With increasing caseloads, tighter budgetsand growing archives, courts are strivingto do more with less. Laserfiche® digitaldocument management solutions help youprotect the security of case files, providecomprehensive public service and improvecustomer satisfaction.

Guarantee the integrity of casefiles and improve operations

Document Management for Courts

Run Smarter®

Learn More Inside:Improve information accessibility.

Maximize the value of existingtechnology investments.

Automate business processes—including records management.

Implement a comprehensivebusiness continuity plan.

Supporting the Cause of Justice

A Solution to Manage Information Enterprise- Wide

O f all government agencies, courts feel theimpact of paper- based record keeping themost. With long retention periods and a rapidlyincreasing volume of cases, paper archives canspiral out of control, while paper-based processesconsume resources across your enterprise.

Laserfiche gives you the tools you need to combatthe inefficiency and expense of paper storage. TheLaserfiche system includes document imaging andDoD 5015.2-certified records management, bothWindows® and Web-based interfaces, a customiz-

able Web publishing portal, integrated workflowmanagement and high-volume document captureand processing tools. Laserfiche scales to meet theneeds of courts of all sizes, from a single municipalcourt to a court with multiple locations.

Laserfiche Advantages SummaryEliminate the need to copy, transport and storepaper documents.

Answer customer inquiries faster, with directaccess to pleadings, filings, reports and related

documentation.

Speed case processing with an automated digitalworkflow.

Reduce manual data entry errors by automaticallyextracting data from your case managementsystem CMS) or state database.

Safeguard confidential information withcomprehensive security features.

Provide remote access to court documents topolice, prosecutors, public defenders andprobation officers.

DepartmentFiles

Financ e

HumanResources

CaseRecords

Laserfiche forRecords Managers

Laserfi che forClerks of Court

Laserfi che forJudges

Capturedo cum ents

from:

Scanners

Digi tal AudioVideo

Fax

E-mail

ElectronicDocuments

MultifunctionPeripherals

A/R

A/ P

Applications

Credentia ls and Certifications

Payroll Records

Briefs and Reports

Transcripts

Supporting NotesAudio , Photos, Video)

Expunged and Sealed Records

Motions and Judgments

Affadavits

Filings

Law Clerks

Probation Officers

Court Officials

Research past cases andrespond to questions withoutleaving the bench.

Researchers

Attorneys

Manage differing securityrequirements and records scheduleswith a single, DoD-certified solution.

Staff

Customers

Improve operations enterprise-wideby eliminating costs, improvingresponse times and simplifyingprocedures.

Law Enforcement

Order in Your Court

Benefits by Role and Responsibility

JudgesJudges often question the security and utility of a

digital document management solution. But withyour paper documents scanned and stored inLaserfiche, it’ s easy to research past cases and respondto questions from attorneys, probation officers and thepublic. You and your staff have direct access to casefiles,so you speed the judicial process. And, perhaps

best of all, you can access case files directly from thebench, so lost or misplaced paper files are no longera problem— and you no longer have to reschedule, postpone or continue cases because of misplaceddocuments.

Information TechnologyWith Laserfiche, you reclaim time, resources andlabor costs by eliminating paper-based processes, while also increasing document security, enablingsimultaneous access to case documents, improvinginformation accessibility and automating businessprocesses. Secure, Web-based thin-client options

simplify support and enable instant deploymententerprise- wide. Laserfiche transmits documentimage files in a non- proprietary, single- page TIFFformat to conserve bandwidth and ensure futureaccessibility. And its open architecture ensures thatyou can easily integrate document management withyour case management system or judicial database.

The Clerk of Courts is the keeper of the courts’ records, and our mission is to preserve recordsand make them accessible. With Laserfiche, our records are instantly available to over 400 users. Laserfiche is my first, most frequent and preferred choice when reviewing case files.”

Donald R. O’Shell, Clerk of CourtsYork County, PA

Clerks of CourtWith Laserfiche, you provide both staff and customerswith instant access to information. Eliminate the costsof pulling and transporting records from off-site stor-age, as well as the costs of preparing and copying casefiles for the public. Instantly fulfill records requests,without having to copy and collate large numbers

of documents. Laserfiche empowers you to improvecourt operations, from better supervision of purchasingand accounts payable to shorter turnaround timesand streamlined work processes.

Court Records ManagersManaging juvenile, felony, misdemeanor, civil anddomestic cases leaves you struggling to controlmultiple record schedules, differing security require-ments and, worst of all, overwhelming amounts ofpaper. Laserfiche’ s customizable nested file folder

structure helps you control records related to thedifferent types of cases your court hears, whetherarchived or current. Divide cases by type or division, by year or by case number— Laserfiche supportswhatever file structure fits your court best. And withthe DoD 5015.2-certified security features, you pro-

tect not only confidential documents associated withpublic cases, but also expunged and sealed caserecords, from unauthorized access or release.

