supplier accreditation questionnaire · web viewmwss compound, katipunan road, balara, quezon city...

SUPPLIER ACCREDITATION QUESTIONNAIRE

TABLE OF CONTENTS

Maynilad Quality, Environment, Energy and Safety and Health Policy………………………………………………………

2

INSTRUCTIONSGENERAL POLICY FOR SUPPLIER.........................................................................................................3INSTRUCTIONS FOR THE USE AND SUBMISSION OF THE SUPPLIER ACCREDITATION QUESTIONNAIRE...........................................................................................................................................................3

Figure 1. SAMPLE OF APPROPRIATE RESPONSE ………………………………………………………………………………4

AGREEMENTNOTICE FROM MAYNILAD....................................................................................................................5SUPPLIER DECLARATION.....................................................................................................................5

SUPPLIER ACCREDITATION QUESTIONNAIRECORPORATE INFORMATION................................................................................................................6MANAGEMENT SYSTEMS.....................................................................................................................7QUALITY CONTROL/LABORATORY ESTING..........................................................................................8

FINANCIAL AND LEGAL......................................................................................................................9 SAFETY............................................................................................................................................10

LABOR RELATIONS & RISK MANAGEMENT.............................................................................10-11BUSINESS CONTINUITY

STRATEGY……………………………………………………………………………………..11CRISIS

COMMUNICATION………………………………………………………………………………………………11BACK-UP

FACILITIES…………………………………………………………………………………………………….11APPENDICES

APPENDIX A: List of Customer /Clients.................................................................................................12APPENDIX B: List of Products...............................................................................................................13APPENDIX C: List of Certificate of Distributorship/Agreement.............................................................15APPENDIX D: List of Services...............................................................................................................13APPENDIX E: List of Bank References..................................................................................................14APPENDIX F: List of Machineries and Equipment.................................................................................14

Maynilad Water Services, Inc.MWSS Compound, Katipunan Road, Balara, Quezon City Tel. No. 981-3333

www.mayniladwater.com.ph

APPENDIX G: List of Major Raw Materials ...........................................................................................14

Supplier Accreditation Questionnaire

This is to confirm that the undersigned has read and committed to support the Maynilad QESH Policy.

NAME POSITION COMPANY DATE

SCM-OP-VMD-02F1 MAYNILAD WATER SERVICES, INC. MWSS COMPLEX, KATIPUNAN AVE., BALARA 1105 QUEZON CITY, PHILIPPINESRevision 1Page 2 of 19

TEL. NO. +632 981-3494


INSTRUCTIONSGENERAL POLICY FOR SUPPLIERS

1. All suppliers must accomplish the questionnaire and submit the required documents indicated in the questionnaire. All information must be complete, factual, and correct. Submitted documents must be authentic and up-to-date. Incomplete submittals shall put the accreditation process on hold. Please refer to Figure 1(Sample of Appropriate Response).

2. Submit a scanned copy of the completed Supplier Accreditation Questionnaire together with the QESH Policy signed by your President and General Manager (Page 2)

3. Supplier Management will review the submission, including the applicability of the offered product/s. If found qualified, the prospective vendor will be issued an endorsement slip for processing by Maynilad’s third-party service provider.

4. Legal implications shall be given to those who disclose and submit misleading, incorrect, and/or false information and documents. Maynilad holds the right to decline the application or revoke the accreditation of suppliers who are involved in activities that put Maynilad at risk or are not in line with Maynilad’s core values.

5. Coordinate with Third Party Service Provider for payment and submission of other requirements.

6. Maynilad Supplier Management Team and its Third Party Service Provider will schedule and perform a financial, technical, and commercial evaluation after the complete submission of the questionnaire and supporting documents. All suppliers must accommodate Maynilad and its 3rd

Party Service Provider. Information and documents in the questionnaire shall be verified during the said evaluation process. Additional documents shall be submitted by the supplier upon request of the Maynilad and its 3rd Party Service Provider.

7. The Supplier Management will consolidate the results of the financial, commercial and technical evaluations. The prospective vendor will be informed of the results of the evaluation by email. All suppliers that failed the accreditation process shall be issued with a Letter of Regret.

8. Accredited suppliers must undergo re-accreditation process every three (3) years. Likewise, the results of the vendor performance evaluation for previous contracts/Purchase Orders is also one of the bases in the renewal of accreditation. Failure to undergo re- accreditation process shall be a ground for blocking in our supplier’s database.


TEL. NO. +632 981-3494


INSTRUCTIONS FOR THE USE AND SUBMISSION OF THE SUPPLIER ACCREDITATION QUESTIONNAIRE

1. The Supplier Accreditation Questionnaire is comprised of 43 questions subdivided into 9 parts, and 8 appendices, which must all be completely answered. Failure to complete this questionnaire in full may affect the evaluation of the supplier.

2. Each question has a designated text box to contain the corresponding response thus no text box must be left unanswered. For questions that request to “describe” an answer, a brief and concise statement or response must be conveyed. Questions that do not apply to the contractor shall be clearly marked as “not applicable”. Additional explanations or justifications may be included if deemed necessary.

