SVYM-VidyaKiranBudget Proposal

April 2009 – March 2010

Stewards: Neil Kadakia and Archana Sheth

Project Description

• SAC project

• Location: Kote Taluk, Mysore

• Area (rural/urban): Urban

• Primary focus: Economically disadvantaged students wanting to pursue their 11th and 12th standards (I and II PUC)

Student Information

• Current students– 96 students

• 33 II PUC Students – Will graduate this year

• 63 other students (58 I PUC, 1 education, and 4 engineering students)

– Education and engineering students will graduate this year

• Additional students to be sponsored– 30 I PUC–Science students– 15 professional course students

• Total students for 2009-2010 school year: 103 students

Challenges and Successes

• Challenges:– Ensuring that students chosen are

dedicated to coming to the center and pursuing higher education

• Processes in place to overcome challenge:– Have contacts at the school who nominate students

for the program– Conduct house visits for prospective students

• Successes: – 100% of II PUC students are taking the

exams to pursue graduation courses

Proposed Budget

2009-2010

Proposed Budget - Salaries

Program Manager: Jyothi LakshmiAdmin Assistant: Hiring Now

SALARIES

Title Cost/Month Months Yearly Cost

Program Manager 7,000 12 84,000

Administrative Assistant 5,000 12 60,000

Total Rs. 144,000

Proposed Budget – Operational Costs

• Rent– The SVYM-VidyaKiran center is located in the heart of

Mysore which makes it easily accessible to the students• Initially tried to use a center in a different part of the city which

had lower rent, but it was inaccessible to the students

• Operational costs– Cost covers: paper, stationery, office supplies,

computer costs (software, antivirus, internet and repairs)

OPERATIONAL COSTS

Expense Cost/Month Months Yearly Cost

Rent 12,000 12 144,000

Other Operational Costs 2,500 12 30,000

Total Rs. 174,000

Proposed Budget - Visits

VISITS

Expense Cost/Student # of Visits Total Cost

House Visits 150 50 7,500

Exposure Visits 500 50 25,000

Total Rs. 32,500

• House visits- Program manager visits the homes of prospective students to meet with them and their families and help assess their need of SVYM-VidyaKiran’s assistance- Cost covers: transportation (gas), food, Xerox charges, and battery for camera

• Exposure visits- Students visit software companies, pharmaceutical companies, etc., to gain exposure to various professions - Cost covers: transportation (to Bangalore), entrance fees (where required) and food

Proposed Budget - Transportation

TRANSPORTATION

Expense Cost # Total Cost

Transportation 2,500/month 12 months 30,000

Bus Pass 1200/student 10 students 12,000

Total Rs. 42,000

• Transportation cost covers:- Visiting colleges for pre selection of students

- Arranging hostel facilities for students- Visits to professional colleges- Visiting the students homes

• If they are not coming to the center• Or, if they are having trouble in school

• Bus passes are only provided to select students who live very far from the SVYM-VidyaKiran center and their parents cannot afford to buy the bus passes themselves

Proposed Budget - Library

LIBRARY

Expense # of SetsCost per

Set Total Cost

Library Book Sets 15 1000 15,000

Total Rs. 15,000

• Rather than providing each student with books to take home, the SVYM-VidyaKiran center has a library from which students can borrow books- This reduces costs and ensures students are still getting the

information they need

• Cost covers: 15 sets of books; each set contains 6 subjects (Physics, Chemistry, Biology, English, Math, Commerce)

• Will obtain other used textbooks from donors

Proposed Budget - Furniture

FURNITURE

Expense Cost per DeskDesks

Needed Total Cost

Desks 500 30 15,000

Total Rs. 15,000

• The SVYM-VidyaKiran center needs new desks on which the students can study

• Received chairs from donors, but they are breaking from general usage and need to replaced

