supplier questionnaire - vossloh · supplier questionnaire issued by: ... labour? if yes, please...

SUPPLIER QUESTIONNAIRE

Issued by: Reviewed by: Released by: Version: 2.0 (05.01.2016)

B. Mäder U. Hirnschal, W. Stapel, D. Wolf W. Stapel page 1 of 12

Hard copies are not subject to any change service!

Completed by:

Telephone:

Position:

E-mail:

Date:

1 - GENERAL INFORMATION Company

Company Name

Date of foundation

Address

Postal Code

City

Region

Country

Phone number

Website

Belonging to (Group)

Legal Status

Change of Ownership in the last 5 years

Subsidiary companies Name Branch City / Country

Did your company work with Vossloh or its subsidiaries before? Company Contact

Distribution structure

☐ Producer ☐ Wholesaler

☐ Sales Company ☐ Agency





Contact Persons

Name Telephone E-mail

President / Managing Director

Sales Management

Quality Management

Construction / R&D

Contact for Vossloh / Key Account

Logistic

Accounting

EHS-Officer

2 - FINANCIAL INFORMATION

Financial Information of your Company (not Group, Parent or Holding Companies) Currency:

Year N (forecast)

Year N-1 Year N-2 Year N-3

Turnover

Total Purchasing

EBITDA

Net Result

Total Balance Sheet

Debt / Equity ratio

Cash Flow / Sales ratio

Financial Information of your Group Currency:

Year N (forecast)


Turnover

Total Purchasing

EBITDA

Net Result

Total Balance Sheet

Debt / Equity ratio

Cash Flow / Sales ratio





Turnover of your Company with subsidiaries of Vossloh AG ( amount and % of your total turnover) Currency:

Company Name

Year N (forecast)

% Year N-1 % Year N-2 % Year N-3 %

General financial data of your Company

VAT / ID / TAX number

Name of your bank / Country

Bank code (national) Account number (national)

BIC IBAN

Purchasing Volume of your Company Currency:

Raw material Purchased items Total purchasig volume

Insurance / Warranty Currency:

Does your company have a business liability insurance?

Liability limit

Does your company have a product liability insurance?

Liability limit

What is the maximum warranty period you can agree on with your clients? Months

Investments Currency:

Year N (forecast)


Total Volume

Volume R&D





3 – PRODUCT INFORMATION 3.A Product Range

Which kind of products are you manufacturing? (Please mark with a cross 'x'))

☐ Wire rod ☐ Plastic components ☐ Printing

☐ Coil ☐ Injection Moulding

☐ Screen printing

☐ Rod ☐ Extrusion ☐ Pad printing

☐ Rubber components

☐ Laser marking

☐ Tools ☐ Stamped & Bent Parts

☐ Coating

☐ Machines ☐ Nodular graphite cast

☐ Powder coating

☐ Packaging ☐ Screws

☐ Zinc coating

☐ Services ☐ Sleeper screws

☐ Nickel-zinc coating

☐ Others ☐ T-head bolt ☐ Organic coating

☐ Anchor bolt ☐ Other coatings

4 - SALES, STAFF & TIME

4.A Markets

Which main markets do you serve (% of Turnover)

Market Turnover

1 %

2 %

3 %

4 %

5 %

How many product references do you have in your catalogue?





4.B Customers

Who are your main customers, incl. branch (% of Turnover)

Customer Branch Country Turnover

1

%

2

%

3

%

4

%

5

%

4.C Supply

Who are your 5 main suppliers?

Supplier Country Items supplied

1

2

3

4

5

4.D Sub-contracting

Please list the activities that you subcontract to other companies.

Subcontractor Technologie Reason

1

2

3

4

5

4.E Employees and working time

Permanent employees of your company (not group)

Year N (forecast)


Production

Construction / R&D

Quality department

Sales department

Mould shop

Administration

Others

Total





Company holidays

Public holidays

Production

No. of shifts per day in production Working hours per shift

Working days per week Potential to work with additional shifts/days

5 - SUSTAINABLE DEVELOPMENT & ETHICS

Link to Vossloh Code of Conduct

5.A Social and Ethical Aspect

Comments:

Is the Company's social policy certified to SA 8000?* If yes, please provide a copy of your certification.

*If your Company is certified to SA 8000, go directly to the topic 5.B

Comments:

Does the Company have a Code of Conduct? If yes, please provide a copy of the Code of Conduct. Please describe in few lines how the Company implemented it.

Comments:

Does the Company have a written ethical rule about corruption? If yes, please provide a copy of the document.

Comments:

Does the Company have a written ethical rule about discrimination and sexual harassment? If yes, please provide a copy of the document.

Comments:

Does the Company have a written ethical rule about child labour? If yes, please provide a copy of the document.

Comments:

Are your employees organised in unions?

Comments:

Does the workers payment meet the legal requirement and industry minima? Please provide a copy of a standard employment contract.





5.B Environmental & Energy Policy

Comments:

Is the Company system for energy management certified by an accredited certification body, to ISO 50001 or an equivalent standard?* If yes, please provide a copy of your certification.

Comments:

Is your Company system for environmental management certified by an accredited certification body, to ISO 14001, EMAS (for European suppliers) or an equivalent standard?* If yes, please provide a copy of your certification.

