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The Automated Inbox Blueprint
What is an “Automated Inbox”?
Knows the types of messages you receive, what you want to do with them, and automatically takes action.
Drastically reduces the amount of time it takes to check and deal with email.
Enables you to reclaim your valuable time so you can do more of what matters.
Wednesday, February 1, 12
The Automated Inbox Blueprint
Other “Automated Inbox” Attributes
Is a constantly self-improving system
Treats different types of emails with different levels of hiding/showing
Moves less important items out of the way, but doesn’t delete them
Is scalable: the more email you get, the more work your automated inbox is capable of.
In addition to de-emphasizing unimportant email, can also emphasize highly important mail.
Wednesday, February 1, 12
The Automated Inbox Blueprint
In a Picture... THIS
Newsletters
Social Media Notifications
Shopping
Deal Alerts
Friends
Family
Business
Clients
Marketing
Spam
What You See What You Don’t
Wednesday, February 1, 12
The Automated Inbox Blueprint
Blueprint for an Automated Inbox:What You Will Need
Gmail - Or other email that has “rules”In Gmail, Rules = Filters, and they are very powerful
The Power of Google Search
Anything you can search for, you can filter
Folders (Labels)In Gmail, Folders = Labels (better because an message can have 3 labels, but could only be in one folder.)
Strategic structure of Labels. If you start telling Gmail to organize your messages, you need it to have a place to send them.
Wednesday, February 1, 12
The Automated Inbox Blueprint
Blueprint for an Automated Inbox:What You Will Need
Lots of emailDon’t try to pre-clean. You need to know what the dirt looks like to sweep it up
If you’re watching this... I’m guessing this isn’t a problem
TimeThis is not like flipping on a light switch
This is a system that you build and improve
Wednesday, February 1, 12
The Automated Inbox Blueprint
Blueprint for an Automated Inbox:What You Will Need
PrioritiesThis is the most important requirement
If everything is of equal importance, than NOTHING is important
While you’re preparing to implement the Automated inbox, use Gmail’s star feature to tick messages that you know you want to create filters for later
Wednesday, February 1, 12
The Automated Inbox Blueprint
photo by dawnhops
Wednesday, February 1, 12
The Automated Inbox Blueprint
Blueprint for an Automated Inbox:What You Will Do
Dashboard in your car: Shows you a lot of information.. but the important stuff is front and center.
Certain lights stay on all the time
Other lights only come on when there’s a problem
This isn’t an on or off switch: You don’t want email simply disappearing
Wednesday, February 1, 12
The Automated Inbox Blueprint
Blueprint for an Automated Inbox:What You Will Do
Once you have email being filtered, you need to selectively show/hide things
Only keep important labels visible all the time
Others only show if unread
Wednesday, February 1, 12