stratigic planing according to yhrp 2016

Project title : Strategic planning according to YHRP 2016 Implementing organization : Civil confederacy for peace &protection rights freedom . Planed start date : 20-2-2016 Actual start date :20-2-2016 Planed end date : 2-3-2016 Actual end date : 2-3-2016 Donor : civil confederacy & voluntary work group Contact person/s : Dr.Haroon Almadhaji civil confederacy programs adviser Mobile: 737292983-771688651 Email: [email protected] Co-trainer: Mr.Ahmed Boraji civil confederacy programs officer Mobile :770666670 Email : [email protected]

mailto:[email protected]

mailto:[email protected]

غرب السفارة الليبيت –شارع حدة –صنعاء انخحانف انذ نهضالو وحات انحمىق وانحشاث

www.Tahaluf.org 1المىقع اإلليكتروني : 00900 810054لفاكس: ت

"Strategic planning according to

YHRP2016 " Civil confederacy for peace & protection rights and freedom

2/2016 . Programs and projects

http://www.tahaluf.org/



Project and final report :

Training course :

Strategic planning according to

YHRP 2016"

Course held at civil confederacy head office

From 27-2-2016 to 29-2-2016




م 2016

صنعاء –الجمهىريت اليمنيت انخحانف انذ نهضالو

دورةالتخطيط االسرتاتيجي وفق

خطة الؼول اإلنساني م6050للؼام




Summary :

The projects has been developed in a very sophisticated environment where several

efforts have been made to identify the gaps of capacity building for local Yemeni

NGOS to enable them to share effectively the humanitarian efforts .

To start an accurate capacity building program/s certain processes to be taken place

first determination of the most suitable assessment tool what modification to be

applied for this or that tool and to which extent this tool to be flexible and at the

expense of what type of risk .

Two types of tools can be identified –The national type : such as big tool or the SFD

tool, and The UN/international organization/s assessment where there may be a large

capacity gap to be met which needs long time for correction .

However Some gaps which may be identified does not reflect the exact capacity due to

the error in the documentations and the ability of some local organization to produce

documents which is not the a case of organization for example some audit report/s,

projects report/s , which may not real reflect of the capacity of an organization ,Yet

there is a gap at the documentation area and the capability of local NGOs to promote

themselves and presented the experience in term of well documented achieved

project/s ,or even the incapability of the majority of organizations to access to

international partner/s and have/had projects ,for several different reasons –

communication barrier –English language as an example . ! while there may be

competent human resources available .

From the draw back of tools selection to The step to Identifying the best training

materials that are the most appropriate to solve the problem and gap identified .

Really it has been believed by this project staff that such training materials may not

exist or they are not relevant to the current crisis because if taken into consideration

that "level 3 emergency status " Yemen face can be considered as the first kind crisis

of this level at the Yemeni context Local NGOs experience which means that local

NGOs has no experience in such conditions while international NGOs has good

experience due to their accumulative experience at different countries facing similar

conditions .

Due to time sensitivity and the need to rapidly develop local partners to elevate the

humanitarian capacity of implementation a new approaches has to be developed one

of which is this project which is concentrated to help local NGOs correct their

strategic dimensions .action planning and Monitoring and evaluation Yet to provide

them with the necessary technical information about the field in which they will work

and the capacity Gap .




The project consists of three main activities 1- course preparation 2-course

implementation 3- monitoring and evaluation

Back ground :

In a context of humanitarian crisis identified by HCT where 21 Millions of Yemeni are

in need for some type of humanitarian assistance , the plan to reach 65% of people in

Need according to YHRP 2016 , the presence of a gap in the capacity as compared to

2015 operating organizations in the humanitarian context and that planed 2016 ,there

is an urgent need to capacity build local NGOs by creative programs which are able to

rapidly and effectively elevate the capacity, in this connection Civil confederacy is

looking for its responsibility at this area and the need to share and initiate an action

utilizing its experience .

