student referral and information packet · 2018. 10. 3. · to violation (i.e. mandatory vs....

Student Referral and Information Packet

2018-19

Socorro Independent School District

Updated by llujan 9-25-18 Page 1 | 2 0 1 8 - 1 9

DAEP keys academy intake Checklist This checklist has been developed to better serve the needs of the student(s) while being served at KEYS Academy. This checklist is a tool to assist

you with all the required DAEP forms that must be turned in before the student(s) intake date.

Student id#: ______________Name:________________________________________

School:______________________________________________Grade:_____________

EMERGENCY PLACEMENT

Required Documents must be received within Five (5) Days of Placement

*DAEP MANDATORY PLACEMENT 9 Weeks 18 Weeks

On Campus Offense: School Notification with official charge from Law Enforcement required for Mandatory DAEP

*DAEP DISCRETIONARY PLACEMENT 9 Weeks

On Campus Offense: No Charge Required

Off Campus Offense: School Notification with official charge from Law Enforcement required for Discretionary DAEP

*DAEP DISCRETIONARY EXPULSION 180 Days Other #Days__________

Off Campus Offense: School Notification with official charge from Law Enforcement required for Discretionary Expulsion

DAEP TEMPORARY HOLD PENDING JJAEP (Letter Required)

On Campus Offense: School Notification with official charge from Law Enforcement required for Mandatory DAEP

UPHOLD OTHER DISTRICT’S RECOMMENDATION (Letter Required)

1. *To secure and intake date, the following documents are REQUIRED to be completed and faxed to 851-7287

or emailed to [email protected]. Date:

Discipline Referral Form

Notice of Remove Conference

Removal Conference Report (2 Pgs.)

Intervention Checklist

Removal Notice Letter

KEYS (DAEP) Appeal Form to Level I: Principal (If applicable)

SPED / 504 Manifestation (If applicable)

2. Obtain intake date from intake secretary (3 school days of fax or email date): Intake Date:

Corresponding exit date:

3. Complete Student Referral and Information Form and gather all needed information:

ELL/LPAC Meeting held: ______________ For Transfer/Re-Entry students, please ensure that original copies of the following items are on file in the blue folder.

Copies of Blue Folder

Last LPAC minutes

LOC

No Loss of Credit Contract

Student is currently being served for Loss of Credit. Committee Meeting Date: ___________

Contract Agreement and attendance history Attached

4. All items listed below are required to be faxed to (915) 851-7287 or emailed to [email protected] before intake

date. If any item(s) is (are) missing student will not be allowed to stay for orientation.

Student withdrawal form with all required signatures

Copy of Current Grades-in-progress {Current Grades (Gradebook Contract)}

Transcript

Discipline history (when recommending placement due to persistent misbehavior)

Copy of PEIMS Special Programs coded in Tyler

*Teacher Notification and Feedback Forms

Missing Documentation: __________________________________________________________________________ ________________________________________________________________________________________________________

________________________________________________________________________________________________________

Administrator Signature Date

mailto:[email protected]

mailto:[email protected]


Instructions

When referring a student to KEYS Academy, please follow steps identified on DAEP KEYS Intake Checklist on Page 1. All Forms

are available in the Administrative Discipline Handbook.

1. Schedule a discipline hearing with the parent as soon as your investigation determines a DAEP placement may be warranted.

There is no need to wait for KEYS Academy administration to contact you before scheduling the parent meeting for mandatory

placements. If the student is a special education student (verify with diagnostician), please schedule a manifestation determination

ARD Meeting and invite the KEYS Academy administration/representative.

Suggested Agenda for Parent Meeting

(Using the Removal Conference Script from the SISD Discipline Handbook is recommended)

I. Introductions

II. Explanation of student’s Code of Conduct Violation, corresponding discipline options, and laws and policies related

to violation (i.e. mandatory vs. discretionary placements, TEC Chapter 37, etc.) Remember, this is traumatic for

parents. Try to put yourself in their shoes and understand their fears and concerns. DAEP placement is not every

parent’s dream for their child.

III. Present case against student’s behavior and present witnesses.

IV. Allow student and parents to present explanation or their defense and witnesses.

V. Notify parents of due process rights and procedures including appeal process.

At this point you can proceed with a decision or tell the parent you would like to consider your decision and will notify them via letter

of your decision. If you decide to go forward with the DAEP placement during the hearing, you can continue with the following

steps:

VI. Explain student trespassing policy and present parent with Criminal Trespass Warning that you will keep on your

campus.

VII. Go over Intake form with parents and obtain initials and signatures where indicated.

VIII. Notify parent of intake/orientation date and projected exit date.

IX. Explain students must be present at the intake in order to avoid unexcused absences and possibly truancy court.

X. Provide parent copies of all documentation.

XI. Assist parents with withdrawal process and obtain signed withdrawal form

XII. Adjourn meeting

3. After the discipline hearing with the parent, gather all needed documentation (included in the checklist) and the cumulative folder

and send to KEYS Academy prior to intake date.

4. Expect confirmation the student attended the intake/orientation from KEYS Academy. If you do not hear from us after two (2) days

of the scheduled intake/orientation date, please contact the campus receptionist at 937-4000 to verify whether or not the student

attended their appointment.