3. Appendices redirected from specific questions are intended to be fully accomplished. Failure to complete the appendices in full may affect the technical evaluation of the supplier Separate attachments of the responses for the appendices may be submitted, but it is not recommended.

4. Only the documents required in the questionnaire must be submitted. Additional attachments not requested within the questionnaire will not be checked. However, the supplier may be requested to submit additional documents if, and only if, Maynilad deems it necessary to support certain claims of the supplier. The supplier shall be informed beforehand to prepare these documents and shall be checked by a Maynilad evaluator during the scheduled audit.

5. Accomplished Supplier Accreditation Questionnaire and required documents must be submitted via email.


TEL. NO. +632 981-3494


Figure 1. Sample of Appropriate Response


TEL. NO. +632 981-3494


AGREEMENTNOTICE FROM MAYNILAD

1. Maynilad is authorized to collect personal information directly from the supplier though this questionnaire. Maynilad reserves the right to use the collected information from the questionnaire and supporting documents at the Company’s own discretion, with regard to the accreditation process.

2. Maynilad does not guarantee invitation to biddings or awarding of purchase order after a supplier completes the accreditation process. This Supplier Accreditation Questionnaire is for Maynilad Supplier Management information purposes only.

3. Maynilad reserves the right to reject any and all submittals at its sole discretion. Maynilad is authorized to remove and/or disregard applications from blacklisted suppliers and new applicants that do not meet Maynilad Company Standards.

4. Maynilad shall not be responsible for costs and expenses incurred by the supplier during accreditation. Any reimbursements of expenses shall not be entertained.

5. Maynilad reserves the right to contact all references provided by the supplier to verify authenticity of submittals and claims, visit any supplier’s office, warehouses and manufacturing locations, and interview any personnel during the entirety of the accreditation period. Refusal of the supplier to allow Maynilad to probe supplier activities during accreditation shall put the accreditation on hold or, in a case to case basis, shall lead to the cancellation of the supplier application.

6. Supplier of Goods and Services shall comply with its responsibilities under Republic Act No. 10173, otherwise known as the “Data Privacy Act of 2012,” its Implementing Rules and Regulations dated 24 August 2016, and other applicable data privacy and protection laws, rules and regulations (collectively, the “DPA”).


TEL. NO. +632 981-3494



TEL. NO. +632 981-3494


SUPPLIER DECLARATION

I attest that my participation in the Maynilad Supplier Accreditation is voluntary. I declare that I have the proper authority to disclose the relevant information contained within.

I hereby declare that the information supplied in this application, including all the attachments, are true and correct, and the testimonials, certificates, letters of authorization and documents as given by the persons whose names appear on them and submitted with this application are true and genuine.

I understand how the personal information content in this application will be used and I consent to the use, transfer, and disclosure of the information for legitimate business purposes of Maynilad and in connection with a potential business relationship with my company.

I understand that any misrepresentation of information here and any effort to influence the Maynilad representative’s decision in the evaluation of my application will put me and my company in the Maynilad Blacklist. I recognize that Maynilad reserves the right to hold legal implications for unlawful activities my company shall be involved in, in connection to the accreditation process.

This is to confirm that the undersigned has read and committed to support the Maynilad QESH Policy.

Date Signed:

Click here to enter date.

E-Signature:Name: Click here to enter

text.

Designation:

Click here to enter text.


TEL. NO. +632 981-3494


SUPPLIER ACCREDITATION QUESTIONNAIRE

1. CORPORATE INFORMATION

1.1 Provide the following information about your Company.

Established as:(please select one from the list)

1. Name of Company: Click here to enter text.2. Address of Company: Click here to enter text.3. Telephone Number: Click here to enter text.4. Fax Number: Click here to enter text.5. E-Mail: Click here to enter text.6. Website: Click here to enter text.7. Name of President /General Manager: Click here to enter text.

8. Contact details of Sales Representative/s:

Name: Click here to enter text.Contact No.: Click here to enter text.Email Address: Click here to enter text.Name: Click here to enter text.Contact No.: Click here to enter text.Email Address: Click here to enter text.

9. Contact details of Technical/QA Representative/s:

Name: Click here to enter text.Contact No.: Click here to enter text.Email Address: Click here to enter text.Name: Click here to enter text.Contact No.: Click here to enter text.Email Address: Click here to enter text.

10. Contact details of Finance Representative/s:

Name: Click here to enter text.Contact No.: Click here to enter text.Email Address: Click here to enter text.

11. Number of employees in total: Click here to enter text.12. Key Officers with relatives working with Maynilad Click here to enter text.13. If the company is part of a larger group, give the name and address of head office:


14. Founding year: Click here to enter text.15. Subsidiaries (if any): Click here to enter text.16. Area of Office (in sq. meter) Click here to enter text.17. Location of warehouse /production sites Click here to enter text.18. Area of warehouse/production site(in sq. meter) Click here to enter text.19. Are you an accredited supplier of other water utility companies?