This program has been developed based on the assumption that the end results of

capacity building procedures will be the correction of weakness and further

augmentation of the strengths of a given organization yet in which direction and

dimension capacity is needed to be strengthening .

The project is assumed that an organization needs to elevate itself at the following

areas regardless the results of assessments and the tools used :

1- Strategic level where vision – mission – values – goals of an organization to be

clear

2- Action and work plan to be developed

3- Monitoring and evaluation to be activated /writing funding proposals

4- Technical information relevant to humanitarian assistance .

There is another gap has not been covered the financial part of budgeting and

financial procedures which is assumed to be covered in a separate course or in the

further development of this project .




General goals :

1- Elevate humanitarian operating capacity .

Private goals :

1. to validate the assumption (Gap areas ) of the projects

2. to identify further capacity building gaps

3. to check the validity of proposed solution

beneficiaries :

22 individuals from 6 organizations

7 female /15male

Organizations : 1 from Sadda – 1 from Hajja – 4 from amanatalasimah




Table of activities :

First goal : to validate the assumption (Gap areas ) of the projects

Activity Activity

description

Place Time Responsible

Prepare the

training

material

And training

assessment

tools

To prepare the

course

materials

according to

gap Identified

Prepare

monitoring

and evaluation

tool

Training

agenda

Amanatalasimat 20-24-2-2016 Dr.Haroon

cotraininer

Mr.Ahmed

alboriji

Prepare for

the course

running

Prepare the

training

materials –

training whole

–stationary-

certificates –

attendances

sheets etc

Invite

attendance

20-24-2-2016 Dr.Haroon

and

Ms.Atheer –

Abdualkader

Run the

training and

check the

validity

27-30-2-2016 Dr.Haroon

and

cotraininer

Mr.Ahmed

alboriji

Goal 2: to identify further capacity building gaps




Activity Activity

description


Run the

training and

check for

further gaps

During

training

exercise and

participants

gaps to be

identified by

the expert –

report every

day Gap

identified

from

discussion –

exercises

Civil

confederacy

head office

Sana'a –

amanatalasimah

27-29-2-2016 Dr.Haroon

Goal 3 :to check the validity of proposed solution

Activity Activity

description


Check the

capacity of

participants in

term of their

ability to

exercise new

skills

Participants

are requested

to prepare

their own

organization

1-startegic

correction

vision –

mission –

values –

objectives

2-action plan

Activities and

time lines ,and

Civil

confederacy

head office

Sana'a –

amanatalasimah

27-29-2-2016 Dr.Haroon




define

responsibilities

3-the field of

operation

4-monitoring

and evaluation

table for an

objective

5-write fund

proposal

6-gain

technical

information

and know

YHRP

Course close

and reporting

1-End of the

course and

participants

certificates

distributions

2-course data

analysis and

documentation

-reports

writing

-final

reporting

Civil

confederacy

head office

Sana'a –

amanatalasimah

29-2-2016

to-2-3-2016

Dr.Adel

Alshogaa

Mr.Ali Mugali

Dr.Haroon

Dr.Haroon

and Ahmed

boraji

Dr.Haroon




Monitoring and evaluation tables :

