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  • The Automated Inbox

    Blueprint Teach your Email to Organize Itself

    Wednesday, February 1, 12

  • The Automated Inbox Blueprint

    there’s got to be a better way...

    Wednesday, February 1, 12

  • The Automated Inbox Blueprint

    What is an “Automated Inbox”?

    Knows the types of messages you receive, what you want to do with them, and automatically takes action.

    Drastically reduces the amount of time it takes to check and deal with email.

    Enables you to reclaim your valuable time so you can do more of what matters.

    Wednesday, February 1, 12

  • The Automated Inbox Blueprint

    Other “Automated Inbox” Attributes

    Is a constantly self-improving system

    Treats different types of emails with different levels of hiding/ showing

    Moves less important items out of the way, but doesn’t delete them

    Is scalable: the more email you get, the more work your automated inbox is capable of.

    In addition to de-emphasizing unimportant email, can also emphasize highly important mail.

    Wednesday, February 1, 12

  • The Automated Inbox Blueprint

    In a Picture... THIS

    Newsletters

    Social Media Notifications

    Shopping

    Deal Alerts

    Friends

    Family

    Business

    Clients

    Marketing

    Spam

    What You See What You Don’t

    Wednesday, February 1, 12

  • The Automated Inbox Blueprint

    Blueprint for an Automated Inbox: What You Will Need

    Gmail - Or other email that has “rules” In Gmail, Rules = Filters, and they are very powerful

    The Power of Google Search

    Anything you can search for, you can filter

    Folders (Labels) In Gmail, Folders = Labels (better because an message can have 3 labels, but could only be in one folder.)

    Strategic structure of Labels. If you start telling Gmail to organize your messages, you need it to have a place to send them.

    Wednesday, February 1, 12

  • The Automated Inbox Blueprint

    Blueprint for an Automated Inbox: What You Will Need

    Lots of email Don’t try to pre-clean. You need to know what the dirt looks like to sweep it up

    If you’re watching this... I’m guessing this isn’t a problem

    Time This is not like flipping on a light switch

    This is a system that you build and improve

    Wednesday, February 1, 12

  • The Automated Inbox Blueprint

    Blueprint for an Automated Inbox: What You Will Need

    Priorities This is the most important requirement

    If everything is of equal importance, than NOTHING is important

    While you’re preparing to implement the Automated inbox, use Gmail’s star feature to tick messages that you know you want to create filters for later

    Wednesday, February 1, 12

  • The Automated Inbox Blueprint

    photo by dawnhops

    Wednesday, February 1, 12

    http://www.flickr.com/photos/seenoevil/343753843/sizes/z/in/photostream/ http://www.flickr.com/photos/seenoevil/343753843/sizes/z/in/photostream/

  • The Automated Inbox Blueprint

    Blueprint for an Automated Inbox: What You Will Do

    Dashboard in your car: Shows you a lot of information.. but the important stuff is front and center.

    Certain lights stay on all the time

    Other lights only come on when there’s a problem

    This isn’t an on or off switch: You don’t want email simply disappearing

    Wednesday, February 1, 12

  • The Automated Inbox Blueprint

    Blueprint for an Automated Inbox: What You Will Do

    Once you have email being filtered, you need to selectively show/hide things

    Only keep important labels visible all the time

    Others only show if unread

    Wednesday, February 1, 12

  • The Automated Inbox Blueprint

    Lets take a look under the hood...

    Wednesday, February 1, 12

  • The Automated Inbox Blueprint

    There is more to learn.

    Keep your eyes on your inbox

    There are more videos and downloads coming your way

    Wednesday, February 1, 12