Realize Operational Benefits

Cost-Effectively DeployEnterprise- WideLaserfiche solutions deploy in days, not months, soyou achieve a rapid return on your document man-agement investment. The Laserfiche product suite’ smodular design gives you the flexibility to choosejust the options you need, enabling you to design

the ideal document management solution for yourneeds.

Courts with multiple locations and a large number ofusers will appreciate the flexibility of Laserfiche Rio,a turnkey solution for enterprise document manage-ment requirements. The Rio system includes:

Document imaging and DoD 5015.2-certifiedrecords management functionality.

Windows and Web- based interfaces.

A customizable public Web portal.

Integrated workflow management.

High-volume document capture and processing.

Named- user licensing simplifies purchasing—justcount the number of users you’ll need. Rio also pro-vides the flexibility of unlimited retrieval licensingfor public users, simplifying access for police and

sheriff’ s departments, prosecuting attorneys, publicdefenders, prison staff or probation officers.

Automate Work ProcessesLaserfiche helps you automate and streamline workprocesses wherever possible, from bringing informa-

tion into the system to speeding labor- intensive, paper-based processes.

Laserfiche Workflow provides a scalable, customiz-able workflow solution, while Quick Fields’ batchprocessing capabilities dramatically reduce the

time you spend digitizing and indexing paperfiles.

Automate case filing,e-filing and recordsrequests to free up staff time.

Trigger workflow activities from third-partyapplications, such as your CMS.

Identify productivity gains or bottlenecks withreal-time reporting.

Maintain the integrity of sealed case files byautomatically routing them to a confidentialfolder.

Use information extracted from documents,reports and outside data sources to automateindexing and processing.

Scan in case files with bar-coded header sheetsor minimize data entry by pulling informationfrom a state database or CMS.

Strengthen Records Management

The Laserfiche product suite offers integrated, DoD5015.2-certified records management functionality. Laserfiche Records Management Edition provides astructured, record series- based repository that isinvisible to the user accessing the document manage-ment system, so records management doesn’ t inter-

fere with your existing work processes.

What I like about Laserfiche is that I can manage electronic documents, paper, microfilm andaudio and video files enterprise- wide. Our old content manager didn’ t have full-text searchcapability, and it didn’tmanage records retention. With Records Management Edition, it’s easyto manage retention periods, and it’s simple to locate information.”

Margaret Anderson, Records ManagerCollin County, TX

Guarantee the integrity of records—whetherscanned paper, electronic or physical—through-

out their life cycle.

Run reports detailing where records are in theirlife cycle and which records are eligible fortransfer, accession or destruction.

Log system activity to demonstrate compliancewith regulations, including expungement orsealing orders.

Support Court Continuity ofOperations PlanningDuring an emergency, the ability to performconstitutionally mandated functions—initialappearances, arraignments, orders of protection,

injunctive relief and other emergency applications—is crucial to maintaining the rule of law. Every courtshould have a plan in place to prevent, prepare for, respond to and recover from operational inter-ruptions. Laserfiche plays a key part in this plan, securing court records and limiting the cost and

effort of salvage and restoration.

Protect vulnerable paper archives from flood,

fire, damage and theft.

Access files remotely in the event ofcourthouse destruction or inaccessibility.

Archive your documents to unalterable CDsor DVDs with built-in viewers and searchengines.

Improve Performance and Planning

Share Information With OtherLaw Enforcement AgenciesCourts are increasingly asked to share informationwith other government agencies. But it’s difficult forcourts to share paper files with police, prosecutors, public defenders, prison staff and probation officers. With Laserfiche WebLink web publishing, you cancost-effectively and securely distribute information

to other law enforcement agencies.

Let registered attorneys search court records,right from their offices.

Share protection orders with 911 operators orpolice officers.

Update prison staff on convictions or

acquittals— instantly.

Ensure probation officers have access tocurrent reports.

It’s just so much more efficient. Laserfiche hasreally changed the face of our court system.”

Judge Heidi FamigliettiConnecticut Probate Court Administration

Guarantee the Reliability andIntegrity of Case FilesComplete, secure case records are critical to thecause of justice. Laserfiche’ s granular security systemhelps you design and implement a security policy

that works within your existing environment soyou balance document security and accessibility. Laserfiche’ s powerful security functionality alsoprovides something file folders can’ t: the confi-dence that, no matter what, your records are safefrom tampering, destruction or loss.

Control expunged or sealed records, and preventthem from showing up in a repository search.