*Please Note:

All required documentation must be complete with parent signature (or witness signature if parent refuses) and

received by KEYS Academy within three (3) school days prior of the student’s intake date. If not, the student will be

returned to the home campus. Forms are listed on the Campus Paperwork Checklist on page 1.


Student Referral Flow Chart

Student violates Code of Conduct, Level 3 or 4.

Mandatory

contact parent to schedule discipline hearing/removal conference post

investigation; F/U in writing by providing parent w/ a Notice of Removal Conference (KEYS); go over Discipline Referral w/parent

and student

SPED or 504?

schedule MDR ARD ASAP

MDR Decision: IS a manifestation,

DAEP recommendation

ends.

MDR Decision: NOT a manifistation of

disability

hold removal conference and obtain signatures on all required

paperwork; be filling out Removal Conference Report (2 pp)

uphold recomendation

give parents KEYS (DAEP) Removal Notice Letter;

explain intake and appeal process; provide parent KEYS

(DAEP) Appeal Form

fax/email COMPLETE intake packet to KEYS via

[email protected] or 851-7287

withdraw recommendation

give parents Letter of Notification Not

to Remove

Discretionary

complete Intervention Checklist to ensure Progressive Discipline

has occurred and been exhausted

SPED or 504?

BIP/RtI must have been updated/utilized/exhau

sted prior to DAEP recommendation; if so,

schedule MDR ARD

MDR Decision: Not a Manifistation of

disabilityMDR Decision : Is a

Manifestation, DAEP

recommendation ends.

REMINDER: student MUST attend KEYS during appeal

process


Reconnection

& Relationships

Dates:

August 28, 2018

September 25, 2018

October 30, 2018

November 27, 2018

January 29, 2019

February 26, 2019

April 30, 2019

May 21, 2019

Goals of the R & R Program Mentoring Program….

Make a difference in the life of a student

Increase graduation rates

Lower DAEP recidivism rates

Create lasting relationships with students

Agenda (Parent Room)

2:00 - 2:10 Sign - in

2:10 - 2:25 Program Overview

2:30 - 2:55 KA Classroom Visits

3:00 - 3:25 OHS Classroom Visits Options High School & KEYS Academy

12380 Pine Springs Dr.

El Paso, TX 79928

(915) 937 - 1300 Options HS

(915) 937 - 4000 KEYS Academy


KEYS Academy Intake and Placement Schedule

9 - 11 Weeks Placement lengths are determined in accordance with Socorro ISD Student Code of Conduct (section III H) which states students may not exit DAEP placement until the end of a grading period.

Wk Gr Pd

Student Intake Date Projected Exit** Notes/Important Information

1

1A

Jul 30 - Aug 03, 2018 September 28, 2018

2 Aug 6-10, 2018 November 2, 2018

3 Aug 13-17, 2018 November 2, 2018

4

1B

Aug 20-24, 2018 November 2, 2018

5 Aug 27-31, 2018 November 30, 2018

6 Sept 3-7, 2018 November 30, 2018

7

1C

Sept 10-14, 2018 November 30, 2018

8 Sept 17-21, 2018 December 21, 2018 All students must come with 9 Weeks Tests

9 Sept 24-28, 2018 December 21, 2018 End of Nine Weeks Emergency Intakes Only (expulsion level)

10

2A

Oct 15-19, 2018 December 21, 2018

11 Oct 22-26, 2018 January 28, 2018

12 Oct 29- Nov 02, 2018 January 28, 2018

13

2B

Nov 5-8, 2018 January 28, 2018

14 Nov 12-16, 2018 February 15, 2018

15 Nov 26-30, 2018 February 15, 2019

16

2C

Dec 3-7, 2018 February 15, 2018 Re-tester: Will not accept or exit re-testers

17 Dec 10-14, 2018 March 8, 2018 All students must come with 9 Weeks Tests

18 Dec 17-21, 2018 March 8, 2018 End of Nine Weeks Emergency Intakes Only (expulsion level)

19

3A

Jan 7-14, 2019 March 8, 2018

20 Jan 14-18, 2019 April 12, 2018

21 Jan 21-25, 2019 April 12, 2019

22

3B

Jan 28-Feb 01, 2019 April 12, 2018

23 Feb 4-8, 2019 May 3, 2018

24 Feb 11-15, 2019 May 3, 2019

25

3C

Feb 18-22, 2019 May 3, 2018

26 Feb 25-Mar 01, 2019 May 31, 2018 All students must come with 9 Weeks Tests

27 Mar 4-8, 2019 May 31, 2018 End of Nine Weeks Emergency Intakes Only (expulsion level)

28

4A

Mar 25-29, 2019 May 31, 2018

29 Apr 1-5, 2019 May 31, 2018

30 Apr 8-12, 2019 August 16, 2018 No Intakes State Assessment Test (expulsion level)

31

4B

Apr 15-19, 2019 August 16, 2019

32 Apr 22-26, 2019 August 16, 2019

33 Apr 29 - May 3, 2019 September 6, 2019

34

4C

May 6-10, 2019 September 6, 2019 HS State Assessment Test MS only (expulsion level)

35 May 13-17, 2019 September 6, 2019

36 May 20-24, 2019 September 27, 2019 All students must come with 9 Weeks Tests

37 May 27-31, 2019 September 27, 2019 End of Nine Weeks Emergency Intakes Only (expulsion level)

SUM July 29, 2019 September 27, 2019

Dates subject to change upon SISD Board of Trustees adoption of 2019-20 Academic Calendar.

