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The Automated Inbox Blueprint Teach your Email to Organize Itself Wednesday, February 1, 12

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The Automated Inbox

BlueprintTeach your Email to Organize Itself

Wednesday, February 1, 12

The Automated Inbox Blueprint

there’s got to be a better way...

Wednesday, February 1, 12

The Automated Inbox Blueprint

What is an “Automated Inbox”?

Knows the types of messages you receive, what you want to do with them, and automatically takes action.

Drastically reduces the amount of time it takes to check and deal with email.

Enables you to reclaim your valuable time so you can do more of what matters.

Wednesday, February 1, 12

The Automated Inbox Blueprint

Other “Automated Inbox” Attributes

Is a constantly self-improving system

Treats different types of emails with different levels of hiding/showing

Moves less important items out of the way, but doesn’t delete them

Is scalable: the more email you get, the more work your automated inbox is capable of.

In addition to de-emphasizing unimportant email, can also emphasize highly important mail.

Wednesday, February 1, 12

The Automated Inbox Blueprint

In a Picture... THIS

Newsletters

Social Media Notifications

Shopping

Deal Alerts

Friends

Family

Business

Clients

Marketing

Spam

What You See What You Don’t

Wednesday, February 1, 12

The Automated Inbox Blueprint

Blueprint for an Automated Inbox:What You Will Need

Gmail - Or other email that has “rules”In Gmail, Rules = Filters, and they are very powerful

The Power of Google Search

Anything you can search for, you can filter

Folders (Labels)In Gmail, Folders = Labels (better because an message can have 3 labels, but could only be in one folder.)

Strategic structure of Labels. If you start telling Gmail to organize your messages, you need it to have a place to send them.

Wednesday, February 1, 12

The Automated Inbox Blueprint

Blueprint for an Automated Inbox:What You Will Need

Lots of emailDon’t try to pre-clean. You need to know what the dirt looks like to sweep it up

If you’re watching this... I’m guessing this isn’t a problem

TimeThis is not like flipping on a light switch

This is a system that you build and improve

Wednesday, February 1, 12

The Automated Inbox Blueprint

Blueprint for an Automated Inbox:What You Will Need

PrioritiesThis is the most important requirement

If everything is of equal importance, than NOTHING is important

While you’re preparing to implement the Automated inbox, use Gmail’s star feature to tick messages that you know you want to create filters for later

Wednesday, February 1, 12

The Automated Inbox Blueprint

Blueprint for an Automated Inbox:What You Will Do

Dashboard in your car: Shows you a lot of information.. but the important stuff is front and center.

Certain lights stay on all the time

Other lights only come on when there’s a problem

This isn’t an on or off switch: You don’t want email simply disappearing

Wednesday, February 1, 12

The Automated Inbox Blueprint

Blueprint for an Automated Inbox:What You Will Do

Once you have email being filtered, you need to selectively show/hide things

Only keep important labels visible all the time

Others only show if unread

Wednesday, February 1, 12

The Automated Inbox Blueprint

Lets take a look under the hood...

Wednesday, February 1, 12

The Automated Inbox Blueprint

There is more to learn.

Keep your eyes on your inbox

There are more videos and downloads coming your way

Wednesday, February 1, 12