Dynamically apply document- level security,maintaining different levels of security foreach type of document within a case file.

Guarantee security all the way down toindividual words, such as a witness’ s nameor address, with blackout and whiteout

redactions.

Eliminate misplaced files,files lost in transitfrom off-site records storage facilities andinappropriately accessed files.

Simplify Administration

Laserfiche has always built its products usingMicrosoft® technologies, to help Microsoft- drivenorganizations run more effectively.

Laserfiche systems use Microsoft- standard admin-istration tools almost exclusively, including MMCsnap- ins, WMI compatibility and Windows- inte-grated error logging and tracing. We ensure thatour software complies with standards that makeit widely interoperable, extensible and easy to

administer.

Administrators can manage all the components of aLaserfiche repository—fields, templates, users, groupsand volumes, among others—through a simplegraphical interface. Customization is simple, and

doesn’ t require outside consulting or onsite pro-gramming. And minimal bandwidth requirementslimit the load on existing servers, networks andapplications, while support for industry-standardMicrosoft and Oracle® database platforms maximizesthe value of current IT investments.

Integrate with Your Existing IT Environment

Whether it’s a mainframe system, case managementsystem or state database, you have existing technology

that your document management solution mustintegrate with. Laserfiche’ s open architecture makes itsimple to image- enable your existing applications toexpedite document search and retrieval. For example, clerks appreciate the ability to search their CMS toidentify the desired case and document and then print

Maximize the Value of Existing Technology Investmentsthe document straight from Laserfiche. And withthe Quick Fields Real-Time Lookup data capturemodule, you minimize manual data entry by

retrieving data from a state judicial database orother third-party application. Quick Fields enablesyou to improve the integrity of your information bymatching it against outside data, ensuring that casenumbers are entered correctly.

Laserfiche is here to stay as far as our court operations are concerned. You don’ t losefiles once they’ re captured, it’ s simple to add information, even years after the fact, and it’ sgood for customers. It’s a fantastic solution.”

Marc St. Laurent, Imaging SupervisorKern County Superior Court, CA

Run Smarter®

About Laserfiche

Laserfiche Document Management PlatformOrganize, protect and retrieve information.

Laserfiche United™ and Laserfiche Team™Laserfiche Records Management Edition™Laserfiche Web Access™

Document and Information CaptureBring paper and electronic documents into yourdigital system.

Laserfiche Quick Fields™Laserfiche Import Agent™Laserfiche Snapshot™

Document DistributionProvide secure, efficient document accessto users across the office and around the world.

Laserfiche WebLink™Laserfiche Plus™Laserfiche E-mail Plug- In™

Business Process ManagementStreamline document-centered processesand track activity for regulatory compliance.

Laserfiche Workflow Suite™Laserfiche Agenda Manager™Laserfiche Agenda Processor™Laserfiche Audit Trail™

Integration and CustomizationIntegrate Laserfiche with third- party applications, customize system functionality and automateLaserfiche- related tasks.

Laserfiche Integrator’ s Toolkit™Laserfiche Marketplace™Laserfiche Code Library™

Software AssuranceManage change and protect your investment.

Laserfiche Software Assurance Plans LSAP™)

Your Next StepCall 800) 985-8533 to arrange a demonstration.Also e-mail info@laserfiche. com or visitwww.laserfiche. com/ government for more product detailsor to request your free Laserfiche demo CD.

Laserfiche3545 Long Beach Blvd.Long Beach, CA 90807Tel: 562) 988-1688Fax: 562) 988-1886

www.laserfiche. comE-mail: info@laserfiche. com

About Laserfiche SolutionsLaserfiche creates simple and elegant document managementsolutions that help organizations run smarter. Since 1987,more than 25,000 organizations— including numerouslaw enforcement agencies, prosecutors and courts—haveused Laserfiche to transform their bulky paper archivesinto a powerful digital resource that guarantees theintegrity of case files, improves clearance rates andreduces the overall cost-per-case and time to disposition. By digitizing paper archives, Laserfiche enables usersto instantly pinpoint the information they need, so theycomplete daily tasks more efficiently.Secure Web accessallows organizations to share information with remoteoffices, business partners and customers, while user- androle-based security options ensure compliance withgovernment- and industry-mandated standards, including

Department of Defense DoD) standard 5015.2.

2008 Compulink Management Center, Inc. All rights reserved. Laserfiche is a division of CompulinkManagement Center, Inc. Laserfiche is a registered trademark ofCompulink Management Center, Inc. All other trademarks areproperties of their respective companies. Due to continuingproduct development, product specifications and capabilitiesare subject to change without notice. Printed in the USA.Item no. 7636.

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