** Exits are calculated by counting SISD school weeks (adopted calendar) with the first week enrolled at KEYS Academy as week 1. A minimum of nine (9) school weeks is required. The next available exit date will be the student's exit date.

http://www.sisd.net/cms/lib/TX01001452/Centricity/Domain/93/2011-12%20PRINTED%20Student%20Handbook-Code%20of%20Conduct%20ENGLISH.pdf




Home Campus Return Date: __________________

CORRESPONDENCE COURSE INTAKE LOG

Elective Course Semester Teacher Packet

Completed

(Yes/No)

Teacher

Signature

Date Received


Student Referral and Information Form

Student Name: ID: 0 Grade Level: Gr Home Campus: Campus

Referring Administrator: Phone:

Parent/Guardian Name: Street Address: Zip: 799XX Phone:

This student is being referred to KEYS Academy in accordance with the following Socorro ISD Student Code of Conduct

discipline infraction (Please have parent/guardian initial on the corresponding blank lines).

A: Level 3 Discretionary Placement Offense P/G Initials _______.

(9 school week placement depending on offense).

B: Level 3 Mandatory Placement Offense P/G Initials ______ (9 school week placement).

C: Level 4 Discretionary Expulsion Offense P/G Initials ______ (18-36 school week placement depending on offense; does not qualify for early exit if student has been previously placed at KEYS Academy in the same

academic year).

D: Level 4 Mandatory Expulsion Offense P/G Initials ______ (180 school day placement depending on offense; does not qualify for early exit).

HEARING DECISION

_______ Student assigned DAEP placement at KEYS Academy (Complete all sections below).

_______ Student not assigned DAEP placement and will remain at home campus (Retain form in student’s discipline file).

SPED/504

S1 Student receives Special Education services and a Manifest Determination ARD was held on .

BIP was updated at above ARD meeting and is attached (required if S1 is checked).

S2 Student receives 504 services and a Manifest Determination meeting was held on .

BIP was updated at above ARD meeting and is attached (required if S2 is checked)..

S3 Student does not receive Special Education or Section 504 services.

ELL/LPAC

E1 Student receives ESL services in the following classes: LPAC Meeting was held:

E2 Student does not receive ESL services in class but is identified as ELL. LPAC Meeting was held: .

E3 Student does not receive any bilingual/ESL or ELL services.

LOC

L1 Student is currently being served for Loss of Credit. Attendance Committee Meeting date:

Contract and attendance history attached (required if L1 is checked).

L2 Student is not under any type of attendance or Loss of Credit contract.

Student’s intake date:Click here to enter a date. At 9:00 a.m. P/G Initials ______

(Parents understand failure to attend intake may result in truancy charges filed against them with local government agency)

Projected exit date (Refer to intake schedule):Click here to enter a date. P/G Initials ______

Due Process and appeals rights and procedures have been explained to parents. P/G Initials _____

Other special needs/information: P/G Initials ______

Parent’s Signature __________________________________________________ ____________Date

Administrator’s Signature ____________________________________________ ____________Date

Witness/Other Signature _____________________________________________ ____________Date


REQUIRED

DOCUMENTS FOR:

In addition to pages 1,6,7

DAEP MANDATORY PLACEMENT:

9 TO 18 WEEKS

(USE PAGES 9-14)

OR

DAEP DISCRETIONARY

PLACEMENT:

9 WEEKS

(USE PAGES 9-14)


SOCORRO INDEPENDENT SCHOOL DISTRICT NOTICE OF REMOVAL CONFERENCE (KEYS)

Date _____________________

Name

Address

City, State, Zip Code

RE____________________________________________________(Name of Student)

Dear________________________________,

This letter is to confirm that you were notified of the following information by telephone on .

On ___________(date), at _______(time), in __________(room), your presence and participation at a conference to consider the removal to the

disciplinary alternative education program (KEYS) for (student’s name) ______________________________________________________ is

requested. The conference is being called because of the following alleged charge(s):

This conference could result in the removal of __________________________________(student's name) from ______________________(school) and

placement in KEYS. The reason for considering removal is indicated below:

___(1) The Texas Education Code [Section 37.002(b)] states that a student may be removed to a discipline alternative education program if:

a. the student is documented by the teacher to repeatedly interfere with the teacher's ability to communicate effectively with other students in the

class or with their ability to learn, or

b. the student is determined by the teacher to be so unruly, disruptive, or abusive that it seriously interferes with the teacher's ability to communicate

effectively with the students in the class or with the ability of the students to learn.

___(2) The Texas Education Code (Section 37.002(d), Section 37.006) states that a student shall be removed and placed in a disciplinary alternative

education program if the student engages in conduct specified in Section 37.006 of the Texas Education Code.

