specialist task forces (stfs)...tor eligible for ec/efta funding jan to sep y sep y nov/dec y board...
TRANSCRIPT
Presented by: For:
© ETSI 2019
21-22.11.2019
Specialist Task Forces (STFs) & Testing Task Forces (TTFs)
A new way forward
Gavin Craik ETSI Seminar
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What is an STF/TTF?
STF = Specialist Task Force - TTF = Testing Task Force
Team established to accelerate the production of standards required by ETSI Members or EC/EFTA.
Gives ETSI competitive advantage by making readily available the technical competence to quickly develop standards needed by the market and/or to implement European Union policies
Proposed by the Reference Bodies, validated by the Board and approved by the GA
Works under the technical guidance of the Reference Body
Expertise for the STF/TTFs can be proposed by ETSI member companies or organizations or by non-members but with the support of an ETSI Member
Funded from the ETSI budget, from EC/EFTA action grants, from voluntary contributions of ETSI Members or from other Organizations
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Reference Body
STF/TTF
(expertise)
FundingTB approval
Published
ETSI
standard
Draft
ETSI
standard
ETSI
EC/EFTA
Members
STF/TTF
ToR
Important work
Committee
voluntary work
Normal work
Draft standard
The STF/TTF role in standards production
Other
Organisations
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How to make an STF/TTF in a Reference Body
Identify requirement in RB/WG (important work and not enough voluntary resources/specific expertise not available)
Identify Work Items to be produced (must be RB approved)
Prepare STF ToR (“business case” + min 4 supporting Members + technical description)
Prepare TTF ToR for CTI and multi-annual plan
Link to Standardization Request, or latest Rolling Plan for ICT Standardization if the proposal is for EC/EFTA funding
Get RB approval of STF/TTF ToR before submitting for OCG/Board review or CTI/TTF multi-annual plan
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Objective of new process – 2019 onwards
Develop an enhanced Task Force management process that will enable all the parties (Reference Body Chairs, OCG Members, Board Members, GA and the Secretariat) to:
Ensure all relevant and duly justified technical proposals are approved in a timely manner.
Start the technical work as and when needed.
Ensure that the size of the annual budget granted to Task Forces is adjustable to the needs.
Plan better and be able to build a longer term vision of the Task Forces needs.
Better monitor the outcome of the work performed.
Save time.
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STFs/TTFs Funding allocation process
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Collection of TTF Proposals by ETSI
Sec./CTI
D-G presentsTTF Budget & RoadMap Y+1STF ToR candidates to
ETSI FWP
Technical proposalscandidate to EC/EFTA funding sent to the EC evaluation
OCG/Board Review PanelRecommendations.
Collection of STF ToR by ETSI Sec.
ETSI Sec. CTI/Ref. Bodies
Update the multi annual plan for
Planning of TestingActivities and build the Y+1 technical Roadmap
ETSI Sec./Ref. Bodies
Identification of ToR eligible for
EC/EFTA Funding
Jan to Sep Y
Sep Y
Nov/Dec Y
Board Approval of STFs ToRand requested budget
Comments on TTF RoadMap & Budget Y+1
captured
During Y+1
GA Decisionon FWP +
TTF budges
Jan TTF report
Jun TTF ReportSTFs set-up
TTFs set-up
Sep TTF Report
STFsReporting
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Consequences of this allocation process (1 of 3)
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STFs/TTFs FWP Budget vary every year depending on technical needs
STFs/TTFs budget structure is composed of:
The STFs requests proposed by the Ref. Bodies and approved by the OCG/Board
The TTFs Proposals related to the agreed RoadMap
The potential unused STFs and TTFs budget from previous allocation that will be « recycled » respectively into the yearly budget (might be more useful to the technical organisation than
contributing to build a surplus)
A Contingency budget to enable unpredicted and urgent works
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Consequences of this allocation process (2 of 3)
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FWP allocation pace:
Only one allocation per year for Y+1 expected: the Board meeting in September has been extended by ½ day to review STFs requests and TTF Roadmap
Urgent STFs requests arising during the 1st Half-Year Y+1 will be addressed duringthe June Y+1 Board Meeting
TTF Roadmap: Urgent TTF requests will be evaluated by the D-G and the OCG/Boardwill be informed of the changes
EC/EFTA funding: STFs requests can be submitted anytime during the year
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Consequences of this allocation process (3 of 3)
Once funding for year Y+1 is approved by the GA , the set-up of STFs/TTFs can belaunched according to the needs of the Technical Work
The STFs/TTFs Call for Expertise and selection process esp. the notice period:
Minimum 2 weeks for TTF (by default 4 weeks unless continuity from previousactivity)
Minimum 4 weeks for STF
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How to apply for an STF/TTF
Proposal must be sent by an organisation, not an individual
Proposals should be sent by ETSI members. Proposals can come from non-members but must be supported by an ETSI member. If selected, the contract will be made with the non-member organisation
Calls for expertise announced by collective letter and on the ETSI portal http://portal.etsi.org/stfs/Cfe/OpenCfe.asp
Full details of the process are available at: https://portal.etsi.org/STF/STFs/Summary.aspx
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Organization of an STF/TTF
Experts
RB/WGTeam
Leader
Funding & Reporting
RB liaison
& support
Administration
& Project
Management
Technical
guidance
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Reporting: Manage better the deliverable deadlines and quality
For FWP STFs: A periodic reporting to the Board on the work executed by the approved STFs has been enforced
The Secretariat presents at each Board meeting a report on the Milestone status
Upon “Red light” status and on Board request, the Reference Body Chair (+ STF leader if needed) might be invited to join the Board meeting to justify the situation.
TTFs : A periodic Reporting to the Board and OCG on progress of TTF has been proposed
January, June & September Board meetings
Issues addressed: Budget, Roadmap and quality of the deliverables
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Funded resources in 2019
ETSI FWP46%
3GPP27%
EC/EFTA action grants25%
H20201%
oneM2M1%
STF Funding sources
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Funded resources in 2019
ATTM14%
MTS14%
DECT13%
SmartM2M13%
INT8%
NFV7%
ITS7%MEC
6%EMTEL
6%
ERM3%
STQ3%
MSG2%
RT JTFIR2%
USER2%
ETSI FWP: Expense per Reference Body
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Information on the Portal
https://portal.etsi.org/STF/STFs/Summary.aspx