First goal: to validate the assumption (Gap areas ) of the projects

Outcomes Verification

means

Indicator Impact Risks and

alternatives

Training agenda

,training materials

,training assessment

tools

Attendance

sheet ,course

documentation

Results of

assessment

training tools ,

20 individuals

attend the

training and

develop new

information

,skills and had

experience

exchange

Capacity

building for 6

organizations

at a gap area

to help assist

humanitarian

response

Security

condition

prevent

attendance

Second Goal: to identify further capacity building gaps


means


alternatives

Capacity gap

assessment report

Documentations

Report

Further

capacity

building area

is identified –

evidence based

Further

development

of the

programs

Accuracy of

the procedure

depends on

the adviser

experience

Third goal : to check the validity of proposed solution


means


alternatives

Participants own

strategic dimension

correction – visions-

Documentations

Of participants

papers and

Correction of

organization

strategic

Individuals

and

organizations

The

methodology

is an




mission-values-

objectives

- participants –

action plans –

- participants

M& E tables

- participants

fund proposal

- participants

evaluation for

getting new

information

and skills

analysis report dimension

,individual are

able to write

and explain

their

organization

vision –

mission-

values-

objective –

Able to

develop action

plan

Able to write

fund proposal

Able to

understand

humanitarian

context and

reflect it in the

goals and

plans

capacity is

developed and

built

empirical and

new way and

needs further

run for 40

organization 6

training days

The training

course needs

further one

days of 4 hour

to be perfect




Conclusion and budget :

The project achieve its goals needs further development in the following area :

1- More time is needed for technical information which means one hour for each

cluster adviser expert to explain the technical part of specific field at the

humanitarian plan .—time to be detected better by experts

2- Financial part has not been covered there is a gap at the budgeting area of each

project at each field which need special training course for this purposes with

example

3- Further technical information at area like nutrition to be developed separately and

the complexity of IDPs – each may need one day training

4- Totally a six days training for each organization of 6 hours daily will be perfect

5- The project did not involve the organization internal capacity building for

developing HR rules, financial rule since a chick list is thought to be enough to

cover such procedures and no much training is needed at this area ,this area can

be covered within further one-2 hours training development

6- Further training on the work – and follow up for the organization implementation

to be developed

Project budget :

As the project is voluntary work the budget was very

reduced " 118USD " for the three days training including

materials and stationary and printout .

Please see budget at the annex .




Annex : civil confederacy – strategic planning according to YHRP 2016

27-28 Feb.2016 /Course Agenda .

Day Activities Description

Day 1 YHRP2016 1-introduction and course objective : participant objectives .

2-Review YHRP/and reflects on organizations strategies

/plan

3-Technical knowledge:

/ER / protection /GBV /Child protection /education ..derived

from YHRP 2016 .

4-Special activity :

Day 1 close :

Selection of strategic objectives and fields of operations

.

Day2 Action planning

1-Difference between strategic planning and action planning,

planning tools SWOT/PEST/Futuring /logical framework /

2-selection of fields

organization activity /role/timeline division

3-special activity Day 2 close :

4-action plan for the strategic objective selected from day 1

training

Day 3 Projects proposal

/M&E

1-Reviewed about :

Agreed strategic objective and action plan .

2--Project proposal structure /terms and references.

3-M&E system activation within an organization – Review

about M&E

4- special activity

close Day 3 :

M

&E for action plans

Course close

Course leader /Dr.Haroon Almadhaji

Civil confederacy programs adviser




Welcoming chart :




day :first :

The strategic planning according to humanitarian response plan

2016 :

Feb.27th

2016 –Amanatalasimah Sana'a –city :

Civil confederacy for peace and protection a leading Yemeni

coalition for local NGOs involves 77 Organizations , In the

context of meeting the requirement of humanitarian assistance

efforts in Yemen ,has Launched training course entitled " The

strategic planning according to humanitarian response plan 2016"

for a No. Of its staff and other Local NGOs from different

governorates.

The course is lasting for three days from 27-2-2016 to 29-2-2016

at Civil confederacy head office .

The course was opened at 2:00Pm Sana'a time Sat. Feb 27th

- by

Welcoming statement presented by Mr.Dr.Adel Alshogaa ,The

president of civil confederacy ,and the presence of Mr.Dr.Haroon

Almadhaji Civil confederacy programs adviser ,Mr.Ali Mugalli

civil confederacy executive manager ,Mr.Ahmed Boragi ,civil

confederacy Programs officer and the participation of staff and

Local NGOs members from Amanatalasimah ,Ibb,Sadda and

Alhudyda governorates .

Participants reaches 22 Males /Females .