___(3) Other violation of the Student Code of Conduct (e.g., serious or persistent misbehavior)

Your (son/daughter) has the right to a full and fair hearing; the right to an adult representative or legal counsel; the opportunity to testify and to present

evidence and witnesses in (his/her) defense; and the right to be provided the information provided by any witnesses. If you plan to have legal counsel

present, please let me know as soon as possible. You are encouraged to discuss the school’s charges with your son/daughter as you will have the

opportunity to explain his/her version at the conference if you wish. Pending this conference, your child will be placed on Out-of-School

Suspension/SAC/emergency DAEP(KEYS) placement.

If you have any questions before the conference, please call ________________________at __________________ . Thank you for your cooperation.

Sincerely,

_________________________________________ ___________________________________________

Assistant Principal Signature Campus Behavior Coordinator's Signature

_________________________________________________________________________Parent Signature acknowledge receipt

Enclosures:

If Special Education: ARD meeting notice and procedural safeguards

If 504: 504 Manifestation Determination meeting notice and procedural safeguards


SOCORRO INDEPENDENT SCHOOL DISTRICT REMOVAL CONFERENCE REPORT

[When a choice is indicated, please circle your response]

School: Student:

Incident Date: Student ID:

On , a removal conference was held concerning the student's educational and behavioral records, to consider

all relevant facts regarding the alleged offense(s), to consider the criteria for a removal to a disciplinary alternative education

program, and to consider placement in a disciplinary alternative education program.

___ Students receiving SPED/504 Services

A manifestation determination was held and it was determined that the behavior is/is not a manifestation of the disability. If it is,

the maximum possible removal is a total of 10 cumulative days or 45 days if the offense includes drugs or weapons or serious

bodily injury (i.e., aggravated assault). If not, follow regular education procedures.

NOTICE to STUDENT and PARENT/GUARDIAN

Date of Notification:

If student has been charged with engaging in conduct punishable as a misdemeanor/felony provide

Police Case # _____

IN ATTENDANCE Administrator/Campus Behavior Coordinator

Student

Parent(s)/Guardian

Counselor

Diagnostician(if applicable) _________________________

SRO (if applicable) _________________________

Others Present

The Removal Conference was convened because of the following alleged offense(s):

The school administration's supporting information regarding the alleged offense(s) [the following should be a concise description

of the administration's basis for considering a removal]:

_____________________ _______ _________________________________________________________________________________

_________________________________________________________________________________

_________ 1. Self-defense

_________ 2. Intent or Lack of Intent at the time the student engaged in conduct

_________ 3. A student’s disciplinary history; and

_________ 4. A disability that substantially impairs the student’s capacity to appreciate the

wrongfulness of the student’s conduct

_________ 5. Intervention Checklist (Discretionary Placement)

STUDENT'S RESPONSE TO THE OFFENSE(S) AND EVIDENCE/SUPPORTING DATA The student admitted to the alleged offense(s): Yes No

Significant statement(s) made by the student and parents are as follows: [the following should be a concise description of the

student's response to the alleged offense(s)]


[Attach any written statements and accounts that were presented by the student or staff during the conference.]

CONFERENCE ISSUES

The Administrator/Campus Behavior Coordinator did/did not determine that the information provided during the

conference is sufficient to require removal.

The parent/guardian agrees/disagrees with the decision to remove the student.

The student and parents were given written notice of the Administrator/Campus Behavior Coordinator's decision on (date).

The conference was tape recorded: Yes _____ No _____

Participants were/were not given the opportunity to provide additional comments in writing. (Please attach)

DISCIPLINARY ALTERNATIVE EDUCATION PROGRAM The Administrator/Campus Behavior Coordinator has decided that the student should/should not be removed to a DAEP (KEYS).

PEIMS Offense Code This removal is: Mandatory Discretionary

MANDATORY DAEP (KEYS):

Level 3: Secondary Students – Max 18 Weeks: 60 school days with parent involvement (6 sessions)

Elementary Students – Max 9 Weeks: 30 school days with parent involvement (6 sessions)

TERM ASSIGNED: 9 WEEKS 18 WEEKS

DISCRETIONARY DAEP (KEYS):

Level 3: Secondary Students – Max 9 Weeks: 30 school days with parent involvement (6 sessions)

Elementary Students – Max 9 Weeks: 30 school days with parent involvement (6 sessions)

TERM ASSIGNED: 9 WEEKS

If student is NOT removed, state the duration and conditions of any behavior contract or probation:

________________________________

If removal is to extend beyond the end of the school year, it must be determined that the student's presence in the regular classroom or at the home

campus presents a danger of physical harm to the student or to other individuals.

My signature below indicates that the discipline policy has been followed; this report has been reviewed and contains the required information. I have

fairly and reasonably considered the information presented during the conference.

___________________________________________________________ ___________________

Parent’s Signature Date

_____________________________________________________________ ___________________

Assistant Principal’s Signature Date

_____________________________________________________________ ___________________

Campus Behavior Coordinator Signature Date

xc: Principal KEYS


SOCORRO INDEPENDENT SCHOOL DISTRICT INTERVENTION CHECKLIST

The presenting Administrator/Campus Behavior Coordinator at the removal conference or expulsion hearing must discuss

the interventions implemented for this student and the principal or principal's designee must sign the completed checklist

and forward it as part of the removal or expulsion paperwork.

