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Strategic Planning
Consolidated Planning & MonitoringAugust 2014
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Planning
District and School-Level Plans
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What is strategic planning?
Simply put:
A systematic approach through which an organization agrees on priorities that are essential to its mission and responsive to its environment and needs. • Driven by data • Guides resource allocation• Builds commitment
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Dates of Interest:District and School-Level Plans
August 1, 2014: LEAs begin planning process with release of district-level accountability data
August 18, 2014: Schools begin planning process with release of school-level accountability data
September 1 – 30, 2014: LEAs must update ePlan with 2014-15 school year district plans (no later than 30th)
October 1 – October 31, 2014: Schools must finalize plans and may enter 2014-15 school year plans in ePlan
December 1, 2014: LEAs will have reviewed all school plans and submitted documented approval of school plans to TDOE
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School-Level Plans
Spring 2014: Pilot included school-level plan entry in ePlan was conducted for select LEAs and Schools• Identification of additional components needed• Working groups to refine ePlan template to avoid duplications
School Year 2014-15: Title I School plans are an annual requirement• Aligned with district plan• LEA reviewed and approved• Progress monitored (on-going)
September 2014: Webinar specific to school plans• Requirements• How to navigate ePlan• Understanding district-level and school-level plan alignment
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ePlan
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What is ePlan?
Tennessee’s online planning and grants management system for LEAs:
Submit and revise district and school-level plans
Apply for federal funding to support plans
Request reimbursements and report expenditures
Process budget amendments and program revisions when needed
Produce summative reports for oversight and review
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Primary ePlan Components
Planning • Approved by CORE
(Centers of Regional Excellence)
Consolidated Funding Application• Approved by CPM and Other Program Offices
(Office of Consolidated Planning & Monitoring)
Reimbursement Requests• Approved by CFO
(Office of the Chief Financial Officer)
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What is NEW in ePlan?
Planning tool:
Enhanced needs assessment
School-level plans
Enhanced workflow for LEA plan approval by TDOE
LEA workflow to review and approve school plans
District-level and school-level plan assurances
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Components of the Planning Tool
1. Needs Assessment: • Multiple text boxes with guiding questions to identify
needs
2. Goals: • Descriptions • Performance Measures
3. Strategies: • Descriptions
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Components of the LEA Planning Tool
4. Action Steps: • Descriptions • Benchmark Indicators • Persons Responsible• Estimated Dates of Completion • Create Funding Source
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Needs Assessment
Identifying Areas of Need
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Needs AssessmentEvaluating Areas of Consideration
Special Populations
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NEW ePlan Enhanced Needs Assessment
NEW Enhanced Needs Assessment available September 2014
Will include multiple text boxes with guiding questions• Planning Team• Summary of Accomplishments and What’s Working• Accountability Data• Academic Data• College/Career Readiness• School Climate and Culture• Additional Areas• Prioritized List of Needs
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Analyzing Data for the Needs Assessment
Accountability http://
www.tn.gov/education/accountability/index.shtml TVAAS https://tvaas.sas.com/
Report Card http://www.tn.gov/education/reportcard/index.shtml
TELL Survey http://telltennessee.org/
Explore, Plan, ACT Parent Surveys Student Surveys Other LEA or school data such as pre/post testing
Future ePlan enhancement will include data elements auto populated in ePlan for the needs assessment
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Analyzing Data: Accountability
The prior year’s data from the accountability website should be analyzed to identify areas of need.
In this example 3-8 Math shows as “met”. However, it should be noted there was a decline in % proficient & advanced. This indicates that one of the safe harbor methods was used. Even if an indicator shows as “met” always analyze the data to ensure all areas of need are identified for the planning process.
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Analyzing Data:Accountability
To ensure goals are measurable, the current year’s targets should be referenced as part of the goal.
Analyzing Data:TELL Tennessee Survey
(Teaching, Empowering, Leading and Learning)
The TELL Tennessee Survey provides educators with data, tools and direct support to facilitate school improvement. TELL Tennessee includes questions on the following topics:• Community Engagement and Support• Teacher Leadership• School Leadership• Managing Student Conduct• Use of Time• Professional Development• Facilities and Resources• Instructional Practices and Support• New Teacher Support
Analyzing Data:Look for Relationships
Practices/Policies & Student Results
2014 – 3-8 Math % P/A ALL: 47.4% Black: 23.8% BHN: 36.4% ED: 34.7% SWD: 18.8% White: 47.9%
Two new SPED teachers Insufficient time to collaborate Interruptions to instructional
time Lack of parental involvement CCSS newly implemented Follow-up PD is not provided PD is not differentiated to the
needs of individual teachers
Consider how adult practices/policies impact your student outcomes:
Examine the relationships between the areas identified on the left and the achievement results on the right.