Proposed Budget – Meetings

COUNSELING AND MEETINGS

Expense Cost # Yearly Cost

Counseling Meetings 1,000/student 40 students 40,000

Parent Meetings 500/meeting 5 meetings 2,500

Total Rs. 42,500

• Cost of counseling meetings include: career counseling expert’s fees, food, transportation charges and accommodation expenses for counselors(because they come from Bangalore) • The counselor works for a company called The

Promise Foundation Banglaore• Will provide a series of aptitude tests to students

• Cost of parent meetings include: venue and food

Proposed Budget - Miscellaneous

MISCELLANEOUS

Expense Cost per Month# of

Months Yearly Cost

Miscellaneous 2,000 12 24,000

Total Rs. 24,000

Costs include:

• Cleaning of office (mopping, sweeping, trash removal)

• Daily newspaper

• Food (a snack on Diwali or a light breakfast to students who can’t eat at home)

• Other minor expenditures

Budget Breakdown• SCHOLARSHIPS

– Scholarship money goes towards the coaching fees of students• College fees are only about Rs. 3,000 and therefore the parents pay

– PUC-Science institutes attending a coaching center called The Time Institute

• Coaching proctors conduct tests at least once a month • For II PUC students, the centers helps them prepare for the Board Examination

– Fees for the I PUC science students are Rs. 8000 instead of Rs. 5000 because they attend all major subjects (physics, chemistry, math, biology/computer science)

• Fees for II PUC science students are Rs. 10,000. However, SVYM-VidyaKiran has already paid half their dues to the Time Institute and therefore this budget only shows the cost as Rs. 5000.

Budget Breakdown (cont.)• PROFESSIONAL COURSE STUDENTS

– II PUC students will be starting professional courses• B. - Pharmacy, B.Sc - Speech & Hearing, B.Sc - Nursing, B.Sc – Teaching

(4 years), BAMS - Ayurvedic Medicine Course, etc.

– Some students cannot receive bank loans for this higher education

– SVYM-VidyaKiran wants to provide these students with financial support for four years

– SVYM-VidyaKiran will track these students through their four years

• Will update sponsors on students, test scores, etc.

Proposed Budget - Education

SCHOLARSHIPS & PROFESSIONAL COURSE STUDENTS

Students Cost # of students Total Cost

Current I PUC Science Students (II PUC Year 2009/2010)

5000 40 200,000

Current I PUC Commerce Students (II PUC Year

2009/2010)5000 18 90,000

To be Selected (New Science Students 2009/2010)

8000 30 240,000

Professional Course Students 10,000 15 150,000

Total Rs. 680,000

Budget Summary

October 2007 to September 2008 vs. April 2009 to March 2010

(Distribution for period of October 2008 to March 2009 was not made because previous disbursement sufficed)

  Oct. 2007 - Sep. 2008 Apr. 2009 - Mar. 2010  

Account Total

Amount Budgeted/Studen

t(100 Students)

Total

Amount Budgeted/Studen

t(103 Students)

Variance

Proj. Coordinator 84,000 840 84,000 816 (24)

Admin Assistant 66,000 660 60,000 583 (77)

Computer 50,000 500 See Op. Exp. 0 (500)

Scholarships 500,000 5000 530,000 5,146 146

Op. Expenses 24,000 240 30,000 291 51

Rent 48,000 480 144,000 1,398 918

Coaching Fees 75,000 750See

Scholarships0 (750)

Textbooks 40,000 400 See Library 0 (400)

Library 15,000 150 15,000 146 (4)

Bus Pass 27,500 275 12,000 117 (158)

Transportation 18,000 180 30,000 291 111

Parent's Meetings 5,000 50 2,500 24 (26)

House Visits 12,000 120 7,500 73 (47)

Career Counseling 0 0 40,000 388 388

Miscellaneous 0 0 24,000 233 233

Exposure Visits 0 0 25,000 243 243

Furniture 0 0 15,000 146 146

Professional Course Students

0 0 150,000 1,456 1456

Total in Rupees 964,500 9,645 1,169,000 11,350 1,705

Thank You for Your Time and Consideration

Question and Answer Session