Student Student ID

Intervention Date(s) Number of times implemented & outcomes

Academic/Career planning

Teacher/team conference with student

Consultation/problem solving with the

parents/guardians

Consultation/problem solving with the student’s

teacher(s)

Consultation/problem solving with assessment

staff and administrative staff

Behavior strategies which may include positive

reinforcement, social skills training, self-control

strategies, time out, modeling, environmental

management

Referral to community agency

Peer mediation or conflict resolution

Individual counseling sessions

Behavior Intervention Plan

Community Service

Special Education/504 students: FBA/BIP development, review, level of implementation

of BIP

Special Education/504 Coordinator contact/input

Special Education Support Staff involvement (behavior specialist, special education counselor, assessment staff)

ARD/504 committee meeting to review appropriateness

of placement prior to manifestation or removal

Other

The appropriate interventions listed above have been attempted. Use back for narrative nature.

___________________________________________________________ ___________________

Assistant Principal Signature Date

_____________________________________________________________ ___________________


xc: Principal KEYS


SOCORRO INDEPENDENT SCHOOL DISTRICT KEYS (DAEP) REMOVAL NOTICE LETTER

Date

Name _________________

Address _________________

City, State, Zip Code _________________

RE: (student's name)

Dear _________________:

On _________(date), I approved the removal to a disciplinary alternative education program of your (son/daughter),

_______________________________________(name), from___________________________________(school)

for a term of 9 WEEKS 18 WEEKS

In addition, I have forwarded notice of the removal to the Principal at KEYS Academy for implementation of the

District's Discipline Alternative Education Program. You will be notified via telephone of your scheduled intake

appointment date at KEYS Academy, 12380 Pine Springs, El Paso, TX 79928.

The District’s disciplinary decisions are based on a reasonable belief that a violation occurred. Reasonable belief

may be based upon, but not limited to, the following: witnesses, affidavits, arrest warrants, and judicial dispositions.

Please be advised that a no-bill by a Grand Jury, or a reduction or acquittal of charges by a court, while taken into

serious consideration, may not in and of itself negate the District’s reasonable belief.

If you do not agree with this decision, an appeal form must be filed within 3 school calendar days of the date of this

removal notice. Attached is an appropriate form for this purpose should you desire to appeal.

Please be advised your son/daughter is prohibited from attending any SISD school functions. If he/she is found on

campus or at a school function, the administration will file trespassing charges.

If you need any further assistance, please contact me at ______________________________(telephone number).

Sincerely,

___________________________________________________________

Assistant Principal Signature

_____________________________________________________________

Campus Behavior Coordinator Signature

_______________________________________________________________Parent Signature acknowledge receipt

xc: Principal KEYS


SOCORRO INDEPENDENT SCHOOL DISTRICT

KEYS (DAEP) APPEAL FORM

Student’s Name: Date:

School: Home Phone:

Address: Work Phone:

The Socorro Independent School District’s Student Code of Conduct provides for the appeal of a student’s

removal to the Discipline Alternative Educational Program. An appeal form must be filed within 3 school calendar

days of the date of the removal notice to the appropriate administrator at the level indicated below. Untimely

appeals will not be considered.

Level I: Principal

Level II: Appropriate Assistant Superintendent

Alisa Zapata Farmer, Chief Academic Officer (Elementary/K-8) (915) 937-0308

Carmen Crosse, Assistant Superintendent (Middle/High Schools) (915) 937-0301

Level III: Appeals Committee:

Marivel Macias, Assistant Superintendent/Administrative Services (915) 937-0053

Within ten school calendar days of the receipt of your appeal, a meeting at the appropriate level will be scheduled

to consider your appeal. You will receive written notice of the decision resulting from this appeal.

Were you notified of the hearing? Yes: _____ No: _____

Did you and/or your child attend the hearing? Yes: _____ No: _____

Were you and your child given an opportunity to present his/her side of the situation during the hearing?

Yes: _____ No: _____

Are you in agreement that the event occurred? Yes: _____ No: _____

Did your son/daughter admit involvement in the alleged offense(s)? Yes: _____ No: _____

If "No," what is your child's side of the situation? (please attach additional information if needed)

Please explain the reason for the appeal:

Parent's Signature: Date:


REQUIRED

DOCUMENTS FOR:


UPHOLD OTHER DISTRICT’S

RECOMMENDATION:

You must have other District’s

recommendation documents and for:

DAEP MANDATORY PLACEMENT:

9 TO 18 WEEKS

(USE PAGES 16 & 17)

OR

DAEP DISCRETIONARY PLACEMENT:

9 WEEKS

(USE PAGES 16 & 17)



DAEP: Uphold Other District Recommendation

Date: _________________

KEYS Academy:

Attached please find documentation to substantiate the continuation of a DAEP placement for the following

newly enrolled student:

If you have any questions, please contact me.

Thank you,

___________________________________

Administrator’s Signature

___________________________________

Campus Behavior Coordinator

Date of Enrollment: ____________________________________________

Student Name: _________________________________________________

ID#__________________________________________________________

DOB: ________________________________________________________

PLACEMENT ORDERED BY: ________________________________ISD

PERIOD OF PLACEMENT: _________________________________DAYS


SOCORRO INDEPENDENT SCHOOL DISTRICT KEYS (DAEP) REMOVAL NOTICE LETTER

(Upholding Other District Placment Order)

Date

Name _________________

Address _________________



Dear _________________:

As per the Socorro ISD Student Code of Conduct, a newly enrolled student assigned to a DAEP in another district will be placed

directly into the district’s DAEP-KEYS Academy for the term designated by the previous district.

