sis – simplified interline settlement technical migration san diego, ach annual meeting 2011...

SIS – Simplified Interline SettlementTechnical Migration

San Diego, ACH Annual Meeting 2011

Gianna Monsch, aerwise

SIS P3 – ACH Annual Meeting - Technical Migration 2 February 2011

Agenda All Carriers - Old IDEC

Old IDEC Migration

Old IDEC Files and Submission Deadlines

Non-migrated Billed Carriers - Old IDEC

Recognition of SIS Down Converted Transactions

Down Converted Transactions – Source Codes

Invoice Header Values and Invoice Numbers

Batch Size

Sampling – Number of Invoices per Period

All Carriers - Migration Impact

Non-migrated Billed Carriers – SIS Impact


Old IDECMigration


SIS – Migration Overview

BilledEntity

Integrated Settlement

BillingEntity

Ove

rall

Proc

esse

s

Billing & Invoicing Processes

CentralRepository

“DigitalSignature”Company

Ove

rall

Proc

esse

s

Settlement Processes

ICH ACH

Processes at time of SalesNFP

engineARC COMPASS™

ProrateEngine

IS-WEB

IS-XML

IS-IDEC

Usage File

IS-WEB

IS-XML

IS-IDEC

Old IDECnon migrated

Old IDECnon migrated

Hard Cut-Over !

ICH F12Upload / IS-WEB

non migrated claims

ACHRecap Sheet

ICH F3 remainsACH Settlement Sheet unchanged*

* ICH reports include SIS & F12 claim differentiation ACH: separate reports for SIS and Recap Sheet claims


Hard Cut-over – current IDEC file

5

Passenger Cargo Miscellaneous

Forward IDEC (old format) submissions to SIS instead of ATPCO

Forward IDEC (old format) submissions to SIS instead of ATPCO

No impact

Airlines will continue to provide WEB-F12 submissions to ICH-WEB for ICH Claims and Recap Sheets to the Clearing Bank for ACH Claims

User Profile will be set-up for all migrated as well as non-migrated entities.


Old IDEC – Connectivity Testing 2011

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Carrier SISConnectivity testing to

SIS Platform

13 Jun – 4 Jul

SIS CarrierConnectivity testing from

SIS Platform

25 Aug15 Jul

Carrier SISSend old IDEC file

(Additionally)

15 Aug

Timelines subject to changes


Old IDECFiles & Submission

Deadlines


Non-migrated Carrier: old IDEC

IntegratedSettlement

Billed Entity

Non-migrated Old IDEC

From migrated and non-migratedbilling entities

Non-Migrated Billed Entity One monthly old IDEC file, with

Old IDEC transactions from non-migrated billing carriers Down converted IS-transactions (prime source codes) from migrated billing

carriers

monthly


Migrated Carrier: old IDEC & IS-File


Billed Entity

Migrated

Migrated Billed Entity One old IDEC file, with old IDEC transactions from non-migrated billing

carriers (monthly)

and IS-Format file (IS-WEB, IS-IDEC, IS-XML) from migrated billing carriers (weekly)

Old IDEC

From non-migratedbilling entities

monthly

IS-IDEC / IS-XML

From migratedbilling entities

weekly


Old IDEC: Submission Deadlines


Billed Entity

Non-Migrated Billing Carriers Only ONE submission, around 15th of the month

All Billed Carriers One monthly old IDEC, around 25th of the month

* subject to change

Old IDEC25th* of month

Billing EntityOld IDEC

15th* of month



Old IDEC Migration






Batch Size





Recognition of SIS Down Converted

Transactions


Old IDEC: Recognize SIS transactions

SIS will flag the SIS down converted transactions Invoice Header Record PAX

Field 15 - Currency conversion indicator field (=9) All transactions in the flagged invoice come from a migrated billing carrier

non migrated carrier needs to recognize SIS down converted transactions


Billed Entity

Non-migrated Old IDEC

From migrated and non-migratedbilling entities

monthly


Down Converted Transactions -Source Codes

SIS P3 – ACH Annual Meeting - Technical Migration 15

SIS Prime Source Codes Old IDEC

S/C Current RAM - Definition New SIS - Definition

1 Lifted coupons - Pax or Excess Baggage Lifted Coupons - Pax

2 Exchange coupons - Pax or Excess Baggage Exchange Coupons - Pax

3 Refund coupons - Pax or Excess Baggage Refund Coupons - Pax

8 Lost Ticket Billing Lost Ticket Billings

14 FIM FIM

21 Mutilated/illegible docs Mutilated/illegible docs

23 - EMD

25 - Excess Baggage

26 PTAs MPD

90 - FF Redemption

February 2011

The below Source Codes will be included from IS-Format into Old IDEC:


SIS Prime Source Codes Old IDEC Non-migrated billing carriers will still use the current Source Codes

(correct or wrong)

Migrated billing carriers will use the new Source Codes

Result:

Non-migrated billed carriers must recognize both sets of Source Codes


Invoice Header Values & Invoice

Numbers


Old IDEC: Invoice Values (from migrated carriers)

IS-Format Input:•Prime•Prime•Prime•RM•RM•BM


Old IDEC Output:•Prime•Prime•Prime

Applies to non-migrated billed carriers only! Remember: down conversion of prime Source Codes only

Result: missing records in the invoices from migrated billing entities; invoice values not summing up

Note: In case of invoices flagged as SIS transactions: then a difference between invoice values and the sum records always relates to “excluded” non prime transactions