Warm welcome by the participant by Civil confederacy

president ''

I induce you to utilize and get the benefits from the

training course and to implement and reflect its outcomes

at your organization level " Said Mr.Adel Alshogaa . . At the first day, Yemen humanitarian response plan 2016 – issued

by OCHA Feb-18th

- was explored ,technical information fields of

operation were also discussed – the humanitarians assistance

prioritization were illustrated ,and finally the organizations

strategies for participating in the humanitarian response were

developed by two exercises.

Second day agenda : will involve the action planning for the

selected objective and fields of operation and finally the third day

agenda to start prepare project proposal according to the outcomes

of the previous two days taking into consideration organizations

capabilities .

The courses and new courses to be repeated according to

coordination .

Best wishes

Civil confederacy for peace and protection




Example documentation of special activities "distribution to work group




example work groups and discussions




Second day :

Differences between strategic planning and Action planning - planning tools

Vision –mission –values-objectives and action plan –time line and responsibility

division




Third day : At the previous two days participants develop strategic frame – develop

table of activities

They develop table for M&E at the third day .

The funding proposal is then introduced :

The participant can write the summary- back ground as discussed in the

humanitarian response plan – tables of activities tables for monitoring and

evaluation by the end an easy fund proposal could be developed .

Typical example what to write at first page of the proposal second page third

pages … differentiation between general goals and private goals took place

the term SMART goals were identified –YHRP were the reference for

chosen the goals and intervention at different sectors




close ourse C :




بحضىس انذكخىس / ػادل ػصشا بخىلج صؼاء 03.1و انضاػت 92/9/9102انىو اإلث انذوسة إخخخاو

انذ وانذكخىس / هاسو انزحج خبش انبشايج وانشاسغ واألصخار / ػه انشجاع سئش انخحانف

يجه انذش انخفز نهخحانف واألصخار / أحذ يىص بىسج ضابط انششوػاث وانبشايج بانخحانف

ي كىادس انخحانف وأػضاء ف انذوسة شاسكت واألصخارة / أثش انصؼفا صكشحاست انخحانف 33 وان

ولذ بهغ ػذد انشاسك ) (وانحذذة وصؼذ انجخغ انذ ي أيات انؼاصت ويحافظاث )إبيظاث

ف خخاو انذوسة شكش انذسب ( يشاسن ويشاسكت, حث ولذ انم األخ / سئش انخحانف انذ كهت 2.

انخذسبت انذوسة انؼهىياث وانخشجاث ي انشاسك ػه االصخفادة ي ػه انجهىد انشائؼت وحث

وأ انخحانف صضخش ف حفز يثم هز انبشايج انىػت وصكى هان ػه يضخىي يظاحهى هاوحفز

3لاس آثش ويخابؼت نهشاسك

كهت شكش فها سئش خبش انبشايج وانشاسغ بانخحانف انذ انذكخىس / هاسو انزحج وكا أنماء

إحاحت انفشصت نخأهم ػذد ي يظاث انجخغ انذ انفاػهت, انخحانف نخب يثم هز انبشايج وػه

وشكش انشاسك ػه حجاوبهى وحفاػههى انشائغ, وح نهى ونظاحهى انخىفك ف يظاحهى وحثهى

ػه اإلصخشاس بهجت انخخطط اإلصخشاحج نىاكبت انخغشاث وانخز ف األداء3

ولاو انشاسكى:

بإػذاد هقرتحات هشزوع فؼلي وفق األهذاف اإلسرتاتيجية وجماالت الؼول احملذدة يف اليىهني السابقني ووضغ نظام هتابؼة وتقيين ػولي حيقق النجاح للونظوات الؼاهلة يف اجملال اإلنساني، وسيتن هتابؼة املشاركني يف

هن وفق الشزاكات هغ تنفيذ هشاريؼاملنظوات الذولية ويف جماالت

ختصصهن.


sheet tools, attendance,assessment Questionaries' : questionaries' sof participantxample E



Example of assessment tool :




and udget B

expenditure


stratigic planing according to yhrp 2016

Government & Nonprofit