Please be advised Socorro ISD will uphold the other district’s placement order for the following student:


Student Name: _________________________________________________

ID#__________________________________________________________

DOB: ________________________________________________________



Student will be eligible to return to______________________________________________________ School on

_________________________.

Please be advised your son/daughter is prohibited from attending any SISD school functions. If he/she is found on campus or at

a school function, the administration will file trespassing charges.

If you need any further assistance, please contact me at (telephone number).

Sincerely,

___________________________________________________________


_____________________________________________________________


___________________________________________________________________Parent Signature acknowledge receipt

xc: Principal KEYS


REQUIRED

DOCUMENTS FOR:


DAEP EXPULSION:

Up to 180 Days

(USE PAGES 19-27)



TEACHER NOTIFICATION AND FEEDBACK FORM

REMOVAL CONFERENCE/EXPULSION HEARING

A Removal Conference or Expulsion Hearing is going to be held for:

Student Name Student ID Grade

Hearing Date Time

For the following offense:

Please note that this information is confidential and the State Board for Educator Certification may revoke or suspend the

certification of a teacher or TA who intentionally violates this requirement.

Return this form to by

Teachers:

1st Per 5th Per

2nd Per 6th Per

3rd Per 7th Per

4th Per

Describe academic behavior (on task, completion of work, homework, test taking…)

Approximate average as of

Number of assignments not done

Number of tests not taken

Attitude and general conduct with teacher:

_________________________________________

Attitude and general conduct with students:

_________________________________________

Teacher interventions/Strategies tried:

_________________________________________

Please write additional comments on back.


EXPULSION SCRIPT

Administrator/Campus Behavior Coordinator:

The purpose of this hearing is to consider the possible expulsion of (student's name) from SISD for the alleged offense of

State the specific charge(s), (e.g., possession of an illegal weapon) which is an expellable offense as specified in the Texas

Education Code, Section 37.007. A tape recording is being made of this hearing. Will everyone present at this hearing,

please state your name.

As the letter of notice of this hearing stated, the student, parents, and representative of the student have the following

rights:

1. prior notice of the charges and the possible sanctions as to afford a reasonable opportunity for preparation. 2. right to a full and fair hearing, 3. right to an adult representative or legal counsel, 4. opportunity to testify and to present evidence and witnesses in the student’s defense, and 5. prior notice of time and location of hearing. I would like to briefly and factually describe the incidents.

PRESENTATION OF FACTS by presenting Administrator/Campus Behavior Coordinator, probation officers or

other law enforcement personnel.


We have heard a brief description of the incident. (Directed towards the student, family, and/or representatives.) I now

want to hear from the student and parent or his/her representative one at a time. You may have additions or corrections

to this statement.

NOTE: Attempt to resolve any factual conflicts and allow both the presenting Administrator/Campus Behavior

Coordinator and the student to present their evidence and witnesses. Bear in mind that if the student does not deny

the alleged offense the responsibility to prove the case is reduced, but is not eliminated.

If the student receives Special Education or Section 504 services, consider the results of the manifestation determination at this time.

CONSIDERATION OF SUPPORT SERVICES PROVIDED


If we find that expulsion is not warranted, we will consider any additional support services in the school setting,

If expulsion is recommended, I will recommend services which will assist the student upon his/her reentry to school.

Now that we have fully discussed the alleged offense(s) and the evidence, I will consider what has been presented. If I

decide to recommend an expulsion, the principal will review my recommendation report and will make the final decision.

If an expulsion is approved, the family, the school, and the Juvenile Court will be provided with the required written notice

of the expulsion order and a copy of the appeal procedure. If there are not any questions or comments, the expulsion

hearing is adjourned.

ADJOURN CONFERENCE



NOTICE OF DAEP (KEYS) EXPULSION HEARING

Use Campus Letterhead

Date

Name

Address

City, State, Zip Code


Dear :

This letter is to confirm that you were notified of the following information by telephone on ____________.

On (date), at (time), in (room), your presence and participation at a hearing to consider the possible expulsion to DAEP-KEYS

Academy for (student's name) is being requested. The hearing is being called because of the following alleged charge(s):

Section 37.007 of the Texas Education Code specifies that these offenses are subject to expulsion.

Your (son/daughter) has the right to a full and fair hearing; the right to an adult representative or legal counsel; the opportunity

to testify and to present evidence and witnesses in (his/her) defense; and the right to be provided the information provided by

any witnesses You are encouraged to discuss the school’s charges with your son/daughter as you will have the opportunity to

explain his/her version at the hearing if you wish.

Please be aware of the following information regarding potential witnesses and testimony:

_________________________________________

I will hold the hearing and make a recommendation to the (principal’s name) who will make the final decision.

The Texas Education Code and SISD Discipline Policy allow the Administrator/Campus Behavior Coordinator, as the principal’s

designee, to set the term for the length of the expulsion. Pending my decision, (student's name) will be placed in:

_______ .

A student may be denied the privileges of the home campus pending the outcome of the hearing.