*If your Company is certified to ISO 14001 or to EMAS, go directly to the 5.C

Comments:

Does your Company work in compliance with the regulations of REACH and RoHS? (only for suppliers which work for European countries)

Comments:

Do the products delivered to us through your company contain substances subject to authorization as an amendment of the Annex XIV of the REACH regulations?

Comments:

Do the products delivered to us through your company contain substances candidate to authorization as an amendment of the REACH regulations and the lists published by the European Chemical Agency (ECHA) or the UNIFE “Railway Industry Substance List”?

Comments:

Do the products delivered to us through your company contain substances listed in the „Candidate list of substances of very high concern (SVHC)“?

Comments:

If you supply electrical / electronic equipment: Does the delivered equipment contain substances bounded by 2011/65/EU ROHS regulations?

Comments:

If you have affirmed one or more questions, please list the substances in the attachment

Comments:

Does your Company orient itself in written specified guidelines in environmental management? If yes, please provide a copy of the program incl. your objectives and an efficiency indicator.

Comments:

Does the Company judge disposal processes regularly by environmental aspects?

Comments:

Does the Company have a wastewater treatment plant?

Comments:

Does the Company have any other recycling plants?

Comments:





Does the Company have programs to reduce energy consumption, water consumption and emissions? If yes, please provide a copy of the program with your objective and an energy efficiency indicator.

Please inform us about your annual consumption of

electricity (Ø) kwh €

Comments:

Does your Company have programs/proposals for optimising the volume, weight, dimensions of packagings?

Comments:

Does your Company provide returnable packagings to transport your products?

Comments:

Concerning sustainable development issues, does the Company require the same rules from suppliers and subcontractors?

5.C Health and Safety Measures

Comments:

Does your Company have a safety management system according to OHSAS 18001?* If yes, please provide a copy of your certification.

*If your Company is certified to OHSAS, go directly to the topic 6.

Comments:

Describe your company's arrangements for the identification of need and the provision of health and safety training for your personnel

Comments:

Describe your company's arrangements for the provision of health and safety advice, monitoring and supervision

Comments:

Does your Company assess the competence of your subcontractors? Please provide details.





Accident frequency

Formula: Reportable accidents X/1000 number of employees=AIR, reportable injuries X 100.000 / hours worked * AFR

State your Companys employer reportable injury AIR for the last full three years


State your Company's employer reportable injury AFR for the last full three years, by using a.m. formula


Comments:

Enclose examples of three relevant project specific Risk Assessments and three associated Method Statements prepared by your Company within the last six month

6 – QUALITY INFORMATION

6.A Quality Management

Comments:

Did your company implement a quality management system according to ISO 9001 or ISO/TS 16949?* If yes, please provide a copy of your certification.

*If your Company is certified, go directly to topic 6.B

Comments:

Did the company define and document its corporate quality policy, objectives and commitments of quality?

Comments:

Does your company have a quality management system?

Comments:

Did the company define the responsibility, authority and interrelation of all employees who manage, perform and verify work that affects the quality of products, materials or services? (i.e. procedures, organization charts, quality manual)

Comments:





Is the quality manager/responsible for quality, authorized to stop production for correcting quality problems?

Comments:

Does the Company investigate causes of non-conforming products and determine the corrective action needed to prevent reoccurrence?

Comments:

Do the Company have a documented procedure to define the requirements for recording the results of corrective measures?

Comments:

Does the Company provide for its customers statistics of the quality of products or services regarding quality performance, non-conformities?

Comments:

Does the Company have a retrace ability of the goods / deliveries ensured by using a batch / series number?

6.B Audits and Others Companies:

Is your company already audited by other companies? If yes, please list up which ones (name + place)

Comments:

Are you willing to be audited by VFS?

Comments/Products:

Does the Company have an admittance of the Deutsche Bahn AG, as called HPQ? If yes, please list up the products and provide a copy of the documents.

Comments/Products: Comments/Products:

Does the Company have an admittance of the Deutsche Bahn AG, as called Q1? If yes, please list up the products and provide a copy of the documents.





7 – DEVELOPMENT

Please fill in the number of engineers of your R&D Department

Which kind of CAD-Software and Data formats are used?

Does your company have experiences with synthetic materials / plastics?

Which system do you use for mould flow analysis?

What else do you use for analyses?

Do you have a workshop for prototypes?

Which equipment do you have to produce prototypes?

Do you have a testing area?

Which kind of test are you able to run?

Which programs do you use? Ensuring a optimal project process e.g. - MS Project for coordination and monitoring in use? - other Software / data bases etc. in use? If yes, which product?





8 – DECISION (filled in by Vossloh)

Supplier approval

Purchase: Reason:

☐ Yes

☐ No

☐ Audit necessary

☐ Audit required

Date: Name:

Quality: Reason:

☐ Yes

☐ No

☐ Audit necessary

☐ Audit required

Date: Name:

EHS: Reason:

☐ Yes

☐ No

☐ Audit necessary

☐ Audit required

Date: Name:

supplier questionnaire - vossloh · supplier questionnaire issued by: ... labour? if yes, please...

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