecture

[Replace below architect diagram example with customer specific proposed solution architecture.

Pastel Evolution Proposed Solution Architecture

Hosted server SA

FTP layer

Branch Server hosted in NIGERIA

Branch Server hosted in

MOZAMBIQUE

Branch Servers hosted in NIGERIA

Branch Servers hosted in

KENYA

BIC reporting tool

MOZ NIG KENZAM

MaputoMaputo

Branch Server hosted in

MOZAMBIQUE

TeteTete LagosLagos AbujaAbuja

Branch Servers hosted in ZAMBIA

LusakaLusaka

Branch Servers hosted in ZAMBIA

KitweKitwe NairobiNairobi

Branch Servers hosted in

TANZANIA

TAN

Dar Es SalaamDar Es Salaam

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Proposed Rollout phases

[Draft a description of what the different phases of the solution rollout will comprise. Ie phase 1 includes core and add-on modules. Pha[e 2 includes fixed assets and BIC]

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GENERAL LEDGER

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ACCOUNTS PAYABLE

[Customer name] Scoping Report Page 9 of 20

ACCOUNTS RECEIVABLE

[Customer name] Scoping Report Page 10 of 20

INVENTORY MANAGEMENT

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SALES AND PURCHASE ORDER ENTRY

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JOB COSTING

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FIXED ASSETS

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PROCUREMENT

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BIC MANAGEMENT TOOL (BIC STANDARD AND ADVANCED)

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CUSTOMER RELATIONSHIP MANAGEMENT (CRM)

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MULTI-LINGUAL MODULE

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INTEGRATION REQUIREMENTS

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GAPS IDENTIFIED

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Sign off and Acceptance

Report Acceptance Record

Date:

Project: [Customer name] Requirements Analysis

Recommendations reviewed by (Customer Name):

Acceptance review team (Name, Title/Organization):

1. Acceptance Notes

The person signing the acceptance warrants that he/she is authorized to do on behalf of the above mentioned company. I ___________________________________________have read, understand and accept the above terms and conditions detailed recommendation outline. On behalf of __________________________________________________ (Company Name) ____________________________________ _______________________ Authorized Person (Signature) Date [Customer name] Company ____________________________________ _______________________ Authorized Person (Signature) Date [WITNESS] ____________________________________ _______________________ Authorized Person (Signature) Date Sage Pastel