If you have any questions, please contact me at (telephone number).

Sincerely,

Administrator/Campus Behavior Coordinator’s Signature

xc: Lupe Lujan, Coordinator of Administrative Services

Enclosures:

If Special Education: ARD meeting notice and procedural safeguards

If 504: 504 Manifestation Determination meeting notice and procedural safeguards



DAEP (KEYS) EXPULSION HEARING REPORT

[When a choice is indicated, please circle your response]

School: Student:

Incident Date: Student ID:

On , an expulsion hearing was held concerning the student's educational and behavioral records, to consider all relevant facts regarding the alleged offense(s), and to consider the criteria for an expulsion ___ Students receiving SPED/504 Services

A manifestation determination was held and it was determined that the behavior is/is not a manifestation of the disability. If it is,

the maximum possible removal is a total of 10 cumulative days or 45 days if the offense includes drugs or weapons or serious

bodily injury (i.e., aggravated assault). If not, follow regular education procedures.

NOTICE to STUDENT and PARENT/GUARDIAN

Date of Notification:

If student has been charged with engaging in conduct punishable as a misdemeanor/felony provide

Police Case # _____

IN ATTENDANCE Administrator/Campus Behavior Coordinator

Student

Parent(s)/Guardian

Counselor

Diagnostician(if applicable) _________________________

SRO (if applicable) _________________________

Others Present

The Expulsion Hearing was convened because of the following alleged offense(s):

______________________________________________________

The school administration's supporting information regarding the alleged offense(s): [The following should be a concise

description of the administration's basis for considering an expulsion.]:

___________________________

_____________________ ____________________ _____________________________________________________________________________________________

_____________________________________________________________________________________________

_________ 1. Self-defense

_________ 2. Intent or Lack of Intent at the time the student engaged in conduct

_________ 3. A student’s disciplinary history; and

_________ 4. A disability that substantially impairs the student’s capacity to appreciate the wrongfulness of the

student’s conduct

_________ 5. Intervention Checklist (Discretionary Placement)

STUDENT'S RESPONSE TO THE OFFENSE(S) AND EVIDENCE/SUPPORTING DATA The student admitted to the alleged offense(s): Yes No

Significant statement(s) made by the student and parents are as follows: [the following should be a concise description of the

student's response to the alleged offense(s)]

_________________________________________


[Attach any written statements and accounts that were presented by the student or staff during the hearing.]

CONFERENCE ISSUES

The Administrator/Campus Behavior Coordinator did/did not determine that the information provided during the hearing is

sufficient to warrant expulsion.

The parent/guardian agrees/disagrees with the decision to expel the student.

The student and parents were given written notice of the Administrator/Campus Behavior Coordinator's decision on (date).

The hearing was tape recorded: Yes _____ No _____

Participants were/were not given the opportunity to provide additional comments in writing. (Please attach)

DISCIPLINARY ALTERNATIVE EDUCATION PROGRAM The Administrator/Campus Behavior Coordinator has decided that the student should/should not be expelled:

PEIMS Offense Code This removal is: Mandatory Discretionary

DISCRETIONARY EXPULSION DAEP (KEYS):

Level 4: Secondary Students – Max 180 school days

Elementary Students – Max 9 weeks

DAEP EXPULSION TERM ASSIGNED: 180 DAYS Other # DAYS_________

Pending action by the Assistant Superintendent the student will be placed at KEYS Academy.

The Administrator/Campus Behavior Coordinator’s signature below indicates that the discipline policy has been followed, this

report has been reviewed and contains the required information, the Administrator/Campus Behavior Coordinator of the

hearing has fairly and reasonably considered the information presented during the hearing, and that the student should be

expelled.

My signature below indicates that the discipline policy has been followed; this report has been reviewed and contains the required information. I have

fairly and reasonably considered the information presented during the conference.

___________________________________________________________ ___________________

Parent’s Signature Date

_____________________________________________________________ ___________________

Assistant Principal’s Signature Date

_____________________________________________________________ ___________________




SOCORRO INDEPENDENT SCHOOL DISTRICT INTERVENTION CHECKLIST

The presenting Administrator/Campus Behavior Coordinator at the removal conference or expulsion hearing must discuss

the interventions implemented for this student and the principal or principal's designee must sign the completed checklist

and forward it as part of the removal or expulsion paperwork.

Student Student ID

Intervention Date(s) Number of times implemented & outcomes

Academic/Career planning

Teacher/team conference with student

Consultation/problem solving with the

parents/guardians

Consultation/problem solving with the student’s

teacher(s)

Consultation/problem solving with assessment

staff and administrative staff

Behavior strategies which may include positive

reinforcement, social skills training, self-control

strategies, time out, modeling, environmental

management

Referral to community agency

Peer mediation or conflict resolution

Individual counseling sessions

Behavior Intervention Plan

Community Service

Special Education/504 students: FBA/BIP development, review, level of implementation

of BIP

Special Education/504 Coordinator contact/input

Special Education Support Staff involvement (behavior specialist, special education counselor, assessment staff)

ARD/504 committee meeting to review appropriateness

of placement prior to manifestation or removal

Other

The appropriate interventions listed above have been attempted. Use back for narrative nature.