Old IDEC: Invoice Numbers (ex SIS) During migration we will have

Old IDEC input and output: 6N mandatory & 8 A/N optional IS-IDEC input and output: 10 A/N

Old IDEC SIS transaction invoice number could contain alpha codes

6 N portion8 A/ N

portion6 N portion

8 A/ N portion

Non-Migrated Non-Migrated 123456 JAN09 n/a 123456 JAN09 n/a

Non-Migrated Migrated 123456 JAN09 n/a 123456 JAN09 n/a

Migrated Non-Migrated n/a n/a 1234567890 123456 7890 n/a

Migrated Non-Migrated n/a n/a ABCD567890 ABCD56 7890 n/a

Migrated Migrated n/a n/a 1234567890 n/a n/a 1234567890

Migrated Migrated n/a n/a ABCD567890 n/a n/a ABCD567890

Output in Old-IDEC Output in I S-IDEC10 A/ N

Input in Old-IDECStatus of

Billing AirlineStatus of Billed

Airline

Input in I S-IDEC10 A/ N


Batch Size


Old IDEC: Batch Size (ex SIS)

SIS – Batch size is unlimited (i.e. 99‘999)

Old IDEC – Batch size is 200

RAM rule to prevent migrated billing carriers to exceed the batch size of 200 However, no IS Validation

Results in: non migrated carriers could receive batch sizes higher than 200


Sampling –Number of Invoices

per Period


Old IDEC – Form A/B: Invoice Numbers Today old IDEC:

One Invoice Number per billing carrier Form A/B per period

After SIS go-live: More than one invoice number possible per billing carrier Form A/B per period

SIS will not prevent this Recommendation to migrated Sampling carriers:

Submit only one Form A/B per period, unless agreed differently on a bilateral basis

Results in: non migrated carrier must be able to handle this

Sampling Members to agree change to RAM B1, Attachment A, Para 4 to allow multiple invoices per period.



Old IDEC Migration






Batch Size





Migrating Passenger: Approach

Three (3) Certification Processes :

Partly – structured approach1. Prime Billing

Sampling Provisional Invoice (Form A and B)

2. Any other transactions


Any other transactions: Rejection Memos Billing Memos Credit Memos Sampling all other formats

Always first !


Migrating Passenger: Examples

1. Prime Billing & Sampling Provisional Invoice (Form A and B)

2. RM

3. BM, CM, Sampling Form D/E and F, XF

OR

4. Prime Billing & Sampling Provisional Invoice (Form A and B) & RM

5. Sampling Form D/E and F, XF

6. BM and CM

OR

7. Prime Billing & Sampling all Forms

8. RM

9. BM and CM

OR

10. All together


Migrating Freight: Approach

Two (2) Certification Processes :

Partly – structured approach1. Original Billing



Any other transactions: Rejection Memos Billing Memos Credit Memos

Always first !


Migrating Non-Transportation: Approach

Two (2) Certification Processes :

Partly – structured approach1. Original Billing

Any other transactions: Rejection Invoices Invoice based on an “Authority to Bill”


Pre SIS go-live: Basic Member ProfileAll Carriers: Set up basic SIS Member Profile in IS-WEB

Needed to control old IDEC process Needed to control IS-WEB access Needed to validate submissions of migrated carriers


Rejection Values - 1Context: 2nd and 3rd RM: the representation of rejection values have changed in SIS

showing the total amounts instead of difference amounts

Migrated carriers: After migration, there will still be RMs coming in, for billings performed

before migrating If the rejecting carrier is non-migrated, these RMs come in the „old format“

showing difference amounts

Results in: migrated carriers need to handle these cases in their own RA systems


Rejection Values - 2Non-Migrated carriers: RMs from non-migrated carriers may be based on the difference value or

may be based on the total value (depending on the rejecting carriers internal processes)

RMs from migrated carriers will be based on total valuesWhen you reject this RM, you have to go through IS-Web and use the total concept

Results in: Non-migrated carriers need to handle these cases in their own RA systems

(see ISPG, chapter 3.8.)



Old IDEC Migration






Batch Size


All Carriers - Migration Approach



Migrated carriers remove paper invoiceMigrated Billing Carriers can remove the paper invoice Migrated billing carriers may remove the paper invoice three (3) months

after migration Bilateral agreements for an earlier or later removal possible ACH proposes to remove paper immediately

Non-migrated billed carriers have to access IS-WEB in order to receive their invoices (Access IS-WEB, manually search their invoices and supporting documents and print them out on their printer and paper)


Non-Migrated Carriers to respond via SISPax and Cargo: RAM A10 – Part 1:

If an airline receives a billing or rejection or correspondence that was submitted via SIS, and it wishes to dispute that billing, rejection or correspondence, it has to do so via SIS, therefore for such cases RAM Chapter A10 Part 2 applies.

As a non-migrated carrier, you will use SIS (IS-WEB) latest from September 2011 on !

Questions?

We’d be glad to address all your questions through the SIS Forums, register for an account at:

www.iata.org/SISForum

35

Thank you.

February 2011SIS P3 – ACH Annual Meeting - Technical Migration

http://www.iata.org/SISForum

sis – simplified interline settlement technical migration san diego, ach annual meeting 2011...

Documents

sis p3

sis platform

entityone old idec file

sis sg conf

nonmigrated entities

withold idec transactions

migrated billing carriersdown

migrated billing carriersonly