20. Do your products include warranty and after-sales services?



TEL. NO. +632 981-3494


CorporationPartnership / Joint VentureIndividual

AffiliateNational Company

2. MANAGEMENT SYSTEM

2.1 Is your company ISO Certified?

Please attach copies of the certificate.

2.2 If the company is not certified do you have plans to get certified?

If YES, when is your first inspection expected?

3. QUALITYCONTROL / LABORATORY TESTING

3.1 Do you have your own Testing Laboratory?

3.3 Do you provide Certificate of Analysis/ Certificate of Conformance/Test Certificates?

4. FINANCIAL AND LEGAL

4.1 Fill out the table below regarding your company’s existing credit line/s from reputable bank/s and credible Maynilad Supplier/s.

Bank Amount Supplier AmountClick here to enter

text.Click here to enter

amount.Click here to enter






amount.

4.2 Is there any litigation pending against your company?

If yes, please describe, explaining actions taken and attach documents.


TEL. NO. +632 981-3494


Yes No

Yes No

Yes No

Yes No

Add new row/s if necessary.

Yes No

Place response (description, supporting information, and/or comments) here:

5. SAFETY

5.1 Do you have a Corporate Environment, Safety, and Health (ESH) Policy and Procedure?

If yes, please provide copy.

5.2 Do you have a full-time Safety Officer?

5.3 Do you provide Personal Protective Equipment (PPEs) to all your employees?

6. LABOR RELATIONS AND RISK MANAGEMENT

6.1 Do you hold the required certificates from the Department of Labor and Employment (DOLE)?

If yes, please attach copies.If no, describe plans to obtain the required certificates/registrations/permits in the remarks. If on process, provide other documents from DOLE for proof of compliance (e.g. Notice of Results).

REQUIREMENTS REMARKSa. Certificate of Compliance with

Labor Standards Click here to enter text.b. Certificate of Compliance with

Occupational Safety and Health Standards


c. DO18-A or DO 174 Certification Registration Click here to enter text.

d. Do you attended DOLE DO 174 Orientation/Seminar/ Trainings Click here to enter text.

6.2 Do you have Labor Union Groups?

6.3 Do you have a Risk Management Plan?

If yes, please provide copy.SCM-OP-VMD-02F1 MAYNILAD WATER SERVICES, INC. MWSS COMPLEX, KATIPUNAN AVE., BALARA 1105 QUEZON CITY, PHILIPPINESRevision 1Page 11 of 19

TEL. NO. +632 981-3494


Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

7. BUSINESS CONTINUITY STRATEGY

(Please provide evidence for each answer) YES NO

7.1 In the event of a disaster or significant disruption, does your organization have documented plans to restore and recover disrupted processes? ☐ ☐

7.2 Do you have staff assigned to undertake Business Continuity Management with clearly defined roles and responsibilities? ☐ ☐

7.3 Have you assessed the risks to your operations and taken the necessary actions to protect your business? ☐ ☐

7.4 What is the expected recovery time for your critical business functions ☐ ☐

7.5 Have you identified the activities that are essential for your delivery of your products and/or services? ☐ ☐

7.6 Can you provide information on your exercising program, and evidence of your most recent exercises? ☐ ☐

7.7 Do you have a proven and effective IT Continuity Plan? Please provide evidence. ☐ ☐

7.8 Have you identified your critical suppliers of goods & services, in order for your Company to provide a service to this Company? ☐ ☐

8. CRISIS COMMUNICATION

8.1 Do you have a method to communicate with your key staff/stakeholders during a service disruption, during any given period? ☐ ☐

8.2 Do you have a standard procedure on how to notify Maynilad in case of outage? ☐ ☐

9. BACK-UP FACILITIES

9.1 Are all critical data backed up and readily available offsite? ☐ ☐9.2 Does your organization have an alternate site location for work area recovery

purposes? ☐ ☐9.3 Disaster recovery contact person/s:


TEL. NO. +632 981-3494



TEL. NO. +632 981-3494


APPENDICESAPPENDIX A: List of Customers/Clients for the past five (5) years

# Client Name Address Contact Person

Contact

Number

Email Addres

s

Product and

Project Descriptio

n

Project Scope / Amount

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TEL. NO. +632 981-3494


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TEL. NO. +632 981-3494



APPENDIX B: List of Products

Product Brand Principal/Manufacturer Country of Origin Delivery Lead

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APPENDIX C: Certificates of Distributorship/Agreement

Brand NameIndicate if

Exclusive or Authorized

Name of Principal Supplier

Validity of Certificate

Country of Origin

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TEL. NO. +632 981-3494



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APPENDIX D: Services Services Offered

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APPENDIX E: List of Bank References

Name of Bank Address Contact Person Contact Number

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APPENDIX F: List of Machineries and Equipment

Manufacturing Tools Equipment

Laboratory Tools and Equipment Office Equipment

Delivery and Warehousing Equipment













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TEL. NO. +632 981-3494



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APPENDIX G: List of Major Raw Materials (if applicable)

Descriptions of Materials Brand Name of Supplier Country of Origin
































TEL. NO. +632 981-3494


supplier accreditation questionnaire · web viewmwss compound, katipunan road, balara, quezon city...

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