___________________________________________________________ ___________________

Assistant Principal Signature Date

_____________________________________________________________ ___________________



SOCORRO INDEPENDENT SCHOOL DISTRICT KEYS Academy (DAEP) EXPULSION RECOMMENDATION NOTICE LETTER

Date

Name _________________

Address _________________



Dear _________________:

On_____________ (date) an expulsion hearing was held for ____________________(student’s name.) Based on the

information presented at the hearing, I am recommending to the appropriate administrator that

_____________________(student's name) be expelled for 180 DAYS OTHER # DAYS_____________.

In addition, I have forwarded notice of the removal to the Principal at KEYS Academy for implementation of the

District's Discipline Alternative Education Program . You will be notified via telephone of your scheduled intake

appointment date at KEYS Academy, 12380 Pine Springs, El Paso, TX 79928.

The District’s disciplinary decisions are based on a reasonable belief that a violation occurred. Reasonable belief

may be based upon, but not limited to, the following: witnesses, affidavits, arrest warrants, and judicial dispositions.

Please be advised that a no-bill by a Grand Jury, or a reduction or acquittal of charges by a court, while taken into

serious consideration, may not in and of itself negate the District’s reasonable belief.

If you do not agree with this decision, an appeal form must be filed within 3 school calendar days of the date of this

expulsion notice for expulsion to KEYS Academy. Attached is an appropriate form for this purpose should you

desire to appeal.

CONSEQUENCES SHALL NOT BE DEFERRED PENDING THE OUTCOME OF A DAEP EXPULSION

APPEAL. A STUDENT MUST BE CURRENTLY ENROLLED TO BE ELIGIBLE FOR AN APPEAL.

Please be advised your son/daughter is prohibited from attending any SISD school functions. If he/she is found on

campus or at a school function, the administration will file trespassing charges.

If you need any further assistance, please contact me at ______________________________(telephone number).

Sincerely,

___________________________________________________________


_____________________________________________________________


_____________________________________________________________

Principal Signature

_______________________________________________________________Parent Signature acknowledge receipt




KEYS ACADEMY (DAEP) EXPULSION APPEAL FORM

Student’s Name: Date:

School: Home Phone:

Address: Work Phone:

The Socorro Independent School District’s Student Code of Conduct provides for the appeal of a student’s

removal to the Discipline Alternative Educational Program. An appeal form must be filed within 3 school calendar

days of the date of the removal notice to the appropriate administrator at the level indicated below. Untimely

appeals will not be considered.

Level I: Principal

Level II: Appeals Committee:

Marivel Macias, Assistant Superintendent/Administrative Services (915) 937-0053

Within ten school calendar days of the receipt of your appeal, a meeting at the appropriate level will be scheduled

to consider your appeal. You will receive written notice of the decision resulting from this appeal.

Were you notified of the hearing? Yes: _____ No: _____

Did you and/or your child attend the hearing? Yes: _____ No: _____

Were you and your child given an opportunity to present his/her side of the situation during the hearing?

Yes: _____ No: _____

Are you in agreement that the event occurred? Yes: _____ No: _____

Did your son/daughter admit involvement in the alleged offense(s)? Yes: _____ No: _____

If "No," what is your child's side of the situation? (please attach additional information if needed)

________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

Please explain the reason for the appeal:

Parent's Signature: Date:



KEYS ACADEMY (DAEP) EXPULSION RECOMMENDATION NOTICE LETTER (Upholding Other District Expulsion Order)

Date

Name _________________

Address _________________



Dear _________________:

Please be advised Socorro ISD will uphold the other district’s expulsion order for the following student:


Student Name: _________________________________________________

ID#__________________________________________________________

DOB: ________________________________________________________



Student will be eligible to return to______________________________________________________ School on

_________________________.

Please be advised your son/daughter is prohibited from attending any SISD school functions. If he/she is found on campus or at

a school function, the administration will file trespassing charges.

If you need any further assistance, please contact me at (telephone number).

Sincerely,

___________________________________________________________


_____________________________________________________________


_____________________________________________________________

Principal Signature

___________________________________________________________________Parent Signature acknowledge receipt



REQUIRED

DOCUMENTS FOR:


TEMPORARY HOLD PENDING JJAEP

EXPULSION TO CESAR CHAVEZ

(USE PAGE 29)

IN ADDITION TO PAGES 1,6,7 AND 29,

USE ALL DOCUMENT IN SECTION 6:

(JJAEP EXPULSION)



DAEP: Temporary Hold Pending JJAEP Expulsion

Date: _________________

KEYS Academy:

The following student is being recommended for expulsion to JJAEP –Cesar Chavez Academy.

Attached please find documentation to substantiate the Temporary Hold at KEYS Academy pending the JJAEP

intake.

I will follow-up with you on a weekly basis to inform you of the status of the JJAEP placement.

If you have any questions, please contact me.

Thank you,

___________________________________

Administrator’s Signature

___________________________________

Campus Behavior Coordinator


Student Name: _________________________________________________

ID#__________________________________________________________

DOB: ________________________________________________________

CASE#_______________________________________________________

ESTIMATED PERIOD OF PLACEMENT: __________________________DAYS