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April 12, 2012California Department of TransportationPID Committee MeetingSTIP and Local PID Workload Framework

Presentation OverviewApril 12, 2012California Department of Transportation2Problem StatementFramework ObjectivesSummary of Proposed FrameworkWalk Through the Proposed FrameworkQuestionsProblem StatementApril 12, 2012California Department of Transportation3In order to zero-base its Project Initiation Document (PID) workload and align the development of PIDs with available funding capacity for new transportation projects on the State Highway System, Caltrans must clearly explain how projects transition from 20-year financially-constrained Regional Transportation Plans (RTP) into the Caltrans PID workload.Framework ObjectivesApril 12, 2012California Department of Transportation4Tell the story to Department of Finance (DOF), Legislative Analyst Office (LAO), and the Legislature how projects transition from the 20-Year Regional Transportation Plans (RTP) to the PID workload.Tie priority candidate and shelf projects in the PID workload to anticipated funding.Establish a formalized process where the Caltrans and local and regional agencies can work together to develop PID needs.Summary of Proposed FrameworkApril 12, 2012California Department of Transportation5Develop and Update Caltrans, Local, and Regional Plans (Steps 1 and 2)April 12, 2012California Department of Transportation6Caltrans develop and update system planning products for long-range transportation needs.Local agencies develop and update plans at the local level which includes general plans, transit plans, bicycle and pedestrian plans, and other plans.Regional agencies develop and update RTPs which include financially-constrained lists of proposed projects.Assess Four-Year Funding Capacityfor New Projects (Step 3)April 12, 2012California Department of Transportation7Using the financial assumptions in the RTP as a basis, local agencies would need to assess anticipated funds covering 4 years (e.g. STIP, other state fund sources, local measure, etc.).Four years of anticipated funds would represent funding capacity to program new projects (with a PID) into Project Approval and Environmental Document (PAED) phase within 4 years.Basis for Four-Years of FundingApril 12, 2012California Department of Transportation8The State Transportation Improvement Program (STIP) is a 5-Year Program.

Through the adopted Fund Estimates,Years 1 through 3 are typically consumed with existing projects in the STIP; andNew funding is added last 2 years, a total of 1.466 billion.2012 STIP Commission Staff Recommendation advises Caltrans to use this approach.2012-132013-142014-152015-162016-172012 STIP Target Capacity$761$633$683$733$7332010 STIP Program 931506 62500Net Difference($170)$127$59$733$733More About the STIPApril 12, 2012California Department of Transportation9Due to the State budget process, PID workload and budget development would cover two (2) STIP cycles.PID development for FYs 2011-12 and 2012-13 would cover the 2014 STIP. STIP PIDs should be completed prior to 12/2013 in time for the RTIP adoptions.PID development for FYs 2013-14 and 2014-15 would cover the 2016 STIP. The PIDs should be completed prior to 12/2015.Hence, four-years of funding comes from two STIP cycles (two years for each STIP cycle).20-Years vs. 4-YearsApril 12, 2012California Department of Transportation10YearsFund Sources123456-17181920TotalSTIP$10M$10M$10M$10M$10M$120M$10M$10M$10M$200MLocal Measure$50M$50M$50M$50M$50M$600M$50M$50M$50M$1,000MTotal$60M$60M$60M$60M$60M$720M$60M$60M$60M$1,200MYearsFunding Sources1234TotalSTIP$10M$10M$10M$10M$40MLocal Measure$50M$50M$50M$50M$200MTotal$60M$60M$60M$60M$240MRegional Transportation Plan (20-Years)Funding Highest Priority Projects (4-Years)Assess RTPs for Highest Priority Projects (Step 4)April 12, 2012California Department of Transportation11Based on the RTP, develop a list of priority candidate projects that can reasonably be programmed (or funded) over the next 4 years.During this phase of the process, the list should be constrained based on an agencys ability to fund projects over a four-year period, not availability of PID resources.Consider incorporating candidate projects with completed PIDs and candidate projects with PIDs in development.Do not provide specific years that the projects will be funded until the PID is developed.Only identify the planned STIP funding cycles (2014 or 2016) For STIP projects.

Develop List of Candidate and Shelf Projects (Step 5)April 12, 2012California Department of Transportation12Represent a comprehensive list of priority candidate and shelf projects that can be funded in the next 4 years.All projects on the list must be included an approved RTP.Comprehensive approach to managing the PID shelf The total project list should not exceed total anticipated funding capacity.RTP Proposed Projects(Funding over 20 Years)Determine PID Workload (Step 6)April 12, 2012California Department of Transportation13Based on the list of candidate projects, Caltrans districts and regional and local agencies will determine PID resource needs.Include resources needed to update older PIDs that are still a priority and in a RTP.Financially-Constrained List of Candidate ProjectsPID Resources (PY)RoleRouteImprovementYear 1Year 2Year 3Lead5Interchange Improvement.5.5Oversight50Lane Widening.1.2Lead80Auxiliary LaneOversight99Mobility ImprovementDevelop Budget Proposals and Allocate Resources (Step 7)April 12, 2012California Department of Transportation14Using the resource needs identified in the list of candidate projects, the Caltrans will allocate resources to the districts and develop budget proposals for upcoming budget years.Develop, Oversee, and Monitor PIDs (Steps 8, 9, & 10)April 12, 2012California Department of Transportation15Based on approved resources, districts will use state and/or reimbursement resources to develop and oversee PID development.As PIDs are completed and updated, Caltrans districts will coordinate with local and regional agencies to update information in the candidate list of projects (e.g. PIDs completed, project costs, etc.).Caltrans will measure the performance of PIDs, which include:PIDs developed vs. projects programmed;Costs and time needed to develop and oversee PIDs; andFor Caltrans lead projects, performance of streamline PIDs vs. outcomes in project delivery (local agencies may want to use a similar approach with their projects).QuestionsApril 12, 2012California Department of Transportation16