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Goals / Strategies / Action Steps
Developing SMART goalsIdentifying effective strategies
Specifying action steps and funding sources
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SMART GOALS
Specific• What do we need to accomplish?
Measurable• What is the target outcome?
Attainable• What is a reasonable target?
Relevant• Does the goal address an area of need?
Time-bound• Is there a specific time for attainment?
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Goal Example – fair…
Math Example 1: All students will be proficient in their subject area.
• Evaluating the goal– Is it specific?
» No
– Is it measurable?» Somewhat – 100% proficiency is implied
– Is it attainable?» No – it is not reasonable to expect 100% proficiency in a single
year
– Is it relevant?» Yes – math was identified in the needs assessment; increasing
student proficiency is relevant
– Is it time-bound?» No
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Goal Example – better…
Math Example 1: For SY 2013-14, student academic achievement will meet or
exceed the expected Achievement Targets.
• Evaluating the goal– Is it specific?
» No
– Is it measurable?» Somewhat – specific targets are not identified
– Is it attainable?» Possibly – more specifics are needed to determine
– Is it relevant?» Yes – math was identified in the needs assessment; increasing
student proficiency is relevant
– Is it time-bound?» Yes – the school year is noted
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Goal Example – best!
Math Example 3: For SY 2013-14, student academic achievement will meet or
exceed the expected Achievement Targets. Math 3-8: 50.7%; Algebra I: 51.3%; Algebra II: 32.5%
• Evaluating the goal– Is it specific?
» Yes
– Is it measurable?» Yes – provides targets for proficiency in each subject
– Is it attainable?» Yes – the goal is based on improvement over the prior year
results
– Is it relevant?» Yes
– Is it time-bound?» Yes
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ePlan Goal Components Example
Professional Development
LEA Professional Development
New Standards Training
Workshops
Mathematics: For SY 2013-14, student academic achievement will meet or exceed the expected Achievement Targets. Math 3-8: 50.7 %; Algebra I: 51.3 %; Algebra II: 32.5 % GOAL
STRATEGIES
ACTIONSTEPS
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GOAL: Mathematics: For SY 2013-14, student academic achievement will meet or exceed the expected Achievement Targets. Math 3-8: 50.7 %; Algebra I: 51.3 %; Algebra II: 32.5 %
Strategy: High quality professional development for instructional staff
ACTION STEP:
LEA Professio
nal Develop
ment
Description: Each certified employee will complete a minimum of three days (18 hours) of professional development during the year. In addition, each school will conduct two days (12 hours) of PD at the local school. Benchmark Indicator: Professional Development records, evaluation surveys from teachers and student performance data.Person Responsible: Always Identify PersonEstimated Completion Time: 12/20/2014
Title IIA: $10,000
Local Funds: $10,000
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GOAL: Mathematics: For SY 2013-14, student academic achievement will meet or exceed the expected Achievement Targets. Math 3-8: 50.7 %; Algebra I: 51.3 %; Algebra II: 32.5 %
Strategy: High quality professional development for instructional staff
ACTION STEP:
New Standards Training
Description: Teachers will participate in Common Core State Standards training in mathematics for teachers PK-12.
Benchmark Indicator: Professional Development records, evaluation surveys from teachers and student performance data.Person Responsible: Always Identify PersonEstimated Completion Time: 07/31/2014
Title IIA: $30,000 Local Funds: $10,000
ePlan Funding Sources
Identify the specific funding source and amount that will support the accomplishment of the action step • In instances where one action step (i.e. after-school
tutoring) supports multiple goals (i.e. math and reading), you would create a funding source under each goal.
• Divide the total funds between the two goals to avoid duplication of funds.– Example: After-school tutoring in reading and math
funded with $30,000 total from Title I-A.» Under the math goal action step, create a funding
source for $15,000» Under the reading goal action step, create a
funding source for $15,000
Planning Takeaways
Plan first, then identify funding
Examine all possible funding sources (federal, state, local, other)
Involve those with specific program knowledge in the process (i.e. allowable uses and restrictions of certain funds)
Re-examine traditional uses (i.e. we have always paid for a teacher with these funds)
Additional Training Opportunities
ESEA Directors Institute: October 6-9, 2014 – Franklin, TN
School planning webinar: September 2014
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Questions?
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Consolidated Planning & MonitoringContacts
Planning• [email protected]• [email protected]
v
Monitoring • [email protected]
ov• [email protected]• [email protected]
Regional Consultants • [email protected]• [email protected]
School Improvement • [email protected]
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FRAUD, WASTE or ABUSE
Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government.
NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free
Hotline:
1-800-232-5454
Notifications can also be submitted electronically at:
http://www.comptroller.tn.gov/hotline